DPS704_CRP30835_SOW_07.01.2024.pdf

GOODWILL COLUMBUS

JANITORIAL SPECIFICATIONS AND REQUIREMENTS FOR THE SHIPLEY & CENTRE SCHOOL FACILITIES

I. BACKGROUND:

The Ohio Department of Public Safety (ODPS) encompasses the following State Government organizations; Ohio State Highway Patrol (OSHP), Bureau of Motor Vehicles (BMV), Investigative Unit (AIU), Emergency Medical Services (EMS), Emergency Management Agency (EMA), Office of Criminal Justice Services (OCJS), Centre School (Homeland Security (HLS). There are approximately 1,100 employees at these facilities. On site security is provided by the Ohio State Highway Patrol (OSHP) twenty-four hours per day, seven days per week, three hundred sixty five days per year.

II. BUILDING:

The ODPS Shipley Building is located at 1970 West Broad Street, Columbus, Ohio 43223 and has 409,017 square feet of space of which 349,231 square feet is within the interior walls and roof of the building (excludes rooftop penthouse). The Centre School is located at 1952 West Broad Street, Columbus, Ohio 43223 and has 43,000 square feet of space of which square feet is within the interior walls.

A The ODPS Shipley Building consists of the following floors and levels which house the administrative functions, bureaus and functional support organizations: Lower Level, First Level, Second Level, Third Level, Fourth Level, and Fifth Level.

B. The Centre School Building consists of the following areas which house the administrative functions, bureaus and functional support organizations shown below:

Educare

Fitness Center

Ohio Medical Transportation Board (OMTB)

Law Enforcement Automated Data System (LEADS)

Homeland Security

Offices

Ill. SCOPE:

These specifications are for janitorial services to be performed at the OOPS Shipley Building and the Centre School Building. The ODPS Shipley Building is located at 1970 West Broad Street, Columbus, Ohio 43223 and has 409,017 square feet of space of which 349,231 square feet is within the interior walls and roof of the building (excludes rooftop penthouse). The Centre School is located at 1952 West Broad Street, Columbus, Ohio 43223 and has 43,062 square feet of space of which 43,000 square feet is within the interior walls. The office space utilization is a mixture of entrance vestibules/lobbies, administrative offices, departmental work area cubicles, conference rooms, executive offices, break rooms, rest rooms, open work areas (mail room(s), photographic), and a public access area.

A. Cleaning services will be provided six (6) days per week, Monday through Saturday, excluding State holidays, at the times specified for each area. Entry into the building will be authorized for only those personnel that meet the specifics set forth in Personnel Requirements, see Section V. Due to operational issues, ODPS has the right to adjust cleaning schedules as necessary.

B. Current State holiday exclusions are:

New Years Day Martin Luther King Day President's Day Memorial Day Juneteeth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

January 151

Third Monday in January Third Monday February Last Monday in May June 19th July 4th First Monday September Second Monday October November 11th Fourth Thursday in November December 25th

NOTE: Exceptions may be made for the above State holidays: With ODPS permission, contractor staff may have access to the building during holidays and weekends to perform cleaning duties.

C. Day Time Cleaning Areas

There are certain areas within the ODPS Building where the nature of the functions being carried out require ma Page 1 of 23 cleaning to be performed while state employees assigned to that area are present. These areas and their general location are listed below:

Area/Function Time out

Location

Revenue Management. 5:00 p.m. Southern end Fifth Floor Facility Management 5:00 p.m. Second Floor Commander's Office Fiscal Services Suite 4:30 p.m. Fifth Floor Polygraph Testing 4:45 p.m. First Floor West OSHP Investigative Office 4:45 p.m. Fourth Floor Southern end OSHP Investigative Admin. 5:00 p.m. Fourth Floor Southern end BMV Investigations 4:45 p.m. Fourth Floor Southern end Ohio Investigative Unit 5:00 p.m. Fourth Floor Southern end Computer Room . 5:00p.m. Third Floor Middle, East LEADS Room 5:00 p.m. Third Floor Middle, East Classrooms 4:30p.m. Third Floor Southern end Records Room 4:45 p.m. First Floor Northern end Photo Lab 4:45 p.m. Lower Level Facility Services 4:30 p.m. Lower Level 026A Breakroom w / Sink .4:30 p.m. Lower Level Studio 4:45 p.m. Lower Level West Tech Support 3:30 p.m. Lower Level Telecom 4:30 p.m. First Floor South Facility Maintenance 3:30 p.m. Lower Level 019 & 036 Layout/Design Correspondence

4:30 p.m.

4:30 p.m.

Lower Level Lower Level

Offices (Addition/Subtraction of 5:00 p.m. Varies offices due restructure of the facility) SAIC 3:30 p.m. Second Floor Northeast

NOTE: (This Master List is reviewed periodically by the Independent Contractor and ODPS Facility Services and is subject to change.) In these areas the Independent Contractor will provide cleaning services by requiring their personnel to report early enough in the work day clean the office spaces listed above and be out by the "Time Out" column above. The Independent Contractor may anticipate a fluctuation in the number of daytime cleaning space requirements (with 5 day lead time) and will make necessary staffing changes at no additional charge, as long as the type and frequency of task are not changed. Each office averages 300 square feet of carpeted floor space and represents a typical office. The Independent Contractor must be in the office of the Director prior to 5 p.m.

to commence cleaning. The Independent Contractor will not have access after 5 p.m.

D. Cleaning Schedule

The Independent Contractor will provide ODPS Facilities Services a schedule of designated days and time of day when the cleaning tasks set forth in the Cleaning Service Requirement Specifications, see Section IX, are to be accomplished. A draft of this schedule must be presented to ODPS Facilities Services within ten (10) days of contract award. The schedule will be in an Excel format both hardcopy and electronic, and including parameters relating space identification to task, time, and frequency.

