DRAFT RFP SP4701-22-R-0029 MFT.docx

Medical Supply Chain, OCONUS Transportation Requirements 2022

Combined Synopsis/Solicitation

1. Date:

1. Contracting Office Address:

DLA Contracting Services Office Philadelphia 700 Robbins Avenue, Building # 26/2, North Side Philadelphia, PA 19111

1. Proposed Solicitation Number: SP4701-22-R-0029

1. Questions Due Date:

1. Closing Response Date:

1. Contact Point: Irv Farmer (Irvin.Farmer2@dla.mil; 215-737-2876) and Maxwell Day (Maxwell.Day@dla.mil; 215-737-0503)

1. Submission: Please email proposals on or before closing response date/time to Irvin.Farmer2@dla.mil and Maxwell.Day@dla.mil

1. Set Aside: NA

1. NAICS Code: 481112

1. Performance Work Statement:

Section 1: Schedule of Supplies Base Period: January 1, 2023 through December 31, 2023

FFP

Domestic and International Transportation Services FOB: Destination V111

Total

Option Period 1: January 1, 2024 through December 31, 2024

FFP

Domestic and International Transportation Services FOB: Destination V111

Total

Option Period 2: January 1, 2025 through December 31, 2025

FFP

Domestic and International Transportation Services FOB: Destination V111

Total

Total Price (Base, Option Period 1, and Option Period 2)

Section 2: PERFORMANCE WORK STATEMENT

DESCRIPTION OF SERVICE REQUIREMENTS

The DLA Troop Support Medical Supply Chain requires international commercial air cargo service for less than full planeloads to users authorized by the Defense Logistics Agency, Troop Support Philadelphia, Medical Supply Chain (Troop Support Medical). The service required will include time-definite, door-to-door pick-up and delivery, transportation, In transit Visibility (ITV), Government-Approved Third-Party Payment System participation, and expedited customs processing and clearance of less than full planeloads. The service includes the movement of Ambient (general medical cargo) and HAZMAT shipments for customers located Outside the Continental United States (OCONUS), including Hawaii and Alaska, as well as several U.S. territories like Puerto Rico and Guam. All freight types are for shipments over 300 lbs.

On high volume lanes, a second carrier may be selected to allow for options of moving cargo.

Basic Service: The contractor shall provide international commercial air cargo less than full planeload, door- to-door service to and from locations documented in this PWS. Service is required Monday through Friday, except holidays, including those holidays specific to international countries, as applicable. Pick-up shall be within 24-hours of notification except as otherwise stated in subsequent paragraphs. Required delivery times are noted in the table under the Section titled RDD/Transit Time Requirements.

· The contractor shall provide safe transportation, protection, accountability, and timely delivery of U.S. Government cargo in accordance with applicable Federal Aviation Regulations and the provisions of this contract.

· The contractor shall be responsible for aircraft load planning, weight and balance, loading/off loading, secure fastening, and any required special handling. Cargo may include hazardous material (HAZMAT) Classes 1 through 9 as defined in the International Air Transportation Association (IATA)

· Dangerous Goods Regulation. At locations where the US Government has operational responsibilities and representatives to load/unload the aircraft, the US Government or its contracted agency will be responsible for loading/unloading the aircraft.

· At pickup, the shipper’s agent may load the carrier’s vehicle and at delivery the consignee/customer may unload the carrier’s vehicle. At a minimum, the shipper’s agent or consignee must be available for pickup and delivery of the cargo.

· The contractor shall assign account numbers to all Prime Vendor shipping locations, if one does not already exist.

· Prepayment or collect charges from the consignee is not allowed.

DLA Troop Support, Medical Supply Chain (shipper)

· Throughout this document the term “shipper” refers to the DLA Troop Support Medical Transportation office.

· The various Prime Vendors (PVs) are agents acting on the government behalf, preparing the shipments. They represent multiple “shipping locations”.

· Customers – Major Class VIII Medical Depot located in Germany; critical Class VIII depots serving EUCOM/AFRICOM/CENTCOM/PACOM AOR along with all fixed medical treatment facilities, clinics, and hospitals in these theaters.

· Pharmaceutical Prime Vendors – ABC Pharmacy Primary; DMS Secondary (shipper’s agent) These prime vendors are the only distributer of brand pharmaceutical supplies who pick, pack, and offer these shipments to the government supplied carrier(s).

