Downtown Durham Wayfind Project.pdf

TIP NUMBER: C-5605H CITY OF DURHAM

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COVER SHEET

CITY OF DURHAM DEPARTMENT OF TRANSPORTATION

CONTRACT PROPOSAL

WBS No. 43725.3.9

Project Code: C-5605H

Federal Aid No. CMAQ-0505(091)

DESCRIPTION: DURHAM WAYFINDING

DATE OF ADVERTISEMENT: Tuesday, August 18, 2026

PRE-BID MEETING: Tuesday, August 25, 2026 10:00 AM

BID OPENING: Tuesday, September 22, 2026 1:00 PM

The City of Durham Department of Transportation hereby issues this Invitation to Bid for the project described above. This project consists of the FABRICATION, INSTALLATION, AND PLACEMENT OF NEW WAYFINDING SIGNS throughout Downtown Durham, including associated foundations, footings, hardware, traffic control, and the removal of existing signs. All work shall be performed in accordance with the DESIGN INTENT DRAWINGS, TECHNICAL SPECIFICATIONS, AND THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS

FOR ROADS AND STRUCTURES (2024) AND ALL APPLICABLE ADDENDA.

NOTICE

All bidders shall comply with all applicable laws regulating the practice of general contracting as contained in Chapter 87 of the General Statutes of North Carolina which requires the bidder to be licensed by the N.C. Licensing Board for Contractors when bidding on any non-federal aid project where the bid is $30,000 or more, except for certain specialty work as determined by the Licensing Board or SBE project. Bidders shall also comply with all other applicable laws regulating the practices of electrical, plumbing, heating and air conditioning and refrigeration contracting as contained in Chapter 87 of the General Statutes of North Carolina.

NAME OF BIDDER N.C. CONTRACTOR’S LICENSE NUMBER

ADDRESS OF BIDDER

TIP NUMBER: C-5605H CITY OF DURHAM

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PROPOSAL SHEET

PROPOSAL FOR THE CONSTRUCTION OF

DOWNTOWN DURHAM WAYFINDING -C5605H / CITY OF DURHAM

NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as DOWNTOWN DURHAM WAYFINDING (C-5605H) has carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions, the proposal, the form of contract, and the forms of contract payment bond and contract performance bond; and thoroughly understands the stipulations, requirements and provisions.

The undersigned bidder agrees to bound upon his execution of the bid and subsequent award to him by the CITY OF DURHAM in accordance with this proposal to provide the necessary contract payment bond and contract performance bond within fourteen days after the written notice of award is received by him. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work and required labor to construct and complete DOWNTOWN DURHAM WAYFINDING (C-5605H) in DURHAM COUNTY, for the unit or lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said CITY OF DURHAM, which proposal, plans, and specifications show the details covering this project, and hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the direction of the Engineer.

In addition to the 2024 NCDOT Standard Specifications for Roads and Structures and applicable NCDOT Roadway Standard Drawings, all work within City of Durham right-of-way shall conform to the latest applicable City of Durham Street Construction Specifications and City of Durham Construction Standard Details / Street Details for the feature being reconstructed. Where construction disturbs or reconstructs sidewalks, curb ramps, curb and gutter, driveway aprons, downtown concrete walkway panels, paver bands, reinforced paver walkways, or related streetscape elements, the restored condition shall conform to the latest applicable City of Durham details and shall match adjacent existing materials, dimensions, pattern, texture, jointing, finish, line, and grade.

TIP NUMBER: C-5605H CITY OF DURHAM

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If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or such other person as may be designated to sign for the CITY OF DURHAM. The conditions and provisions herein cannot be changed except over the signature of the said Contract Officer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the basis for comparison of bids. The CITY OF DURHAM may increase or decrease the quantity of any item or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

Accompanying this bid is a bid bond secured by a corporate surety, or certified check payable to the order of the CITY OF DURHAM, for five percent of the total bid price, which deposit is to be forfeited as liquidated damages in case this bid is accepted and the Bidder shall fail to provide the required payment and performance bonds with the CITY OF DURHAM, under the condition of this proposal, within 14 calendar days after the written notice of award is received by him, as provided in the Standard Specifications; otherwise said deposit will be returned to the Bidder.

RETURN BIDS TO: City of Durham Transportation Department Attention: Eric Simpson, PE, PMP, TSSP-Bus, Construction Project Management Team Manager 101 City Hall Plaza (4th Floor) Durham, NC 27701

Sealed Bids must be received in the Transportation Department, 4th Floor, City Hall Plaza, Durham, NC 27701, by 1:00 PM on Tuesday, September 22, 2026. Bids received after this deadline will not be considered. All bids must be submitted in the bid sheet included in the proposal and displayed on the following envelope:

“QUOTATION FOR DOWNTOWN DURHAM WAYFINDING PROGRAM

BID DATE: Tuesday, September 22, 2026

ATTENTION: CITY OF DURHAM TRANSPORTATION DEPARTMENT”

The Bid Packet can be obtained beginning Tuesday, August 18, 2026, the official date of advertisement. A Pre-Bid Meeting will be held on Tuesday, August 25, 2026, at 10:00 AM (virtual or in-person as specified in the Instructions to Bidders). Attendance is not mandatory but strongly encouraged.

