RFP__-_Cover_Letter_Amendment_000002.pdf

US Department of Labor-OASAM

OFFICE OF PROCUREMENT

200 CONSTITUTION AVE., NW

WASHINGTON, DC 20210

June 21, 2016 (Amendment 000002)

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

From: OASAM/Office of Procurement Services 200 Constitution Avenue NW, Room N-2458 Washington, DC 20210

Subject: (Amendment 000002) for Request for Proposal (RFP) DOL-OPS-16-R-00036 Competitive SBA 8(a) Award

Dear Offeror, Pursuant to the Small Business Administration 8(a) Program, the Office of Procurement Services (OPS) anticipates establishing one labor hour, Indefinite Delivery Indefinite Quantity (IDIQ) contract for web support services in the areas of website content maintenance, application design, development, and maintenance in support of USDOL’s Office of Public Affairs/Division of Enterprise Communications as described in the attached request for proposal (RFP).

This letter is to request a priced proposal from all qualified 8 (a) vendors. Please complete all required sections of the solicitation and attached documents. The proposal must be signed by an authorized representative of the company and returned to OPS before the due date cited in block 8 of the SF 1449: 3:00 PM Eastern Time on Friday, July 01, 2016.

The following instructions to offerors are also applicable to this solicitation and are incorporated herein by reference:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code is 541511 and small business size standard for this acquisition is $27.5M. These also appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm through October 1, 2016 from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers. Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach http://www.dol.gov/ the Government office by the time specified in block 8 of the SF1449: 3:00 PM Eastern Time on Friday, July 01, 2016.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers by canceling the RFP, if such action is in the best interest of the public. The Government may accept an offer that is other than the lowest priced offer. The Government may also choose to waive informalities and minor irregularities in an offers’ received proposal is it is deemed in its best interest to do so.

The anticipated period of performance is for a 12-month base from the date the contract is awarded with four 12-month option periods. The anticipated award date is September 13 to 14, 2016. The anticipated contract start date is September 15, 2016 to September 14, 2017 for the base year.

(f) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database). Offerors may contact Dun and Bradstreet directly: Within the United States - 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. Outside the United States – Must contact the local Dun and Bradstreet office for DUNS number. Note: The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office

(g) System for Award Management. The prospective awardee shall be registered in the SAM database (https://www.acquisition.gov) prior to award, during performance and through final payment of any contract resulting from this solicitation.

(h) Redacted Proposal Instruction. Vendors are instructed to submit 6 hard copy redacted proposals (Technical Only) and one 1 non-redacted CD proposal (Technical, Pricing, SF-1449 and Sf-30) for a total of seven (7) Technical proposals [CD shall contain Technical, Pricing, SF- 1449 and SF-30] for this RFP.

Proposal Instructions:

Each proposal consists of the following: VOLUME 1-Technical (Past Performance Information, Resumes, and any other technical date) VOLUME II –Cost (*SF 1449, SF-30, [only on CD no hard copies of Volume II are required], Excel spreadsheet, and supplemental information). Each volume should be labeled accordingly and include page numbers.

1. Proposal 1 (CD copy– Not Redacted) VOLUME I Technical and Volume II Price (*SF 1449 and Pricing [only on CD no hard copies of SF-1449, SF 30, or Pricing], Excel spreadsheet, and supplemental information) and should include the following identifiable contractor/RFP information: RFP number, Contractor Name, Address, SOW Title, and Date. Information shall include the POC name, office telephone numbers, mobile http://fedgov.dnb.com/webform telephone numbers, e-mail address, DUNS, and SF-1449 and SF-30(s) signed by an authorized signatory official. Also, please identify the primary and alternate points of contact (POCs) for this effort.

2. Hard copy Proposals copies two (2) through seven (7) [6 total Redacted Technical

Volume 1 Proposals should contain the following: VOLUME 1-Technical (Past Performance Information, Resumes, and other technical data).

*Note – All submissions shall be in the same format, but Proposal 1 (CD contains both Technical and Pricing Volumes I and II) is not Redacted and Proposals 2 through 7 (Technical Volume I only) are Redacted Technical Volume I only (See section j. of this cover letter for redaction instructions)

Technical volume I shall include the following:

1. Executive Summary

2. Table of Contents

3. Technical proposal (not to exceed 25 pages)

4. Pertinent resumes

5. Past Performance information sheet and brief descriptions (not to exceed one page for each reference).

6. Amendments-SF 30

The technical shall not exceed 25 pages with font size equal to 10 or 12 pitch (preferably Times New Roman, Arial, or Calibri), but no less than 10 pitch (this does not apply to graphs or charts as they can be a smaller pitch –preferably 8 pitch). All proposal documents shall fit on 8 ½ by 11 inch paper to include spreadsheets with appropriate page breaks. Executive summary, table of contents, resumes and amendments are excluded from this page count. Resumes are limited to no more than five (5) single spaced, typed pages per individual.

Note **Your proposal may not be evaluated if you exceed the limitations stated above.

(i) Price Proposal. Shall be submitted on the CD only – no hard copies of pricing shall be submitted – pricing shall be placed on the CD only

CLIN 0001-Task 1: Web Support Services-Office of Public Affairs/Division of Enterprise Communications, Web Support Services, in accordance with the attached Statement of Work, dated May 23, 2016.

The Price volume shall be placed on the CD only. No hard copies of pricing shall be submitted.

The *SF-1449, SF-30 and attached unlocked/unprotected excel price list shall be contained on the CD. The cost estimate should use all 21 FTEs listed (as a basis for their cost estimate) in their RFP response. Supplemental price information (e.g. assumptions, narrative explaining the basis of the cost estimate, etc.) may be included, but not to exceed 10 pages on the CD only – no hard copies. The price proposal shall be in sufficient detail to allow the Government to verify the pricing to be fair and reasonable.

