DOT976_CRP30867_SOW.pdf

FACILITY SERVICES SCOPE OF WORK

EFFECTIVE JULY 1, 2024

A. LOCATION:

Aviation Facility Offices

2829 West Dublin-Granville Road

Columbus, OH 43235

B. DATES OF SERVICE:

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work five (5) days per week, currently Monday through Friday, not including the following holidays:

New Year’s Day January 1st

Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

C. WORKING HOURS:

1. Services shall normally be performed between the hours of 7:30 AM and 4:00 PM. The District Designated

Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

D. DAS SPECIFICATIONS:

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall coordinate replacement with the District designated representative prior to installing new units.

G. SERVICES TO BE PROVIDED:

1. Entrances and Hallways

a. Daily Tasks

1. Vacuum entry mats and carpet

2. Spot clean entry door glass and all other entry glass

3. Empty trash receptacles/reline as needed

4. Empty recycling containers and replace liners (place recyclables in outside shed for processing by ODOT)

5. Polish/disinfect water fountains

6. Spot clean doors and frames in entryways

b. Four Times Weekly Tasks

1. Vacuum carpeted traffic areas

c. Weekly Tasks

1. Thoroughly clean entry door glass and all other entry glass

2. Vacuum total carpeted areas

3. Spot clean high traffic wall areas

4. Dust wall hangings

5. Dust windowsills and frames

6. Dust miscellaneous furniture

7. Empty outside smoking urns on last workday of the week

8. Thoroughly clean doors and frames in entryways

d. Monthly Tasks

1. Clean trash receptacles

2. Dust Venetian blinds

3. Dust ceiling and wall air registers

e. Semi Annual Tasks

1. Dust ceiling light lenses

2. Clean interior windows

2. Main Stairwells

a. Daily Tasks for Winter Period-November 1 to April 30

1. Sweep stairs and landings

2. Damp mop stairs and landings

b. Three Times Weekly Tasks for Summer Period-May 1 to October 31

1. Sweep stairs and landings

2. Damp mop stairs and landings

c. Weekly Tasks

1. Clean/Disinfect handrails

2. Dust Stairwell structural steel and balusters

d. Quarterly Tasks

1. Machine Scrub stairs and landings

NOTE 1: Extra Care should be taken to ensure stairwell structural steel rails and balusters are cleaned following machine scrubbing to prevent residue buildup on painted surfaces.

NOTE 2: At no time shall wax be applied to the stair tread covers or landing surfaces