IV. REQUIRED SPECIALIZED TRAINING:

Independent Contractor and Independent Contractor personnel must have documented training in the following safety programs:

A. Biohazard training.

B. Infectious waste training.

C. Employee safety program.

D. Spill containment E. Workplace safety training, specialized to the industry.

F. Published right to know program.

V. PERSONNEL REQUIREMENTS:

A. Labor

1. The Independent Contractor must employ and staff a sufficient number of completely trained and experienced personnel knowledgeable of janitorial operations. Said personnel are to be fully trained in all aspects of janitorial operations and equipment use prior to the inception of this contract. All replacement personnel hired during the term of this contract must meet the preceding criteria. The Independent Contractor will also provide expert advice on bio-hazard handling, infectious waste handling and spill containment, personnel and ma Page 2 of 23 management of janitorial staff consistent with all accepted industry standards, federal, state, and local regulations, where applicable.

2. The Independent Contractor will be responsible for maintaining an adequate staff level to accomplish all requirements of this contract. ODPS will not accept less than 75% of personnel submitted for start-up operations as trained in the areas established in Section IV, A through E, Specialized Training. Documentation of training is to be submitted with the bid response.

3. Janitorial personnel shall have a minimum of six (6) months experience in commercial or janitorial cleaning.

Janitorial personnel must have complete training or must complete training within three (3) months of hire in the "Required Specialized Training" areas specified above and able to operate the "Specialized Equipment" specified above.

4. All employees of the Independent Contractor must comply with the general work rules set forth by ODPS for the assigned facility applicable to them as part of this contract, which includes completing a daily attendance log and wearing an ODPS issued identification badge at all times while working in the buildings.

5. ODPS will have access to the Independent Contractor's cleaning equipment and supplies as necessary.

B. Supervision

1. The site supervisor(s) shall have a minimum of two (2) years in commercial or industrial janitorial cleaning supervision. The site supervisor must have completed training in the "Required Specialized Training" areas specified above and able to operate and train janitorial personnel in the use of the "Specialized Equipment" specified above.

2. The Independent Contractor must furnish, at a minimum, one (1) on site supervisor per shift, who must have administrative and managerial authority on behalf of the Independent Contractor to direct and oversea the janitorial operations.

3. The Independent Contractor has been issued two (2) two-way radios, one for day shift and one for night shift.

This is the preferred method of communication during both shifts. All shift supervisors may carry an operating cell phone (same local number for both shifts) at all times as a secondary means of communication between the Independent Contractor's on-site supervisor and ODPS personnel for dispatching janitorial tasking concerns.

C. The Independent Contractor must maintain a commercial (no shared residential/office) space.

D. All personnel used by the Independent Contractor must be acceptable to ODPS.

E. All janitorial personnel will be required to wear clean and neatly maintained Independent Contractor furnished uniform shirts with company name or logo emblazoned upon it. In addition Independent Contractor personnel will be required to wear ODPS furnished photo identification badges while on OOPS facility grounds.

F. A complete and thorough background check, at ODPS expense, will be performed on all persons employed by the Independent Contractor for assignment to this contract. This will include previous work addresses for the last ten

(10) years (excludes High School). An extensive investigation will be conducted by the Ohio Highway Patrol prior to the award of the contract and the assignment of Independent Contractor staff to the contract location.

1. Criteria for personnel record checks: Background checks will be performed to determine if current or potential employees of the Independent Contractor have any type of convictions inthe following areas:

a) Any record of violence, domestic or otherwise;

b) Drug related convictions;

c) Theft;

d) Other offenses deemed at risk to the facility or population.

2. No Independent Contractor employee may be assigned to this contract, even temporarily, without first having successfully completed an ODPS background investigation. The Independent Contractor shall maintain a sufficient staff of ODPS approved personnel to satisfy employee absences, vacations, and atirition.

3. Those Independent Contractor employees or potential Independent Contractor employees with felony convictions or other criminal records, unless specifically approved by OOPS, will not be permitted to be employed at the contract location.

VI. EQUIPMENT SUPPLIES AND UTILITIES:

A Equipment

1. ODPS will not be obligated to purchase any additional equipment prior to the effective date or during the term of this contract. No OOPS owned equipment may be moved out of the Broad Street facilities without the written approval of ODPS. The equipment owned by OOPS will be maintained by the vendor. Should the ma Page 3 of 23

ODPS equipment become unserviceable, the Independent Contractor will notify ODPS in order for the owner to salvage out the equipment, this equipment will not be replaced by ODPS.

2. The Independent Contractor and ODPS will jointly conduct an inventory of all ODPS purchased equipment prior to the effective date of the contract and again once each year. ODPS will have the right, however, to request a joint inventory at any time, outside of the annual inventory.

3. The Independent Contractor will call to the facility designee's attention any state owned which is in need of replacement, and to see that the employees of the Independent Contractor exercise due care in the operation of such equipment.

4. The Independent Contractor will make all state-owned equipment repairs and when replacements are made necessary by the willful act of negligence on the part of the Independent Contractor or his employees. Nomnal cleaning and maintenance will be the responsibility of the Independent Contractor.

5. The Independent Contractor will be responsible for all damages to ODPS property caused wholly or in part by the Independent Contractor in the performance of its duties under this contract. The damaged property will be repaired like new, or replaced with new at the option of ODPS. The Independent Contractor will bring to the attention of the ODPS designee any occurrence of this nature immediately. The negligence of the Independent Contractor duties under this clause not brought to the ODPS designee's attention will be considered a deficiency occurrence.

6. At the termination of this contract, the Independent Contractor will surrender all equipment of ODPS in the same condition it was provided at the inception of the contract, less reasonable wear and tear. The final decision as to replacement or repair of any items will remain with ODPS.

B. Utilities

OOPS will provide all presently on-site electricity, water, heat and light.

C. Supplies

1. The Independent Contractor will be responsible for procurement of all office supplies used in the discharge of its duties. The Independent Contractor will be responsible for tracking product inventory and notifying ODPS appropriately.

2. The Independent Contractor will be responsible for all procurement of cleaning supplies to meet the cleaning and sanitation needs of the facility. The Independent Contractor must keep all Material Safety Data Sheets (MSDS) current and on file.

3. ODPS will furnish toilet tissue, trash can liners, paper towels, seat protectors, sanitary napkins, tampons and wax disposal bags for use at the facility.

D. Hazard Waste

The Independent Contractor will be responsible for the disposal of all hazardous waste created by the performance of its service (e.g., floor stripper, etc.). The ODPS through its designee must approve the use of any hazardous materials before its introduction into the facility.