*Inclusion of the SF-1449 is mandatory within the Non Redacted CD copy only.

(j) Redacting of Hard Copies is only for Technical Proposal – Six (6) Copies [1 original and 5 copies-all copies shall be redacted and contain only Technical Volume I].

Offerors must redact all references from their hard copy of their proposal that might identify their company utilizing the following instructions:

a) Create a 7 digit code that references offeror name, proprietary software names, and any other names that could identify the offeror to the source selection board.

b) Example of code is: XXX-XX-XX (mixture is alpha-numeric) (i.e. 123- FS-45 - do not use this example).

c) Place Key code (on a sheet of paper) in separate sealed envelope and label it “Key Code”. You may also include the Non Redacted CD in the same envelope/package that contains the Key Code (ensure that the outside of the envelope is labeled with the Key Code as well as the CD).

d) All employee names (titles may remain) will be removed and addressed as Employee #1, Employee #2, etc.

e) Remove any pictures, trademarks, and trade names from all inserted graphics and pictures. This includes charts and graphs.

f) Remove any other information within the body of the technical and cost proposal that could identify the offeror to the source selection board.

g) Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

Note *the only names that may be visible on the redacted copies are those that identify a software system or certifications (Microsoft, iOS, Semantic, etc.).

(k) Evaluation Factor. Basis for award is Best Value. If any factor of your proposal is evaluated as “Unacceptable,” then the Government reserves the right to render the entire proposal “Unacceptable” without clarifications or discussions.

(1) Technical Factors – are listed in descending order of importance. See also, 52.212-2 (Evaluation-Commercial Items) pages 54-58 of the RFP.

Factor 1 – Content Management Sub-Factor 1: HTML and CSS coding and Graphics support.

Factor 2 – Technical Services/Application Development

a. Sub-Factor 1: Knowledge to complete Web and native mobile application development and maintenance using various application, database and networking technologies, managed using agile project management processes (Kanban).

b. Sub-Factor 2: Management and support of a development network and virtualized server infrastructure and Active Directory supporting Windows, Linux, and OS X.

Factor 3 – IT Governance Sub-Factor 1: Meeting and managing OMB Capital Planning and Investment Control (CPIC) requirements, including the exhibit 300 A&B, exhibit 53 and IT dashboard submission requirements for the federal agencies.

Factor 4 – Quality Management Sub-Factor 1: Knowledge to apply Web and mobile application and website usability and Section 508/accessibility standards for testing, including developing all relevant test use cases and providing accessibility training, as needed.

Factor 5 – Security Sub-Factor 1: Knowledge of NIST, OMB and FISMA Compliance, DOL IT Security Policies and SDLC security/ system security engineering practices.

Factor 6 – Change, Configuration and Release Management Sub-Factor 1: Knowledge sufficient to implement and maintain a change, configuration and release management process

(2) Past Performance –Provide a list of no more than three (3) of the most relevant contracts performed for federal agencies and commercial customers within the last three (3) years (of date of RFP issue date). Only references for the same or similar type contract performance is desired. If past performance on earlier contracts has not been established the rating will be neutral.

(3)Price/Cost

(l) Completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b)) for those representations and certifications that the offeror shall complete electronically); The offeror shall only complete paragraph (b) of this provision, if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site which is accessed at http://www.acquisition.gov

(m) Acknowledgment of any and all Solicitation Amendments (SF-30) (shall be signed and dated by an authorized company representative) and upload them to the CD for submission.

(n) Proposal Submission- All proposals [Hard copies (6) Redacted and CD (1) Not Redacted] shall be mailed or delivered to the following address:

Department of Labor Francis Perkins Building Office of Procurement of Services 200 Constitution Avenue, NW Attn: Helen Williams Room N-2458 Washington, DC 20210 202-693-4570 Email: 4illiams.helen.a@dol.gov http://www.acquisition.gov/ mailto:

**Please call and make arrangements to drop off your proposal in advance of the 3:00 PM Eastern Time deadline on July 01, 2016.

Questions: Any questions shall be submitted to 5illiams.helen.a@dol.gov, with a cc: to OPS.GrantOffice@dol.gov – by e-mail NLT 3:00 PM Eastern Time on Wednesday, June 15, 2016. Please submit questions in an Excel Spreadsheet or Microsoft Word document. The time has lapsed for question submittal.

Contacts: The offeror shall NOT engage in any form of contact with USDOL/OPA personnel regarding this requirement prior to submission of proposal and Contract Award for information.

Contact regarding the requirements set forth in the RFP shall only occur with the Contract Specialist and/or Contracting Officer. Discussions or information obtained via other sources could render the contractor ineligible for award if deemed a Conflict of Interest or a violation of The Procurement Integrity Act.

Points of Contact:

Contract and project-related questions shall be submitted to the OPS Contract Specialist via email at: williams.helen.a@dol.gov with a cc: to OPS.GrantOffice@dol.gov.

Your submission shall result in proposal review, analysis, and possibly negotiations. Until authorization from the Contracting Officer to commence work, no authority, written or implied to incur cost is approved for this requirement. You are requested to submit your proposal no later than: 3:00 PM Eastern Time on Friday, July 01, 2016.

Sincerely, //Signed//

DONNA MCMULLEN

Contracting Officer

Attachments:

1. Amendment 000002 Questions and Answers

2. Level of Effort Document

3. SF-30 AMENDMENT 000002

mailto:williams.helen.a@dol.gov

Office of Procurement