DOT988_CRP30955_Original_Contract.pdf

Rev. 1.30.17

Index No.: DOT988 Eff. Date: 07/01/2025 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial and Lawn Care Services, ODOT District 11 Holmes County Full Service Facility and Primitive Roadside Rest Area 11-17P

CONTRACT No.: CRP30955 EFFECTIVE DATES: 07/01/2025 to 06/30/2028

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This Mandatory Contract is available to The Ohio Department of Transportation, District 11, 2201 Reiser Avenue SE, New Philadelphia, OH 44663.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

For The Center for Individual and Family Services:

Signed: _______________________________________________________ Laura Montgomery, CEO Date

For the Department of Administrative Services:

Signed: _______________________________________________________ Kathleen C. Madden, Director Date file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -12

CONTRACT ITEMS

COST SUMMARY 13

CONTRACTOR’S INDEX 14

SPECIFICATIONS

A. LOCATION:

Holmes Full Service Facility Lawn Care

1800 South Washington Street Millersburg, OH 44654

B. DATES OF SERVICE:

The vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work not more than twenty-six (26) occurrences between July 1 and June 30 annually, on any weekday not including the holidays listed below:

New Year’s Day January 1st Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February Memorial Day The last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day The 1st Monday in September Columbus Day The 2nd Monday in October Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

C. WORKING HOURS:

1. Services shall normally be performed between the hours of 7:30 AM and 4:00 PM. The District Designated

Representative may approve of other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract.

The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. The vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

D. DAS SPECIFICATIONS:

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025 including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work.

G. SERVICES TO BE PROVIDED:

1. Mow all lawn areas within the exterior fence and areas in front of the property on the outside of the exterior fence to the edge of Washington Street, approximately 1.7 Acres. Grass shall be mowed to maintain a height between three (3) to five (5) inches based on seasonal requirement and shall include edging and trimming.

Maximum number of allotted cuts per mowing season (Normally April 1st through October 31st, unless services are needed prior to or post season and deemed necessary by the District Facility Manager and contractor) shall be 26 for the annual contract term. However, grass shall not be cut more than two (2) times each week or District Designated Representative may determine if fewer or additional cuts are required. It shall be the responsibility of the Contractor to remove all clippings and place them in proper place for disposal as directed by the District Designated Representative.

2. Trimming shall take place when mowing services are furnished for edges of the building, curbs and parking lots. Edging shall be completed along curbs and sidewalks where grass and concrete meet. Edging shall be performed only when needed.

3. Clippings and excess grass shall be removed from all sidewalks and curbs by appropriate means to provide a clean, grass-free surface each time mowing and trimming services are provided.

4. Remove and properly dispose of all litter and debris during the shift

5. Perform miscellaneous grounds keeping duties as assigned

H. DRESS CODE:

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training, and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits, and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. Sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from the performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the District Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and report as necessary.

-End of Scope of Work-

Holmes Full Service Facility

1800 South Washington Street Millersburg, OH 44654

The vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including the following holidays:

New Year’s Day January 1st Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February Memorial Day The last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day The 1st Monday in September Columbus Day The 2nd Monday in October Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

1. Services shall normally be performed between the hours of 7:30 AM and 4:00 PM. The District Designated

Representative may approve of other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract.

The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. The vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025 including

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work.

Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. The vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

SPECIFICATIONS, CONTINUED

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall coordinate replacement with the District designated representative prior to installing new units.

