Door Lock BPA Combined Synopsis Solicitation.docx

SOLICITATION NUMBER: FA301621U0119

JBSA Door Lock BPA

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The procedures of FAR Subpart 13.303 will be followed. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-05. The NAICS code that applies is 561622 and business size standard is $22M.

The 502d Contracting Squadron at Joint Base San Antonio (JBSA)-Lackland, San Antonio, Texas intends to establish three (3) pre-priced Blanket Purchase Agreements (BPAs) for Door Lock Services, to vendors whose offer represent the best overall value to the Government. Best value will be based on ability to provide all of the required services and price.

Offerors shall submit pricing on Attachment 2, Price List. Vendor price lists shall be updated annually; current price list and subsequent prices shall remain the same for a period of one year. Payment will be made via Wide Area WorkFlow (WAWF).

The Government will not pay for any information provided under this notice. All offerors must be registered in System for Award Management (https://sam.gov/content/home) to be considered for a Blanket Purchase Agreement.

The Contracting Officer for this solicitation is Keegan Hoover, E-mail: keegan.hoover.2@us.af.mil. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified on this RFQ will be considered “late” and will be handled in accordance with 52.212-1(f).

The complete quote must be received not later than 2:00 PM Central Standard Time on 23 June 2021 by e-mail to: A1C Gavin Campbell at gavin.campbell.1@us.af.mil, and the Contracting Officer at keegan.hoover.2@us.af.mil. All quotes must be in English. The entire proposal shall be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted.

Questions regarding this RFQ can be sent to A1C Gavin Campbell at the above noted email address before 18 June 2021 at 2:00 PM Central Standard Time.

The following attachments are applicable to this solicitation:

Attachment 1 Performance Work Statement Attachment 2 BPA Terms and Conditions Attachment 3 Provisions and Clauses Attachment 4 Price List Attachment 5 Wage Determination

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

FOR

REPAIR/REPLACE DOOR LOCKS AND

HARDWARE BLANKET PURCHASE AGREEMENT (BPA)

JOINT BASE SAN ANTONIO, TEXAS

(LACKLAND, RANDOLPH, FORT SAM HOUSTON

AND CAMP BULLIS)

25 MAY 2021

GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to repair/replace door locks and associated components and rekey facilities as defined in this Performance Work Statement (PWS) at Joint Base San Antonio (JBSA) Lackland, Randolph, Fort Sam Houston and Camp Bullis. The contractor shall perform to the standards in this agreement and shall be bonded and licensed.

1.1. The contractor shall repair or replace door locks, deadbolts, panic exit devices, mullions, thresholds, door closers, catches, strikes, cores, keys, ADA compliant mechanisms, and related hardware. Service consists of repairing, replacing, and installing exterior and interior locks. Doors in facilities may vary in width, height, single door, double door and may be manufactured of wood, metal or aluminum. Locks, panic exit devices, closers and hardware may vary by manufacturer in each facility. Blanket purchase agreement (BPA) service calls will be identified and issued to the contractor in accordance with paragraph 3.

1.1.1. Prices offered on the Pricelist shall include everything required to perform lock service (labor, material, transportation, equipment, tools, etc.) IAW this PWS.

1.2. CONTRACTOR PERSONNEL. The contractor shall provide a Primary Point of Contact who shall have full authority to act on behalf of the contractor on all contractual matters relating to the daily operation of this agreement. The name of this person shall be designated in writing to the Government’s Primary Point of Contact (PPOC) no later than the pre-performance meeting. During normal duty hours, the Contractor PPOC shall be available within 2 hours to meet with the Government’s PPOC on the installation.

1.3. QUALITY CONTROL. The contractor shall have a quality control system in place to identify, prevent and remedy defects. This system shall also ensure that non-performance and continual repetition of defective services does not occur.

1.4. QUALITY ASSURANCE. The government will evaluate the contractor’s performance under this contract using periodic surveillance and customer complaints. When a surveillance or customer complaint indicates unacceptable performance, the contractor will re-perform the service to correct the deficiency at no additional cost to the Government.

1.4.1. INSPECTION AND ACCEPTANCE. The office having responsibility for inspection and acceptance of services is 502d CES/CEOES, Service Contracts.

