Draft -DPG Propane PWS 2026.pdf

Vs 202407

Propane Supply TBD – July 1, 2026

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Propane delivery and supply as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

Contractor shall maintain useable fill levels in both Government owned and contractor owned propane tanks. The contractor shall ensure propane tanks with capacities greater than 30 gallons do not run empty, and, in accordance with standards identified in the PWS.

The Government requires fuel levels no less than 20% of tank capacity in propane tanks of capacities 30 gallons and greater. Contractor provides accurate accounting, invoicing, reporting, etc., as required in the contract. There shall be no propane outages on the installation unless outage(s) have been approved by the Contracting Officer (KO) or the Contracting Officer Representative (COR), to include emergencies, or to change out propane tanks. The contractor shall ensure that all enclosures around propane tanks are secure (all gates locked and no breach in enclosures). Any problems with the enclosures, including keys or locks, the contractor shall immediately notify the COR of the problem.

1.2 Background: DPG is located in a remote area. The main gate is approximately 90 miles southwest of Salt Lake City, UT and 40 highway miles over a mountain pass from the nearest town with services (Tooele, 12). The nearest natural gas lines are located 40 miles away, so DPG uses propane in lieu of natural gas for facilities on the installation.

Propane tanks at DPG range in size from 40 to 30,000 gallons, used in system configurations varying from 1 to 6 tanks, depending on site requirements. The majority of the tanks are owned, operated, and maintained by the current contractor. A tank list is provided as Attachment #1 and provides information regarding delivery location numbers, capacities, tank ownership, and delivery addresses.

The Government reserves the right, during the life of the contract, to add and/or delete tanks of varying sizes as required. The Government will notify the Contractor of such changes via written electronic communication (email).

1.3 Objectives: The contractor shall supply propane to US Army Garrison, Dugway Proving Ground, UT (DPG) to include all DPG customers, and tenants.

1.4 Scope: Contractor shall provide propane supplies to Dugway Proving Ground. Contractor is responsible to maintain the contractor provided propane tanks to ensure they are operating up to standards at no additional cost to the Government. The contractor shall not be responsible for maintenance of the Government owned propane tank systems, but shall immediately notify COR of maintenance or operational issues found with Government owned propane tank systems, when fueling Government owned tanks. The Contractor inspect provide the Government result of inspection of their tanks.

The contractor shall provide propane and supplies to variety of sized of tanks as necessary per the listed in attachment one. Total capacity for all tanks is given as Attachment 1 for each Government owned tanks and contractor owned tanks is specified in the attachment one below. The contractor shall maintain a list of all contractor supplied tanks to be included in a format that is agreed on by the COR and the Contractor. An updated tank list shall be submitted to the Government with status of each tank by the 2nd business day of each month starting at the award of contract. The contractor shall report any propane tank, lines, regulator or other issues to the COR.

Summary List of Tanks

Tank Size in Gallons

Amount of Tanks

Government Owned or Contractor Owned

30,000 5 Government Owned 18,000 2 Government Owned 15,000 3 Government Owned 2000 1 Government Owned 1990 1 Government Owned 80 28 Government Owned 1000 173 Contractor Owned ( approx.)** 500 11 Contractor Owned

(approx.)

1.4.1 Summary for Locations of Tanks:

The majority of the tanks are located in “English Village” at Dugway Proving Ground approximately 1 mile from the front entrance. The second major location “Ditto” is 12 miles approximately from front entrance. The third major location “Life Sciences” is 20 miles from the front entrance to DPG. The following locations “mountain and remote site” have tanks that are considered remote for the contractor shall be required to provide propane tanks as requested and coordinated with the COR. The description of these locations:

1. Sapphire: 30 miles approximately from the front entrance of DPG. Majority of the road is paved with the last few miles gravel or dirt road.

2. West Granite: 30 miles approximately from the front entrance of DPG.

3. 5 Mile Hill: 5 miles approximately from the front entrance of DPG (Steep Grade)

4. 777 Location: 30 miles from front entrance of DPG.

Some of the following locations require range clearance due to being on the testing range.

