DRAFT QQ Specs-Terms-Conditions - FireArms.pdf

FIREARMS FOR CNU CAMPUS POLICE– NO EQUIVALENTS

I. PURPOSE

The purpose of this Quick Quote (QQ) is to solicit quotes to furnish and deliver twenty-eight (28) Glock 43

MOS FS 9mm Fixed Sights, and other equipment per the attached specifications to the Christopher Newport

Campus Police located at 12270 Warwick Blvd., Newport News, VA 23606.

II. SCOPE OF WORK

1. No equivalents will be accepted. The Contractor shall furnish and deliver the items specified in the description below. Trade-ins will only be conducted with a Federally Licensed Firearms Dealer with a reasonable price based on fair market value. Historically, in a gun transition, the current firearms owned by the CNU Police have been turned in for an invoice credit which is applied to the transaction and total price of the purchase order (reducing the overall cost).

Complete the form below and include with bid. Award will be by grand total for all items. No bid or a zero bid for any item will render the bid non-responsive. The grand total is to be entered as the bid submission in the eVa solicitation (Quick Quote).

Extended

Description Unit Unit Cost Amount

1. WEAPON

Make/Model – Glock 45 MOS FS 9mm 28 $________ $_________

Fixed Sights

2. AMMUNITION

Make/Model – Winchester Ranger RA9T 40 cases $________ $_________

9MM Luger 147, Grain Jacketed Hollow

Point T-Series 50 Rounds per Box

500 rds. case

3. OPTICS

AmeriGlo GL-429 Optic Compatible XL 28 $________ $_________

Tall Black Serrated .315” Front, Flat

Black .394” Rear

4. Safariland 7360RDS-28327-411 28 $________ $_________

Model 7360RDS 7TS ALS-SLS-Mid

Ride Duty Holster STX Plain Right Hand

Glock 19- 19x – 45 Gen 3-5 - 23 Gen 3-4 W

5. Safariland QUICK-KIT1-2 28 $________ $_________

Quick-Kit1 QLS19 – QLS22 And

Hardware Plain Black

6. Streamlight 69424 Tlr-7A Flex 28 $_________ $_________

Includes High Switch Low Switch

Cr123A Lithium Battery & Key Kit - Box

7. Less Trade-In – In CASE of 29 $________ -$_________

Winchester Ranger RA40T, .40, 180 gr., 300 Rounds/Case

8. Less Trade-In -In CASE of Federal 7 $________ -$_________

Premium P40HST1, .40, 180 gr., 1,000 Rounds/Case

9. Less Trade-In – In Glock 23, 1 $________ -$_________

.40, 4 YO, Night Sights, GEN4,

(3) Magazines, Good Condition

10. Less Trade-In- In Glock 22, .40 21 $________ -$_______

9 YO Night Sights, Gen4, (3) Magazines, Good Condition

11. Less Trade-In – In Glock 22, .40, 4 $________ -$________

4 YO Night Sights, GEN4, (3) Magazines, Good Condition

GRAND TOTAL $_________

The awarded contractor will assume the cost for shipping and/or facilitating the delivery and pickup of the new items and the purchased items.

The awarded contractor must agree to work with the agency for a smooth transition by allowing a timeframe where the new rifles can be obtained and deployed prior to the pickup of the trade-in items.

2. Delivery is needed as soon as possible. Detail in the quote, your earliest delivery time After Receipt of

Order (ARO), which may, in the sole discretion of the University, affect the award of this Quick

Quote. Delivery of firearms must comply with all state and federal statutes.

3. Requirements for Quote Submission

• Payment: Net 30 from receipt of product or invoice (whichever occurs last), or in accordance with expedited terms already on file with the University.

4. Delivery:

• Vendor shall arrange delivery to the CNU Campus Police, Christopher Newport University, 12270 Warwick Blvd., Newport News, VA 23606. Contact the Police Corporal, Police

Operations, Edwin Delgado at 757-594-7777/edwin.delgado@cnu.edu at least 48 hours prior to delivery.

III. GENERAL TERMS AND CONDITIONS - This solicitation is subject to the Required General

Terms and Conditions found in Appendix B, Section II of the Commonwealth of Virginia

Vendors Manual. Please refer to https://dgs.virginia.gov/procurement/policy-consulting--review/policy/ for a copy of these provisions.

https://dgs.virginia.gov/procurement/policy-consulting--

IV. SPECIAL TERMS AND CONDITIONS

1. AWARD: The Commonwealth will make the award(s) on a Grand Total basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is less than $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

2. eVA ORDERS AND CONTRACTS: It is anticipated that the contract will result in as single purchase order with the eVA transaction fee assessed for each order.

3. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for thirty (30) days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

4. DELIVERY NOTIFICATION: The Agency shall be notified (48) hours prior to delivery of any items so that personnel may be available to allow access to the building and verify items received. Notification shall be made to:

Edwin Delgado, Police Corporal, CNU Police 757-594-7777/edwin.delgado@cnu.edu Name Phone/email

5. PRODUCT INFORMATION: The bidder shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, cut sheets and specifications with the bid to enable the Commonwealth to determine if the product offered meets the requirements of the solicitation. Failure to do so may cause the bid to be considered nonresponsive.

6. WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the Commonwealth by any other clause of this solicitation and rights and remedies permitted under applicable law. A copy of this warranty should be furnished with the bid/proposal.

7. ORDERING OPTION: Christopher Newport University, may during the first sixty (60) days after this contract is awarded, with the concurrence of the contractor, place additional orders under the contract at the original unit price through the issuance of separate purchase orders. The aggregate of such additional orders shall not exceed 100% of the quantity originally stated in the contract.

8. E-VERIFY PROGRAM: EFFECTIVE 12/1/13. Pursuant to Code of Virginia, §2.2-4308.2., any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with these provisions shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. If requested, the employer shall present a copy of their Maintain Company page from E-Verify to prove that they are enrolled in E-Verify.

9. DELIVERY AND STORAGE: It shall be the responsibility of the contractor to make all arrangements for delivery, unloading, receiving and storing materials in the building during installation. The owner will not assume any responsibility for receiving these shipments. Contractor shall check with the owner and make necessary arrangements for security and storage space in the building during installation.

10. FINAL INSPECTION: The contractor shall demonstrate to the authorized owners representative that the item(s) is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance of items.

11. PRECEDENCE OF TERMS: These General Terms and Conditions and the Commonwealth of Virginia

Purchasing Manual for Institutions of Higher Education and Their Vendors and Governing Rules shall apply in all instances. In the event there is a conflict between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply

V. METHOD OF PAYMENT

Invoices and signed delivery receipt(s) shall be submitted directly to the University Business Office at apinvoices@cnu.edu or:

Christopher Newport University

Attn: Accounts Payable

1 Avenue of the Arts

Newport News, VA 23606-3072.

The University will remit payment within thirty (30) days from receipt of each invoice.