DOT992_CRP30932_Original_Contract.pdf

Rev. 1.30.17

Index No.: DOT992 Eff. Date: 07/01/2025 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial and Floor Care Services, ODOT District 5 Knox County Full Service Facility, Etna, Brownsville, and Utica Outposts

CONTRACT No.: CRP30932 EFFECTIVE DATES: 07/01/2025 to 06/30/2028

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This Mandatory Contract is available to The Ohio Department of Transportation, District 5, 9600 Jacksontown Road, Jacksontown, OH 43030.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

For GW Business Solutions, LLC:

Signed: _______________________________________________________ Timothy Young, CEO/President Date

For Ohio Department of Administrative Services:

Signed: _______________________________________________________ Kathleen C. Madden, Director Date file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Rev. 4.19.22

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3-22

CONTRACT ITEMS

COST SUMMARY 23

CONTRACTOR’S INDEX 24

SPECIFICATIONS

A. LOCATION:

Knox Full Service Facility

503 Harcourt Road (US Route 36) Mount Vernon, OH 43050

B. DATES OF SERVICE:

The vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work two (2) non-consecutive days per week, not including the following holidays:

New Year’s Day January 1st Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February Memorial Day The last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day The 1st Monday in September Columbus Day The 2nd Monday in October Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November Christmas Day December 25th

C. WORKING HOURS:

1. Services shall normally be performed between the hours of 4:00 PM and 8:00 PM. The District Designated Representative may approve of other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. The vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

D. DAS SPECIFICATIONS:

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025 including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

SPECIFICATIONS, CONTINUED

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. The vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall coordinate replacement with the District designated representative prior to installing new units.

G. SERVICES TO BE PROVIDED:

1. Lobbies, Entrances and Hallways

a. Daily Tasks

1. Polish/disinfect water fountains

2. Vacuum entry mats

3. Thoroughly clean entry glass

4. Dust mop tile floors

5. Wet mop tile floors

b. Weekly Tasks

1. Dust miscellaneous furniture

2. Spot clean high traffic walls

3. Remove tar from floors as needed

4. Spray buff tile floors

c. Monthly Tasks

1. Dust wall hangings

d. Annual Tasks

1. Strip and Wax Floors

2. Office Care

a. Daily Tasks

1. Empty waste receptacles/reline as needed

2. Thoroughly clean office door glass

3. Dust mop tile floors

4. Wet mop tile floors

b. Weekly Tasks

1. Dust Desks

2. Dust Chairs

3. Dust all other office furniture (file cabinets, bookcases, etc.)

4. Dust window sills

5. Sanitize office phones

6. Spot clean high traffic walls

7. Remove tar from floors as needed

8. Spray buff tile floors

c. Monthly

1. Vacuum upholstered chairs

2. Dust wall hangings

3. Dust venetian blinds

d. Quarterly Tasks

1. Wash exterior windows

2. Wash interior windows

e. Annual Tasks

1. Strip and Wax Floors

3. Rest Rooms, Locker Rooms and Showers

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty waste receptacles/reline as needed

5. Polish/refill soap dispensers

6. Polish/refill towel dispensers

7. Replenish toilet paper

8. Polish Mirrors

9. Sweep/dust mop tile floors

10. Wet mop/disinfect tile floors

b. Weekly Tasks

1. Clean waste receptacles

2. Spot clean high traffic walls

3. Spot clean stall partitions

4. Thoroughly clean showers

c. Monthly Tasks

1. Machine scrub ceramic tile floors

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

e. Annual Tasks

1. Strip and Wax Floors

4. Lunchroom Care

a. Daily Tasks

1. Thoroughly clean entry door glass

2. Polish/disinfect sink/fixtures

3. Clean/disinfect counter surfaces

4. Dust/wipe tables

5. Dust/wipe chairs

6. Empty waste receptacles

7. Spot clean walls

8. Clean exterior of appliances

9. Sweep/dust mop tile floors

10. Wet mop tile floors

b. Weekly Tasks

1. Spray buff floors

2. Clean exterior of vending machines

3. Clean waste receptacles

4. Remove tar from floors as needed

c. Monthly Tasks

1. Vacuum upholstered chairs

d. Annual Tasks

1. Strip and Wax Floors

H. DRESS CODE:

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training, and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits, and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. Sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets

(MSDS/SDS)

used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility.

In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from the performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the District Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and report as necessary.

