RFP__-_Cover_Letter_June_9_2016_Amendment_000001.docx

June 9, 2016 (Amendment 000001)

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

From: OASAM/Office of Procurement Services 200 Constitution Avenue NW, Room N-2458 Washington, DC 20210

Subject: Request for Proposal (RFP) DOL-OPS-16-R-00036–Competitive SBA 8(a) Award

Dear Offeror, Pursuant to the Small Business Administration 8(a) Program, the Office of Procurement Services (OPS) anticipates establishing one labor hour, Indefinite Delivery Indefinite Quantity (IDIQ) contract for web support services in the areas of website content maintenance, application design, development, and maintenance in support of USDOL’s Office of Public Affairs/Division of Enterprise Communications as described in the attached request for proposal (RFP).

This letter is to request a priced proposal from all qualified 8 (a) vendors. Please complete all required sections of the solicitation and attached documents. The proposal must be signed by an authorized representative of the company and returned to OPS before the due date cited in block 8 of the SF 1449: 3:00 PM Eastern Time on Friday, July 1, 2016.

The following instructions to offerors are also applicable to this solicitation and are incorporated herein by reference:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code is 541511 and small business size standard for this acquisition is $27.5M. These also appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm through October 1, 2016 from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers. Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office by the time specified in block 8 of the SF1449: 3:00 PM Eastern Time on Friday, July 1, 2016.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(f) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database). Offerors may contact Dun and Bradstreet directly: Within the United States - 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. Outside the United States – Must contact the local Dun and Bradstreet office for DUNS number. Note: The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office

(g) System for Award Management. The prospective awardee shall be registered in the SAM database (https://www.acquisition.gov) prior to award, during performance and through final payment of any contract resulting from this solicitation.

Proposal Instructions:

(h) Redacting of Hard & CD Copies Offerors must redact all references from their hard & CD copy of their proposal that might identify their company utilizing the following instructions:

1. Create a 7 digit code that references offeror name, proprietary software names, and any other names that could identify the offeror to the source selection board.

1. Example of code is: XXX-XX-XX (mixture is alpha-numeric) (i.e. 123-FS-456 - do not use this example).

1. Place Key code in separate sealed envelope and label it “Key Code”.

1. All employee names (titles may remain) will be removed and addressed as Employee #1, Employee #2, etc.

1. Remove any pictures, trademarks, and trade names from all inserted graphics and pictures. This includes charts and graphs.

1. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

Vendors are instructed to submit 6 hard copy redacted proposals for this requirement. Each proposal consisting of the following: VOLUME 1-Technical (PPI, Resumes) VOLUME II –Cost (SF 1449, Excel spreadsheet, supplemental info.) each volume should be labeled accordingly and include page numbers.

Proposal 1 (original copy) should include the following: RFP number, Contractor Name, Address, SOW Title, and Date. Information shall include the POC name, office telephone numbers, mobile telephone numbers, e-mail address and signed by an authorized signatory official. Also, identify the primary and alternate points of contact (POCs) for this effort.

Proposals 2 through 6 (Technical Volume) should be submitted in the same format as Proposal 1, but pages should redact all identifying information

Technical volume I shall include the following:

1. Executive Summary

2. Table of Contents

3. Technical proposal (not to exceed 25 pages)

4. Pertinent resumes

5. Past Performance information sheet and brief descriptions (not to exceed one page for each reference).

The technical shall not exceed 25 pages with any font size greater than or equal to 10 pitch. All proposal documents shall fit on 8 ½ by 11 inch paper to include spreadsheets with appropriate page breaks. Executive summary, table of contents and resumes are excluded from this page count. Resumes are limited to no more than five (5) single spaced, typed pages per individual.

Your proposal may not be evaluated if you exceed this limitations stated above.

(l) Price Proposal – The anticipated period of performance is for a 12-month base from the date the contract is awarded with four 12-month option periods, if exercised:

CLIN 0001-Task 1: Web Support Services-Office of Public Affairs/Division of Enterprise Communications, Web Support Services, in accordance with the attached Statement of Work, dated May 23, 2016.