Contractors are responsible for reviewing all bid documents, drawings, specifications, existing site conditions, and addenda prior to submitting their bid.

TIP NUMBER: C-5605H CITY OF DURHAM

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The completion date is 365 calendar days after the date the Contractor is notified to proceed.

The Contractor shall furnish all materials, labor, equipment, and incidentals necessary to complete all work, including removals, fabrication, installation, adjustments, and site restoration. Liquidated damages for this project are as stated in the General Provisions.

The City of Durham Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.252) and the Regulations of the North Carolina Department of Transportation (49 C.F.R., Part 21), issued pursuant to such act, hereby notifies all bidders that it will affirmatively insure that the contract entered into pursuant to this notice will be awarded to the lowest responsible bidder without discrimination on the grounds of sex, race, color or national origin.

If you have any questions or need additional information concerning this project, please contact us in writing at:

Eric.Simpson@Durhamnc.gov.

CC: Tom.TenEyck@Durhamnc.gov.

mailto:Eric.Simpson@Durhamnc.gov

TIP NUMBER: C-5605H CITY OF DURHAM

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INSTRUCTIONS TO BIDDERS

PLEASE READ ALL THE INSTRUCTIONS CAREFULLY BEFORE PREPARING AND SUBMITTING YOUR

BID.

All bids shall be prepared and submitted in accordance with the following requirements.

Failure to comply with any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid.

1. The bid sheet furnished by Durham Transportation Department with the proposal shall be used and shall not be altered in any manner. DO NOT SEPARATE THE BID SHEET FROM THE

PROPOSAL!

2. All entries on the bid sheet, including signatures, shall be typed, or written in ink.

3. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the various contract items shall be written in figures.

4. An amount bid shall be entered on the bid sheet for every item. The amount bid for each item shall be determined by multiplying each unit bid by the quantity for that item and shall be written in figures in the "Amount Bid" column of the sheet.

5. The total amount bid shall be written in figures in the proper place on the bid sheet. The total amount shall be determined by adding the amounts bid for each item.

6. Changes in any entry shall be made by marking through the entry in ink and making the correct entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink.

7. The bid shall be properly executed. All bids shall show the following information:

a. Name of individual, firm, corporation, partnership, or joint venture submitting bid.

b. Name and signature of individual or representative submitting bid and position or title.

c. Name, signature, and position or title of witness.

d. Federal Identification Number (or Social Security Number of Individual)

e. Contractor's License Number (if Applicable)

8. Bids submitted by corporations shall bear the seal of the corporation.

9. The bid shall not contain any unauthorized additions, deletions, or conditional bids.

10. The bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a contract pursuant to an award.

TIP NUMBER: C-5605H CITY OF DURHAM

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11. The proposal with the bid sheet still attached shall be placed in a sealed envelope and shall have been delivered to and received by the Transportation Department at 101 City Hall plaza, Durham, NC 27701 by 1:00 PM on Tuesday, September 22, 2026.

12. The sealed bid must display the following statement on the front of the sealed envelope:

“QUOTATION FOR DOWNTOWN DURHAM WAYFINDING PROGRAM

BID DATE Tuesday, September 22, 2026

ATTENTION: CITY OF DURHAM TRANSPORTATION DEPARTMENT”

13. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope shall be addressed as follows:

City of Durham Transportation Department Attention: Eric Simpson, PE, PMP, TSSP-Bus 101 City Hall Plaza (4th Floor) Durham, NC 27701

14. In order to attend the Pre-Bid Meeting on Tuesday, August 25, 2026 at 10:00 AM on

Microsoft Teams, please email Tom Ten Eyck (tom.teneyck@durhamnc.gov) and copy Eric Simpson (eric.simpson@durhamnc.gov) with a request for a calendar invitation to attend the Downtown Durham Wayfinding Pre-Bid Meeting. Requests are due by Monday, August 24, 2026 at 4:00 PM. Any requests received after 4:00 PM on Monday, August 24, 2026 are not guaranteed to receive a calendar invite link.

AWARD OF CONTRACT

The award of the contract, if it be awarded, will be made to the lowest responsible Bidder in accordance with the Standard Specifications for Roads and Structures 2024. The lowest responsible bidder will be notified that his bid has been accepted and that he has been awarded the contract. City of Durham reserves the right to reject all bids.

mailto:tom.teneyck@durhamnc.gov mailto:eric.simpson@durhamnc.gov

TIP NUMBER: C-5605H CITY OF DURHAM

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ALLOWABLE CHANGES TO THE NCDOT 2024 STANDARD SPECIFICATIONS:

(Rev. 7-23-24)

1. Page 1-9, Article 102-1, INVITATION TO BID, lines 23-32, delete this article in its entirety.

2. Page 1-16, Subarticle 102-8(B), Electronic Bids, lines 12-33, delete this sub article in its entirety.

3. Page 1-17, Subarticle 102-9(C)(2), Electronic Bids, lines 34-44, delete this sub article in its entirety.

4. Page 1-18, Article 102-10, BID BOND OR BID DEPOSIT, line 10, replace “60 days” with “_90____ days”.

5. Page 1-18, Article 102-10, BID BOND OR BID DEPOSIT, delete lines 36-43.

6. Page 1-18, Subarticle 102-11, DELIVERY OF BIDS, delete lines 47-48.

7. Page 1-19, Subarticle 102-12(A), Paper Bid, line 5, replace “Contract Officer” with “Director of Transportation or duly authorized agent”.

