dPWS_CNC Health Check.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COMPUTER NUMERICAL CONTROL EQUIPMENT HEALTH ASSESSMENT

Serv M20-075

Prepared By

OC-ALC/OBCA

15 April 2020

Section One

1.0 Description of Services

The Contractor shall provide the technical expertise, training, engineering support, parts, material, and travel necessary to enable the Government to maintain and repair Government-owned Computer Numerical Control (CNC) equipment located at Tinker Air Force Base, Oklahoma. The Contractor shall provide support as required to the Government by performing health and preventative maintenance assessments. The requirement includes the CNC equipment listed in Attachment 2 Appendix A.

Each piece of equipment listed performs milling and metal cutting operations utilizing its hardware under the guidance of software-driven controller systems. Each of these machines when operating properly has the capability of producing a variety of aircraft parts in support of flight line production operations within required tolerance ranges of up to +/-.0005. This tolerance requirement is documented on the OEM aircraft manufacturer’s drawings and must be met for form, fit, and functional requirements for the aircraft. All of the aircraft parts produced by this equipment directly support flight line operations and ultimately the war fighter.

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Health Assessment and Preventative Maintenance Assessment at the Oklahoma City–Air Logistics Complex (OC-ALC) on the equipment in Appendix A.

1.2 Requested Services: The following services shall be accomplished as applicable in support of a Health Assessment (HA) and Preventive Maintenance Assessment (PMA).

1.3 Health Assessment: The Contractor shall accomplish an initial HA on each Machine listed in Appendix A within ten (10) business days after Contract Award. This HA shall include a comprehensive check as to the current state of the machine and overall health of all components along with a recommendation of items that show significant wear beyond what is expected. HA shall include accuracy tests, squareness and level checks, repeatability tests, location tests and any other performance tests that will impact the accuracy of the equipment. Once the HA has been completed the Contractor shall provide in person, by fax or by e-mail an HA report on a contractor devised form to the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) within five (5) business days.

date of evaluation testing information completed on equipment repair recommendation to include estimation of urgency Any Calibration information done as part of the HA

1.3.1 Preventative Maintenance Assessment: The Contractor, after completion of the overall health assessment in para 1.3, shall perform an initial PM assessment and generate a PM schedule to fit the requirements of each machine listed in Attachment A. The Government will provide to the Contractor a comprehensive list of current PMs being accomplished within five (5) days of award of contract. The Contractor shall review existing PM Schedules and 306 cards. The Contractor shall generated a PM schedule, which includes an annual high-level preventative maintenance (PM), and at a minimum, Meet the requirements listed in paragraph 1.3 of the PWS.

A) General Information

i. Machine make, model, S/N and OC number

ii. Machine runtime/motor hours

iii. Automatic tool changer (function and overall condition)

iv. Pallet changer

v. Air filters

B) Spindle

i. Spindle cone – clean and check for damage

ii. Drawbar force

iii. Bearing temperature

iv. Verify lubrication

C) Linear Axis

i. Ball screw wear

ii. Ball screw backlash

iii. Ball bar analysis (Straightness, Squareness, Positional Tolerance, Circularity, Scaling Mismatch, Servo mismatch, and Lateral play)

iv. Way and wiper check

v. Scales

vi. Belt tension

vii. Verify lubrication

D) Rotary Axis

i. Backlash

ii. Verify lubrication E) Hydraulic System

i. Identify filters for replacement

ii. Check fluid levels

iii. Check oil temperature

iv. Check hydraulic pressure

v. Inspect for leaks

vi. Check counterbalance

vii. Check for worn or defective parts

1.3.2 Maintenance Documentation: The Contractor shall notify the Government Subject Matter Expert (SME) upon completion of each HA/PM Assessment or similar requirement, IAW OC- ALC Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.4 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract IAW the Service Summary performance standards as described in Section Two of this PWS. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.5 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7am – 4pm CST. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO.

Upon approval from the CO, the Government Subject Matter Expert (SME) or COR must be present with the Contractor.

1.5.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.6 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

Proof of working on same or similar equipment Proof of any OEM technician training certificates as applicable Calibration qualifications applicable to same or similar equipment Ability to retrieve tech data from machine interface or from external sources.

1.7 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas within five (5) business days. They shall be designated to the CO and COR, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time.

The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas within five (5). The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.7.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB.

