DOT_937_FY_25_SPECS_D8_All_Sites.pdf

FACILITY SERVICES SCOPE OF WORK

EFFECTIVE JULY 1, 2024

A. LOCATION:

Butler Full Service Facility

4560 Kyles Station Road

Hamilton, OH 45011

B. DATES OF SERVICE:

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including the following holidays:

New Year’s Day January 1st

Martin Luther King Day The 3rd Monday in January

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

C. WORKING HOURS:

1. Services shall normally be performed between the hours of 4:00 PM and 12:00 AM. The District

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be observed on the following Monday.

D. DAS SPECIFICATIONS:

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 and Special

Terms and Conditions Rev. 04-2022, including any subsequent changes, shall govern this work.

E. SCOPE OF WORK:

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed to have adequate knowledge of the nature of the contracted services.

F. MATERIALS AND SUPPLIES:

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

j. If dispensers for any paper products or hand soap need replaced, the vendor shall coordinate replacement with the District designated representative prior to installing new units.

G. SERVICES TO BE PROVIDED:

1. Lobbies, Entrances and Hallways

a. Daily Tasks

1. Polish/disinfect water fountains daily

2. Vacuum entry mats

3. Empty cigarette urns

4. Empty trash receptacles/reline as needed

5. Dust mop tile floors

6. Wet mop tile floors

7. Spray buff tile floors

b. Weekly Tasks

1. Thoroughly clean glass partitions

2. Thoroughly clean entry glass

3. Spot clean high traffic walls

c. Monthly Tasks

1. Thoroughly clean entry mats

2. Remove tar from floors as needed

d. Semi Annual Tasks

1. Thoroughly wash walls

e. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

1. Strip and wax floors

2. Top Scrub and apply 3 coats of wax

2. Offices

a. Daily Tasks

1. Empty trash receptacles/reline as needed

2. Dust mop tile floors

3. Wet mop tile floors

4. Spray buff tile floors

b. Weekly Tasks

1. Clean door glass

2. Dust Desks

3. Dust Chairs

4. Dust all other office furniture (file cabinets, bookcases, etc.)

5. Dust Wall Hangings

6. Sanitize office phones

7. Spot clean high traffic walls

c. Monthly Tasks

1. Vacuum upholstered chairs

2. Remove tar from floors as needed

3. Clean waste receptacles

4. Dust venetian blinds

d. Quarterly Tasks

1. Wash exterior windows

2. Wash interior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

1. Strip and wax floors

2. Top Scrub and apply 3 coats of wax

3. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty waste receptacles/reline as needed

5. Empty sanitary napkin containers/reline as needed

6. Polish/refill soap dispensers

7. Polish/refill towel dispensers

8. Replenish toilet paper

9. Polish Mirrors

10. Sweep/dust mop ceramic tile floors

11. Wet mop/disinfect ceramic tile floors

b. Weekly Tasks

1. Spot clean high traffic walls

2. Spot clean stall partitions

3. Dust Lockers

4. Thoroughly clean shower

5. Machine scrub ceramic tile floors

c. Monthly Tasks

1. Clean waste receptacles

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

4. Lunchroom/Ready Room

1. Dust/wipe tables

2. Dust/wipe chairs

3. Clean counter surfaces

4. Clean/polish sinks and fixtures

5. Clean exterior of appliances

6. Empty waste receptacles

7. Sweep/dust mop tile floors

8. Wet mop tile floors

9. Spray buff floors

b. Weekly Tasks

1. Spot clean high traffic walls

c. Monthly Tasks

1. Apply lemon oil to tables

2. Remove tar from floors as needed

3. Clean waste containers

d. Quarterly Tasks

1. Wash exterior windows

2. Wash interior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

1. Strip and wax floors

2. Top Scrub and apply 3 coats of wax

5. Parts Room/Stock Room

a. Daily Tasks

1. Vacuum entry mats

2. Empty waste receptacles

b. Twice Weekly Tasks

1. Sweep/dust mop floors

2. Wet mop floors

H. DRESS CODE:

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or properties where they are providing services pursuant to these specifications.

I. SAFETY:

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

J. BASIS OF PAYMENT:

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced for the contract term.

Example: $12,000 Annual Cost / 120 Contract Days = $100 per Contract Day

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out records may be used in the verification process for approval of any invoices for payment.

K. INSPECTION:

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative with copies of inspection reports and follow-up for deficiency corrections.

