DRAFT_Drone Services SOW.pdf

TABLE OF CONTENTS

1.1 Introduction

1.2 Background

1.3 Overview

1.4 Scope of Contract

1.5 Codes and Standards / Incorporated Documentation

1.6 Licensing Requirements

1.7 Emergency Response

1.8 Employee Identification

1.9 Quality Requirements

Acronyms

SCOPE OF SERVICES

1.1 Introduction

The Fermi National Accelerator Laboratory (FNAL) is requesting proposals from drone technology organizations to provide all-weather, 24-7 drone infrastructure supporting situational awareness, security, site inspections, and contingency response services. The services will need to support operations throughout a ten-square-mile facility, both typical United States Midwestern terrain and subterranean environments.

1.2 Background

Since 1967, Fermilab has worked to answer scientific and other fundamental questions and enhance our understanding of everything we see around us. As the United States' premier particle physics laboratory, we do science that matters. We work on the world's most advanced particle accelerators and dig down to the smallest building blocks of matter. We also probe the farthest reaches of the universe, seeking out the nature of dark matter and dark energy. Fermilab's 2,160 employees include scientists and engineers from all around the world. Fermilab collaborates with more than 50 countries on physics experiments based in the United States and elsewhere.

Fermilab's 6,800-acre site is located in Batavia, Illinois, and is managed by the Fermi Research Alliance LLC (FRA) for the U.S. Department of Energy Office of Science (DOE). FRA is a partnership of the University of Chicago and the Universities Research Association Inc., a consortium of 89 research universities.

1.3 Overview

The Fermilab Security Department within the Security & Emergency Management Division (SEMD) shall establish a comprehensive drone program to provide the Fermi National Accelerator Laboratory with an autonomous drone infrastructure that provides situational awareness for security, various types of inspection capabilities (Environmental Safety and Health (ESH) / Infrastructure), contingency response in support of security/emergency responders, and logistics supply on the installation for above ground and subterranean environments. The suitable infrastructure must enable a 24/7 all-weather persistent presence able to respond and provide/deliver critical information to FNAL decision makers. The intent is to produce an infrastructure that is tailorable and thus exportable to other DOE, USG, and civilian sites/agencies for the purposes of a malleable program over time. The FNAL solution will be an autonomous, multi-platform / multi-sensor capable integrated system that will provide live video feed to the Security Operations Center (SOC) and remote viewing devices for emergency responders as well as package/supply delivery where applicable on the installation. The infrastructure will provide for autonomous recharge of the platforms, auto load of user-selected sensor payload, and performance metrics to determine the health and future maintenance of the employed architecture. The FNAL solution will be integrated into existing FNAL security systems (AXIS camera platform / acoustic threat detection (ATD)), while maintaining the ability to operate when other systems become inoperable. Initial employment will utilize visual line of sight (VLOS) protocols within approved airspace under pilot command and control. Under this configuration, charging, and sensor payload selection and mounting will be conducted by trained personnel. As software and hardware matures, functions will migrate to autonomous operations.

Upon approval of the Federal Aviation Administration (FAA) beyond VLOS (BVLOS) regulations, FNAL drone operations will fully migrate to complete autonomous (w/ pilot override). FNAL personnel interaction will be required for maintenance and routine inspections.

This document provides the minimum specifications and requirements to be met by the drone technology organization. By this reference, FNAL expressly reserves the right to amend, modify, and reissue orders, directives, and other instructions pertaining to the responsibilities of the drone technology organization.

1.4 Scope of Contract

All work under the agreement shall be assigned to a particular Subcontractor through a competitive procurement process. The Subcontractor is to furnish all labor, supervision, safety, and material necessary to comply with any applicable scope of work, specifications, and drawings provided by authorized personnel of FNAL. The Subcontractor is responsible for coordinating all work with existing conditions, schedule, and operations of FNAL, and to complete the work in the time required by FNAL and in accordance with the requirements.

Due to the complex nature of this project in conjunction with federal approvals, this project will need to be completed in phases. Each phase needs to be fully approved by SEMD before the next phase can begin.