The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.8 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the COR within five

(5) business days after the contract award date. Within five (5) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

1.8.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.9 Forms and OEM Manuals: The Contractor shall obtain the forms and manuals expressly required to perform the work in this contract via request to the COR. The COR will provide the forms and manuals to the Contractor upon the Contractor’s written request (e-mail is acceptable).

Contractors delivering or handling official United States Air Force (USAF) property (request forms or manuals) shall comply with the applicable records management regulations in AFI 33- 322, Chapter 3, in its entirety.

1.10 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.11 Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops the Contractor shall maintain control of all tools used. The Contractor shall take an inventory of all tools being used and notify the COR and any on-site personnel if a tool is found to be missing. The COR will provide oversite in the location of any lost tools and assess any impact to the on-site Government supervision.

1.12 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.13 Visitors Pass: The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.14 Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.15 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract

1.16 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.17 Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours, to include sub-contractor labor hours, required for the performance of the services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website www.sam.gov.

1.17.1 The Contractor shall report all labor hours executed during the Period of Performance (PoP) for each Government Fiscal Year (FY) which runs from 1 October through 30 September the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than (NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at www.sam.gov

1.18 Training – General: The Government COR will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below. The COR will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number (SSN) will be input on the form.

1.18.1 The Contractor shall contact the COR prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

Section Two

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

Service Summary (SS) Table 2-1

PERFORMANCE

OBJECTIVE

PWS

PARA

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

SS-1 Health Assessment: The Contractor shall accomplish an initial HA on each Machine listed in Appendix A within ten

(10) business days after Contract Award. This HA shall include a comprehensive check as to the current state of the machine and overall health of all components along with a recommendation of items that show significant wear beyond what is expected. HA shall include accuracy tests, squareness and level checks, repeatability tests, location tests and any other performance tests that will impact the accuracy of the equipment. Once the HA has been completed the Contractor shall provide in person, by fax or by e-mail an HA report on a contractor devised form to the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) within five (5) business days.

1.3 accomplish an initial HA on each Machine listed in Appendix A within ten

(10) business days after Contract Award.

provide in person, by fax or by e-mail an HA report on a contractor devised form to the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) within five

(5) business days.

100% Surveillance

SS-2 Preventative Maintenance Assessment: The Contractor, after completion of the overall health assessment in para 1.3, shall perform an initial PM assessment and generate a PM schedule to fit the requirements of each machine

1.3.1 perform an initial PM assessment as part of section 1.3 of this PWS as well as generate a PM schedule to fit the requirements of each machine listed in Attachment A.

100% Surveillance

PERFORMANCE

OBJECTIVE

PWS

PARA

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

listed in Attachment A. The Government will provide to the Contractor a comprehensive list of current PMs being accomplished within five (5) days of award of contract. The Contractor shall generated a PM schedule, which includes an annual high-level preventative maintenance (PM), and at a minimum, Meet the requirements listed in paragraph

1.3 of the PWS.

SS-3 Contractor Personnel:

The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas within five (5) business days. They shall be designated to the CO and COR, in writing, within five

(5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB).

The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas within five (5). The Contractor shall provide a CM who can read,

1.7 designated to the CO and COR, in writing, within five (5) business days after the contract award date.

100% Surveillance at time of award and if there is a change in CM only.

PWS

PARA

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

write, speak, and understand English fluently.

SS-4 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the COR within five (5) business days after the contract award date. Within five (5) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

1.8 initial listing of names and position titles of employees who will come to Tinker Air Force Base to the COR within five (5) business days after the contract award date.

100% Surveillance at time of award and if there is a change in employees only.

SS-5 Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops the Contractor shall maintain control of all tools used. The Contractor shall take an inventory of all tools being used and notify the COR and any on-site personnel if a tool is found to be missing. The COR will provide oversite in the location of any lost tools and assess any impact to the on-site Government supervision.

1.11 100% Compliance 100% Surveillance

SS-6 Safety and Health on Government Installations:

While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91- 203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C.

The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of

1.15 100% Compliance 100% Surveillance

PWS

PARA

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

SECTION THREE3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP).

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

-Not Applicable

3.1.2. GFP - Repair/Maintenance Off-Base.

-Not Applicable

3.1.2.1. GFP Shipment to Contractor’s Facility. In accordance with PWS Section One.

3.1.2.2. GFP Return Shipment to Government. In accordance with PWS Section One.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.2. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

3.2.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.2.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734-7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964.

3.2.3. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.3. Government Property Incidental to the Government Installation or Site.

Not Applicable

3.4. Intangible Government Property.

Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line Item Numbers (CLINS).

Not Applicable