8. Page 1-19, Subarticle 102-12(B), Electronic Bid, lines 10-16, delete this sub article in its entirety.

9. Page 1-19, Subarticle 102-13(B)(2), Electronic Bids, lines 24-25, delete this sub article in its entirety.

10. Pages 1-22 and 1-23, Subarticle 103-2(B), Electronic Bids, lines 42-46 and lines 1-31, delete this sub article in its entirety.

11. Page 1-23, Subarticle 103-3(A), Criteria for Withdrawal of Bid, line 35, replace “NCGS § 136-28.1” with “NCGS § 143-129.1”.

12. Page 1-24, Subarticle 103-3(A)(5), Criteria for Withdrawal of Bid, line 4, replace “State Contract Officer” with “Director of Transportation or duly authorized agent”.

13. Page 1-25, Article 103-7, CONTRACT BONDS, line 38, replace “14 calendar days” with “10 calendar days per NCGS § 143-129”.

14. Page 1-26, Article 103-9, FAILURE TO FURNISH CONTRACT BONDS, line 2, replace “14 calendar days” with “10 calendar days per NCGS § 143-129”.

15. Pages 1-43 and 1-44, Article 105-9, CONSTRUCTION STAKES, LINES AND GRADES, lines 46-49 and lines 1-7, delete both paragraphs and replace with “The Municipality will not set the stakes, lines or grades for this project.”.

TIP NUMBER: C-5605H CITY OF DURHAM

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16. Page 1-64, Article 108-2, PROGRESS SCHEDULE, add the following after line 18 “(D) The municipality may add additional requirements as noted in the bid proposal.”.

17. Page 1-64, Article 108-3, PRECONSTRUCTION CONFERENCE, line 20, replace “Engineer” with “Director of Transportation or duly authorized agent”.

18. Page 1-64, Article 108-4, CONSTRUCTION CONFERENCES, line 28, replace “Engineer” with “Director of Transportation or duly authorized agent”.

19. Page 1-82 and 1-83, Article 109-8, FUEL PRICE ADJUSTMENTS, lines 29-44 and lines 1-15, delete this sub article in its entirety and replace with the following: “Fuel Price Adjustments will not apply to this project.”.

20. Page 6-33, Article-620-4, MEASUREMENT AND PAYMENT, lines 11-35, delete and replace with the following: “Asphalt Price Adjustments will not apply to this project.”.

TIP NUMBER: C-5605H CITY OF DURHAM

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TABLE OF CONTENTS

COVER SHEET

PROPOSAL SHEET

INSTRUCTIONS TO BIDDERS

ALLOWABLE CHANGES TO THE NCDOT 2024 STANDARD SPECIFICATIONS:

TABLE OF CONTENT

(NCDOT STANDARD NOTES - FEDERAL AID)

PROJECT SPECIAL PROVISIONS

GENERAL PROJECT SPECIAL PROVISION

BUILD AMERICA, BUY AMERICA (BABA):

DISADVANTAGED BUSINESS ENTERPRISE (LOCAL GOVERNMENT AGENCIES):

ROADWAY PROJECT SPECIAL PROVISIONS

REINFORCED CONCRETE SIGN FOUNDATIONS

UNIT PROJECT SPECIAL PROVISIONS

GENERAL – WAYFINDING SIGN PAY ITEMS

Furnish and Install Pedestrian Directional - New Pole, PED.1.1

Furnish and Install Pedestrian Directional - Existing Pole, PED.1.2

Furnish and Install Vehicular Directional - 4" Copy / Single Pole, VDIR.1

Furnish and Install Vehicular Directional - 4" Copy / Single Pole, VDIR.2

Furnish and Install Vehicular Directional - 4" Copy / Single Pole, VDIR.3

Furnish and Install Vehicular Directional - 4" Copy / Single Pole, VDIR.4

Furnish and Install Parking Trailblazer - New Pole, PARK.1.1

Furnish and Install Parking Trailblazer - Existing Pole. PARK.1.2

Furnish and Install Parking Trailblazer - Existing Pole / Overhead, PARK.1.3

Furnish and Install Parking Lot Entrance - Brick Base, PARK.2

Furnish and Install Parking Lot Entrance - Post & Panel / New Pole, PARK.4.1

Furnish and Install Prototype Sign / VDIR.1

Furnish Sample Component #1: Sign Panel w/ Bracket. PED.1.2

FURNISH Sample Component #2: Sign Panel, PARK.1.2

TIP NUMBER: C-5605H CITY OF DURHAM

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Engineering (Structural, Civil and/or Electrical)

Shipping & Storage

Allowance for Additional Concrete Work ................................ Error! Bookmark not defined.

Project Management + All Others Misc. Cost

BID ALT 1: Parking Deck Entrance- Wall, PARK.3

BID ALT 2: Parking Lot Entrance - Large P, PARK.5

BID ALT 3: Parking Lot Entrance - Large P, PARK.5

Furnish Attic Stock: Blank Panels ............................................. Error! Bookmark not defined.