1.5. HOURS OF OPERATION.

1.5.1. NORMAL HOURS OF OPERATIONS. The contractor shall perform the services required under this agreement from 7:30 a.m. to 4:15 p.m., Monday through Friday. The contractor is not required to provide services on Federal Holidays.

1.5.2. EMERGENCY RESPONSE. Contractor shall respond to emergency calls after normal duty hours and on weekends to secure buildings when required. Pricing for emergency calls shall be in accordance with applicable line item and an emergency hourly difference line item. For instance, if an emergency requirement takes 2 hours, the contractor will submit an invoice for the item repaired plus two hours against its emergency hourly difference line item.

1.6. ENVIRONMENTAL COMPLIANCE. The contractor shall comply with all applicable federal, state, local and Air Force regulations dealing with environmental management. Contractor shall comply with all Environmental Protection Agency (EPA) guidance and procedures.

1.7. SAFETY. The contractor shall comply with all applicable federal, state and local safety requirements, including the Air Force Occupational Safety and Health (AFOSH) Standards.

2. GOVERNMENT FURNISHED EQUIPMENT AND SERVICE. The Government will provide police and fire response. Contractor shall dial 911 for Emergency Force Protection or Fire Response. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. Contractor may be required to prepare necessary documentation and reimburse the government for the cost of emergency medical treatment. All contractor employee injuries will be promptly reported to the Government’s PPOC.

A government escort shall be provided to the contractor to enter controlled areas; contractor may experience a delay until escort is available. The government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this BPA.

2.1. GOVERNMENT FURNISHED MATERIAL. The Government will have the option to purchase and provide materials and have the contractor provide all labor as necessary to install government furnished materials. The COR will notify and coordinate with the contractor to inspect government furnished material prior to installation.

2.2. CONTRACTOR FURNISHED ITEMS AND SERVICES. The contractor shall furnish all equipment, materials, tools, transportation, special keys, stencil for marking keys (U.S. GOVERNMENT DO NOT DUPLICATE) and key schedules as necessary to perform lock repair, replacement or rekeying. The contractor shall furnish Material Safety Data Sheets (MSDS) on all chemicals or hazardous materials that are used in this contract to the HAZMAT Manager for approval. No chemicals/lubricants shall be used until approval is obtained through 502d CES Hazmat Pharmacy, bldg. 5595.

3. PLACEMENT OF CALL/JOB ORDERS. Performance of services shall be accomplished by door lock service request issued against the BPA. Each service call will be assigned a number and issued to the contractor by authorized individual(s) designated by the Contracting Officer. Under no circumstance should the contractor accept work in regards to this BPA by an individual not designated in writing by the Contracting Officer. Work assigned to the contractor shall consist of individual parts: the exact number, quantities and dollar amount of each item involved. Each call order service requested (Appendix 1) will vary according to specific requirements of each job. The contractor will be notified, by phone, a minimum of five workdays prior to performing lock service, unless otherwise identified by the COR as an emergency call.

4. PERFORMANCE PERIOD. The performance period shall not exceed seven days after materials have been received to allow the contractor to inspect materials, perform bench work, cut keys, coordinate and schedule work.

5. GENERAL. Contractor shall replace and install mortise locks, rim locks, tubular locks, cylindrical locks, panic exit devices, lever cylindrical locks, access control locks, computer managed locks, computer managed exit devices, vaults, skiff doors and combination locks to match each facility’s key system otherwise specified by the government. The contractor shall install all related hardware so that lock, cylinder, core, trim, latch, strike, escutcheon, backset, keys and finish are prepared, torqued and properly fitted.

5.1. PROTECTION OF GOVERNMENT PROPERTY. The contractor shall take all necessary precautions to protect government property, personnel and equipment.

5.2. DAMAGED PROPERTY. The contractor shall make all necessary repairs to government property if damaged by the contractor during the installation or replacement of locks and related hardware. Repairs must match existing and shall be replaced with the same make, size, color and style as original. Repairs to damaged government property or replacement of damaged components shall be made at no additional cost to the government.