VII. QUALITY CONTROL ASSURANCE:

A. The Independent Contractor must furnish, within thirty (30) days of contract award, a written quality assurance program for the agency, designed to maintain a consistent level of high quality service. The assurance program will include a demonstration of each task to establish consistent standard to each employee. The demonstration will be accomplished in the presence of an ODPS quality assurance designee.

B. The quality assurance program must reflect a formalized, internal inspection format, providing for daily, weekly, and monthly inspections. Document the task, equipment, method, and standard for each performance.

C. The Independent Contractor is responsible for daily inspections of all areas of responsibility. The Independent Contractor will track deficiencies (Independent Contractor or ODPS discovered) and the type, location, corrective action, and follow up activity with its results. The results are to be presented to ODPS in report format on a weekly basis.

D. The Independent Contractor must also provide an agency approved checklist to monitor and evaluate janitorial services. The Independent Contractor will complete at least one formal evaluation per week and report findings to the ODPS designee.

E. All weekly reports of Independent Contractor findings, recommendations and corrective action plans shall be submitted in writing to the ODPS designee. The Independent Contractor's site supervisor shall be responsible for implementing all approved recommendations and corrective action plans in accordance with time lines established by ODPS.

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F. The Independent Contractor and ODPS will be required to coordinate quality control and corrective actions as set forth in Items A through E above. In the event that corrective action is not taken for the same deficiency as noted, the Independent Contractor and ODPS will meet and both parties will agree to a "cure" for the deficiency. ODPS will document in writing the "cure" for the deficiency to the Independent Contractor in a dated letter. After a reasonable amount of time [Note: depending upon the type of problem a reasonable amount of time can vary from one day to six weeks] has passed, ODPS will assess the Independent Contractor's response. If the deficiency has not been corrected or continues to occur, ODPS will file a formal Compliant to Vendor (ClV) with the Department of Administrative Services (DAS). This action will in most cases result in a meeting between DAS, ODPS, and the Independent Contractor to assess corrective action needed to facilitate contract compliance.

VIII. CONTRACTOR PERFORMANCE EVALUATION:

A. The inspection will follow the cleaning specifications found in section IX of this document. A complete evaluation by area will be performed. The inspector will notate the time and date of the inspection the specific areas inspected and the conditions of those areas.

B. Copies of the inspection reports will be given to the Independent Contractor. It will be the Independent Contractor's responsibility to correct any problems addressed in the inspection report.

C. Meetings will be scheduled between the ODPS designee and the Independent Contractor to discuss the inspection reports and to review any problems. All deficiencies will be addressed and corrective action implemented and a time set for follow-up inspection.

D. ODPS personnel shall perform unannounced inspections and/or perform joint inspections with the Independent Contractor as part of the evaluation process. Any deficiencies noted in this process may be attributed to the formal complaint rule (i.e. can be counted as one or more of the initial three deficiencies.

E. The Independent Contractor will notify the ODPS designee of weekly, monthly, quarterly, semi-annual, and annual tasks, the type and location to allow for pre and post inspections.

IX. CLEANING SERVICE REQUIREMENT SPECIFICATIONS BY BUILDING FLOORS AND TASKS:

A. Centre School Building Educare Area

1. Daily Tasks

a. Clean/disinfect and polish drinking fountains.

b. Clean/disinfect all public telephones.

c. Clean/disinfect/sanitize toilets and urinals.

d. Clean/disinfect and polish sinks and mirrors.

e. Empty/clean waste baskets (reline as needed).

f. Clean/refill towel, soap, toilet paper, and toilet seat dispensers.

g. Vacuum partitions and walls.

h. Dust mop/Damp mop tiled floors.

i. Vacuum carpeting, area rugs, and traffic lanes/hallways and office(s).

j. Empty/reline/polish/wipe clean sanitary dispensers.

k. Clean glass entrance and doors.

I. Remove/empty recycle bins to lower level and replace with empty ones.

m. Clean glass windows and door glass (both sides).

2. Weekly Tasks

a. Thoroughly dust furnishings, wall hangings, cabinets, shelves, and ledges.

b. Clean/disinfect all conference room telephones.

c. Wash/disinfect all partitions and cement wall areas around and adjacent to all plumbing fixtures.

d. Clean light canisters.

e. Thoroughly dust horizontal and vertical wall surfaces.

f. Spray buff/burnish vinyl floors weekly.

3. Monthly Tasks

a. Vacuum all fabric furnishings.

b. Clean/disinfect waste receptacles.

c. Dust and damp wipe window ledges.

d. Machine scrub grouted flooring in rest rooms.

e. Clean microwaves and refrigerators (inside and out).

4. Annual Tasks

a. Wash interior glass doors of Centre School.

b. Wash interior windows of Centre School.

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c. Wash interior windows of Shipley Building Lower Level through Fifth Floor.

d. Strip and re-wax vinyl flooring.

B. Centre School Building Fitness Center

1. Daily Tasks

a. Empty/clean waste baskets (reline as needed).

b. Clean/disinfect/sanitize toilets and urinals.

c. Clean/disinfect shower rooms.

d. Polish plumbing fixtures.

e. Polish mirrors.

f. Vacuum carpeting, locker rooms and entrance to gymnasium.

g. Disinfect equipment.

h. Spot clean carpeting as needed.

i. Clean / refill towel, soap, toilet paper & dispensers.

2. Weekly Tasks

a. Dust locker.

b. Thoroughly vacuum gymnasium carpeting.

c. Dust all equipment, ledges, and wall hangings in fitness rooms.

d. Wash/disinfect all partitions and cement wall areas around and adjacent to all plumbing fixtures.

e. Dust ledges and miscellaneous surfaces.

3. Monthly Tasks

a. Fitness equipment detailing.

1. Complete and thorough cleaning/disinfecting of all appurtenances associated with the fitness equipment (to include, base, top, sides, bars, joints, corners, and edges) including all surfaces of the equipment that is reasonably accessible.

2. Machine scrub grouted flooring.

3. Wash walls to 8'.

C. Centre School Building Offices, OMTB, LEADS, and Homeland Security

1. Daily Tasks

a. Clean/disinfect and polish drinking fountains.

b. Clean/disinfect and polish sink.

c. Empty/clean waste baskets (reline as needed).

d. Clean/refill towel, soap, toilet paper, and toilet seat dispensers.

e. Dust mop and spot mop hard surface flooring.

f. Vacuum and damp mop vestibule walk-off grate.

g. Vacuum carpeted/non-carpeted traffic lanes.

h. Spot clean carpeting, entrance glass, including door glass.

i. Spot clean glass entrance, including door glass.

j. Remove/empty recycle bins to lower level and replace with empty ones.