Utility Clearances

Removal of Existing Signs

STANDARD SPECIAL PROVISIONS

STANDARD SPECIAL PROVISION ERRATA

BID BOND

CONTRACT PERFORMANCE BOND

BID / PAY ITEM SHEET

PERMITS

SIGNATURE SHEET

TIP NUMBER: C-5605H CITY OF DURHAM

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(NCDOT STANDARD NOTES - FEDERAL AID)

A. NCDOT Standard Specifications – The 2024 North Carolina Department of Transportation Standard Specifications for Roads and Structures, herein referred to as the ‘Standard Specifications’, and the 2024 Roadway Standard Drawings, shall apply to all portions of this project except as may be modified by this document.

B. Bidder Prequalification - Bidders are required to be prequalified with NCDOT for their specific discipline. Contractors wishing to become prequalified may obtain information through the NCDOT website at:

https://connect.ncdot.gov/business/Pages/default.aspx

C. Disadvantaged Business Enterprise References - This is a Federal-aid project and the Federal DBE Program shall be adhered to. There is No Goal for participation by Disadvantaged Business enterprises for this contract. References to any other requirements or to N.C. General Statute 143-128.2 shall not apply to this project. Refer to Special Provision SP1 G63.

D. Award of Contract - The contract will be awarded to the lowest responsible, responsive bidder. Alternate items will not be considered in determining the low bidder and will only be evaluated after the award of the contract is made.

E. Contractor Licensing – On all Federal-aid contracts, non-licensed contractors are permitted to submit bids, however they must be licensed prior to performing any work.

Bidders are permitted 60 days, after bid opening, to become licensed by the North Carolina Licensing Board. If they fail to do so within 60 days, their bid will be considered non-responsive and will be rejected. If the successful bidder does not hold the proper license to perform any plumbing, heating, air conditioning, or electrical work in this contract, he will be required to sublet such work to a contractor properly licensed in accordance with Article 2 of Chapter 87 of the General Statutes (licensing of heating, plumbing, and air conditioning contractors) and Article 4 of Chapter 87 of the General Statutes (licensing of electrical contractors).

F. Bonds - Please note that all Bid Bonds, Payment Bonds, and Performance Bonds required for this project shall be those found on the NCDOT website. The bonds are located at:

https://connect.ncdot.gov/municipalities/Pages/Bid-Proposals-for-LGA.aspx

Bid Bonds:

https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten t/04%20Bid%20Bonds.docx https://connect.ncdot.gov/business/Pages/default.aspx https://connect.ncdot.gov/municipalities/Pages/Bid-Proposals-for-LGA.aspx https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Content/04%20Bid%20Bonds.docx https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Content/04%20Bid%20Bonds.docx

TIP NUMBER: C-5605H CITY OF DURHAM

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Payment Bonds:

https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten t/05%20Payment%20Bonds.aspx

Performance Bonds:

https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten t/06%20Performance%20Bonds.aspx

G. Liability Insurance – In addition to any insurance requirements as may be required by the LGA, the Contractor is obligated to comply with Article 107-15 of the Standard Specifications including the dollar limits set forth.

H. Buy America – This project shall be governed by the Buy America requirements for the use of domestic steel and iron products, as outlined in the Standard Specifications.

I. Build America, Buy America (BABA) – This project shall be governed by the Build America, Buy America (BABA) requirements as outlined in the Standard Specifications.

J. Retainage by LGAs – The LGA for this contract will not retain any amount or percentage from progress payments or final estimates due the contractor.

Retainage by Contractors – Contractors are NOT permitted to retain any amount or percentage from monies due their subcontractors or material suppliers on federally funded projects except as permitted by Subarticle 109-4(B) of the Standard Specifications.

K. Traffic Control –The requirements of the Manual on Uniform Traffic Control Devices (MUTCD) – FHWA, as amended by the NCDOT Supplement to MUTCD, shall apply.

Traffic Control, both vehicular and pedestrian, shall be maintained throughout the project as required by these specifications as modified by the project plans or special provisions.

https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Content/05%20Payment%20Bonds.aspx https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Content/05%20Payment%20Bonds.aspx https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Content/06%20Performance%20Bonds.aspx https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Content/06%20Performance%20Bonds.aspx

TIP NUMBER: C-5605H CITY OF DURHAM

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PROJECT SPECIAL PROVISIONS

GENERAL PROJECT SPECIAL PROVISION

BUILD AMERICA, BUY AMERICA (BABA):

(11-15-22) (Rev. 4-21-26) 106 SP1 G05 B

Revise the Standard Specifications as follows:

Page 1-47 and 1-48, Article 106-1 GENERAL REQUIREMENTS, lines 30-47 and 1-49, delete and replace Article 106-1 with the following:

106-1 MATERIALS AND MANUFACTURING

(A) General Requirements

The Contractor shall furnish materials that conform to all contract requirements, are suitable for their intended use, and are free from defects. All materials used in the work shall meet the requirements of the contract and shall be subject to inspection, test, or rejection by the Engineer. All materials permanently incorporated into the completed work shall be new, unless otherwise specified in the contract or as approved by the Engineer.

The Contractor is responsible for selecting, procuring, and delivering materials of the types and quantities necessary to perform the work and meet contract requirements. Delays in material delivery or quality control do not relieve the Contractor of obligations for schedule or quality.