· Examples of pharmaceuticals: drugs for heart disease, cholesterol, acid reflux, asthma, mental health, diabetes, anemia, arthritis, cancer, pain, supplements, aspirins, ointments, prescription drugs, antidepressants, antacids, diuretics, vaccines, laxatives, etc.

· Examples of Pharmaceutical HAZMAT Cargo: Medical Lab Reagents.

· Medical/Surgical Prime Vendors: Cardinal Healthcare; Owens & Minor Secondary. (shipper’s agent) These prime vendors are the only distributers of brand-specific medical surgical supplies who pick, pack, and offer these shipments to the government-supplied carrier(s).

· Examples of Medical/Surgical supplies: tourniquet cuffs, quad-shaping drills, wound-contact dressing, ointments, face shields, cervical supports, diluting solution, ECG electrodes, forceps, kit (sexual assault), disposable face mask, circuit ventilator, kit (resuscitation), laryngoscope, refrigerated blood cooling, laboratory bottles, kit (poliovirus VAC), reagent blood, heat pack (instant), potassium iodide tablets, mouthpiece, dental (pro-root cement), needles, tongue depressors, water-jell tactical burn blanket, valve expiration, clamp fixation, stabilizing ankle support, kit (OB emergency), saliva ejector, CO2 airway adapters (single patient use), sked-EVAC patient litter strap, cable blood pressure critical care, stiff-necked extrication, collar, crutches, gloves (black nitrile), etc.

· Examples of Medical/Surgical HAZMAT Cargo: Wound control, antiseptic, and infection control material.

Cargo Pick-up Requirements.

· The contractor shall be responsible for the door-to-door pick-up and delivery of pharmaceutical and medical/surgical supplies from DLA-designated medical prime vendor locations within 24 hours of notification.

· Current Pick-up Locations include but are not limited to:

· Bethlehem, PA

· Baltimore, MD

· Richmond, VA

· Ontario, CA

· Sacramento, CA

· Park Ridge, IL

· Pick up on the same day of notification is required for high volume sites that have shipments each day. Pickup is required within 24 hours of notification, and preferably same day for those sites that do not have daily shipments. Transit time clock starts upon notification of pick-up availability.

· The contractor shall provide an automated system to print airway bills or provide each vendor with pre-printed airway bills for each customer.

· In accordance with the contractors’ commercial procedures, the contractor shall provide to the government, at no additional cost, a shipping system for qualified users under this contract to prepare labels and preprinted airway bills when requested by the shipper. The shipping system shall be capable of printing shipping labels with a TCN bar-coded format and in clear text.

· Contractor provides staged trailers at high volume sites

· During a contingency/surge, the contractor may be required to support two to three times the normal Government traffic flow and at the same level of service prior to the contingency/surge.

· The contractor shall provide DLA Troop Support Medical a dedicated 24-hour point of contact to include name, telephone number, fax number, and e-mail address.

Supply Chain Security/Handling

· The contractor shall follow their commercial security and customs procedures to safeguard cargo against theft, loss, tampering, or damage.

· The contractor shall not place any medical supplies in direct sunlight.

In transit Visibility/Tracking

· The contractor shall provide, via their website, near real-time ITV for all shipments from the date and time of pickup to the date and time of delivery. The contractor shall continue to provide ITV information when shipments are transported by their subcontractors or partners. In addition, electronic feedback upon receipt shall be visible to the shipper and customers.

· ITV updates shall be provided within 4 hours of an event.

· The contractor shall update ITV shipment status information each day at least the same number of times as required for commercial customers.

· ITV information shall include as a minimum: Government-furnished Transportation Control Number (TCN) if provided, shipper’s reference number, contractor’s unique identifying Commercial Bill of Lading (CBL) number, dates and times for shipment origin departure, trans-shipment points, destination arrival, proof of delivery with consignee’s name (if applicable), and delay codes (if applicable). When shipments are delivered without obtaining a signature, the ITV system shall record the exact location where the shipment was left.

· The contractor shall provide consignee pre-alert notification at least 24 hours in advance of delivery. If delays in transit occur, a revised pre-alert notice will be sent at least 24 hours in advance of delivery to the consignee (or as soon as delay is known if less than 24 hours). The pre-alert is intended to assure access to dock space and availability of government personnel and material handling equipment. The pre-alert should provide, at a minimum, the following information: TCN, number of pallets, weight of pallets and pieces to be delivered, date and time to be delivered, and identification of any pallet(s) containing perishable items, medical priority shipments, or other cargo requiring special handling.

· The contractor shall notify the consignee of misrouted shipments.