2. Weekly Tasks

a. Thoroughly vacuum carpeting.

b. Mop vinyl and ceramic flooring.

c. Dust workstations, files, credenzas, miscellaneous office furnishings.

d. Dust wall hangings, ledges, and window sills.

e. Clean/disinfect all conference room telephones.

f. Wash/disinfect all partitions and cement wall areas around and adjacent to all plumbing fixtures.

g. Clean light fixtures.

h. Dust horizontal and vertical wall surfaces.

i. Spray buff/burnish vinyl tile.

j. Clean/disinfect toilets/urinals.

k. Clean/polish sinks and mirrors.

I. Polish/refill towel, soap, toilet tissue and feminine product dispensers.

m. Sweep and mop restroom floors.

n. Spot clean/disinfect walls and partitions.

o. Dust cubicles/High Dusting.

3. Monthly Tasks

a. Vacuum all upholstered furnishings.

b. Vacuum all workstation partitions.

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c. Machine scrub grouted flooring in rest rooms.

4. Semi-Annual Tasks

a. Thoroughly wash and disinfect walls.

b. Vacuum and clean ceiling vents, air vents, and light fixtures.

c. Wash doors and walls.

5. Annual Tasks

a. Strip and re-wax vinyl flooring.

D. Shipley Building Lower Level

1. Lobbies/Entrance/Hallways/Elevators/Stairwells/ODOT Access Tunnel

a. Daily Tasks

1. Polish/disinfect drinking fountains.

2. Clean/disinfect all public telephones.

3. Polish elevator doors (interior and exterior).

4. Clean all appurtenances associated with elevator (elevator tracks, call button, etc.).

5. Clean all glass and frames.

6. Spot clean elevator walls.

7. Spot clean (wash) walls.

8. Vacuum carpet in elevators.

b. Weekly Tasks

1. Sweep and wet mop concrete floors in stairwells, first floor landing and lower level landing are included.

2. Clean and wipe handrails, metal risers, and metal stringers in stairwell.

3. Clean elevator light lens.

c. Quarterly Tasks

1. Machine scrub concrete floors in stairwells (first floor landing and lower level landing).

2. Wash walls and doors in stairwells.

2. Office Care

a. Daily Tasks

1. Clean glass in stairwell doors.

2. Empty/clean waste baskets (reline as needed).

b. Weekly Tasks

1. Dust desks/workstations and file cabinets.

2. Dust tables in waiting areas.

3. Vacuum workstations.

4. Clean/disinfect all conference room telephones.

c. Monthly Tasks

1. Vacuum all upholstered chairs.

d. Semi-Annual Tasks

1. Vacuum workstation furniture and partitions.

3. Restroom Care

a. Daily Tasks

1. Clean/disinfect toilets and urinals.

2. Clean/polish sinks and fixtures.

3. Empty waste baskets (reline as needed).

4. Polish/refill towel, soap, toilet paper, and toilet seat dispensers.

5. Polish mirrors.

6. Sweep and wet mop/disinfect floors.

7. Polish personal dispensers.

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8. Empty/reline/polish/wipe clean sanitary dispensers.

9. Spot clean/disinfect partitions and walls.

b. Weekly Tasks

1. Thoroughly dust walls.

c. Monthly Tasks

1. Clean waste baskets.

2. Machine scrub floors and clean grout lines between tiles.

d. Semi-Annual Tasks

1. Vacuum and clean ceiling diffusers, air intake vents and light fixtures.

e. As Needed Tasks

1. Use toilet plunger to free any plugged commode with reasonable effort, and report any unsuccessful attempts to the ODPS designee.

4. Break Room Care

a. Daily Tasks

1. Empty/clean waste baskets (reline as needed).

2. Collect recyclable containers stage on the lower level dock twice daily.

b. Weekly Tasks

1. Wet mop floors.

c. Monthly Tasks

1. Clean microwaves and refrigerators inside and out.

d. Annual Tasks

1. Machine scrub concrete floors.

2. Wash walls.

5. Floor Care

a. Daily Tasks

1. Dust and wet mop vinyl floor.

2. Spot clean carpeting.

3. Vacuum scraper mat/rugs.

4. Dust and damp mop concrete hall and dock area.

b. Weekly Tasks

1. Spray buff vinyl floor.

2. Sweep and wet mop concrete floors in stairwells (first floor landing and lower level landing).

3. Clean and wipe handrails, metal risers and metal stringers in stairwell.

4. Vacuum workstations.

c. Monthly Tasks

1. Machine scrub concrete hall and dock area.

2. Dust and wet mop AV equipment room.

3. Dust and wet mop concrete studio and workshop.

4. Dust and clean window ledges.

d. Annual Tasks

1. Strip and re-wax vinyl floor.

E. Shipley Building First Floor

1. Lobbies/Entrance/Hallways/Elevators/Stairwells ma Page 8 of 23

a. Daily Tasks

1. Polish/disinfect drinking fountains.

2. Clean/disinfect all public telephones and public service desk telephone.

3. Polish elevator doors (interior and exterior).

4. Clean all appurtenances associated with elevator (elevator tracks, call button, etc.).

5. Clean all glass frames on store front partitions and glass panels on conference room entranceways.

6. Polish glass table.

7. Vacuum upholstered chairs.

8. Wipe counter(s).

9. Clean and polish elevator stainless steel interior walls 2x daily.

10. Spot clean (wash) walls.

11. Vacuum carpet in elevators.

12. Clean and polish all stainless steel entrance pillars.

13. Clean conference room tables.

b. Weekly Tasks

1. Dust furniture, display cases, artwork, pictures, etc.

2. Sweep and wet mop concrete floors in stairwells, first floor landing and lower level landing are included.

3. Clean and wipe handrails, metal risers, and metal stringers in stairwell.

4. Clean elevator light lens.

5. Clean conference room chairs.

6. Clean and polish stainless steel columns up to 8 ft.

c. Monthly Tasks

1. Vacuum sectional sofas.

d. Quarterly Tasks

1. Machine scrub concrete floors in stairwells (first floor landing and lower level landing).

2. Wash walls and doors in stairwells.

2. Office Care

a. Daily Tasks

1. Clean glass in doors.

2. Empty/clean waste baskets (reline as needed).

3. Remove and replace recycle bins with clean empty bins.

b. Weekly Tasks

1. Dust desks/workstations, office furniture, and file cabinets.

2. Dust and polish/clean tables, including waiting areas.

3. Vacuum workstations and office carpeting.

4. Clean/disinfect all conference room telephones.

c. Monthly Tasks

1. Vacuum all upholstered chairs.

d. Semi-Annual Tasks

1. Dust and vacuum modular office partitions.

3. Restroom Care

a. Daily Tasks (Nightly)