-End of Scope of Work-

Etna Outpost

10250 Refugee Road Pataskala, OH 43062

The vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work on the periods/days below:

1. Period 1 Summer

a. One (1) day every two weeks, from July 1 to October 31 and April 1 to June 31 annually, not including the holidays listed below.

2. Period 2 Winter

a. One (1) day per week, from November 1 to March 31 annually, not including the holidays listed below.

New Year’s Day January 1st Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February Memorial Day The last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day The 1st Monday in September Columbus Day The 2nd Monday in October Veterans Day November 11th

Designated Representative may approve of other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. The vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. The vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall

1. Office Care

a. Daily Tasks

1. Empty waste receptacles/reline

2. Dust mop floors

3. Wet mop floors

4. Dust Desks

5. Dust Chairs

6. Dust all other office furniture (file cabinets, bookcases, etc.)

7. Dust windowsills

8. Sanitize office phones

9. Spot clean high traffic walls

10. Remove tar from floors as needed

b. Monthly Tasks

1. Vacuum upholstered chairs

2. Dust wall hangings

3. Dust venetian blinds

4. Machine scrub ceramic tile floors

c. Quarterly Tasks

1. Wash exterior windows

2. Wash interior windows

2. Rest Room

a. Daily Tasks

1. Clean/disinfect toilet

2. Clean/polish sinks and fixtures

3. Empty waste receptacles/reline as needed

4. Polish/refill soap dispensers

5. Polish/refill towel dispensers

6. Replenish toilet paper

7. Polish Mirrors

8. Dust windowsills

9. Sweep/dust mop floors

10. Wet mop/disinfect floors

11. Spot clean high traffic walls

b. Monthly Tasks

1. Clean waste receptacles

2. Dust venetian blinds

3. Machine scrub ceramic tile floors

c. Quarterly Tasks

1. Wash exterior windows

2. Wash interior windows

d. Semi Annual Tasks

1. Thoroughly wash walls

3. Lunchroom/Breakroom

a. Daily Tasks

1. Empty waste receptacles/reline

2. Clean counter surfaces

3. Clean work/eating surfaces of tables

4. Clean/wipe chairs

5. Clean exterior of appliances

6. Clean/polish sinks and fixtures

7. Polish/refill soap dispensers

8. Polish/refill towel dispensers

9. Dust windowsills and frames

10. Dust mop floors

11. Wet mop floors

12. Spot clean high traffic walls

13. Remove tar from floors as needed

b. Monthly Tasks

1. Dust wall hangings

2. Dust venetian blinds

3. Machine scrub ceramic tile floors

c. Quarterly Tasks

2. Wash interior windows wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering

The vendor shall provide all required personal protective equipment and training, and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits, and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. Sign in and sign out records may be used in the verification process for approval of any invoices for payment.

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from the performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the District Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

Brownsville Outpost

10694 Brownsville Road (SR 668) Brownsville, OH 43721

The vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work on the periods/days below:

1. Period 1 Summer

a. One (1) day every two weeks, from July 1 to October 31 and April 1 to June 31 annually, not including the holidays listed below.

2. Period 2 Winter

Presidents Day The 3rd Monday in February Memorial Day The last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day The 1st Monday in September Columbus Day The 2nd Monday in October Veterans Day November 11th

Designated Representative may approve of other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. The vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. The vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall

1. Office Care

a. Daily Tasks

1. Empty waste receptacles/reline

2. Dust mop floors

3. Wet mop floors

4. Dust Desks

5. Dust Chairs

6. Dust all other office furniture (file cabinets, bookcases, etc.)

7. Dust windowsills

8. Sanitize office phones

9. Spot clean high traffic walls

10. Remove tar from floors as needed

b. Monthly Tasks

1. Vacuum upholstered chairs

2. Dust wall hangings

3. Dust venetian blinds

2. Rest Room

a. Daily Tasks

1. Clean/disinfect toilet

2. Clean/polish sinks and fixtures

3. Empty waste receptacles/reline as needed

4. Polish/refill soap dispensers

5. Polish/refill towel dispensers

6. Replenish toilet paper

7. Polish Mirrors

8. Sweep/dust mop floors

9. Wet mop/disinfect floors

10. Spot clean high traffic walls

b. Monthly Tasks

1. Clean waste receptacles

c. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

3. Lunchroom/Breakroom

a. Daily Tasks

1. Empty waste receptacles/reline

2. Clean counter

3. Clean work/eating surfaces of tables

4. Clean/wipe chairs

5. Clean exterior of appliances

6. Clean/polish sinks and fixtures

7. Dust windowsills and frames

8. Dust mop floors

9. Wet mop floors

10. Spot clean high traffic walls

11. Remove tar from floors as needed

b. Monthly Tasks

1. Dust wall hangings

2. Dust venetian blinds

c. Quarterly Tasks wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering

The vendor shall provide all required personal protective equipment and training, and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits, and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. Sign in and sign out records may be used in the verification process for approval of any invoices for payment.