· The contractor shall notify the shipper and consignee within 24 hours if government shipments are detained in customs.

IDE/GTN (Integrated Development Environment/Global Transportation Network) Global Convergence (IGC) (formerly Global Transportation Network (GTN)) Interface.

· The contractor shall provide interface with the DoD’s IGC as required. The contractor shall provide this information without restriction.

· Development and execution of Electronic Data Interchange (EDI) transaction sets within the scope of the contract shall be agreed upon by the IGC Program Office, detailed and documented in the standard Military Surface Deployment and Distribution Command (SDDC) Trading Partner Agreement (TPA) prior to contract performance. All questions regarding TPA must be addressed to usarmy.scott.sddc.mbx.g6-edi-support@army.mil.

· The contractor shall be capable of providing an accurate data feed to IGC prior to starting performance.

Contingency/Redirection/Surges.

· In the event of a contingency/state of war (declared or not), where the shipments are undeliverable to a location/country, the contractor shall contact the shipping office for possible redirection of shipments. The shipping office will coordinate with the appropriate government offices, agencies, and contractor to ensure proper receipt and ultimate delivery of redirected shipment to the consignees. If any such redirection causes an increase or decrease in the cost of performance, the contractor shall notify the Contracting Officer in writing as soon as practicable. During a contingency/surge, the contractor may be required to support two to three times the normal Government traffic flow and at the same level of service prior to the contingency/surge.

Reduction/Cancellation of Service.

· The government reserves the right to reduce and/or cancel service over specific lanes due to withdrawal of forces or other mission necessity.

RDD/Transit Time Requirements

· Transit time requirements are established by origin/destination pairing and type of cargo.

· Transit time requirements are established to meet the expectations of our medical customers as indicated in the tables below.

Cargo Delivery Requirements

· The contractor shall notify the customer within 24 hours in the event a shipping delay occurs in excess of the required transit times specified above and provide daily updates until delivery is completed.

· Shipments for medical supplies that are contained on one GBL but split over several Airway bills (e.g., 1 of 10), must be delivered as one unit at the same time, once all pieces of the shipment are in the destination country.

Delivery Attempt or Refusal.

· Attempted Delivery. The contractor shall attempt to deliver a shipment three times before contacting the shipper for disposition instructions. Each delivery attempt shall be made on the next business day following the contractor’s initial delivery attempt.

· The contractor shall leave a conspicuous notice of attempted delivery at the point of delivery for each delivery attempt. For purposes of contract performance, delivery shall be considered accomplished on the date of the first delivery attempt. The cost of any further disposition, or additional deliveries requested by the shipper, is the responsibility of the shipper (DLA).

· Refusal by Consignee. If a consignee refuses to accept a delivery, the contractor shall annotate refusal on the order with date, time, and name of person who refused and contact the shipper for disposition instructions. For purposes of contract performance, delivery shall be considered accomplished on the date of the first delivery attempt. Changes in address for delivery is the responsibility of the shipper and billed accordingly.

· When authorized by the shipper on the CBL, Electronic CF&P, GBL, or other government documents as approved by the Contracting Officer, the shipment shall be considered delivered when the shipment is left without signature at the front door/loading dock (i.e., point of delivery approved by shipper) of the consignee’s address.

HAZMAT Shipments (Cargo Aircraft ONLY)

· Examples of “Cargo Aircraft Only” HAZMAT include, but are not limited to, the following United Nation (UN) numbers: UN2924, UN1230, and UN1037.

Customs. The contractor shall provide duty-free customs clearance for all shipments. In the event that a shipment is not duty free, the contractor shall process in the same manner provided for its commercial customers and shall submit a linked eBill in addition to their Government-Approved Third-Party Payment System invoice.

· Customs clearance procedures and updates can be reviewed in the Defense Transportation Regulation (DTR) Part V, Department of Defense Customs/Border Clearance Policies and Procedures, which is available on the public web page at https://www.ustranscom.mil/dtr/dtrp5.cfm.

· Any additional customs fees or reductions arising during the contract performance period will be substantiated with the Department of State (Embassy) and/or the foreign government involved. Upon receipt of documentation the Contracting Officer will review and make a determination on a case-by-case basis whether a rate adjustment is warranted.

· The contractor shall serve as an agent and appoint sub-agents, as may be necessary, to act directly or through such re-delegation, appointment, or designation to other customs brokers, persons, or business concerns as it deems necessary for performance of customs clearance and shall provide all customs forms necessary for customs clearance.