1.5 Period of Performance: Please refer to the contract schedule for the contract’s period of performance.

1.5.1 Tank Phase In / Phase Out (PI/PO) Plan (as required)

The Contractor shall provide tank systems of the same size as those currently in use. The Contractor and the incumbent contractor shall coordinate the effort to minimize the amount of down time to Government services. Should tank replacement be required, existing fuel shall be transferred from the incumbent tanks to the new replacement tanks. The tank swap shall be completed within the 90 calendar day Phase In. The transition is to be performed in a manner in which lack of propane service does not exceed ten (10) hours per tank system. The Government will not provide the contractor "lift support."

To test the tanks integrity, leak tests shall be conducted by the Contractor on the new propane tank systems (including associated equipment as appropriate) in accordance with Federal, State, and Local regulations, and standard industry practices. Leak tests shall be coordinated with the Contracting Officer's Representative (COR).

1.5.2. Phase In / Phase Out (PI/PO) Plan (as required)

PI/PO Plan shall be developed and implemented by the Contractor, in accordance with specification of the contract, to minimize any decreases in productivity, and to prevent possible negative impacts on additional services. The contractor shall have qualified personnel onboard during the ninety (90) calendar day PI/PO periods. The contractor shall adhere to the approved PI/PO Plan, and keep the Government fully informed of status throughout the transition period. Change requests to approved PI/PO Plans shall be submitted in writing to the KO. Written approval of change requests from the KO is required prior to implementation of changes. Throughout the PI/PO periods, it is essential to minimize interruptions or delays to work in progress that would impact the mission. The contractor shall plan for the transfer of work control, delineating the method for processing and assign new tasks during the PI/PO periods.

The following information is provided to assist the contractor in development and submittal of the PI/PO Plan:

(a) Description: The proposed PI/PO Plan shall be provided in narrative format. The plan may include descriptive material, sketches, drawings, photographs, tables, forms, graphs, worksheets, charts, etc. The plan shall be type written or printed on standard size paper (8.5” x 11”), with the pages sequentially numbered and securely bound together. As necessary, graphic material may be one-way foldouts. All attachments shall be identified and referenced in the text. Each section and paragraphs shall be numbered. All documents shall be legible and reproducible and may also be requested in electronic format. Plans of more than 30 pages in length shall contain a table of contents. Plans of more than 120 pages in length shall also include an index.

(b) Delivery Instructions: The draft PI/PO plans shall be included in the proposal. The vendor shall provide an electronic copy (via email) of the Final PI/PO Plan, to the KO and COR within (5) calendar days after notification of award. The final PI/PO Plan is based upon the PI/PO plan submitted during the proposal.

(c) Content: The PI/PO Plan shall include, but is not limited to the following:

(1) Milestones and specific dates for completion of all pertinent tasks required for a smooth transition.

(2) The process to ensure an orderly transition, and to minimize any impact on the entire operation.

(3) The process to remove existing incumbent owned tanks, and replace with new vendor owned tanks, if required.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award.

After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five

(5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS.

This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Dugway Proving Ground

1.6.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price (FFP) with Economic Price Adjustment (EPA) contract.

1.6.7 Security Requirements:

1.6.7.1 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.2049, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.

1.6.7.3 Escorts: Reserved

1.6.7.4 Personnel Security Clearance Requirements: Reserved

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: CAC cards will not be required for this contract.

1.6.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employees performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access :

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.7 Access to Government Information Systems: This contract will not require access to government information systems.

1.6.7.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Contractor shall not duplicate keys provided by the Government. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.8.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing. The total cost of the replacement may be at the Contractor’s expense.

1.6.7.8.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s).

Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.7.9 Lock Combinations: The Contractor shall establish and implement methods to ensure all lock combinations are protected from unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel with access to the combinations no longer have a need to know IAW local security procedures and policies. These procedures shall be included in the Contractor’s QCP.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: Reserved

1.6.11 Special Qualifications or Certifications Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they shall be serving. Certifications and licenses shall be provided to the COR after award. When new employees are hired any licenses or certifications shall be provided to the KO/COR before the employee may work on DPG. NOTE: The Government does not provide training to Contractors.