1. Clean/disinfect toilets and urinals.

2. Clean/polish sinks and fixtures.

3. Empty waste baskets (reline as needed).

4. Polish/refill towel, soap, toilet paper, and toilet seat dispensers.

5. Polish mirrors.

6. Sweep and wet mop/disinfect floors.

7. Polish personal dispensers.

8. Empty/reline/polish/wipe clean sanitary dispensers.

9. Clean showers.

10. Spot clean/disinfect partitions and walls.

b. Weekly Tasks

1. Wash and disinfect all partitions and walls around and adjacent to all fixtures.

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2. Clean canister lights.

3. Thoroughly dust walls.

c. Monthly Tasks

1. Clean waste baskets.

2. Machine scrub floors and clean grout lines between tiles.

d. Semi-Annual Tasks

a. Thoroughly wash and disinfect walls, including stall partitions.

b. Vacuum and clean ceiling diffusers, air intake vents and light fixtures.

e. As Needed Tasks

4.

a. Use toilet plunger to free any plugged commode with reasonable effort, and report any unsuccessful attempts to the ODPS designee.

Room Care

Break Room Care

a. Daily Tasks

1. Empty/clean waste baskets (reline as needed).

2. Collect recyclable containers stage on the lower level dock twice daily.

b. Weekly Tasks

1. Spray buff floors.

c. Monthly Tasks

1. Clean microwaves and refrigerators inside and out.

d. Annual Tasks

1. Strip and wax floor.

2. Wash walls.

5. Floor Care

a. Daily Tasks

1. Spot clean carpeting.

2. Vacuum traffic lanes and open areas.

3. Vacuum scraper mat/rug.

b. Weekly Tasks

1. Spray buff vinyl floor.

2. Spray buff terrazzo floors.

3. Sweep and mop stairwells, insure that first floor landing is included.

4. Vacuum workstation and office carpeting.

c. Monthly Tasks

1. Dust and clean window ledges.

d. Annual Tasks

1. Strip and re-wax vinyl and terrazzo floors.

F. Shipley Building Second Floor

1. Hallways/Elevator Entrance Lobbies/Stairwells

a. Daily Tasks

1. Polish/disinfect drinking fountains.

2 Clean/disinfect all public telephones.

3. Polish elevator doors (interior and exterior).

4. Clean all appurtenances associated with elevator (elevator tracks, call button, etc.).

5. Clean all glass and frames on store front partitions.

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6. Spot clean elevator walls, excluding service elevator.

7. Spot clean (wash) walls.

8. Vacuum carpet in elevators.

b. Weekly Tasks

1. Spot check and dean as needed glass walls of elevator entrance lobby.

2. Sweep and wet mop concrete floors in stairwells, second floor landing included.

3. Clean and wipe handrails, metal risers, and metal stringers in stairwell.

4. Clean elevator light lens.

c. Quarterly Tasks

1. Machine scrub concrete floors in stairwells.

2. Wash doors in stairwells, spot check for and clean as needed, scuff marks and marks on stairwell walls.

2. Office Care

a. Daily Tasks

1. Clean glass in doors.

2. Empty/clean waste baskets (reline as needed).

3. Remove and replace recycle bins with clean empty bins.

b. Weekly Tasks

1. Dust desks/workstations and file cabinets.

2. Dust and polish/dean tables in conference areas.

3. Vacuum workstation and office carpeting.

4. Clean/disinfect all conference room telephones.

c. Monthly Tasks

1. Vacuum all upholstered chairs.

d. Semi-Annual Tasks

1. Dust and vacuum partitions.

3. Restroom Care

a. Daily Tasks (Nightly)

1. Clean/disinfect toilets and urinals.

2. Clean/polish sinks and fixtures.

3. Empty waste baskets (reline as needed).

4. Polish/refill towel, soap, toilet paper, and toilet seat dispensers.

5. Polish mirrors.

6. Sweep and wet mop/disinfect floors.

7. Polish personal dispensers.

8. Empty/reline/polish/wipe clean sanitary dispensers.

9 Spot clean/disinfect partitions and walls.

b. Weekly Tasks

1. Wash and disinfect all partitions and walls around and adjacent to all fixtures.

2. Clean canister lights.

3. Thoroughly dust walls.

c. Monthly Tasks

1. Clean waste baskets.

2. Machine scrub floors and clean grout lines between tiles.

d. Semi-Annual Tasks

1. Thoroughly wash and disinfect walls, including stall partitions.

2. Vacuum and clean ceiling diffusers, air intake vents and light fixtures.

e. As Needed Tasks ma Page 11 of 23

1. Use toilet plunger to free any plugged commode with reasonable effort, and report any unsuccessful attempts to the ODPS designee.

