DRAFT SOW_ROSENBERG CLINIC.pdf
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- Attached to
- 6515--EYE EXAM LANES
- Solicitation number
- 36C25626Q1173
About this file
This Statement of Work details the procurement of ophthalmic equipment for two new eye exam lanes at the Rosenberg Clinic, a Community-Based Outpatient Clinic (CBOC) under the Michael E. DeBakey VA Medical Center in Houston, Texas. The contract requires supply, installation, and electrical interfacing of the following equipment (two of each): Lombart CVS iMac Acuity System, eye exam chairs, slit lamps, phoropters/refractors, tonometers, lensometers, retinoscopes, and ophthalmoscopes. The contractor must provide all labor, materials, tools, and resources necessary for installation, which is scheduled for Spring 2027 upon completion of clinic construction. The contractor is responsible for removing and disposing of all packing materials offsite. Specifications are referenced in attached brochures not included in this document.
The contractor must submit a projected schedule from award detailing verification of system quantities and configurations, manufacture/assembly of equipment, delivery to the identified location, and complete hardware installation. Training on equipment operation must be provided at no additional cost to the government for all residents, interns, technicians, and staff, available during normal business hours (8:00 a.m. to 4:30 p.m., Monday through Friday) in the new Rosenberg Clinic. Prior to Government Acceptance Testing, the contractor must notify the Contracting Officer's Representative that the system is ready for acceptance and meets all specifications. The contractor must perform the Government Acceptance Test in the presence of the COR and designated Ophthalmology Staff, document successful completion on company forms certified by the COR's signature, and provide copies to both the COR and Contracting Officer. Equivalent or substitute products may be proposed if accompanied by catalog information, part numbers, and detailed characteristics demonstrating equivalency to the specified brand names.
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| 36C25626Q1173.docx | DOCX document |
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Text version
STATEMENT OF WORK
APRIL 17, 2026
ROSENBERG CLINIC TWO NEW EYE EXAM LANES
MICHAEL E. DEBAKEY VA MEDICAL CENTER, HOUSTON, TEXAS
A. PURPOSE
The overall purpose is to procure equipment for two new eye exam lanes for the new Rosenberg CBOC. The equipment will include: 2 Lombart CVS iMac Acuity System, 2 Eye Exam Chairs, 2 Slit Lamps, 2 Phoropter/Refractors, 2 Tonometers, 2 Lensometers, 2 Retinoscopes, 2 Ophthalmoscopes. These items allow for timely exams and seamless Eye operations in the new Rosenberg Clinic.
B. BACKGROUND
This request is to purchase enough equipment to fully furnish two complete Eye Exam Lanes. The new Rosenberg CBOC requires the set up / addition of two new Eye Exam Lanes. The equipment requested will include two of each of the following: Slit Lamp: For magnifying anterior structures of the eye.
Phoropter (Refractor): For determining patient prescriptions. Exam Chair & Stand: Motorized chairs are recommended for efficiency. Tonometer: For measuring intraocular pressure. Visual Acuity System: Digital or projector-based chart. Retinoscope & Ophthalmoscope: For checking the retina and refractive state. Lensemeters: used to measure the spherical, cylindrical power, and axis of an optical prescription to locate the optical center or measure the reference point and determine the base, direction, and amount of prism present.
C. SCOPE
Contractor shall supply, install, and provide all required electrical interfacing so all ophthalmic equipment operates as one unit. The contractor shall provide training to all staff members (and staff support members) who will be utilizing these ophthalmic exam lanes at no additional cost to the U.S. government.
D. REQUIRED EQUIPMENT
All products must meet all salient characteristics defined in this section. If other than brand name (Or equal/Equivalent/Substitute Products) are to be provided then the contractor shall furnish catalog, part number, and the characteristics of the substitute item that are equivalent to the brand name. Other documents may also be required in order to clearly describe the item(s) so that it/they can be evaluated by the end user. (Items otherwise equal may not satisfy the requirement due to differences in material composition, size, environmental application, etc).
DRAFT
E. ADDITIONAL SPECIFICATIONS AND SALIENT CHARACTERISTICS
The equipment will be for the Rosenberg Clinic eye exam lanes for providers to administer adequate optical care to veterans seeking optometry services.
F. SYSTEM REQUIREMENTS
Contractor shall provide a projected schedule in terms of days from the time of award addressing (at a minimum) the following milestones: verification that all system quantities and configurations are accurate; manufacture/assembly of all parts and/or equipment; delivery to identified location; and complete installation of hardware if required.
G. TRAINING
Contractor shall provide training on the operation of the equipment in the Eye Clinic to all residents, interns, technicians and staff if training should be required but the equipment is currently being utilized in all Eye exam lanes associated with MEDVAMC and the surrounding CBOCs. Training shall be available in the new Rosenberg Clinic once construction is complete, during normal business hours between 8:00am-4:30pm, Monday through Friday, if required.
H. TESTING AND CERTIFICATION
Upon installation of equipment, the Contractor shall notify the COR that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.
I. GOVERNMENT ACCEPTANCE TEST
Contractor shall perform the Government Acceptance Test in the presence of the Contracting Officer’s Representative (COR) and designated Ophthalmology Staff for proof-of-performance. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor’s company form which will be certified by the COR’s signature as evidence of Government Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the COR and the Contracting Officer before Contractor’s Representative at the end of the testing.
J. INSTALLATION
1. Contractor shall provide all labor, staff, materials, tools, equipment and other resources for the installation of the equipment. Installation date, time, and specific location shall be determined and provided to the contractor.
The equipment shall be installed between at a time to be determined at a later once construction is complete of the Rosenberg Clinic – Spring 2027.
2. Contractor shall be responsible for removing all packing materials and related waste and then disposing of these items offsite.
K. SPECIFICATIONS:
See all attached brochures
File details come from the government source that posted it. Updated .