1.6.11.1 IA/IT Training Certification: Reserved

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. Contractor shall acquire and need to return all issued United States (U.S.) Government Common Access Cards, installation badges, and/or access passes.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all

U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.12.2 Uniform: The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, http://www.defenseimagery.mil/products/dodimagery/commercialuse.html the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within ten (10) calendar days after completion of the training.

1.6.19.2 OPSEC Awareness If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA): Reserved.

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract and require a security clearance, shall complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within ten (10) calendar days after completion of training by all employees and subcontractor personnel. TARP training is available at the Army Learning Management System (ALMS) https://www.lms.army.mil/. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local Counter Intelligence (CI) Officer at their assigned location for classroom training and a copy of either the training certificate or the training attendance roster signed by the CI Officer will be maintained by the Contractor. Verification of the training will be provided to the Contracting Officer (KO) or Contracting Officer Representative (COR) within ten

(10) calendar days after completion of the training.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and reported to the COR within 30 days.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property

3.1.1 Government furnished facilities: The Government will provide a fenced area on Manookin Road for placement of contractor owned interim bulk storage tank(s), which may be placed at this location by the contractor for the convenience of the contractor for refilling bobtail propane delivery trucks. The contractor is responsible for maintaining and keeping track of government furnished facilities and property (land, storage area). The fenced area on Manookin Road is approximately 190 feet X 190 feet (36,100 square feet) fenced area. The picture is provided below.

A signed license agreement shall be obtained by the contractor prior to use of the area mentioned below. In order to obtain the license agreement, the contractor shall initiate contact and coordination through the COR and the Directorate of Public Works. Contractor shall adhere to all requirements as stated in the license agreement to include utility usage of any type. This license agreement consists of the following: Term of license, Consideration of license, Notice and correspondence, Authorized Representatives, Supervision by the Garrison Manager, Conditional use, Condition of premises, Cost of utilities (electricity only), Protection of property, Termination, etc. Should contractor need a space here on the installation, this license will need to be signed by the contractor. Utilities are electricity only.

3.1.2 Government Furnished Equipment

There is no Government Furnished Equipment. The contractor shall understand that Attachment One provides a list containing Government owned tanks, however, the tanks do not become the property of the contractor, and as such, they are neither leased or possessed by the Contractor at any time during this contract. The contractor shall not be responsible for Government owned propane tank systems, but shall immediately notify COR of maintenance or operational issues found with Government owned propane tank systems when fueling Government owned tanks.

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: Not applicable

4.3 Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements of the contract.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS.

All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide propane supplies to fuel the tanks. Contractor is responsible to maintain a usable fill level on all propane tank systems. Contractor is responsible to maintain the contractor provided propane tanks to ensure they are operating up to standards at no additional cost to the Government. The contractor shall not be responsible for maintenance of the Government owned propane tank systems, but shall immediately notify COR of maintenance or operational issues found with Government owned propane tank systems, when fueling Government owned tanks. The Contractor inspect provide the Government result of inspection of their tanks.

The contractor shall provide propane and supplies to variety of size of tanks as necessary per the listed in attachment one. Total capacity for all tanks is given in attachment one for each Government owned tanks and contractor owned tanks is specified in the attachment one below. The contractor shall maintain a list of all contractor supplied tanks to be included in a format that is agreed on by the COR and the Contractor.

An updated tank list shall be submitted to the Government with status of each tank by the 2nd business day of each month starting at the award of contract. The contractor shall report any propane tank, lines, regulator or other issues to the COR.

5.1. Basic Services. Provide Propane Supply

The contractor shall supply propane to US Army Garrison, Dugway Proving Ground, UT (DPG) to include all DPG customers, and tenants.

5.1.1 As Required, Acquire or Replace Contractor Owned Propane Tanks (and Ancillary Equipment)

Performance Standards

a) STD: Acquired or replaced tank systems are sound, safe, legal, and fully functional no later than ninety

(90) calendar days after contract award.