3. Elevator Car

a. Daily Tasks

1. Vacuum carpet

2. Spot clean walls and buttons

b. Weekly Tasks

1. Clean/polish Elevator entry tracks

c. Annual Tasks

1. Clean interior walls

4. Offices

a. Daily Tasks

1. Empty trash receptacles/reline as needed, minimum weekly (on Fridays and/or the day before a holiday)

2. Empty recycling containers and replace liners (place recyclables in outside shed for processing by ODOT)

3. Spot clean office door glass

4. Polish/refill soap dispensers (In Scheduling Room)

5. Polish/refill towel dispensers (In Scheduling Room) - (notify designee when batteries need replaced)

6. Clean counter surfaces (In Scheduling Room)

7. Clean/polish sinks and fixtures (In Scheduling Room)

8. Sweep/dust mop floors

9. Wet mop/disinfect floors

b. Four Times Weekly Tasks

1. Vacuum carpeted traffic areas

c. Weekly Tasks

1. Thoroughly clean office door glass

2. Vacuum total carpeted area

3. Spot clean high traffic wall areas

d. Monthly Tasks

1. Clean trash receptacles

2. Dust horizontal office furniture surfaces excluding desktops

3. Dust wall hangings

4. Dust Venetian blinds

5. Dust Windowsills and frames

6. Dust ceiling and wall air registers

7. Sanitize office phones

8. Vacuum upholstered chairs and wipe bases

e. Semi Annual Tasks

1. Dust ceiling light lenses

2. Clean interior windows

f. Annual Tasks

1. Strip and wax floors

5. Conference Rooms (Ground Floor and Second Floor)

SEE SECTION D: PRIORITY SERVICE AREAS ABOVE FOR CLEANING SCHEDULE INFORMATION

a. Daily Tasks

1. Empty trash receptacles/reline as needed

2. Empty dehumidifiers

b. Four Times Weekly Tasks

1. Vacuum carpeted traffic areas

c. Weekly Tasks

1. Vacuum total carpeted area

2. Spot clean high traffic wall areas

d. Three Times Weekly Tasks

1. Dust/Clean conference room tables and office furniture

e. Monthly Tasks

1. Clean trash receptacles

2. Dust wall hangings

3. Dust ceiling and wall air registers

4. Sanitize phones

5. Dust/Clean plastic conference room chair surfaces and frames

6. Vacuum upholstered conference room chairs

7. Wipe/Clean upholstered conference room chair frames

8. Dust Windowsills and frames

9. Dust ceiling and wall air registers

f. Semi Annual Tasks

1. Dust ceiling light lenses

2. Clean interior windows

6. Second Floor Storage Room Adjacent to Elevator

a. Weekly Tasks

1. Vacuum total carpeted area

2. Empty trash receptacles/reline as needed

b. Monthly Tasks

1. Dust horizontal office furniture surfaces

2. Dust wall hangings

3. Dust ceiling and wall air registers

c. Semi Annual Tasks

1. Dust ceiling light lenses

7. Lunchroom

a. Daily Tasks

1. Empty and reline trash receptacles

2. Polish/refill soap dispensers

3. Polish/refill towel dispensers- (notify designee when batteries need replaced)

4. Dust/wipe tables

5. Dust/wipe chairs

6. Clean counter surfaces

7. Clean/polish sinks and fixtures

8. Clean exterior of appliances

9. Vacuum total carpeted area

b. Weekly Tasks

1. Spot clean high traffic wall areas

c. Monthly Tasks

1. Clean trash receptacles

2. Dust wall hangings

3. Dust Venetian blinds

4. Dust Windowsills and frames

5. Dust ceiling and wall air registers

d. Semi Annual Tasks

1. Dust ceiling light lenses

2. Clean interior windows

8. Office Area Rest Rooms

SEE SECTION D: PRIORITY SERVICE AREAS ABOVE FOR CLEANING SCHEDULE INFORMATION

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty and reline trash receptacles

5. Polish/refill soap dispensers

6. Polish/refill towel dispensers- (notify designee when batteries need replaced)

7. Replenish toilet paper

8. Polish Mirrors

9. Sweep/dust mop terrazzo floors

10. Wet mop/disinfect terrazzo floors

b. Weekly Tasks

1. Spot clean high traffic walls

2. Spot clean stall partitions

c. Monthly Tasks

1. Clean waste receptacles

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

e. Annual Tasks

1. Strip and wax floors

9. Hangar Walking Area (North wall of Hangar to the yellow line, including hall to offices and all four corners where hangar doors slide when opened)

a. Weekly Tasks

1. Sweep Floor

2. Wet Mop floor (painted floor areas only)

10. Hangar Support Areas

a. West Breezeway

1. Weekly Tasks

a. Sweep/Dust Mop floor

2. Monthly Tasks

a. Thoroughly clean interior glass

b. Thoroughly clean exterior glass

b. Facilities Maintenance Office

1. Daily Tasks

a. Empty trash receptacles/reline as needed

b. Spot clean office door glass

c. Sweep/Dust Mop floor

2. Two Times Weekly Tasks

a. Wet Mop floor

3. Weekly Tasks

a. Thoroughly clean office door glass

b. Spot clean high traffic wall areas

4. Monthly Tasks

a. Clean trash receptacles

b. Dust horizontal office furniture surfaces excluding desktops

c. Dust wall hangings

d. Dust Venetian blinds

e. Dust Windowsills and frames

f. Dust ceiling and wall air registers

g. Sanitize office phones

5. Semi Annual Tasks

a. Dust ceiling light lenses

c. Maintenance Machine Shop and Avionics Room

1. Weekly Tasks

a. Sweep Floor

b. Thoroughly clean entrance door glass

c. Clean/polish sink and fixture

2. Quarterly Tasks

a. Thoroughly clean interior glass

b. Thoroughly clean exterior glass

c. Wet Mop Avionics Room Floor

d. Parts Room and Battery Rooms Lobby Sink Area

1. Weekly Tasks

a. Sweep floor

2. Quarterly Tasks

a. Wet Mop floor

e. Loft Area and Stairwell to loft

1. Daily Tasks

a. Empty trash receptacles/reline as needed

2. Weekly Tasks

a. Sweep floor

b. Sweep Stairwell

3. Monthly Tasks

a. Wet Mop floor

b. Wet Mop Stairwell

f. Restroom, Locker Room, and Hangar Kitchenette

1. Daily Tasks

a. Clean/disinfect toilets

b. Clean/disinfect urinals

c. Clean/polish large hand sink

d. Clean/polish sinks and fixtures

e. Empty waste receptacles/reline as needed

f. Polish/refill soap dispensers

g. Polish/refill towel dispensers- (notify designee when batteries need replaced)