· The contractor shall notify the shipper and consignee within 24 hours if government shipments are detained in customs.

· The contractor shall be responsible for all destination airport facility storage charges in the event of any customs clearing delays that are attributable to the contractor. In some countries, pre-clearance protocols are required to avoid excessive storage charges; other countries require storage charges while awaiting customs clearance.

· The contractor shall participate in the development and testing of DoD automated customs clearance systems by providing user feedback to the Government and by inputting manifest and other shipping data to the system(s) as necessary. Upon implementation of these systems in various destination countries, the contractor shall begin using electronic customs procedures to clear cargo as indicated in DTR Part V or interim instructions issued by USTRANSCOM.

Cargo Acceptability and Special Cargo.

The contractor shall transport general medical merchandise, goods, wares, and products of all kinds, unless otherwise excluded by contractor's regulations provided:

· The shipper or shipper’s agent timely provides all documentation and information required for the shipment.

· Shipments are packed in a manner suitable for carriage by aircraft.

· Shipments are accompanied by the requisite shipping documents, and they are not likely to endanger aircraft, persons or property, or cause annoyance to passengers or crew.

Goods Acceptable Only Under Prescribed Conditions. The following goods are acceptable for carriage:

· Hazardous Cargo Shipments. All hazardous materials will be in air authorized packaging and meet the type and/or quantity restrictions for cargo only aircraft and packaged, prepared, marked/labeled, and certified in accordance with the IATA, Dangerous Goods Regulations. The contractor shall ensure that Hazardous items are properly packed prior to air movement. If packages are not properly marked the carrier shall return the shipment to the shipper for corrections.

· Oversized Cargo. Air cargo exceeding the usable dimensions of a commercial unit load device (e.g., 125” L x 88” W x 96” H pallet). The dimensions may vary based on the type of cargo and usually requires the use of multiple pallet positions.

· Unusual Shipments. With CO approval, contractor may refuse cargo of extreme length, unusual shape or excessive weight for transportation unless handling arrangements have been previously made.

Damage or Loss.

· The contractor shall be liable for loss, damaged, or misrouted shipments. The contractor’s liability shall be limited to the lower dollar amount of $50,000 or $9.07 per pound or the actual amount of the cargo.

· The contractor shall provide notification to the shipper of any incident (e.g., hard landing or crash) within 24 hours and shall provide a copy of the manifest to shippers within 48 hours if available.

· Claims shall be filed by the shipper within 30 days of receipt of the manifest (or ship date if no manifest is provided) unless the contractor’s commercial practice allows for a longer period for shippers to file claims, in which case the contractor’s commercial claim filing deadline will apply

Billing.

· International Shipments: The contractor shall charge the greater amount of the total actual weight of all pieces combined, or the total dimensional weight of all pieces combined, per shipment. Dimensional weight shall be calculated Length x Width x Height divided by 139, rounded to the next whole number.

· Domestic Shipments (CONUS to Alaska, Hawaii, and Puerto Rico): The contractor shall charge the greater amount of the total actual weight of all pieces combined, or the total dimensional weight of all pieces combined, per shipment. Dimensional weight shall be calculated Length x Width x Height divided by 166, rounded to the next whole number.

· If the shipper does not indicate the shipping weight, the contractor shall weigh the item and annotate the weight. If the shipment weight listed on the order is different from the actual weight (e.g., as a result of reweigh or dimensional weight, or no weight was initially identified), the contractor shall indicate on the billing documents submitted to the paying activity those shipments that have been adjusted.

· All weights and measures in the contract shall be in pounds and inches.

· Any proposed contractor accessorial charges not identified on the Schedule of Services/Supplies shall be submitted and approved by the shipper’s office prior to accepting cargo for shipment. In the event of a dispute between the shipper’s office and the contractor regarding an accessorial charge, the Contracting Officer will review the situation and render a Contracting Officer's decision. Further, unless otherwise stated, it is presumed all accessorial service not specifically identified and priced separately on the Schedule of Services/Supplies are included in the basic service contract price.

Invoicing/Billing/Payment - Government-Approved Third Party Payment System (TPPS).

· The Deputy Secretary of Defense directed the implementation of TPPS system to pay for transportation services. DoD contracts and voluntary tenders require the use of TPPS, and all DoD cargo movements must be offered only to commercial carriers who utilize TPPS as their billing and payment system.