L. CHEMICALS AND CLEANING SUPPLIES:

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

M. STORAGE AREAS:

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be designated during the initial walkthrough of the facility with the awarded vendor.

N. TELEPHONE USE:

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from compensation.

O. BACKGROUND CHECK SCREENING:

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

P. OTHER PROCEDURES:

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the District Designated

Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions and report as necessary.

-End of Scope of Work-

Middletown Outpost

4011 Tytus Avenue

Middletown, OH 45042

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work two (2) non-consecutive days per week, currently Mondays and Wednesdays, not including the following holidays:

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 and Special

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

1. Offices and Hallway

a. Daily Tasks

1. Polish/disinfect water fountains

2. Vacuum entry mats

3. Empty trash receptacles/reline as needed

4. Dust mop tile floors

5. Wet mop tile floors

b. Weekly Tasks

1. Clean entry glass and office door glass

2. Dust Desks

3. Dust Chairs

4. Dust all other office furniture (file cabinets, bookcases, etc.)

5. Dust Wall Hangings

6. Sanitize office phones

7. Spray buff tile floors

8. Spot clean high traffic walls

c. Monthly Tasks

1. Thoroughly clean walk off mats

2. Remove tar from floors as needed

3. Clean waste receptacles

d. Semi Annual Tasks

1. Thoroughly wash walls

e. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

1. Strip and wax floors

2. Top Scrub and apply 3 coats of wax

2. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty waste receptacles/reline as needed

5. Polish/refill soap dispensers

6. Polish/refill towel dispensers

7. Replenish toilet paper

8. Polish Mirrors

9. Sweep/dust mop tile floors

10. Wet mop/disinfect tile floors

b. Weekly Tasks

1. Thoroughly clean shower

2. Spot clean high traffic walls

3. Spot clean stall partitions

4. Spray Buff tile floors

c. Monthly Tasks

1. Clean waste receptacles

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

e. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

1. Strip and wax floors

2. Top Scrub and apply 3 coats of wax

3. Lunchroom

a. Daily Tasks

1. Dust/wipe tables

2. Dust/wipe chairs

3. Clean counter surfaces

4. Clean/polish sinks and fixtures

5. Clean exterior of appliances

6. Empty waste receptacles

7. Sweep/dust mop tile floors

8. Wet mop tile floors

b. Weekly Tasks

1. Spray buff floors

2. Spot clean high traffic walls

c. Monthly Tasks

1. Apply lemon oil to chairs

2. Apply lemon oil to tables

3. Remove tar from floors as needed

4. Clean waste receptacles

d. Quarterly Tasks

1. Wash interior windows

2. Wash exterior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the District Designated

Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions

Clermont Full Service Facility

3600 State Route 132

Amelia, OH 45102

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 and Special

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

1. Lobby, Entrance and Hallway

a. Daily Tasks

1. Polish/disinfect water fountains daily

2. Vacuum entry mats

3. Empty cigarette urns

4. Empty trash receptacles/reline as needed

5. Thoroughly clean receptionist glass

6. Spot clean entry glass

7. Dust mop terrazzo floors

8. Wet mop terrazzo floors

b. Weekly Tasks

1. Thoroughly clean entry glass

2. Spray buff terrazzo floors

3. Spot clean high traffic walls

c. Monthly Tasks

1. Thoroughly clean entry mats

2. Remove tar from floors as needed

d. Semi Annual Tasks

1. Thoroughly wash walls

e. Annual Tasks

1. Top Scrub and apply 3 coats of wax to terrazzo floors

2. Dust mop terrazzo floors

3. Wet mop terrazzo floors

b. Weekly Tasks

1. Clean office door glass

2. Dust Desks

3. Dust Chairs

4. Dust all other office furniture (file cabinets, bookcases, etc.)

5. Dust Wall Hangings

6. Dust window sills and frames

7. Sanitize office phones

8. Spray buff terrazzo floors

9. Spot clean high traffic walls

c. Monthly Tasks

1. Vacuum upholstered chairs

2. Remove tar from floors as needed

3. Clean waste receptacles

4. Dust venetian blinds

d. Quarterly Tasks

1. Wash interior windows

2. Wash exterior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks

1. Top Scrub and apply 3 coats of wax to terrazzo floors

3. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty waste receptacles/reline as needed