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from the performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the District Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

Utica Outpost

2142 Johnstown-Utica Road (SR 62) Utica, OH 43080

The vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work on the periods/days below:

1. Period 1 Summer

a. One (1) day every two weeks, from July 1 to October 31 and April 1 to June 31 annually, not including the holidays listed below.

2. Period 2 Winter

Presidents Day The 3rd Monday in February Memorial Day The last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day The 1st Monday in September Columbus Day The 2nd Monday in October Veterans Day November 11th

Designated Representative may approve of other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. The vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. The vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall

1. Office and Entrance

a. Daily Tasks

1. Empty waste receptacles/reline

2. Dust mop floors

3. Wet mop floors

4. Vacuum carpeted traffic patterns

5. Dust Desks

6. Dust Chairs

7. Dust all other office furniture (file cabinets, bookcases, etc.)

8. Dust windowsills

9. Sanitize office phones

10. Spot clean high traffic walls

11. Remove tar from floors as needed

b. Monthly Tasks

1. Vacuum total carpeted area

2. Vacuum upholstered chairs

3. Dust wall hangings

4. Dust venetian blinds

1. Wash exterior windows

2. Wash interior windows

2. Rest Room

a. Daily Tasks

1. Clean/disinfect toilet

2. Clean/polish sinks and fixtures

3. Empty waste receptacles/reline as needed

4. Polish/refill soap dispensers

5. Polish/refill towel dispensers

6. Replenish toilet paper

7. Polish Mirrors

8. Sweep/dust mop floors

9. Wet mop/disinfect floors

10. Spot clean high traffic walls

11. Remove tar from floors as needed

b. Monthly Tasks

1. Clean waste receptacles

c. Semi Annual Tasks

1. Thoroughly wash walls

3. Lunchroom

a. Daily Tasks

1. Empty waste receptacles/reline

2. Clean counter surfaces

3. Clean work/eating surface of tables

4. Clean/wipe Chairs

5. Clean exterior of appliances

6. Clean/polish sinks and fixtures

7. Polish/refill soap dispensers

8. Polish/refill towel dispensers

9. Dust mop floors

10. Wet mop floors

11. Spot clean high traffic walls

12. Remove tar from floors as needed

b. Monthly Tasks

1. Dust wall hangings wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering

The vendor shall provide all required personal protective equipment and training, and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits, and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. Sign in and sign out records may be used in the verification process for approval of any invoices for payment.

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies of inspection reports and follow-up for deficiency corrections.

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from the performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal.

All chemicals utilized in the performance of this contract shall meet with the approval of the District Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30932-1 76111501

Janitorial Services, Knox Full Service Facility, 503 Harcourt Road, Mt. Vernon, 43050. Not to exceed $132.00 per day.

$132.00 per day

CRP30932-2 76111604

Floor Care Services, Knox Full Service Facility, 503 Harcourt Road, Mt. Vernon, 43050. Not to exceed $604.00 per occurrence.

$604.00 per occurrence

CRP30932-3 76111501

Janitorial Services, Etna Outpost, 10205 Refugee Road, Pataskala, OH 43062. Not to exceed $97.00 per day.

$97.00 per day

CRP30932-4 76111501

Janitorial Services, Brownsville Outpost, 10694 Brownsville Road, Brownsville, OH 43721. Not to exceed $83.00 per day.

$83.00 per day

CRP30932-5 76111501

Janitorial Services, Utica Outpost, 2142 Johnstown-Utica Road, Utica, OH 43080. Not to exceed $105.00 per day.

$105.00 per day

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30932

OAKS # 0000316030

GW Business Solutions, LLC 65 South Fifth Street, P. O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 527-0989

Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

CONTRACT FOR: Janitorial and Floor Care Services, ODOT District 5 Knox County Full Service Facility, Etna, Brownsville, and Utica Outposts