· The Government-Approved TPPS is an automated on-line payment processing and transaction tracking system that supports logistical transactions. The Government-Approved TPPS receives a transaction processing fee for every paid transaction. It consists of five primary functions: (1) electronic data transmission, (2) payment approval process, (3) electronic payment and billing, (4) communication for dispute resolution, and (5) customized data analysis.

· The contractor shall have a signed Government-Approved TPPS Trading Partner Agreement in place before moving freight. Providing a signed copy of the Trading Partner Agreement or formal notification in writing/email to the Contracting Officer shall constitute verification.

· The contractor shall coordinate with U.S. Bank, shipper, and service representative to facilitate to the maximum extent possible Government Approved TPPS implementation. The contractor shall work with each service representative and military installation to develop TPPS Trading Partner Agreements. This process shall commence once contacted by the installation and/or the service representative to begin testing for accurate Government Approved TPPS billing EDI interfaces.

· Transportation Service Providers (TSPs) are required to submit the shipments’ contract number via EDI. In the event TSPs need assistance configuring their EDI file to include the contract number, the TSP can call the U.S. Bank customer service help desk or e-mail the customer service e-mail box and a representative will open a Service Request to assign a U.S. Bank EDI analyst for assistance. TSPs who do not transmit EDI, shall provide the contract number when entering invoices in the U.S. Bank Freight Payment web-based user interface.

· Invoices must be sent NLT 5 business days after confirmation of shipment delivery.

Administrative

· Weekly reporting to enable DLA Troop Support to proactively follow up on shipments which are potentially delayed.

· The contractor is expected to develop a relationship with the Medical PVs and customers and will be expected to attend meetings with both parties. The purpose of the meetings will be to discuss delivery timeframes, contract performance, and address contractor/customer concerns.

Carrier Selection Criteria

· DLA Troop Support Medical requires unencumbered carrier evaluations to include the consideration of carrier routings with the goal of maximum efficiency and reliability and minimal delays.

· DLA Troop Support evaluation criteria should include but not be limited to the following:

· Routing – carriers should submit their planned routings. Minimized routing reduces trucking and number of touches

· Past Performance

· Price

Period of Performance The Period of Performance (POP) shall be for a period of twelve (12) months with an anticipated start date of 1 October 2022 through 30 September 2023. There will be two 12-month option periods.

Section 3: Instructions to Contractors and Evaluation of Offers

3.1 OFFER SUBMISSION INSTRUCTIONS

Contractors shall submit their proposal documents electronically by email to the following email addresses:

Irvin.Farmer2@dla.mil ; Maxwell.Day@dla.mil

Email responses shall have the subject line "RFQ: SP4701-22-R-0029 [Company Name]"

Proposals shall be submitted on or before __________at PM Eastern Time. All email submissions shall be less than 10 MB. If needed, you may submit multiple emails if the total file size exceeds 10 MB.

Late proposals will be handled in accordance with the requirement of FAR 15.208

3.2 SUBMISSION OF QUESTIONS

Should contractors have any questions with respect to this RFP, they should submit them, via email, to the contracting officer AND contract specialist Irvin Farmer III at Irvin.Farmer2@dla.mil AND Maxwell Day at Maxwell.Day@dla.mil. Any technical questions, requests for clarification or requests for data in connection with this RFP must be submitted in writing on or before _____________at PM Eastern Time to allow DLA adequate time to provide answers to the questions submitted and to prevent any delays in the closing date of the RFP. Contractors are strongly urged to follow-up the submission of any questions with a phone call to the Contracting Officer to ensure that questions have been received.

3.3 CONTRACT TYPE

The Government anticipates awarding a firm fixed price performance-based contract for the Medical Supply Chain, OCONUS Transportation Requirements.

3.4 AWARD WITHOUT DISCUSSION

The Government intends to make an award based on initial offers; however, the Government reserves the right to conduct discussions, if necessary. The contractor is encouraged to submit their “best proposal” in response to this solicitation.

3.5 NO AWARD

The Government reserves the right not to issue an award as a result of this RFP if such award is determined contrary to the best interest of the Government.

3.6 PROPOSAL PREPARATION COSTS

The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any technical proposal or price quote in response to this RFP.