All materials incorporated into the work shall be approved before use. Approval is based on testing, certification, or both, as required by the contract. Department review or acceptance does not relieve the Contractor of responsibility for material compliance. The Department may inspect, sample, and test materials at any time before, during, or after installation.

Materials shall be handled, stored, and protected to prevent damage, contamination, or deterioration. Materials determined to be defective, damaged, contaminated, or otherwise not in compliance shall be rejected and promptly removed from the project.

To facilitate inspection and testing, the Contractor shall furnish a complete statement of origin for all materials, including certifications or samples when requested. This information shall be submitted to the Materials and Tests Unit when required by the contract or as directed by the Engineer, in advance of fabrication, shipment, or use to allow for appropriate inspection.

The Contractor shall furnish Safety Data Sheets (SDS) for all paints and hazardous chemicals proposed for use on the project, in accordance with the North Carolina Hazard Communication Standard, 29 CFR 1910.1200 and NCGS § 95-174.

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The Contractor shall provide access, equipment, means and assistance for the verification and calibration of any devices used in testing, measurement, or documentation of materials.

If the Contractor proposes to use materials from local deposits not identified in the contract, the Contractor shall be responsible for preliminary sampling, source approval, and production of acceptable material. Preliminary samples shall be furnished at no cost to the Department. If requested in writing, the Department may perform sampling, with costs to be charged to the Contractor as determined by the Engineer.

Sampling or testing by the Department does not constitute pre-approval or acceptance of material. The Contractor remains responsible for ensuring quality and uniformity of all materials produced or delivered, including those from local deposits. The Contractor shall indemnify and hold harmless the Department from any claims, costs, or damages related to the development or use of such sources, including, but not limited to, failure to meet quantity or quality requirements.

Materials covered by Subarticles 106-1(B) and 106-1(C) shall comply with applicable domestic content requirements, including those for iron and steel, construction materials, and manufactured products.

(B) Domestic Material Requirements

Domestic material requirements apply to iron and steel products permanently incorporated into any project in accordance with 23 U.S.C. § 313, 23 CFR 635.410, and NCGS § 136-28.7.

Construction materials and manufactured products permanently incorporated into the work are subject to domestic-content requirements only on Federal-aid projects, in accordance with 23 U.S.C. § 313, Build America Buy America Act (IIJA § 70914), 2 CFR 184, and as implemented for the Federal-aid highway program through 23 CFR Part 635.410.

All iron or steel products, construction materials, and manufactured products subject to domestic content requirements shall be of domestic origin and meet the applicable requirements of the contract based on the project’s funding source.

Before any materials are delivered to the project, the Contractor shall submit a notarized letter acknowledging their understanding of the domestic material requirements for the specific contract. This acknowledgment is a contract-level affirmation that the Contractor is responsible for ensuring that no iron or steel product, construction material, or manufactured product subject to domestic content requirements is permanently incorporated into the work without the required certification. This acknowledgment does not substitute for product-level certifications from the manufacturer or supplier. The Department reserves the right to deny or recover payment for any material incorporated into the work without valid documentation.

For iron and steel, all manufacturing processes must occur in the United States.

For construction materials, all manufacturing processes must occur in the United States.

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For manufactured products, final assembly must occur in the United States.

Before any iron or steel product, construction material, or manufactured product subject to domestic content requirements is eligible for payment, the Contractor shall submit a certification from the manufacturer or supplier confirming compliance with the applicable regulations. A separate certification is required for each shipment or delivery and must clearly identify the items covered, linked to the associated bill of lading, invoice, or packing list.

The Contractor shall ensure that all required certifications from the manufacturer or supplier are obtained and submitted to the Engineer prior to payment for any iron or steel product, construction material, or manufactured product subject to domestic content requirements. The Engineer will retain documentation in accordance with Department procedures. Compliance with domestic material requirements is the responsibility of the Contractor, based on certifications and documentation provided by the manufacturer or supplier.

(C) Material Category Requirements

(1) Iron and Steel Products

Items are considered iron or steel products if they consist wholly or predominantly of iron or steel. Predominantly means the cost of iron or steel components exceeds 50% of the total cost of all product components.

All steel and iron products that are permanently incorporated into the work shall be produced in the United States. This includes any such item that is melted, cast, rolled, formed, shaped, drawn, extruded, forged, fabricated, finished or otherwise processed in the manufacture of the product. Coatings applied to iron and steel products shall also be applied in the United States.

A minimal amount of foreign iron or steel products may be permitted provided the total value of such foreign material, as delivered to the project, does not exceed 0.1% of the total contract cost or $2,500, whichever is greater. Documentation establishing the value of the foreign material shall be submitted when requested. This allowance is intended only for incidental quantities that may arise despite good-faith compliance efforts and may not be used to intentionally procure foreign iron or steel.

Domestically produced high-strength fasteners are required, and foreign-produced high-strength fasteners are not permitted under any circumstance.

Raw materials such as pig iron, processed pelletized iron ore, and reduced iron ore may be sourced internationally; however, all manufacturing processes to produce the final product, including coatings, must occur within the United States.