h. Replenish toilet paper

i. Polish Mirrors

j. Clean exterior of appliances

k. Sweep/dust mop terrazzo floors

l. Wet mop/disinfect terrazzo floors

2. Weekly Tasks

a. Thoroughly clean shower

b. Spot clean high traffic walls

c. Spot clean stall partitions

3. Monthly Tasks

a. Clean waste receptacles

b. Dust Lockers

4. Semi Annual Tasks

a. Thoroughly wash walls

b. Thoroughly wash stall partitions

5. Annual Tasks

a. Strip and wax floors

H. DRESS CODE:

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. SECURITY PROCEDURES

The ODOT Aviation Building is a secure facility where strict security procedures MUST be followed. Training for all vendor staff will be completed upon commencement of work duties in the facility by the designated representative.

THE PROCEDURES BELOW MUST BE FOLLOWED

1. Upon arrival at the facility’s main entrance, call the designated representative on the intercom system.

2. Verification of your identity will grant entry to the building. Proceed to the designated representative’s office where you will sign in and receive your access ID. Upon completion of your duties, you will need to sign out and return your access ID to the designated representative.

Under no circumstances are identification badges to leave the property

3. Never prop open any doors to the facility at any time

4. Never allow people to follow you through a door you unlock with your access ID unless they are a current occupant of the facility

5. If you encounter any unknown person requesting access to the facility, notify Aviation staff immediately and they will address the situation.

NEVER GRANT ACCESS TO ANY PERSON AT ANY TIME, PERSONS MUST WAIT IN THE VESTIBULE AT THE

MAIN ENTRY FOR AUTHORIZED STAFF TO PERMIT ACCESS TO THE FACILITY

Q. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the District Designated

Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and report as necessary.

-End of Scope of Work-

FACILITY SERVICES SCOPE OF WORK

EFFECTIVE JULY 1, 2024

A. LOCATION:

Aviation Facility Hangar

2829 West Dublin-Granville Road

Columbus, OH 43235

B. DATES OF SERVICE:

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work four (4) times per month, approximately one (1) time per week, not including the following holidays:

New Year’s Day January 1st

Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

C. WORKING HOURS:

1. Services shall normally be performed between the hours of 7:30 AM and 4:00 PM. The District Designated

Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

D. DAS SPECIFICATIONS:

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall coordinate replacement with the District designated representative prior to installing new units.

G. SERVICES TO BE PROVIDED:

A maximum of 4 occurrences per month multiplied by the total months the contract is in effect result in the maximum number of possible occurrences.

1. Hangar Floor

a. Weekly Tasks

1. Thoroughly clean one different quarter(¼) of the floor with the ODOT supplied Tennant

Floor Machine one day each week, completing the total hangar floor once each month

NOTES:

A. Vendor staff will coordinate scheduling of the weekly service with the designated representative on the first workday of each week.

B. Weather conditions, priority aircraft repair situations, equipment problems, ODOT staffing concerns and any other issues or concerns by ODOT staff will affect the completion of the weekly service.

C. ODOT Aviation staff shall be responsible for moving all items from the designated area to be cleaned each week. Under no circumstances is vendor staff to move or assist in moving anything from the designated area to be cleaned.

D. Vendor staff shall identify the area serviced each week and for each month on the attached Hangar Floor

Care Monthly Report with notes and signature of vendor staff completing work each week. Submit this report with the monthly invoice for services rendered.

H. DRESS CODE:

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. SECURITY PROCEDURES

The ODOT Aviation Building is a secure facility where strict security procedures MUST be followed. Training for all vendor staff will be completed upon commencement of work duties in the facility by the designated representative.

THE PROCEDURES BELOW MUST BE FOLLOWED

1. Upon arrival at the facility’s main entrance, call the designated representative on the intercom system.

2. Verification of your identity will grant entry to the building. Proceed to the designated representative’s office where you will sign in and receive your access ID. Upon completion of your duties, you will need to sign out and return your access ID to the designated representative.

Under no circumstances are identification badges to leave the property

3. Never prop open any doors to the facility at any time

4. Never allow people to follow you through a door you unlock with your access ID unless they are a current occupant of the facility

5. If you encounter any unknown person requesting access to the facility, notify Aviation staff immediately and they will address the situation.

NEVER GRANT ACCESS TO ANY PERSON AT ANY TIME, PERSONS MUST WAIT IN THE VESTIBULE AT THE

MAIN ENTRY FOR AUTHORIZED STAFF TO PERMIT ACCESS TO THE FACILITY

Q. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the District Designated

Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and report as necessary.

-End of Scope of Work-