3.7 SECTION 508 COMPLIANCE REQUIREMENTS

In accordance with L29 Section 508 Requirements JUL 2019, offerors shall comply with the Section 508 accessibility requirements. By submission of a proposal, the offeror affirms that its Electronic Information Technology (EIT) supplies and services are accessible as outlined in the law, the standard, and FAR Subpart 39.2. Offerors shall complete Attachment Z - Voluntary Product Accessible Template (VPAT) Version 2.3 document in the solicitation. If applicable, offerors shall indicate where their Section 508 EIT compliance information is available for review (e.g., offeror’s website or other location the contracting officer can access). The contracting officer may require a demonstration of Section 508 compliance prior to award.

3.7 EVALUATION OF OFFERS

BASIS FOR AWARD

This requirement will be solicited on SAM.gov as unrestricted and is open to all eligible contractors.

DLA Contracting Services Office Philadelphia (DCSO-P) intends to award multiple indefinite delivery, indefinite quantity (IDIQ) contracts to establish a multiple-award IDIQ contract vehicle. Awards will be made utilizing a best value trade-off approach with evaluation of price and non-price factors, which are considered of equal importance. Awards will be made to responsible offerors whose proposals conform to the solicitation requirements and represent the best value to the Government. The Government intends to award multiple contracts that include multiple, individual transportation lanes and accessorials. Such lanes and accessorials are not limited to the lowest priced offeror. This will provide Government shippers competition, flexibility of choice, and service coverage. The Government will utilize FAR Part 15, Contracting by Negotiation, Department of Defense (DoD) Source Selection Procedures as implemented on 1 April 2016, and the provisions contained within this RFP to evaluate offers and determine the best value at the IDIQ level. Contracts will be awarded to all responsible offerors whose Business and Technical Proposals have been determined acceptable and who have proposed fair and reasonable prices. To be eligible for award, offerors must participate in the CRAF program. With submission of its proposal, the offeror accedes to the terms and conditions included in this solicitation and agrees to comply in all material respects with the requirements of law and regulation to perform all requirements included in the PWS. Failure to meet a solicitation requirement may result in a proposal being determined unacceptable and therefore, will result in the offeror being eliminated from further consideration. All evaluation factors (Business, Technical Approach, Price) are considered equal. All Subfactors are considered equal. Price Proposals will be evaluated for fair and reasonableness but will not be rated. Solicitations at the task order level will utilize the best value trade-off approach.

Instructions to Contractors:

Volume I: Business Proposal

1. Subfactor 1: Completion of Attachment number 1, Authorized Negotiator Letter. Letter signed by the offeror (a CRAF representative) identifying the individuals authorized to negotiate with the Government and obligate their company contractually. The letter shall also include the name, phone, and email of the Program Manager for this program that is an employee of the prime contractor. This person will serve as the primary point of contact for the government for all matters related to the IDIQ contract.

2. Subfactor 2: Completion of Attachment number 2, Point of Contact (POC) Listing. The offeror will provide a POC listing of all individuals who will work under this IDIQ contract administratively and their responsibilities. The listing shall include the name, phone, email, and position of each individual.

3. Subfactor 3: Statement acknowledging the requirements to maintain CRAF status for the duration of the contract.

4. Subfactor 4: Provide offeror’s street address, CAGE code, Unique Entity Identifier (UEI), and Standard Carrier Alpha Code (SCAC). The SCAC shall represent the CRAF carrier. If offeror is proposing on the HAZ, HMA, and HMI accessorials, the offeror shall provide its current and valid Department of Transportation Hazardous Material Certificate.

5. Subfactor 5: Small Business Subcontracting Plan

6. Subfactor 6: Wage determination Plan if required

Volume II: Technical Proposal

1. Subfactor 1: Completion of Attachment number 3, Expeditious Routing Matrix. The offeror will provide a detailed plan to accomplish the shipment of general medical cargo, hazardous medical cargo, and commercial aircraft only cargo, within the transit time allotted for each origin destination lane, in the format provided.

2. Subfactor 2: Shipment Execution. The offeror shall provide its technical approach for using the government-provided Government Bill of Lading/Commercial Bill of Lading (GBL/CBL) in conjunction with the carrier’s Air Waybill number to execute an order. The approach shall describe how the offeror will successfully execute a shipment using a government provided GBL/CBL and the carrier provided Air Waybill number.

3. Subfactor 3: Bill of Lading Invoicing. The offeror shall provide its technical approach for using the government provided GBL/CBL in conjunction with the carrier’s Air Waybill number to send clear and concise invoice transactions to Syncada in accordance with PWS section “Invoicing/Billing/Payment.” The approach shall demonstrate the offeror’s ability to send invoice transactions in accordance with PWS section “Carrier Invoicing Data Requirements.