(2) Construction Materials

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Construction materials shall consist of a single, listed material type permanently incorporated into the work as defined in 2 CFR 184.3. The following are classified as construction materials:

(a) Non-ferrous metals (such as aluminum, copper, and zinc);

(b) Plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables);

(c) Glass (including optical glass);

(d) Fiber optic cable (including drop cable);

(e) Optical fiber;

(f) Lumber;

(g) Engineered wood;

(h) Drywall

For construction materials, all manufacturing processes must occur in the United States.

If a construction material is combined with other materials, components, or features to form a product with new properties or functions, it shall be classified as a manufactured product.

Minor additions such as binding agents, dyes, or adhesives that do not materially alter the item’s properties do not affect classification.

(3) Manufactured Products

Manufactured products are articles, materials, or supplies that are made by combining one or more materials to create a product with new or different properties, functions, or uses.

This includes items that incorporate multiple components, materials, or assemblies and cannot be classified as a single listed construction material.

Final assembly of all manufactured products must occur in the United States. Certification must address the product as a whole, including all incorporated components.

Items that meet the definition of construction materials or iron and steel products shall not be reclassified as manufactured products.

(4) Materials Not Subject to Domestic Content Requirements

The following materials are not subject to domestic content requirements and do not require certification, as identified below:

(a) Materials Excluded by Federal Statute or Regulation

The following materials are excluded from domestic content requirements under applicable Federal law or regulation:

(i) Cement and cementitious materials

(ii) Aggregates such as stone, sand, or gravel

(iii) Aggregate binding agents or additives

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(b) Materials Not Permanently Incorporated into the Work

Materials that are not permanently incorporated into the completed project are not subject to domestic content requirements. Materials are not permanently incorporated when they are used solely to facilitate construction activities and do not perform an ongoing structural, operational, or functional role after construction is complete. Determinations regarding whether a material is permanently incorporated will be made by the Engineer.

(D) Classification and Clarification of Materials

All items subject to domestic content requirements shall be classified as either an iron or steel product, construction material, manufactured product, or a material not subject to domestic content requirements based on their final form as delivered to the project site.

Each item may be classified into only one category and shall not be reclassified to avoid more stringent requirements. Classification of a manufactured product does not relieve the Contractor of compliance with iron and steel domestic manufacturing requirements applicable to embedded iron or steel components when required by Federal law or regulation. When an item’s classification is uncertain or does not clearly fall within the listed categories, the Contractor shall submit the item for review by the Engineer. Approval must be obtained prior to procurement or incorporation into the project.

MATERIALS TESTING, SAMPLING, CERTIFICATIONS, AND APPROVED

PRODUCTS

The Contractor shall be responsible for performing, coordinating, and paying for all required material testing, sampling, laboratory reports, certifications, product data, source information, statements of origin, batch tickets, mix designs, and other documentation necessary to demonstrate compliance with the contract documents, the 2024 NCDOT Standard Specifications, the Design Intent Drawings, the Technical Specifications, City of Durham requirements, and all applicable federal-aid material requirements.

Testing, when required by the contract documents or directed by the Engineer, shall be performed by qualified personnel or an approved independent testing agency acceptable to the City and Engineer. Concrete testing, if required, may include slump, air content, temperature, concrete cylinders, compressive-strength testing, and related field or laboratory reports.

The Contractor shall submit all required material certifications, product data, source information, statements of origin, batch tickets, mix designs, test reports, Approved Products List documentation, Buy America / Build America Buy America documentation, and other required documentation to the Engineer and CEI before incorporating materials into the work.

The Contractor shall verify foundation excavations, footing dimensions, embedment, reinforcement, anchor bolt placement, and actual soil conditions before concrete placement. If soft soil, sandy soil, collapsing soil, unstable soil, organic material, groundwater, utility conflicts, TIP NUMBER: C-5605H CITY OF DURHAM

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Any soil evaluation, boring, geotechnical review, foundation verification, or revised foundation recommendation required by the Engineer or Engineer of Record shall be provided by the Contractor unless otherwise directed in writing.

The Design Intent Drawings note that special inspection is not required for the concrete and assumed soil conditions. This does not relieve the Contractor from providing required testing, certifications, mix designs, batch tickets, reports, documentation, or other verification required by the contract documents, the Engineer, or NCDOT.

The CEI’s role is to observe the work, review submitted test reports and certifications, verify that required documentation has been submitted, document field conditions, witness work as needed, and notify the City and Engineer of apparent noncompliance. CEI review, observation, or verification does not relieve the Contractor of responsibility for furnishing compliant materials and constructing the work in accordance with the contract documents.

All materials incorporated into the work shall meet the requirements of the contract and shall be subject to inspection, testing, approval, or rejection by the Engineer. Materials found to be defective, damaged, contaminated, improperly certified, undocumented, or otherwise noncompliant shall be removed and replaced by the Contractor at no additional cost to the City.

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CONTRACT TIME AND LIQUIDATED DAMAGES:

(7-1-95) (Rev. 12-18-07) 108 SP1 G10 A

The date of availability for this contract is date of issued notice to proceed.

The completion date for this contract is 365 calendar days after issuance of notice to proceed.