5. Empty sanitary napkin containers/reline as needed

6. Polish/refill soap dispensers

7. Polish/refill towel dispensers

8. Replenish toilet paper

9. Polish/refill toilet seat cover dispensers

10. Polish Mirrors

11. Sweep/dust mop terrazzo floors

12. Wet mop/disinfect terrazzo floors

b. Weekly Tasks

1. Spot clean high traffic walls

2. Spot clean stall partitions

3. Dust/spot clean lockers

4. Clean/disinfect shower

c. Monthly Tasks

1. Clean waste receptacles

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

e. Annual Tasks

4. Lunchroom/Ready Room

2. Dust/wipe chairs

3. Clean counter surfaces

4. Clean/polish sinks and fixtures

5. Clean exterior of appliances

6. Polish/refill towel dispensers

7. Spot clean exterior of vending machines

8. Empty waste receptacles/reline as needed

9. Sweep/dust mop terrazzo floors

10. Wet mop terrazzo floors

b. Weekly Tasks

1. Spray buff floors

2. Spot clean high traffic walls

c. Monthly Tasks

1. Apply lemon oil to tables

2. Remove tar from floors as needed

3. Clean waste receptacles

4. Dust venetian blinds

5. Vacuum upholstered chairs

d. Quarterly Tasks

1. Wash interior windows

2. Wash exterior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks

1. Top Scrub and apply 3 coats of wax to terrazzo floors

5. Garage Area and Parts Room

a. Daily Tasks

1. Vacuum entry mats

2. Clean/polish large hand sink

3. Clean/polish eye wash/shower

4. Empty waste receptacles/reline as needed

b. Weekly Tasks

1. Sweep/dust mop concrete floors-Parts Room Only

2. Wet mop concrete floors-Parts Room Only

c. Monthly Tasks

1. Remove tar from floors as needed-Parts Room Only

2. Clean waste receptacles

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the District Designated

Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions

Clinton Full Service Facility

3382 US Route 68

Wilmington, OH 45177

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 and Special

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

1. Lobby, Entrance and Hallway

a. Daily Tasks

1. Polish/disinfect water fountains daily

2. Vacuum entry mats

3. Empty cigarette urns

4. Empty trash receptacles/reline as needed

5. Thoroughly clean receptionist glass

6. Spot clean entry glass

7. Dust mop terrazzo floors

8. Wet mop terrazzo floors

b. Weekly Tasks

1. Thoroughly clean entry glass

2. Spray buff terrazzo floors

3. Spot clean high traffic walls

c. Monthly Tasks

1. Thoroughly clean entry mats

2. Remove tar from floors as needed

d. Semi Annual Tasks

1. Thoroughly wash walls

e. Annual Tasks

2. Dust mop terrazzo floors

3. Wet mop terrazzo floors

b. Weekly Tasks

1. Clean office door glass

2. Dust Desks

3. Dust Chairs

4. Dust all other office furniture (file cabinets, bookcases, etc.)

5. Dust Wall Hangings

6. Dust window sills and frames

7. Sanitize office phones

8. Spray buff terrazzo floors

9. Spot clean high traffic walls

c. Monthly Tasks

1. Vacuum upholstered chairs

2. Remove tar from floors as needed

3. Clean waste receptacles

4. Dust venetian blinds

d. Quarterly Tasks

1. Wash interior windows

2. Wash exterior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks

1. Top Scrub and apply 3 coats of wax to terrazzo floors

3. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty waste receptacles/reline as needed