4. Break Room Care

a. Daily Tasks

1. Empty/clean waste baskets (reline as needed).

2. Collect recyclable containers stage on the lower level dock twice daily.

b. Weekly Tasks

1. Spray buff floors.

c. Monthly Tasks

1. Clean microwaves and refrigerators inside and out.

d. Annual Tasks

1. Strip and wax floor.

2. Wash walls.

5. Floor Care

a. Daily Tasks

1. Vacuum elevator entrance lobby carpeting.

2. Spot clean carpeting.

3. Vacuum traffic lanes and open areas.

b. Weekly Tasks

1. Spray buff vinyl floor.

2. Sweep and mop stairwells, insure that second floor landing is included.

3. Vacuum workstation carpeting (twice weekly in Southeast quadrant of floor).

c. Monthly Tasks

1. Dust and clean window ledges.

d. Annual Tasks

1. Strip and re-wax vinyl floors.

G. Shipley Building Third Floor

1. Hallways/Elevator Entrance Lobbies/stairwells

a. Daily Tasks

1. Polish/disinfect drinking fountains.

2 Clean/disinfect all public telephones.

3. Polish elevator doors (interior and exterior).

4. Clean all appurtenances associated with elevator (elevator tracks, call button, etc.).

5. Clean all glass and frames on store front partitions.

6. Spot clean elevator walls, excluding service elevator.

7. Spot clean (wash) walls.

8. Vacuum carpet in elevators.

b. Weekly Tasks

1. Spot check and clean as needed glass walls of elevator entrance lobby.

2 Sweep and wet mop concrete floors in stairwells, third floor landing included.

3. Clean and wipe handrails, metal risers, and metal stingers in stairwell.

4. Clean elevator light lens.

c. Quarterly Tasks

1. Machine scrub concrete floors in stairwells.

2 Wash doors in stairwells, spot check for and clean as needed, scuff marks and marks on stairwell walls.

ma Page 12 of 23

2. Office and Training Room Care

1. Clean glass in doors and training room doors.

2. Empty/clean waste baskets (reline as needed).

3. Remove recycle bins to dock containment area and replace with empty bins.

4. Spot vacuum and clean tables in training rooms.

b. Weekly Tasks

1. Dust desks/workstations, offices, and file cabinets.

2. Dust and polish/clean tables in conference areas and training rooms.

3. Vacuum workstations, offices and training room carpeting.

4. Clean/disinfect all conference room telephones.

NOTE: The daily and weekly tasks given above for Rooms 323 and 325 (ODPS Computer Room) and for Room 324 (LEADS Control Room) will be performed at an increased frequency. Daily tasks will be conducted twice daily. Weekly tasks will be performed twice weekly.

c. Monthly Tasks

1. Vacuum upholstered conference room chairs.

2. Vacuum all upholstered chairs.

d. Semi-Annual Tasks

1. Dust and vacuum modular partitions.

3. Restroom Care

a. Daily Tasks (Nightly)

1. Clean/disinfect toilets and urinals.

2. Clean/polish sinks and fixtures.

3. Empty waste baskets (reline as needed).

4. Polish/refill towel, soap, toilet paper, and toilet seat dispensers.

5. Polish mirrors.

6. Sweep and wet mop/disinfect floors.

7. Polish personal dispensers.

8. Empty/reline/polish/wipe clean sanitary dispensers.

9 Spot clean/disinfect partitions and walls.

b. Weekly Tasks

1. Wash and disinfect all partitions and walls around and adjacent to all fixtures.

2. Clean canister lights.

3. Thoroughly dust walls.

c. Monthly Tasks

1. Clean waste baskets.

2. Machine scrub floors and clean grout lines between tiles.

d. Semi-Annual Tasks

1. Thoroughly wash and disinfect walls, including stall partitions.

2. Vacuum and clean ceiling diffusers, air intake vents and light fixtures.

e. As Needed Tasks

1. Use toilet plunger to free any plugged commode with reasonable effort, and report any unsuccessful attempts to the ODPS designee.

4. Break Room Care

a. Daily Tasks

1. Empty/clean waste baskets (reline as needed).

2. Collect recyclable containers stage on the lower level dock twice daily.

ma Page 13 of 23

1. Spray buff floors.

c. Monthly Tasks

1. Clean microwaves and refrigerators inside and out

d. Annual Tasks

1. Strip and wax floor.

2. Wash walls.

5. Floor Care

a. Daily Tasks

1. Vacuum elevator entrance lobby carpeting.

2. Spot clean carpeting.

3. Vacuum traffic lanes and open areas.

b. Weekly Tasks

1. Spray buff vinyl floor.

2. Sweep and wet mop stairwells, insure third floor landing and computer rooms are included.

3. Vacuum workstation and training room carpeting (training rooms may need additional vacuuming.

c. Monthly Tasks

1. Dust and clean window ledges.

d. Annual Tasks

1. Strip and re-wax vinyl floors.

H. Shipley Building Fourth Floor

1. Hallways/Elevator Entrance Lobbies/Stairwells

a. Daily Tasks

1. Polish/disinfect drinking fountains.

2. Clean/disinfect all public telephones.

3. Polish elevator doors (interior and exterior).

4. Clean all appurtenances associated with elevator (elevator tracks, call button, etc.).

5. Clean all glass and frames on store front partitions.

6. Spot clean elevator walls.

7. Spot clean (wash) walls.

8. Vacuum carpet in elevators.

b. Weekly Tasks

1. Spot check and clean as needed glass walls of elevator entrance lobby.

2. Sweep and wet mop concrete floors in stairwells, fourth floor landing and lower level landing are included.

3. Clean and wipe handrails, metal risers, and metal stringers in stairwell.

4. Clean elevator light lens.

c. Quarterly Tasks

1. Machine scrub concrete floors in stairwells.

2. Wash doors in stairwells, spot check for and clean as needed, scuff marks and marks on stairwell walls.

2. Office Care

a. Daily Tasks

1. Clean glass in doors.

2. Empty/clean waste baskets (reline as needed).

3. Remove and replace recycle bins with empty bins.

ma Page 14 of 23

1. Dust tasks/workstations, office furniture, and file cabinets.

2. Dust tables in conference rooms.

3. Vacuum workstations and office carpeting.

4. Clean/disinfect all conference room telephones.

c. Monthly Tasks

1. Vacuum all upholstered chairs.

d. Semi-Annual Tasks

1. Dust and vacuum partitions as needed.

3. Restroom Care

a. Daily Tasks (Nightly)

1. Clean/disinfect toilets and urinals.

2. Clean/polish sinks and fixtures.

3. Empty waste baskets (reline as needed).

4. Polish/refill towel, soap, toilet paper, and toilet seat dispensers.

5. Polish mirrors.

6. Sweep and wet mop/disinfect floors.

7. Polish personal dispensers.

8. Empty/reline/polish/wipe clean sanitary dispensers.

9 Spot clean/disinfect partitions and walls.

b. Weekly Tasks

1. Wash and disinfect all partitions and walls around and adjacent to all fixtures.

2. Clean canister lights.

3. Thoroughly dust walls.

c. Monthly Tasks

1. Clean waste baskets.

2. Machine scrub floors and clean grout lines between tiles.

d. Semi-Annual Tasks

1. Thoroughly wash and disinfect walls, including stall partitions.

2. Vacuum and clean ceiling diffusers, air intake vents and light fixtures.

e. As Needed Tasks

1. Use toilet plunger to free any plugged commode with reasonable effort, and report any unsuccassful attempts to the ODPS designee.