Except where otherwise provided by the contract, observation periods required by the contract will not be a part of the work to be completed by the completion date and/or intermediate contract times stated in the contract. The acceptable completion of the observation periods that extend beyond the final completion date shall be a part of the work covered by the performance and payment bonds.

The liquidated damages for this contract are One Thousand Dollars ($1000) per calendar day.

INTERMEDIATE CONTRACT TIME NUMBER AND LIQUIDATED DAMAGES:

(2-20-07) 108 SP1 G14 A

The contractor shall provide temporary pedestrian and vehicular detours for all sidewalk and street lane closures in accordance with the Traffic Management Plan, ensuring continuous, safe, and accessible pedestrian circulation throughout the work zone.

The Contractor shall complete the required work of installing, maintaining, and removing the traffic control devices for lane closures and restoring traffic to the existing traffic pattern. The Contractor shall not close or narrow a lane of traffic on any City or NCDOT street during the following time restrictions:

DAY AND TIME RESTRICTIONS

Monday through Friday from 6:00 A.M. to 9:00 A.M. and Monday through Friday from 4:00 P.M. to 8:00 P.M

In addition, the Contractor shall not close or narrow a lane of traffic on any City or NCDOT street detain and/or alter the traffic flow on or during holidays, holiday weekends, special events, or any other time when traffic is unusually heavy, including the following schedules:

HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS

1. For New Year's Day, between the hours of 6:00 AM December 31st and 9:00 AM January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until 9:00 AM the following Tuesday.

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2. For unexpected occurrence that creates unusually high traffic volumes, as directed by the Engineer.

3. For Easter, between the hours of 6:00 AM Thursday and 9:00 AM Monday.

4. For Memorial Day, between the hours of 6:00 AM Friday and 9:00 AM Tuesday.

5. For Independence Day, between the hours of 6:00 AM the day before Independence Day and 9:00 AM the day after Independence Day.

6. If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours of 6:00 AM the Thursday before Independence Day and 9:00 AM the Tuesday after Independence Day.

7. For Labor Day, between the hours of 6:00 AM Friday and 9:00 AM Tuesday.

8. For Thanksgiving Day, between 6:00 AM Tuesday and 9:00 AM Monday.

9. For Christmas, between the hours of 6:00 AM the Friday before the week of Christmas

Day and 9:00 AM the following Tuesday after the week of Christmas Day.

Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that lane closures will not be required during these periods, unless otherwise directed by the Engineer.

TEMPORARY CLOSURE PERMITS AND DOWNTOWN EVENT RESTRICTIONS

The Contractor shall be responsible for preparing and submitting all required temporary closure permit applications, closure plans, and traffic control plans for any lane closure, sidewalk closure, parking-space closure, pedestrian-route closure, or other temporary use of City or NCDOT right-of-way. Applications shall be submitted through the City of Durham temporary closure permit process within the required review timeframe and shall include the proposed closure location, dates, hours, limits, detour plan, traffic control layout, pedestrian accommodation plan, and any anticipated impacts to transit, parking, local access, adjacent construction, or scheduled special events.

No lane, sidewalk, parking space, pedestrian-route, or right-of-way closure shall be implemented until the Contractor has received written approval from the City and, where applicable, NCDOT. For closures on state-maintained roads, the Contractor shall obtain concurrent NCDOT review and approval before the City may approve the closure.

Unless otherwise approved in writing by the City and Engineer, temporary closures shall be limited to 9:00 AM to 4:00 PM.

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The Contractor shall identify any overlap between proposed closures and scheduled downtown special events, including Durham Bulls home games, DPAC performances, City-permitted events, adjacent construction, and transit operations. Closures that affect traffic flow, pedestrian access, transit service, parking access, local access, or people getting to and from events, businesses, residences, parking facilities, or transit stops shall not be implemented during special events unless specifically approved in writing by the City and Engineer.

Pedestrian access and local access shall remain accessible at all times unless otherwise approved in writing. The Contractor shall provide advance warning signs, detours, cones, flaggers, and other traffic control devices as required by the approved closure plan, the project traffic control requirements, the MUTCD, NCDOT requirements, and the City of Durham.

Professional flaggers shall be used where required by the approved traffic control plan or directed by the Engineer.

The Contractor shall coordinate with affected residents, businesses, transit providers, parking operators, and other impacted parties as required by the approved closure permit. Bus stops, fire lanes, driveways, and local access shall not be blocked unless specifically approved in writing and coordinated with the appropriate agency or property owner.

A copy of the approved closure permit and approved traffic control plan shall be kept on site for the duration of the closure. The Contractor shall repair, or pay for the repair of, any damage to public property or right-of-way caused by the closure, traffic control setup, or construction activities. The Contractor shall also comply with the City of Durham Noise Ordinance.

The time of availability for this intermediate contract work shall be the time the Contractor begins to install all traffic control devices for lane closures according to the time restrictions listed herein.

The completion time for this intermediate contract work shall be the time the Contractor is required to complete the removal of all traffic control devices for lane closures according to the time restrictions stated above and place traffic in the existing traffic pattern.

The liquidated damages are Five hundred Dollars ($500.00) per hour.

NO MAJOR CONTRACT ITEMS:

(2-19-02) (Rev. 8-21-07) 104 SP1 G31 None of the items included in this contract will be major items.