5. Empty sanitary napkin containers/reline as needed

6. Polish/refill soap dispensers

7. Polish/refill towel dispensers

8. Replenish toilet paper

9. Polish/refill toilet seat cover dispensers

10. Polish Mirrors

11. Sweep/dust mop terrazzo floors

12. Wet mop/disinfect terrazzo floors

b. Weekly Tasks

1. Spot clean high traffic walls

2. Spot clean stall partitions

3. Dust/spot clean lockers

4. Clean/disinfect shower

c. Monthly Tasks

1. Clean waste receptacles

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

e. Annual Tasks

4. Lunchroom/Ready Room

2. Dust/wipe chairs

3. Clean counter surfaces

4. Clean/polish sinks and fixtures

5. Clean exterior of appliances

6. Polish/refill towel dispensers

7. Spot clean exterior of vending machines

8. Empty waste receptacles/reline as needed

9. Sweep/dust mop terrazzo floors

10. Wet mop terrazzo floors

b. Weekly Tasks

1. Spray buff floors

2. Spot clean high traffic walls

c. Monthly Tasks

1. Apply lemon oil to tables

2. Remove tar from floors as needed

3. Clean waste receptacles

4. Dust venetian blinds

5. Vacuum upholstered chairs

d. Quarterly Tasks

1. Wash interior windows

2. Wash exterior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks

1. Top Scrub and apply 3 coats of wax to terrazzo floors

5. Garage Area and Parts Room

a. Daily Tasks

1. Vacuum entry mats

2. Clean/polish large hand sink

3. Clean/polish eye wash/shower

4. Empty waste receptacles/reline as needed

b. Weekly Tasks

1. Sweep/dust mop concrete floors-Parts Room Only

2. Wet mop concrete floors-Parts Room Only

c. Monthly Tasks

1. Remove tar from floors as needed-Parts Room Only

2. Clean waste receptacles

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the District Designated

Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions

Wilmington Full Service Facility

5996 US Route 68

Wilmington, OH 45177

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Designated Representative may approve other hours when deemed necessary to accomplish the specified work.

2. The Department reserves the right to discontinue service temporarily due to inclement weather. A minimum of four (4) hour notice must be given to the Contractor for a proportional amount to be reduced or suspended in the payment.

3. It shall be understood that, from time to time, facilities may be opened or closed during the life of the contract. The District designated representative will provide a minimum thirty (30) day notice to the vendor of the anticipated closure of site(s) serviced in accordance with this contract.

4. Vendor shall notify the District Designated Representative of staff absences and contingency plan not less than one (1) hour prior to start of regular work time.

5. Most ODOT Facilities operate on a Monday through Friday work schedule. When a holiday falls on a

Saturday, it shall be observed on the preceding Friday. When the holiday falls on a Sunday, it shall be

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04-2022 and Special

The intent of this scope of work is to provide high quality facility services, furnishing adequate supervision, labor and supplies to accomplish all contracted services. All work shall be performed in accordance with the services to be provided as set forth herein. There shall be no exceptions or deviations to any part, or from the approved schedule without prior written approval of the District designated representative. The contractor shall be deemed

1. Vendors shall furnish, without additional cost, all materials and supplies required to perform the scope of work. Vendor shall always keep adequate quantities of properly labeled supplies on hand in each facility to perform the scope of work.

a. Any change in cleaning products at facilities with on-site treatment plants shall be submitted and approved by the District designated representative prior to final selection of products.

2. Vendor shall furnish, without additional cost, the following consumable items for facility staff and customers:

a. Hand soap

b. Toilet Paper

c. Plastic waste can liners

d. Air fresheners

e. Urinal deodorant screens or liquid urinal deodorizer (“urinal blocks” not permitted)

f. Hand drying towels

g. Entry mats of appropriate size (where required)

h. Blended ice melt product (magnesium chloride, calcium chloride, etc.) for control of ice and snow after physical removal of snow from required areas. Rock salt shall not be permitted.

i. All paper products shall be submitted to the District designated representative prior to final selection and shall meet the minimum requirements below.