4. Subfactor 4: Weekly Shipment Reports. The offeror shall provide its technical approach for the required weekly shipment detail reports. The approach shall demonstrate the offeror’s ability to provide complete, detailed reports in accordance with Attachment 4, Weekly Shipment detail report.

5. Subfactor 5: Tracking. The offeror shall provide a web address for their tracking system, as well as describe its technical approach for providing shipment tracking information, within 4 hours of an event, 24-hours a day, seven days a week, even for its subcontracted partners. The approach shall demonstrate the tracking IT infrastructure exists and the offeror’s ability to accurately track shipments in accordance with PWS section “In Transit Visibility/Tracking”.

6. Subfactor 6: Delivery Pre-alert to consignee. The offeror shall describe its technical approach for providing the required pre-alerts at least 24 hours in advance of delivery, in accordance with PWS section “In Transit Visibility/Tracking”.

Volume III: Price Proposal

1. Subfactor 1: Lane Rates (Firm-Fixed-Price Rates). Completion of Attachment 5, Pricing Structure Template. Offerors shall insert a proposed all-inclusive price-per-pound rate, for every weight break, and for each country-to-country pairing (lane) listed in the template, in which they wish to be considered for award. Cell inputs shall only be numeric and rounded to the nearest two decimal positions. If an offeror chooses to bid on an ambient lane, they must bid on all ambient lanes (and weight breaks) for that destination theater. If an offeror chooses to bid on a hazardous lane, they must bid on all hazardous lanes (and weight breaks) for that destination theater. These rates will be for the Base Period of Performance – 1 Oct '22 - 30 Sep '23.

2. Subfactor 2: Accessorials. Completion of Attachment 5, Pricing Structure Template. Offerors shall indicate in the pricing structure template, on the accessorial charges tab, whether or not each international accessorial listed is offered. If the offeror provides the international accessorial, the offeror shall insert a proposed FFP rate based on the business rule in column D of the accessorial charges tab, or indicate if there is no charge for the service. Cell inputs shall only be numeric and rounded to the nearest two decimal positions. These rates will be for FY2023.

3. Subfactor 3: Annual Escalation Rates. Completion of Attachment 6, Escalation Rate Template. The offeror shall propose its escalation rates in attachment number 6. These rates will be for FY2024 through FY2025.

Evaluation for Award:

Factor I – Business Proposal The offeror’s Business Proposal will be evaluated on an Acceptable/Unacceptable basis, assigning a rating of Acceptable or Unacceptable as defined below. The Government will not award to an offeror that has been assigned an Unacceptable subfactor rating. The Business Proposal contains one subfactor, Proposal Compliance. Any Business Proposal rated as Unacceptable will not be considered for award.

1. Subfactor 1 – Proposal Compliance. To be rated Acceptable, the offerors shall submit all documents and information required to be submitted under the Proposal Preparation Instructions in Addendum to FAR Clause 52.212-1. Additionally, the offeror must be registered in System for Award Management (SAM) prior to submission of its proposal. An authorized official of the firm shall sign the offer and all certifications.

Factor II- Technical

Technical Proposals will be evaluated to determine if the Technical Approach, including ability to provide heavyweight transportation services, is Acceptable or Unacceptable. The Government technical evaluation team shall evaluate the technical proposals at the subfactor level on an Acceptable/Unacceptable basis as defined below. If any technical subfactor is rated as “Unacceptable” the overall technical rating will be “Unacceptable.” If all technical subfactors are rated as “Acceptable” the overall technical rating will be “Acceptable.” The following subfactors will be evaluated under the Technical Factor:

1. Subfactor 1: Expeditious Routing: To be rated Acceptable, the offeror must provide a detailed plan as to how it will successfully accomplish the shipment of general medical cargo, hazardous medical cargo, and commercial aircraft only cargo, within the transit time allotted for each origin destination lane, in the format provided.

2. Subfactor 2: Shipment Execution. To be rated Acceptable, the offeror must provide its technical approach for using the government-provided Government Bill of Lading/Commercial Bill of Lading (GBL/CBL) in conjunction with the carrier’s Air Waybill number to successfully execute an order. The approach shall describe how the offeror will successfully execute a shipment using a government provided GBL/CBL and the carrier provided Air Waybill number.

