DPS750_CRP30895_Revised_Contract_10.01.2025..pdf

Rev. 4.19.22

Index No.: DPS750 Eff. Date: 10/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Defiance Drivers Examination Station

CONTRACT No.: CRP30895 EFFECTIVE DATES: 10/09/2024 to 09/30/2025 Renewal through 09/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Public Safety, Defiance Drivers Examination Station, 999 Procom Street, Suite 104, Defiance, OH 43512 .

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 10/01/2025 through 09/30/2026. It is also issued to update the price list and, the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 10/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Rev. 1.30.17

TABLE OF CONTENTS

Specifications Page

Scope of Work 3-6 Supplement 1 (Floor Plan) 7-8

Contract Items

Cost Summary 9 Contractor Information 10 Summary of Amendments 11

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of these specifications to provide custodial services for the Ohio Department of Public Safety/Bureau of Motor Vehicles (ODPS) Defiance Driver’s Examination (DX) Station located at 999 Procom Street, Suite 104, Defiance, OH 43512. The Independent Contractor will be responsible to provide janitorial services for areas marked as Areas 1, 2 & 3 on the attached floor plan. Services for the DX will be provided by the Independent Contractor (5) five days per week, Tuesday through Saturday excluding state holidays after business hours (usually after 5:00 pm).

This will be coordinated between the DX Supervisor and Independent Contractor. The Independent Contractor will also be responsible to clean all the Common Area (Areas 2 & 3) on Monday, even though the DX is closed.

II. STATE HOLIDAYS

State Holidays

New Years Day January 1st Martin Luther King Day Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

III. ODPS RESPONSIBLITIES

The Ohio Department of Public Safety Defiance Driver’s Examination Station (DX) will provide: toilet tissue, hand soap trach liners and paper towels. It will be the responsibility of the Independent Contractor’s custodial crew to notify DX supervisory staff when the inventory is diminishing.

IV. INDEPENDENT CONTRACTOR’S RESPONSIBILITIES

A. The Independent Contractor will provide the following equipment, tools and supplies for its use to complete the janitorial scope of work:

Rubber gloves Detergents Spray bottles with content label Glass cleaner and polish Disinfectants Germicidal Cleaner Abrasive Cleaner Metal Cleaner and Polish Sponges Cleaning rags Brushes Toilet Brushes Disposable Dust Cloths Duster Treated Dust Mops Mop handles & mop heads Floor Cleaner Floor Finish Floor Stripper Floor Scrubbers Buffers (No Propane Buffers)

Buffing Pads Trash Cart Vacuums (small)

SPECIFICATIONS, CONT’D

B. The Independent Contractor is responsible for providing carpeting cleaning and tile spray buffing to the carpeted and vinyl composite tile (VCT) surfaces per the commercial floor care standards, as scheduled in Area 2 and Area 3. Areas marked on the attached floor plan (Supplement 1) noted as “LVP” (Luxury Vinyl Planks) flooring will need daily wet mopping and disinfecting. The commercial floor care standards will be presented by the ODPS Facilities Management personnel at pre-bid site visit.

1. Area 1 -General Tasks DX Customer Service and office/employee areas

a. Daily Tasks

i. Vacuum walk off mats

ii. Dust mop floors

iii. Wet mop floors (LVP)

iv. Polish and disinfect drinking fountain

v. Spot clean entrance door glass

vi. Vacuum carpeting

vii. Dust desk, chairs, tables, file cabinets, tables, etc. (misc. furniture, shelves, typewriters) in customer service and testing areas

viii. Disinfect top and customer side of service counter space

ix. Dust wall hangings

x. Dust window sills

xi. Spot clean carpeting

xii. Sanitize telephones

xiii. Empty trash receptacles

xiv. Spot clean walls

xv. Spot clean interior glass

b. Weekly Tasks

i. Clean glass partitions

ii. Spray buff floors (VCT)

c. Quarterly Cleaning Tasks

i. Wash all interior and exterior windows

ii. Dust blinds

d. Monthly Tasks Wash interior windows

e. Twice Annual Tasks i . Thoroughly clean carpeting (by Jan 15th and Apr 1st)

ii. Polish and refill soap dispensers

iii. Strip/reseal floors (VCT)

f. Bi-Annual Tasks Strip and reseal tile floors (VCT)

2. Employee Restrooms

i. Empty trash receptacles

ii. Clean and polish sinks and fixtures

iii. Clean and disinfect toilets

iv. Clean and disinfect urinals

v. Polish mirrors

vi. Polish and refill towel dispensers

vii. Replenish toilet paper

viii. Sweep floors

ix. Spot clean walls

b. Floor Care

i. Spot clean carpeting

ii. Vacuum traffic lanes

c. Weekly Tasks

i. Clean waste cans

ii. Wet mop and disinfect floors

d. Bi-Annual Tasks

3. Areas 2 & 3 – General Tasks for Common Space

i. Empty trash receptacles

ii. Clean and polish sinks and fixtures

iii. Clean and disinfect toilets

iv. Clean and disinfect urinals

v. Polish mirrors

vi. Polish and refill soap dispensers

vii. Polish and refill towel dispensers

viii. Replenish toilet paper

ix. Sweep floors

x. Wet mop and disinfect floors (LVP and VCT)

xi. Spot clean walls

b. Weekly Tasks

i. Clean waste cans

ii. Spray buff floors (VCT)

c. Bi-Annual Tasks

d. Floor Care

i. Spot clean carpeting

ii. Vacuum traffic lanes

e. Utility Room

Weekly Tasks

Sweep floors

f. Monthly Tasks

Wash interior and exterior windows

g. Twice Annual Tasks

i. Thoroughly clean carpeting (by Jan 15th and Apr 1)

ii. Strip/re-wax floors (VCT)

4. All Areas

a. Weekly Tasks

Dust door and sills

b. Monthly Tasks

i. Dust baseboards

ii. Remove cobwebs

c. Emergency provisions - None

SUPPLEMENT 1

SUPPLEMENT 1 CONT’D

Index No.: DPS750*

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30895-1 76111501

Janitorial Services, Area 1, 2 and 3, Tuesday through Saturday and Area 2 & 3 Mondays only. Defiance DX, 999 Procom Street, Suite 104, Defiance, OH 43512

$1,479.13 per month*

CRP30895-3 76111604

Floor Care Services, Low Moisture Encapsulation System Carpet Cleaning, Defiance DX, 999 Procom Street, Suite 104, Defiance, OH 43512

$1,144.00 per occurrence*

CRP30895-4 76111604

Floor Care Services, Strip/Re-Wax Floors, Defiance DX, 999 Procom Street, Suite 104, Defiance, OH 43512

$202.80 per occurrence*

*Update pricing effective 10/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30895

OAKS # 0000072719

Goodwill Industries of Northwest Ohio, Inc.

1120 Madison Avenue Toledo, OH 43604

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Ryan Martin Telephone: (419) 255-0070

Email: rmartin@goodwillnwohio.org mailto:rmartin@goodwillnwohio.org

Page

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

3 10/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 10/01/2025 through 09/30/2026. It is also issued to update the price list and, the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 10/01/2025.

2 03/25/2025 This amendment is issued to update the cost summary page effective 10/09/2024.

1 11/22/2024 This amendment is issued to correct a typographical error and to add a summary of amendments page effective 11/22/2024.