The Price volume shall consist of the SF 1449 and attached unlocked/unprotected excel price list. The cost estimate should use all 21 FTEs listed (as a basis for their cost estimate) in their RFP response. Supplemental price information (e.g. assumptions, narrative explaining the basis of the cost estimate, etc.) may be included, but not to exceed 10 pages. The price proposal shall be in sufficient detail to allow the Government to verify the pricing to be fair and reasonable.

(m) Evaluation Factors: Selection Criteria- Lowest Price Technically Acceptable

(1) Technical Factors – are listed in descending order of importance. See also, 52.212-2 (Evaluation-Commercial Items) pages 54-58 of the RFP.

Factor 1 – Content Management

a. Sub-Factor 1: HTML and CSS coding and Graphics support.

Factor 2 – Technical Services/Application Development

b. Sub-Factor 1: Knowledge to complete Web and native mobile application development and maintenance using various application, database and networking technologies, managed using agile project management processes (Kanban).

c. Sub-Factor 2: Management and support of a development network and virtualized server infrastructure and Active Directory supporting Windows, Linux, and OS X.

Factor 3 – IT Governance

d. Sub-Factor 1: Meeting and managing OMB Capital Planning and Investment Control (CPIC) requirements, including the exhibit 300 A&B, exhibit 53 and IT dashboard submission requirements for the federal agencies Factor 4 – Quality Management

e. Sub-Factor 1: Knowledge to apply Web and mobile application and website usability and Section 508/accessibility standards for testing, including developing all relevant test use cases and providing accessibility training, as needed.

Factor 5 – Security

f. Sub-Factor 1: Knowledge of NIST, OMB and FISMA Compliance, DOL IT Security Policies and SDLC security/ system security engineering practices Factor 6 – Change, Configuration and Release Management

g. Sub-Factor 1: Knowledge sufficient to implement and maintain a change, configuration and release management process

(2) Past Performance –Provide a list of no more than three (3) of the most relevant contracts performed for federal agencies and commercial customers within the last three

(3) years (of date of RFP issue date). Only references for the same or similar type contract performance is desired. If past performance on earlier contracts has not been established the rating will be neutral.

(3)Price/Cost

**Note – A rating of “Unacceptable” on any evaluation factor or subfactor above shall render your entire proposal as “Unacceptable”

(n) Completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b)) for those representations and certifications that the offeror shall complete electronically);

(o) Acknowledgment of Solicitation Amendments (shall be signed and dated by an authorized company representative).

(p) Proposal Submission- All proposals (Hard copy and CD) shall be mailed or delivered to the following address:

Department of Labor Francis Perkins Building Office of Procurement of Services 200 Constitution Avenue, NW Attn: Helen Williams Room N-2458 Washington, DC 20210 202-693-4570 Email: williams.helen.a@dol.gov

**Please call and make arrangements to drop off your proposal in advance of the 3:00 PM Eastern Time deadline on June 15, 2016.

Questions: Any questions shall be submitted to williams.helen.a@dol.gov, with a cc: to OPS.GrantOffice@dol.gov - by e-mail NLT 3:00 PM Eastern Time on Wednesday, June 15, 2016. Please submit questions in an Excel Spreadsheet or Microsoft Word document.

Contacts: The offeror shall NOT engage in any form of contact with USDOL/OPA personnel regarding this requirement prior to submission of proposal and Contract Award for information.

Contact regarding the requirements set forth in the RFP shall only occur with the Contract Specialist and/or Contracting Officer. Discussions or information obtained via other sources could render the contractor ineligible for award if deemed a Conflict of Interest or a violation of The Procurement Integrity Act.

Points of Contact:

Contract and project-related questions shall be submitted to the OPS Contract Specialist via email at: williams.helen.a@dol.gov with a cc: to OPS.GrantOffice@dol.gov.

Your submission shall result in proposal review, analysis, and possibly negotiations. Until authorization from the Contracting Officer to commence work, no authority, written or implied to incur cost is approved for this requirement. You are requested to submit your proposal no later than: 3:00 PM Eastern Time on Friday, July 1, 2016.

Sincerely, //Signed//

DONNA MCMULLEN

Contracting Officer

Attachments:

1. SF-30 AMENDMENT 000001