4. Break Room Care

a. Daily Tasks

1. Empty/clean waste baskets (reline as needed).

2. Collect recyclable containers stage on the lower level dock twice daily.

b. Weekly Tasks

1. Spray buff floors.

c. Monthly Tasks

1. Clean microwaves and refrigerators inside and out.

d. Annual Tasks

1. Strip and wax floor.

2. Wash walls.

5. Floor and Window Care ma Page 15 of 23

1. Vacuum elevator entrance lobby carpeting.

2. Spot clean carpeting.

3. Vacuum traffic lanes and open areas.

b. Weekly Tasks

1. Spray buff vinyl floor.

2. Sweep and mop stairwells, insure that fourth floor landing is induded.

3. Vacuum workstation carpeting.

c. Monthly Tasks

1. Dust and clean window ledges.

d. Annual Tasks

1. Strip and re-wax vinyl floors.

I. Shipley Building Fifth Floor

1. Hallways/Elevator Entrance Lobbies/Stairwells

a. Daily Tasks

1. Polish/disinfect drinking fountains.

2. Clean/disinfect all public telephones.

3. Polish elevator doors (interior and exterior).

4. Clean all appurtenances associated with elevator (elevator tracks, call button, etc.).

5. Clean all glass and frames on store front partitions.

6. Spot clean elevator walls.

7. Spot clean (wash) walls.

8. Vacuum carpet in elevators.

b. Weekly Tasks

1. Spot check and clean as needed glass walls of elevator entrance lobby.

2. Sweep and wet mop concrete floors in stairwells, fifth floor landing and lower level landing are included.

3. Clean and wipe handrails, metal risers, and metal stringers in stairwell.

4. Clean elevator light lens.

c. Quarterly Tasks

1. Machine scrub concrete floors in stairwells.

2 Wash doors in stairwells, ·spot check for and clean as needed, scuff marks and marks on stairwell walls.

2. Offices/Executive, Kitchenette Care

a. Daily Tasks

1. Clean glass in doors.

2. Empty/clean waste baskets (reline as needed).

3. Remove and replace recycle bins with empty bins.

4. Check executive kitchenette area, wipe off counter, and pick up trash if needed.

5. Vacuum 525A and 5258, and the respective waiting rooms.

b. Weekly Tasks

1. Dust desks/workstations, office furniture, and file cabinets.

2. Dust and clean/polish tables in conference rooms.

3. Vacuum workstations and executive offices carpeting.

4. Clean/disinfect all conference room telephones.

5. Dust and wet mop executive kitchenette tile floor.

c. Monthly Tasks

1. Vacuum all upholstered chairs.

d. Semi-Annual Tasks ma Page 16 of 23

1. Dust and vacuum partitions as needed.

3. Restroom Care

a. Daily Tasks (Nightly)

1. Clean/disinfect toilets and urinals.

2. Clean/polish sinks and fixtures.

3. Empty waste baskets (reline as needed).

4. Polish/refill towel, soap, toilet paper, and toilet seat dispensers.

5. Polish mirrors.

6. Sweep and wet mop/disinfect floors.

7. Polish personal dispensers.

8. Empty/reline/polish/wipe clean sanitary dispensers.

9. Spot clean/disinfect partitions and walls.

b. Weekly Tasks

1. Wash and disinfect all partitions and walls around and adjacent to all fixtures.

2. Clean canister lights.

3. Thoroughly dust walls.

c. Monthly Tasks

1. Clean waste baskets.

2. Machine scrub floors and clean grout lines between tiles.

3. Conduct #2 and #3, above, for tile area entrance way to executive washrooms.

d. Semi-Annual Tasks

1. Thoroughly wash and disinfect walls, including stall partitions.

2. Vacuum and clean ceiling diffusers, air intake vents and light fixtures.

e. As Needed Tasks

1. Use toilet plunger to free any plugged commode with reasonable effort, and report any unsuccessful attempts to the ODPS designee.

4. Break Room Care

a. Daily Tasks

1. Empty/clean waste baskets (reline as needed).

2. Collect recyclable containers stage on the lower level dock twice daily.

b. Weekly Tasks

1. Spray buff floors.

c. Monthly Tasks

1. Clean microwaves and refrigerators inside and out

d. Annual Tasks

1. Strip and wax floor.

2. Wash walls.

5. Floor Care

a. Daily Tasks

1. Vacuum elevator entrance lobby carpeting.

2. Spot clean carpeting.

3. Vacuum traffic lanes and open areas.

b. Weekly Tasks

1. Spray buff vinyl floor.

2. Sweep and mop stairwells, insure that fifth floor landing is included.

3. Vacuum workstation and executive offices carpeting.

ma Page 17 of 23

c. Monthly Tasks

1. Dust and clean window ledges.

d. Annual Tasks

1. Strip and re-wax vinyl floors.

J. Shipley Building Elevator Lobbies (All Floors)

1. Daily Tasks Hallways/Elevator Entrance Lobbies/Stairwells

a. Dust and wet mop floors with a wall and ceiling sweep.

b. Wipe chrome panels in all elevators.

K. Paper Shredders

1. As Needed Tasks

a. The Independent Contractor is to include as part of trash pick up the emptying of paper shredders when they are '2/3" full.

b. Spot vacuum as needed.

L. Non-Scheduled or Emergency Services

1. As Required by Request

a. From time to time the need might arise for services otherwise not specified in this contract. The Independent Contractor will be expected to furnish personnel to provide these as yet unspecified services. ODPS in concert with the Independent Contractor will identify said services mutually agree to number of man hours needed to complete these services and the time frame for completion. The services will be of a janitorial nature and at certain times may need to be performed with an element of urgency, i.e., floor clean/mopping as a result of spills. The cost for these services will be charged against utility hours and will be itemized separately on the monthly invoice.