1. Toilet paper shall be a minimum of 2 ply product.

2. Hand towels shall be roll type (where applicable)

a. Daily Tasks

1. Polish/disinfect water fountains

2. Vacuum entry mats

3. Empty trash receptacles/reline as needed

4. Dust mop tile floors

5. Wet mop tile floors

b. Weekly Tasks

1. Clean entry glass and office door glass

2. Dust Desks

3. Dust Chairs

4. Dust all other office furniture (file cabinets, bookcases, etc.)

5. Dust Wall Hangings

6. Dust Windowsills and frames

7. Sanitize office phones

8. Spray buff tile floors

9. Spot clean high traffic walls

c. Monthly Tasks

1. Thoroughly clean walk off mats

2. Remove tar from floors as needed

3. Clean waste receptacles

d. Quarterly Tasks

1. Wash exterior windows

2. Wash interior windows

e. Semi Annual Tasks

1. Thoroughly wash walls

f. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

1. Strip and wax floors

2. Top Scrub and apply 3 coats of wax

2. Rest Rooms

a. Daily Tasks

1. Clean/disinfect toilets

2. Clean/disinfect urinals

3. Clean/polish sinks and fixtures

4. Empty waste receptacles/reline as needed

5. Polish/refill soap dispensers

6. Polish/refill towel dispensers

7. Replenish toilet paper

8. Polish Mirrors

9. Sweep/dust mop tile floors

10. Wet mop/disinfect tile floors

b. Weekly Tasks

1. Thoroughly clean shower

2. Spot clean high traffic walls

3. Spot clean stall partitions

4. Spray Buff tile floors

c. Monthly Tasks

1. Clean waste receptacles

d. Semi Annual Tasks

1. Thoroughly wash walls

2. Thoroughly wash stall partitions

e. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

1. Strip and wax floors

2. Top Scrub and apply 3 coats of wax

3. Lunchroom

a. Daily Tasks

1. Dust/wipe tables

2. Dust/wipe chairs

3. Clean counter surfaces

4. Clean/polish sinks and fixtures

5. Clean exterior of appliances

6. Empty waste receptacles

7. Sweep/dust mop tile floors

8. Wet mop tile floors

b. Weekly Tasks

1. Spray buff floors

2. Spot clean high traffic walls

c. Monthly Tasks

1. Apply lemon oil to chairs

2. Apply lemon oil to tables

3. Remove tar from floors as needed

4. Clean waste receptacles

d. Quarterly Tasks

1. Wash interior windows

2. Wash exterior windows

e. Semi Annual Tasks

f. Annual Tasks (Items 1 and 2 should be completed approx. 6 months apart)

Employees of the vendor shall wear at least one item with the vendor’s name and/or other identifying wording

(i.e., “Caretaker”, “Janitorial Staff”, etc.) to provide identification of themselves to anyone entering facilities or

The vendor shall provide all required personal protective equipment and training and all employees of the vendor shall always wear safety vests when outside buildings performing work of any type pursuant to this scope of work.

Payment shall be made at price bid for unit price per day. The daily rate will be determined by dividing the annual cost (including all labor, supplies and equipment, plus 15% overhead) by the number of days the facility is serviced

Vendors shall complete contract audit sheets provided by the District Designated Representative to verify hours worked from sign in sheets. Should the vendor fail to provide full staffing hours equal to the number of hours per day times the number of working days per month, the vendor shall deduct, by detailed line item credit, the amount equal to the hourly rate for the employee plus taxes, benefits and 15% Overhead times the number of hours not provided in the month, to the nearest full hour from that month’s invoice. The sign in and sign out

Department personnel may inspect the performance of work each working day. Vendor of record shall have a regular, ongoing inspection program for services provided and shall furnish the District Designated Representative

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted at least annually to and approved by the District Designated Representative. This information shall also be kept and maintained in each facility. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers

ODOT will provide the vendor with a secure area for storage of cleaning supplies and equipment. This area will be

Telephones are to be used by the supervisor only for emergency and ODOT purposes only. The number of calls shall be kept to a minimum. All inappropriate calls made by the Vendor’s employees shall be deducted from

At each contract renewal date, by signing the contract, the awarded vendor verifies to the Department that the employees it is placing in ODOT facilities have successfully passed the vendor’s own background check screening.

1. After all facility services have been completed the premises shall be left in a neat and orderly condition.

2. The vendor of record shall be responsible for disposal of all liquid and solid waste from performance of this contract. At no time shall the vendor of record bring items to or on ODOT properties for disposal. All chemicals utilized in performance of this contract shall meet with the approval of the District Designated

Representative and shall be in accordance with the rules of the Ohio Environmental Protection Agency. In no circumstance shall any chemical be disposed of improperly.

3. Vendor’s employees shall sign in and out with the designated representative, including arrival and departure times. Sign In/Out sheets shall be reviewed by the vendor and originals shall be submitted to

ODOT with monthly invoicing.

4. The vendor shall sign for the keys they receive for each facility maintained. In the event keys are lost, the vendor shall be responsible for re-keying the facility at the current market rate of approximately $2500.00.

5. Upon completion of daily contracted services, the vendor shall scan the facility for any unusual conditions

Greene Full Service Facility

81 Innovation Drive

Xenia, OH 45385

Vendor shall furnish all necessary personnel, supplies and equipment (unless otherwise noted herein) to provide the contracted scope of work three (3) days per week, currently Mondays, Wednesdays, and Fridays, not including

Presidents Day The 3rd Monday in February

Memorial Day The last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day The 1st Monday in September

Columbus Day The 2nd Monday in October

Veterans Day November 11th

Designated…