Phases:

This project is a multi-year / multi-phase project. Execution and capability milestone establishment are to be determined in Phase I with subsequent decisions as we implement the project. We plan to conduct this project in five phases with above-ground operations as the priority. Subterranean project implementation will commence at a date TBD. (Note:

Improvements to software and hardware installation are phase-independent. FNAL will be afforded with most up-to-date secure software and modern version of all hardware at the time of the end state of the project.

Phase I: Scope / Proposal, Site Survey, Initial Cost Estimate, Project approval

• Site survey – FNAL terrain, DuPage Airfield, Hard Power accessibility (DDS Site location template), current security systems (Axis Cameras) and compatibility with drone companies and other FNAL systems, CAD (incl handhelds for mobile /on-site SA), Bison herd (PETA)

• Initial Cost Estimate

Phase II: Set Conditions / Inform Decisions

• Cost estimate refinement (supported by drone/sensor/option selections)

• Airspace– Restrictions - Go/No Go, LAANC/UAS Rule Part 107 approval(s), DuPage

Airport Coordination

• Spectrum Management/frequency allocation

• Drone Pilot credentials/logs established.

• Drone (platform) selection (which includes provisions for security/protection for the housing & drone out in the field)

• Sensor selection

• Finalize milestones

• Cyber Risk Assessment (DFARS Compliant (800-171) / SPRS updated)

Phase III: Execution / Training / Testing / Site Survey

• Ground preparation (install platforms)

• Install DDSs (initial number TBD)

• Drone (Platform selection / Sensor selection)

• Pilot and Select Security personnel respective training / Safety Measures / Briefs

• Exercises - routine and contingency

• Standard Operating Procedures (80% or above) / drafts approved.

• Commence site survey - subterranean complex.

Phase IV: Assessment protocol, Develop maintenance schedule/support requirements.

• Establish / Install Subterranean stations.

• Commence site survey - subterranean complex Phase V: System upgrades/testing, exercise program.

• Codify long-term program.

• Codify exercise/contingency (weather specific where applicable) program.

• Export program

Phase Discussion:

Phase I: Critical to Phase I is the project proposal approval and site survey. This entails the development and approval of the proposal with an accompanying timeline of execution and an agreed-upon payment schedule for services rendered. The Drone Technology Organization will present options for both drone platforms and sensors that FNAL will select based on requirements and monetary resources for the above-ground and subterranean environments. This phase will set the foundation for the success of the program and codify expectations as to the end state of a fully operational drone infrastructure that meets the client, FNAL’s requirements.

Phase I Requirements

Requirement / Responsibility FNAL Drone Tech Org

Draft Proposal Collaborate / Approve Draft / Edit / Publish Proposed Timeline Collaborate / Approve Draft / Edit / Publish – see annex Site Survey (above ground)

Plan Joint Survey / access to installation.

Publish results

Participate in Joint Survey / Advise/incorporate into milestone schedule

Site Survey (subterranean)

Plan Joint Survey / access to installation.

Publish results

Participate in Joint Survey / Advise/incorporate into milestone schedule

Initial Cost Estimate Collaborate / Approve Present Options - Draft / Edit

Phase II: This phase sets the foundation for the employment of FNAL’s drone infrastructure and initial (VLOS) operations. This phase ends with the joint agreement on the Phase I requirements and authorization to move to Phase II. Note: implementation, agreement on a joint site survey, progress checks, and in-progress reviews will ensure the drone company is delivering on time and within expectations. These items should be codified on a joint calendar to ensure maximum participation and limit disruption. Drone company must present their DFARS Compliance Certification, and subsequently update SPRS to depict compliance before moving to Phase III.

1.5 Codes and Standards / Incorporated Documentation

All work performed shall be in compliance with all applicable codes, standards, and regulations, including the latest edition of the following codes: ANSI, NETA, and NICET. Work shall also comply with DOE, OSHA, ANSI, NETA, EPA, MDE, NESHAP, and NICET Safety Regulations, and Industry Standards & Practices that ensure the protection of life, property & equipment. Additionally, Fermilab may issue additional standards for specific work, as applicable. The following Handbooks and Standards are incorporated into this Subcontract by reference: Fermilab Radiological Control Manual (FRCM) | Environment, Safety and Health (fnal.gov) | Emergency Services & Preparedness (ESP) | Fermilab Environment, Safety and Health Manual (FESHM), http://esh.fnal.gov/xms/ESHQManuals/FESHM as of subcontract award date.

