DOT706_CRP30849_SOW.pdf

FACILITY SERVICES SCOPE OF WORK

EFFECTIVE JULY 1, 2024

A. LOCATION:

Steubenville Park and Ride

Intersection of State Routes 213 and 7 Just North of US Route 22 at County Road 43

Steubenville, OH 43952

Jefferson Full Service Facility

575 County Road 43

Toronto Outpost

940 Kingsdale Road

Dillonvale Outpost

4735 State Route 150

Dillonvale, OH 43917

B. DATES OF SERVICE:

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work not to exceed 26 occurrences annually. not including the following holidays:

New Year’s Day January 1st

Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

C. WORKING HOURS:

1. Services shall normally be performed between the hours of 7:30 AM and 4:00 PM. The District Designated

Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

D. DAS SPECIFICATIONS:

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work.

G. SERVICES TO BE PROVIDED:

1. Mowing and Trimming Per Occurrence

Mow and trim as necessary for the approximate number of seasonal occurrences provided below under each site, assuring that turf is maintained between three (3) and four (4) inches in height. During hot and dry weather, maintain turf between four (4) and five (5) inches in height to avoid turf stress.

Trimming of grass shall take place within two (2) days of mowing and as needed to keep a neat edge between the buildings, sidewalks, curbs, parking lots and fences, and the lawn. Trim fence lines of all grass and weeds. Blow lawn clippings and debris from all concrete slabs and sidewalks. Remove and properly dispose of all litter and debris during the shift. Perform miscellaneous grounds keeping duties as assigned.

Note: Mowing shall not be performed when it is raining or if the grass is still wet. Not more than 1/3 of the total blade shall be removed during any mowing event. During droughts, lawns will not be mowed unless requested by the District Facilities Program Administrator or their designated representative.

a. Steubenville Park and Ride

• Area #1 Along the North side of Backbone Ridge Road Approximately .08 Acres o All grass areas

• Area #2 North of the US Route 22 Off Ramp between State Routes 213 and 7

Approximately .38 Acres o All grass areas

• Area #3 Around the parking area South of the US Route 22 Off Ramp between Alter

Avenue and State Route 7 Approximately .16 Acres

1. All grass areas

b. Jefferson Full Service Facility

• Area #1 Inside the Fence Approximately 5 ½ Acres o All grass areas within the exterior facility fence o The retention pond area when dry and mowable

• Area #2 North Fence Line (Front Entry along County Road 43) Approximately 1 Acre o From the outside of the fence to the street

• Area #3 East, West and South Fence Lines Approximately ½ Acre

c. From the outside of the fence, no less than three (3) passes with the mower resulting in at least twelve (12) feet of maintained grass outside the fence

d. Toronto Outpost

• Area #1 Along Kingsdale Road West of the Entrance Ramp Approximately .08 Acres o All grass areas

• Area #2 Directly West of the Entrance Ramp Approximately .14 Acres o All grass areas

• Area #3 East of the Entrance Ramp North of the Maintenance Building Approximately .06

Acres o All grass areas

• Area #4 East of the Entrance Ramp North along Kingsdale Road Approximately .10 Acres o All grass areas

• Area #5 Along Kingsdale Road East of the Entrance Ramp Approximately .09 Acres o All grass areas

e. Dillonvale Outpost

• Area #1 Along State Route 150 West of the Entrance Drive Approximately .21 Acres o All grass areas

• Area #2 Along State Route 150 East of the Entrance Drive Approximately .10 Acres o All grass areas

H. DRESS CODE:

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. TELEPHONE USE:

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

N. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

O. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in the performance of this contract shall meet with the approval of the District

Designated Representative and shall be in accordance with the rules of the Ohio Environmental Protection

Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and report as necessary.

-End of Scope of Work-