X. ADDITIONAL FLOOR COVERI NG INFORMATION:

A. Terrazzo Floors

The Terrazzo Floors are rectangular pieces of Terrazzo, Type 1 or Terrazzo, Type 2 laid out in a floor pattern separated by either one eight inch (1/8'1or one fourth inch (1/41 zinc divider strips. All Terrazzo flooring is located on the first at the locations given below.

1. Main Entrance and Public Access Area (RM. # S-129)

There are approximately 8,132 square feet of Terrazzo flooring in this general area of the building, approximately 1,125"square feet of this amount is associated with the first floor break room that was originally designed as a coffee shop and Deli and is located right off the Main Entrance area (RM. # S-127).

2. Employee Entrance

This Entrance Area has approximately 1,540 square feet of Terrazzo flooring.

B. Toilet Rooms Tile Floors (Typical)

There are two (2) restroom areas on each floor. Each restroom area has a men's restroom and a women's restroom as indicated below with a specific room number. Each of these restroom areas have approximately 510 square feet of floor space covered in color tile. This includes the men's/women's restroom and entrance way.

Color tiles A, B, C, and D are used in the entrance way. Color tiles A. C and D are used in the restrooms.

Floor Room Number

Lower Level S004/S005 8016/8017

First Floor 8104/8105 8118/8119

Second Floor 8204/8205 8218/2119

Third Floor 8304/8305 8318/8319

Fourth Floor 8404/8405 8416/8417

Fifth Floor 8504/8505 ma Page 18 of 23

S517/S518

C. Toilet Rooms Tile Floors (Non-Typical)

The restrooms listed below are significantly smaller (114"' size or less) than the typical restrooms listed above but utilize the same floor color tiles.

Floor Room Number

Lower Level S011/S024A

Fifth Floor S530/S531

D. Break Rooms (Typical)

Remarks Breakroom

Includes Highway Patrol locker rooms (135C/135E for building security detachment Executive Washrooms

There is one (1) break room on each floor located on the center spine of the building. Each break room is approximately 539 square feet. The floors are covered in Forbo Industries, Inc. Marmoleum dual tile linoleum. Each break room has two doors opening out to the corridors on each side of the room, except for the fifth floor break room that has only one door opening to the east corridor.

Floor Room Number

Second Floor Third Floor Fourth Floor Fifth Floor

S243 S344 S447 S569

E. Break Rooms (Non-Typical)

There is one (1) break room on the first floor Room Number S127 that has one door opening and Terrazzo floor covering of approximately 1,125 square feet. This room also has approximately 210 square feet of soft vinyl floor covering on which the vending machines are located. There is one vending area on the lower level with approximately 200 square feet of concrete floors.

F. Lower Level Floors (Typical)

The lower level has approximately 20,260 square feet of VCT and/or linoleum type floor covering.

G. Summary of Non-Carpet Floor Covering

Description: Shown below is a summary approximation of non-carpet floor coverings by type, floor, and square footage.

Lower Level

Terrazzo

None

VCTMnyl/Linoleum

20,260

Tile

1,020 First 9,672 210 1,350 Second None 539 1,020 Third None 539 1,020 Fourth None 539 1,020 Fifth None 539 1,223

H. Summary Carpeted Areas

Description: Shown below is a summary approximation of carpet floor coverings by floor and square footage.

Lower Level 18,270 First 44,759 Second 52,822 Third 52,822 Fourth 52,822 Fifth 52,619

The above estimates do not include the following:

1. Allowance for cubicle walls that are 2 inches wide in various lengths and configurations, but are raised 7/8 inches above carpet on standoffs.

ma Page 19 of 23

2. File cabinet storage that also covers carpet in various locations throughout the building.

3. Center spine areas of the building.

4. Mechanical rooms, break rooms, and restrooms are accounted for in this estimate.

XI. FLOOR SPACE ESTIMATION:

The typical floor space estimate given below is an accurate estimate for floors two, three, four and five. These floors are all carpeted floors with the exception of the break rooms and restrooms described above. These floors have 56,589 square feet of interior space as do all floors. They have been chosen as typical because of their more identical characteristics as opposed to the lower level and first floor.

Mechanical rooms, electrical control rooms, and telecommunications rooms account for approximately 2,208 square feet on these floors.

Although the mix of janitorial services changes for the first floor (floor covering), the above estimate for square footage is a good estimate for the first floor. The lower level will be less than the 54,281 square footage because it has bigger mechanical and electrical rooms. However, even at the lower square footage, the lower level contains the largest amount of vinyl tile floor covering (corridors, passage ways, and rooms). The connecting tunnel between the Ohio Department of Transportation (ODOT) and the Ohio Department of Public Safety (OOPS) is in addition to the above areas and is 2,100 square feet.

XII. DAY PORTER SERVICES:

The Centre School will have two (2) hour Day Porter service, five (5) days per week and the Shipley Building will have five (5) Day Porters provided, eight (8) hours per person, five (5) Days per week, Monday through Friday, between the hours of 8:00 a.m. and 4:30 p.m. There is also a Saturday Day Porter every Saturday between the hours of 8:00 a.m. and 4:30 p.m. (excluding holidays) for the Shipley Building. They will perform duties as outlined below. All supplies will be provided by the Independent Contractor except equipment, paper products, hand soap, and trash liners, which will be provided by ODPS. ODPS will be responsible for maintenance of all equipment.

A. Centre School Day Porter Duties

1. Fitness Center Restrooms/Locker Rooms

a. Twice Daily Tasks

1. Clean and sanitize toilets and urinals.

2. Sweep and damp mop ceramic tile floors.

3. Clean and polish sinks and mirrors.

4. Spot clean partitions.

5. Maintain all dispenser supplies (toilet tissue, soap, liners, and feminine products).

2. Office Restrooms

a. Twice Daily Tasks

1. Clean and sanitize toilets and urinals.

2. Sweep and damp mop floors.

3. Clean and polish sinks and mirrors.

4. Maintain all dispenser supplies (toilet tissue, soap, liners, and feminine products).

B. Shipley Building Day Porter Duties

1. Employee Entrance

a. Twice Daily Tasks

1. Dust mop and damp mop vinyl floor to carpet area.

2.…