1.5.1 Cyber security requirements:

Any cloud storage/usage/processing and web or local applications should follow the following standards (in preferred order).

1. FedRAMP

2. NIST 800-171

3. ISO 27001

1.5.2 Aviation Safety Requirements:

While not a requirement, Fermilab may be bound by the 2020 NDAA Sec 848 and 2023 NDAA Sec 817 standards in the near future. The contractor should respond to how their solution can meet or pivot to this potential future requirement.

https://www.diu.mil/blue-uas

The contractor, if the solution is allowed for full autonomous use (without a PIC or Observer), will provide assistance with obtaining the FAA approvals for autonomous use with the contractor's solution.

1.6 Licensing Requirements

Contractors shall hold all applicable licenses and certifications required by the local, State, and Federal regulations for the type of work specified. All applicable licenses required under this section shall be current and valid at the time that the work is performed at Fermilab.

The Contractor shall immediately provide Fermilab with a copy of all required licenses, qualifications, & certifications upon request.

1.7 Emergency Response

In the event an emergency exists that would require immediate overtime work, the Contractor shall immediately verbally notify the Fermilab Safety representative for the project.

1.8 Employee Identification

Due to the nature of routine on-call work and required security, the selected Contractors shall obtain identification for all of their employees and subcontractors that will perform work at Fermilab. Employee identification shall be visible at all times when physically present on campus. FRA REQUIRES ALL SUBCONTRACTOR EMPLOYEES AND SUB-TIER

SUBCONTRACTORS COMING ON TO THE FERMILAB AND SOUTH DAKOTA DEPARTMENT

OF ENERGY LEASED SITES TO COMPLY WITH REAL-ID REQUIREMENTS. FOR MORE

INFORMATION PLEASE GO TO: https://eshq.fnal.gov/realid/.

1.9 Quality Requirements

The Subcontractor’s engineer will be available to Fermilab personnel to answer technical questions related to the designs. The Subcontractor’s engineer will be provided the opportunity to review the drawings and related specifications in order to satisfy compliance with the Subcontractor’s engineer's recommendations. If the Subcontractor’s engineer deems it necessary to review the subcontract drawings for compliance with the design recommendations, the https://www.diu.mil/blue-uas engineer shall state the necessity in the design. The Subcontractor will include with the proposal a reasonable estimate of the time necessary to conduct reviews and address Fermilab questions.

Acronyms

ANSI – American National Standards Institute

ATD – Acoustic threat detection

AXIS – AXIS Communications

BVLOS – Beyond Visual Line of Sight

CAD – Computer Aided Design

DDS – Data Distribution Service

DFARS – Defense Federal Acquisition Regulation Supplement

DOE – Department of Energy

EPA – Environmental Protection Agency

ESH - Environmental Safety and Health

ESP – Emergency Services & Preparedness

FAA – Federal Aviation Administration

FESHM – Fermilab Environment, Safety & Health Manual

FNAL – Fermi National Accelerator Laboratory

FRA – Fermi Research Alliance

FRCM – Fermilab Radiological Control Manual

ISO – International Organization for Standardization

LAANC – Low Altitude Authorization and Notification Capability

MDE – deep learning-based Monocular Depth Estimation

NDAA - National Defense Authorization Act

NESHAP - National Emission Standards for Hazardous Air Pollutants

NETA – International Electric Testing Association

NICET – National Institute for Certification in Engineering Technologies

NIST - National Institute of Standards and Technology

OSHA – Occupational Safety and Health Administration

PIC - Pilot in Comma

SEMD – Security & Emergency Management Division

SOC – Security Operations Center

SPRS – Supplier Performance Risk System

TBD – To be Determined.

UAS – Unmanned Aircraft System

USG – United States Government

VLOS – Visual Line of Sight