5.3. LOCKS AND PANIC EXIT DEVICES. The contractor shall use commercial grade locks and panic exit devices on all replacements or new installation. The contractor shall provide material samples or equal items to the government inspector for approval prior to any installation.

5.4. INTERIOR AND EXTERIOR DOOR LOCKS. The contractor shall verify all measurements, functions, operation, cores, pins, rods, levers, springs, cylinders, grand master keys, master keys, backsets and panic exit device components as necessary for each facility requesting lock service.

5.5. DOOR CLOSERS. Contractor shall repair or replace door closers with heavy duty adjustable hydraulic closing and latching controls. If the contractor removes a door closer when replacing locks the door closer much be installed to its original setting.

5.6. KEY CONTROL. The contractor shall coordinate all key changes and lock replacements with each facility manager. The contractor shall prepare and coordinate all lock replacements and new installations with the key control office to ensure key inventory log is updated for each facility. A copy of the key control record shall be provided to the JBSA locksmith located at building 8700 on Lackland, phone 671-5489. All keys must be clearly marked "U.S. GOVERNMENT DO NOT DUPLICATE”.

5.7. REKEYING FACILITIES. The contractor shall provide schematic planning when rekeying facilities and shall follow established security policies implemented by the facility manager’s guide. Contractor shall rekey all facilities in accordance with local, state and federal health, safety and environmental codes and regulations.

5.8. SPRAY LUBRICANT, GRAPHITE FLUID. The contractor shall comply with all federal, state and local environmental laws and regulations in the proper handing, use and disposal of hazardous chemical waste. Contractor shall prepare and submit all necessary documents and obtain required signatures for the proper transportation and disposal of hazardous waste. The contractor is responsible for all fees, permits, etc., required for the performance of this BPA.

5.9. QUALIFIED PERSONNEL. The contractor shall ensure ONLY qualified personnel are used in the handling of all locks and keys so that the contractor will not compromise security at JBSA facilities.

5.9.1. CRIMINAL BACKGROUND CHECKS. Contractor shall ensure a criminal background check has been performed on all employees working on the installation. Only minimum level National Crime Information Center (NCIC) background checks are required for the performance of this contract. This requirement is mandatory as called for in AFI 10-245, Air Force Antiterrorism Standards, paragraph 2.17.3. These checks shall be accomplished prior to the first day of performance.

6. CLEAN UP. The contractor shall keep work area(s) free from the accumulation of waste materials and rubbish. Contractor shall remove and dispose of waste materials at an off-base location. The contractor shall leave the work area and premises in a clean, neat condition upon completion of work each day and upon the completion of each call order.

APPENDIX 1

DOOR LOCKS SERVICE REQUEST

CONTRACTOR:

Call No.: ________ Date Issued: ____________

REQUIREMENT:

Work start date _____________

Estimated completion date _____________ Actual date completed _____________

TOTAL LINE ITEM AMOUNT $___________

Call issued by:

Signature of COR Date issued

I verify that the lock service was accomplished IAW BPA.

Signature of COR Date of final inspection

ATTACHMENT 2

BPA TERMS AND CONDITIONS

1. Description of Agreement. Vendor shall provide door lock services in accordance with the attached Performance Work Statement (Attachment 1) when requested by an individual identified on the Authorized Caller letter. The Period of Performance is for five years from date of Blanket Purchase Agreement establishment.

2. Extent of Obligation. The Government is only obligated to the extent of authorized calls placed against this BPA by authorized personnel, against authorized line items.

3. Purchase (Call) Limitation. Only calls made by the Contracting Officer shall exceed $25,000.00. These calls will be invoiced through Wide Area WorkFlow at https://wawf.eb.mil/index.xhtml. All other authorized callers under this BPA shall exceed NOT $25,000.00.

4. Authorized Callers. Personnel authorized to place calls against the BPA shall be identified on an Authorized Caller letter signed by the Contracting Officer. The letter will identify by title of position/name of the individual/ organizational component and the dollar limitation per purchase for each individual/position. Do not accept calls from individuals not identified on the authorization letter. Calls received by the Contractor from personnel not so listed will not be honored.

5. Delivery Tickets. Delivery tickets shall contain the following minimum information:

(i) Supplier Name.

(ii) BPA Number (i.e. FA301621XXXX, 0001)

(iii) Date of Call/Purchase.