3. Subfactor 3: Bill of Lading Invoicing. To be rated Acceptable, the offeror must provide its technical approach for using the government-provided GBL/CBL in conjunction with the carrier’s Air Waybill number to send clear and concise invoice transactions to Syncada in accordance with PWS section “Invoicing/Billing/Payment.” The approach shall demonstrate the offeror’s ability to successfully send invoice transactions in accordance with PWS section “Carrier Invoicing Data Requirements.”

4. Subfactor 4: Weekly Shipment Reports. To be rated Acceptable, the offeror must provide its technical approach for providing the required weekly shipment detail reports. The approach shall demonstrate the offeror’s ability to successfully provide complete, detailed reports in accordance with Attachment 4, Weekly Shipment detail report.

5. Subfactor 5: Tracking. To be rated Acceptable, the offeror shall provide a web address for their tracking system, as well as describe its technical approach for providing shipment tracking information, within 4 hours of an event, 24-hours a day, seven days a week, even for its subcontracted partners. The approach shall demonstrate the tracking IT infrastructure exists and the offeror’s ability to successfully and accurately track shipments in accordance with PWS section “In Transit Visibility/Tracking”.

6. Subfactor 6: Delivery Pre-alert to consignee. To be rated Acceptable, the offeror shall describe its technical approach for providing the required pre-alerts at least 24 hours in advance of delivery, in accordance with PWS section “In Transit Visibility/Tracking”.

Factor III – Price

1. Subfactor 1: Lane Rates (FFP Rates). The Government will evaluate individual transportation rates on a by-lane basis to determine if they are fair and reasonable utilizing one or more of the price analysis techniques identified in FAR 15.404-1(b)(2). Proposed rates that cannot be determined fair and reasonable will not be awarded. During contract administration, contractors will be permitted to provide service only for those routes in which they have an awarded rate.

2. Subfactor 2: Accessorials. The Government will conduct a price analysis to determine if the offeror’s proposed accessorial rates are fair and reasonable utilizing one or more of the price analysis techniques identified in FAR 15.404-1(b)(2). Proposed rates that cannot be determined fair and reasonable will not be awarded. During contract administration, contractors will be permitted to provide service only for those accessorials in which they have an awarded rate.

3. Subfactor 3: Annual Escalation Rates. The Government will conduct a price analysis to determine if the offeror’s proposed escalation rate pricing is fair and reasonable utilizing one or more of the price analysis techniques identified in FAR 15.404-1(b)(2). Proposed rates that cannot be determined fair and reasonable will not be awarded.

BACK-UP VENDOR

A. As part of this solicitation’s contingency requirements as defined herein, a back-up vendor will be awarded for each material type (Ambient/HAZMAT) and destination theater based on whoever the “runner up” offeror is for these types and destination theaters. The back-up vendor will be required to fulfill shipments when there is a surge in requirements and/or the primary vendor is unwilling and/or unable to support one, some, or all customers for that material type (Ambient/HAZMAT) in that assigned destination theater for any reason. Offeror’s agreement to perform as a potential back-up vendor is required. The designation to act as a back-up to any or all customers for material type (Ambient/HAZMAT) in any destination theater will be executed by a bilateral modification. The appropriate distribution prices will be negotiated as necessary.

B. These back-up measures are necessary to preclude the need to re-solicit for support to the affected customers, as well as maintain the required services to these customers. In determining a vendor’s inability to support all customers, the Government will consider such factors as contract dollar value thresholds, total asset visibility, past performance, availability, and proximity to vendor facilities.

Section 4: Additional Clauses The following clauses are incorporated into this Contract:

CLAUSES INCORPORATED BY REFERENCE

Transactions

Systems

Video Surveillance Services or Equipment.

Representation.

Plan.

and Construction Contracts

Reduction Goals -- Representation.

Representation

Subcontractors

Officials

Officials

Controls

Contractor Reported Cyber Incident Information

Incident Reporting

Support

-- Representation

Telecommunications Equipment or Services -- Representation

Telecommunications Equipment or Services

Deployed Outside the United States

Contractors Outside the United States

252.225-7980 (Dev) Contractor Personnel Performing in the United States Africa Command Area of Responsibility. (DEVIATION 2016- O0008)

252.225-7981 (Dev) Additional Access to Contractor and Subcontractor Records (Other than USCENTCOM) (DEVIATION 2015-O0016)

252.225-7987 (Dev) Requirements for Contractor Personnel Performing in the U.S. Southern Command Area of Responsibility (DEVIATION 2021-O0004)

JUN 2016

SEP 2015

FEB 2021

Concerns

APR 2019

Reports

Purchase Card

Documentation/Instructions

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women- owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the…