1. Lobbies, Entrances and Hallways

a. Daily Tasks

1. Polish/disinfect drinking fountain

2. Vacuum entry mats

3. Dust Mop floors

4. Wet Mop floors

5. Clean chairs and stand

6. Clean glass entrance doors/other entry glass

7. Remove tar from floor as needed

b. Weekly Tasks

1. Clean fire extinguisher glass doors

2. Spray buff floors

c. Monthly Tasks

1. Thoroughly clean entrance mats

d. Semi-Annual Tasks

1. Strip and wax floors

2. Offices and Parts Room

a. Daily Tasks

1. Empty trash receptacles/reline as needed

2. Vacuum mats in parts room

3. Dust Mop floors

4. Wet Mop floors

5. Dust/wipe tables/desks

6. Remove tar from floors as needed

b. Weekly Tasks

1. Dust/wipe chairs

2. Dust file cabinets/coat racks/miscellaneous office furniture

3. Dust wall hangings

4. Dust windowsills/frames

5. Sanitize Telephones

6. Clean office door glass

7. Spray buff floors

c. Monthly Tasks

1. Clean trash receptacles

2. Vacuum upholstered furniture

3. Dust venetian blinds

d. Semi-Annual Tasks

1. Clean interior windows

2. Clean exterior windows

3. Strip and wax floors

3. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Clean/disinfect shower

5. Empty and reline trash receptacles

6. Polish/refill soap dispensers

7. Polish/refill towel dispensers

8. Replenish toilet paper

9. Polish Mirrors

10. Sweep/dust mop floors

11. Wet mop/disinfect floors

12. Spot clean high traffic walls/partitions

b. Weekly Tasks

1. Clean waste receptacles

2. Dust lockers

3. Machine scrub ceramic tile floors

c. Semi Annual Tasks

1. Thoroughly wash walls/partitions

4. Lunch/Ready Room

a. Daily Tasks

1. Clean/polish sinks and fixtures

2. Wipe/Clean counter surfaces

3. Wipe/clean tables

4. Wipe/clean chairs

5. Polish/refill soap dispensers

6. Polish/refill towel dispensers

7. Empty and reline trash receptacles

8. Wipe exterior of appliances

9. Dust Mop floors

10. Wet Mop floors

b. Weekly Tasks

1. Dust wall hangings

2. Dust windowsills/frames

3. Clean fire extinguisher glass doors

4. Dust computers

5. Clean waste receptacles

6. Spray buff floors

7. Remove tar from floors as needed

c. Monthly Tasks

1. Apply lemon oil to wood tables

2. Apply lemon oil to wood chairs

d. Semi Annual Tasks

1. Clean interior windows

2. Clean exterior windows

3. Strip and wax floors

5. Mechanic Area

a. Daily Tasks

1. Empty trash receptacles/reline as needed

2. Clean/polish sinks and fixtures

3. Polish/refill soap dispensers

4. Polish/refill towel dispensers

b. Weekly Tasks

1. Dust/wipe plastic chairs

2. Dust lockers

6. Mezzanine and Garage

a. Weekly Tasks

1. Sweep mezzanine floor

2. Damp Mop mezzanine floor

3. Sweep two (2) stairwells to mezzanine

4. Damp mop two (2) stairwells to mezzanine

5. Sweep garage concrete floor

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties

The vendor shall provide all required personal protective equipment and training, and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits, and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. Sign in and sign out records may be used in the verification process for

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from the performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the District Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and

Primitive Roadside Rest Area 11-17

State Route 39 Westbound Mile Marker 71 Berlin, OH 44654

The vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work during the days and times listed below, including all state observed holidays.

1. Janitorial Services

a. Period 1 Summer Janitorial-July 1 to October 31 and May 1 to June 30 Annually

1. Five (5) days per week, currently Mondays, Tuesdays, and Thursdays through Saturdays

a. Three (3) hours

b. Period 2 Winter Janitorial-November 1 through April 30 Annually

1. Three (3) days per week, currently Mondays, Wednesdays and Fridays

a. Three (3) hours

2. Annual Lawn Care

a. As needed to meet specifications, not to exceed twenty-six (26) occurrences between July 1 to June

30 annually

1. One and one half (1 ½) hours

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract.

The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. The District Designated Representative may approve of other hours when deemed necessary to accomplish the specified work.

5. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

6. The vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

7. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025 including

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. Contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work.

Vendor shall keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work always.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. The vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be minimum 2 ply product

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall coordinate replacement with the District designated representative prior to installing new units.

1. General

a. Daily Tasks

1. Clean bulletin board glass

2. Clean and disinfect toilets

3. Clean and disinfect urinals

4. Wash rest room floors (if water is available, at no time shall floors be mopped if temperature is below 30’ F)

5. Empty waste receptacles

6. Empty ashes/clean grills and pads

7. Remove and dispose of yard debris (sticks, limbs, etc.)

8. Pick up litter throughout park

9. Polish/disinfect drinking fountains

10. Remove or paint over graffiti (ODOT will supply paint)

11. Remove all cobwebs

12. Replenish toilet paper

13. Sweep floors

14. Sweep sidewalk

15. Clean off picnic tables

b. Weekly Tasks

1. Clean waste receptacles/disinfect

2. Sweep floors and straighten storage room

c. Winter Months Tasks

1. Shovel walkways as needed

d. Vendor and/or their employees shall report all site issues, malfunctions and inoperable equipment conditions immediately or as soon as possible to the ODOT District Designated Representative.

e. Vendor shall develop, train their staff and inconspicuously post a procedure for the care of lost and found items in the service area of the facility. When items having a value of more than twenty-five ($25) dollars are found, the procedure must include a process for contacting the nearest Ohio State Highway Patrol Post to report and turn over items.

f. Nonpublic areas of the site shall always remain locked to prevent unauthorized access

g. All conditions that threaten the life safety of the travelling public shall take precedence over any other services outlined in this scope of work until the threat has been mitigated. For example: Interior janitorial services shall take precedence over outside janitorial services and snow removal services shall take precedence over inside janitorial services

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording (i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties

The vendor shall provide all required personal protective equipment and training, and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits, and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. Sign in and sign out records may be used in the verification process for

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be

Telephones are to be used by supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from the performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the District Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and

Rev. 4.19.22

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC CODE ITEM PRICE PER

CRP30955-1 72102905

Lawn Care Services, Holmes Full Service Facility 1800 S. Washington St., Millersburg, OH 44654. Not to exceed $229.00 per occurrence.

$299.00 per occurrence

CRP30955--2 76111501

Janitorial Services, Holmes Full Service Facility 1800 S. Washington St., Millersburg, OH 44654. Not to exceed $138.00 per day.

$138.00 per day

CRP30955--3 76111507

Lawn Care Services, Primitive Roadside Rest Area 11- 17P, State Route 39 WB MM 71, Berlin, OH 44654. Not to exceed $121.00 per occurrence.

$121.00 per occurrence

CRP30955-4 76111507

Janitorial Services, Primitive Roadside Rest Area 11-17P, State Route 39 WB MM 71, Berlin, OH 44654. Not to exceed $103.00 per day.

$103.00 per day

Submit Invoices to:

The Ohio Department of Transportation, District 11 2201 Reiser Avenue SE New Philadelphia, OH 44663

Rev. 4.19.22

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30955

OAKS ID: 0000076868

The Center for Individual and Family Services, dba Progress Industries 270 Sterkel Blvd Mansfield, OH 44907

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Lisa Lookabaugh Telephone: (419) 774-6705 Email: lisal@catalystlifeservices.org mailto:lisal@catalystlifeservices.org

CONTRACT FOR: Janitorial and Lawn Care Services, ODOT District 11 Holmes County Full Service Facility and Primitive Roadside Rest Area 11-17P