NO SPECIALTY ITEMS:

(7-1-95) 108-6 SP1 G34

None of the items included in this contract will be specialty items (see Article 108-6 of the Standard Specifications).

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SCHEDULE OF ESTIMATED COMPLETION PROGRESS:

(7-15-08) (Rev. 7-16-24) 108-2 SP1 G58

The Contractor's attention is directed to the Standard Special Provision entitled Availability of Funds Termination of Contracts included elsewhere in this proposal. The Department of Transportation's schedule of estimated completion progress for this project as required by that Standard Special Provision is as follows:

Fiscal Year Progress (% of Dollar Value) 2027 (7/01/26 - 6/30/27) 50% of Total Amount Bid 2028 (7/01/27 - 6/30/28) 50% of Total Amount Bid

The Contractor shall also furnish his own progress schedule in accordance with Article 108-2 of the Standard Specifications. Any acceleration of the progress as shown by the Contractor's progress schedule over the progress as shown above shall be subject to the approval of the Engineer.

DISADVANTAGED BUSINESS ENTERPRISE (LOCAL GOVERNMENT AGENCIES):

(10-16-07) (Rev.10-21-25) 102-15(J) SP1 G63

Description

The purpose of this Special Provision is to carry out the U.S. Department of Transportation’s policy of ensuring nondiscrimination in the award and administration of contracts financed in whole or in part with Federal funds.

This provision is guided by 49 CFR Part 26.

Definitions

Additional DBE Subcontractors - Any DBE submitted at the time of bid that will not be used to meet the DBE goal.

No submittal of a Letter of Intent is required.

Committed DBE Subcontractor - Any DBE submitted at the time of bid that is being used to meet the DBE goal by submission of a Letter of Intent. Or any DBE used as a replacement for a previously committed DBE firm.

Contract Goal Requirement - The approved DBE participation at time of award, but not greater than the advertised contract goal.

DBE Goal - A portion of the total contract, expressed as a percentage, that is to be performed by committed DBE subcontractor(s).

Disadvantaged Business Enterprise (DBE) - A firm certified as a Disadvantaged Business Enterprise through the North Carolina Unified Certification Program.

Goal Confirmation Letter - Written documentation from CITY OF DURHAM to the bidder confirming the Contractor's approved, committed DBE participation along with a listing of the committed DBE firms.

Local Government Agencies (CITY OF DURHAM) - The entity letting the contract.

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Manufacturer - A firm that owns (or leases) and operates or maintains a factory or establishment that produces on the premises, the materials or supplies obtained by the Contractor. A firm that makes minor modifications to the materials, supplies, articles, or equipment is not a manufacturer.

Regular Dealer - A firm that owns (or leases), and operates a store, warehouse, or other establishment in which the materials or supplies required for the performance of the contract are bought, kept in sufficient quantities, and regularly sold to the public in the usual course of business. A regular dealer engages in, as its principal business and in its own name, the purchase and sale or lease of the products in question. A regular dealer in such bulk items as steel, concrete or concrete products, gravel, stone, asphalt and petroleum products need not keep such products in stock, if it owns and operates distribution equipment for the products. Any supplement of regular dealers’ own distribution equipment shall be by a long-term operating lease and not on an ad hoc or contract-by-contract basis.

Distributor – A firm that engages in the regular sale or lease of the items specified by the contract. A distributor assumes responsibility for the items it purchases once they leave the point of origin (e.g., a manufacturer’s facility), making it liable for any loss or damage not covered by the carrier’s insurance.

Replacement / Substitution – A full or partial reduction in the amount of work subcontracted to a committed (or an approved substitute) DBE firm.

North Carolina Unified Certification Program (NCUCP) - A program that provides comprehensive services and information to applicants for DBE certification, such that an applicant is required to apply only once for a DBE certification that will be honored by all recipients of USDOT funds in the state and not limited to the Department of Transportation only. The Certification Program is in accordance with 49 CFR Part 26.

Standard Specifications - The general term comprising all directions, provisions, and requirements contained or referred to in the North Carolina Department of Transportation Standard Specifications for Roads and Structures and any subsequent revisions or additions to such book.

United States Department of Transportation (USDOT) - Federal agency responsible for issuing regulations (49 CFR Part 26) and official guidance for the DBE program.

Forms and Websites Referenced in this Provision

DBE Payment Tracking System - On-line system in which the Contractor enters the payments made to DBE subcontractors who have performed work on the project. https://apps.dot.state.nc.us/Vendor/PaymentTracking/

DBE-IS Subcontractor Payment Information - Form for reporting the payments made to all DBE firms working on the project. This form is for paper bid projects only.

https://connect.ncdot.gov/business/Turnpike/Documents/Form%20DBE- IS%20Subcontractor%20Payment%20Information.pdf

RF-1 DBE Replacement Request Form - Form for replacing a committed DBE.

https://connect.ncdot.gov/projects/construction/Construction%20Forms/DBE%20MBE%20WBE%20Replacement %20Form%20and%20Instructions.pdf

SAF Subcontract Approval Form - Form required for approval to sublet the contract.

https://apps.dot.state.nc.us/Vendor/PaymentTracking/ https://connect.ncdot.gov/business/Turnpike/Documents/Form%20DBE-IS%20Subcontractor%20Payment%20Information.pdf…