AQL: 100% b) STD: Replacement of tanks, if required, is performed in a manner in which lack of propane supply does not exceed ten (10) hours per tank system.

AQL: 95%

5.1.2 Provide Safe, Sound, and Legal Propane Tank Systems

Performance Standards

STD: Contractor provided tank systems are safe, sound, and fully functional tank systems, in accordance with Federal, State, and Local regulatory requirements, and meeting propane industry standards.

AQL: 100%

5.1.3 Maintain Useable Fill Levels on All Propane Tank Systems

The Government recommended fill level is no less than three (3) day supply of propane is maintained in the tanks.

Performance Standards

STD: The contractor shall not allow fuel levels less than 20% of tank capacity in propane tanks of capacities 30 gallons and greater. Contractor shall ensure sufficient spare tanks of capacities less than 30 gallons, used on various equipment, are full/available to enable customers to swap out empty tanks as needed. There shall be no propane outages on the installation unless outage(s) have been approved by the KO or the COR to include, emergencies, or to change out propane tanks.

AQL: Zero outages per year in the West Desert Test Center area. No more than two (2) instances per year in the English Village area.

5.1.4 Maintain Accurate Accounting

Original Contract Plus Modifications Versus Total Amount Invoiced Under Each Sub-Contract Line Item Number (Sub-CLIN)

Performance Standards

a) STD: Propane delivery records are managed and maintained in such a manner that the contractor does not deliver more propane than what is funded on Contract.

AQL: Zero instances of contractor delivering more propane than what is funded on Contract.

b) STD: A running tabulation of totals added to the contract under each CLIN/Sub-CLIN and totals invoiced against each CLIN/Sub-CLIN so that no invoice is submitted exceeding the amount of funds available under any CLIN/Sub-CLIN.

AQL: Zero instances of invoices exceeding totals under a CLIN/Sub-CLIN.

c) STD: Accurate measurement and account of dollars and gallons of propane delivered by the contractor.

Summary of receipts and invoices must be reconciled by the contractor before payment is made. Report is provided in accordance with Weekly Reporting Requirement identified in 5.2.2 of this PWS.

5.1.5 Quality Control Plan/Safety Plan/Environmental Plan

Performance Standards

STD: The Contractor shall provide the Quality Control Plan, Safety Plan, and Environmental plan to the COR and KO.

Deliverables: A002, A006

5.2 Prepare and Provide Reports

5.2.1 Calibration Report for Bobtail (Propane Truck for smaller distribution or Similar Vehicle) Deliveries

Description: A Yearly Weights and Measures Meter Report for each vehicle distributing propane on DPG shall be obtained by the contractor from the Utah State Inspector that shall be provided to the COR. The report shall be provided electronically in PDF format by 30 June of each period of performance. Reports for alternate vehicles used shall also be provided with the Weekly Delivery Report required under paragraph 5.2.2.

STD: Report is provided electronically in PDF format by 30 June of each 12-month period of performance.

Reports for alternate vehicles used are provided with the Weekly Delivery Report required under paragraph 5.2.2.

AQL: 95%

5.2.2 Weekly Delivery Report

Description: Weekly Delivery Report: A Weekly Delivery Report shall be provided to the COR (via email) that identifies the deliveries of propane that have been completed during the previous week. The report shall be provided in Microsoft Excel format with the pages sequentially numbered. All attachments shall be identified and referenced in the text. All documents shall be legible and reproducible. The report shall include, but is not limited to: the unit price for each gallon of propane; identification of each tank filled; date(s) each tank was filled; quantity of propane delivered to each tank for each delivery; total amount of propane delivered during the week; and the balance of fuel remaining to be delivered as compared to the SLIN total. The report shall be delivered to the COR and the Contract Administrator no later than 1000 (local time) every Wednesday of the following week.

a) STD: The report includes, but is not limited to, the following: the unit price for each gallon of propane; identification of each tank filled; date(s) each tank was filled; quantity of propane delivered to each tank for each delivery; total amount of propane delivered during the week; and the balance of fuel remaining to be delivered as compared to the SLIN total.

AQL:100%

b) STD: Reports are delivered to the COR and the Contract…