(iv) Invoice number.

(v) Itemized list from contractor provided price list.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date(s) that the work was performed.

(viii) Name of Individual Placing Call.

6. Invoices.

7. Payment. Payment will be made via Wide Area WorkFlow.

8. BPA Cancellation. The Government may cancel this Agreement at any time if the parties fail to agree upon any deletion, amendment, or addition to this Blanket Purchase Agreement which statute, Executive order, the Federal Acquisition Regulation (FAR) and/or this Supplement requires. However, either party may cancel this Agreement in its entirety upon thirty (30) days written notice to the other party.

This Agreement shall be reviewed, at a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or FAR and/or these Supplements. An agreement modifying the BPA or the issuance of a superseding BPA shall evidence this revision.

9. Price List: Contractor shall furnish the Contracting Officer a price list stating the prices, discount terms, and effective period before the annual anniversary of the BPA. No calls will be placed against the BPA until the price list is approved by the Contracting Officer. Calls will be made for only the items that appear on the APPROVED PRICE LIST.

ATTACHMENT 3

PROVISIONS AND CLAUSES

The following clauses apply to this acquisition:

*SOLICITATION ONLY

CLAUSES INCORPORATED BY REFERENCE

(DEVIATION 2019-O0003).

CLAUSES IN FULL TEXT

Addendum to 52.212-4(c), CHANGES

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

(End Addendum)

52.219-1 Small Business Program Representations. 2020-11

(a) Definitions. As used in this provision- "Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

Service-disabled veteran-owned small business concern-

(1) Means a small business concern-

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C.101(2), with a disability that is service-connected, as defined in 38 U.S.C.101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (b) of this provision.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by-

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

"Veteran-owned small business concern" means a small business concern-

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned small business concern" means a small business concern-

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned small business (WOSB) concern eligible under the WOSB Program" (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) The North American Industry Classification System (NAICS) code for this acquisition is– 561622.

(2) The small business size standard is $22M.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture (i.e., nonmanufacturer), is 500 employees.

(c) Representations.

(1) The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(3) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a women-owned small business concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(3) of this provision.] The offeror represents as part of its offer that-

(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Program in (c)(4) of this provision.] The offeror represents as part of its offer that-

(i) It □ is, □ is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(7) [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(6) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

(8) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that-

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(8)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ________.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Under 15 U.S.C.645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall-

(1) Be punished by imposition of fine, imprisonment, or both;

(2) Be subject to administrative remedies, including suspension and debarment; and

(3) Be ineligible for participation in programs conducted under the authority of the Act.

(End of provision)

52.219-13 Notice of Set-Aside of Orders. 2020-03

(a) The Contracting Officer may set aside orders for the small business concerns identified in 19.000(a)(3).

(b) The Contracting Officer will give notice of the order or orders, if any, to be set aside for small business concerns identified in 19.000(a)(3) and the applicable small business program. This notice, and its restrictions, will apply only to the specific orders that have been set aside for any of the small business concerns identified in 19.000(a)(3).

(End of clause)

52.252-1 Solicitation Provisions Incorporated by Reference. 1998-02

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ (End of Provision)

52.252-2 Clauses Incorporated by Reference. 1998-02

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ (End of Clause)

52.252-6 Authorized Deviations in Clauses. 2020-11

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(DEVIATION)" after the date of the clause.

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. 2018-12

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

Invoice and Receiving Report (Combo)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INSPECTION AND ACCEPTANCE: DESTINATION

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* | Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || F87700 | | Issue By DoDAAC || FA3016| | Admin DoDAAC || FA3016 | | Inspect By DoDAAC || TBD | | Ship To Code || TBD | | Ship From Code || N/A | | Mark For Code || N/A | | Service Approver (DoDAAC) || TBD| | Accept at Other DoDAAC || TBD | | LPO DoDAAC || N/A | | DCAA Auditor DoDAAC || N/A | | Other DoDAAC(s) || N/A |

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activities WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 Ombudsman 2019-10

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.242-9000 Contractor Access to Air Force Installations 2019-10

As prescribed in AFFARS 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

SOLICITATION NUMBER: FA301621U0119