Combined_Synopsis-Solicitation_-_DOL-OPS-15-Q-00018.pdf

COMBINED SYNOPSIS/SOLICITATION

FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: DOL-OPS-15-Q-00018

Posted Date: 1/15/15

Original Response Date: 1/19/15

Current Response Date: 1/19/15

Classification Code: http://www.fedbizopps.gov

Set Aside: N/A

NAICS Code: 721110

Contracting Office Address

US Department of Labor (DOL) Office of Procurement Services 200 Constitution Ave, NW Rm S-4307 Washington DC 20210

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular [2005-78].

The associated North American Industrial Classification System (NAICS) code for this procurement is [721110], with a small business size standard of [$32.5 Million].

The DOL Wage and Hour Division (WHD) is seeking to acquire conference space for approximately 77 personnel from 1/26/15 to 2/13/15.

All interested companies shall provide quotation(s) for the following:

Supplies (see details in SOW attached) Unit Total Line Item Description Quantity Price Price

0001 General Session Room: 1/27/15 1 0002 Break-Out Session Room: 1/26/15 – 2/12/15 3 0003 Office Suite: 1/26/15 – 2/13/15 1 0004 A/V Package & Miscellaneous Services: Dates Vary 1

Services

See Statement of Work (SOW) with detailed information attached.

The purchase order period of performance is 1/26/15 to 2/13/15.

Place of Performance: Washington DC Metropolitan Area

Basis for Award

The Contracting Officer shall make an award pursuant to FAR 15.101-2 Lowest Price Technically Acceptable. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the required standards within the Statement of Work (see attached) and this document.

The full text of FAR provisions or clauses may be accessed electronically at http://farsite.hill.af.mil/.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Items” [Apr 2014]

FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” [Dec 2014]

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” [Dec 2014] [Insert a statement regarding any addenda to FAR 52.212-4.]

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” [Dec 2014]

The following subparagraphs of FAR 52.212-5 are applicable:

52.219-28

52.222-3

52.222-19

52.222-21

52.222-26

52.222-36

52.223-13

52.223-18 http://farsite.hill.af.mil/

52.225-1

52.225-13

52.232-33

Local Clauses

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS CLAUSE (FEBRUARY 2014)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Invoice payment has the meaning given in FAR 32.001.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to:

DOL-NO-WH@QUICKPAY.DOL.GOV

(b) Electronic Payment Requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this clause, and therefore no additional electronic invoice submission is required.

(c) Data Transmission. A contractor must ensure that the data transmission method and format comply with the following provisions:

(1) The contractor shall:

a. Address the invoice to the appropriate e-mail address specified in the contract.

b. Submit the invoice via attachment in PDF or TIFF format.

c. Submit only one invoice per electronic submittal.

d. Enter specific information in the subject line of the e-mail in the following format:

<Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount>

Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00.

e. Submit a copy of the email with the attached invoice to the contracting officer’s representative (COR) at the COR email address specified in the contract.

mailto:DOL-NO-WH@QUICKPAY.DOL.GOV

f. Before sending another e-mail with the same invoice attachment, confirm whether DOL has already responded and/or whether you have received a success or failure response to your submission.

(2) The contractor MUST NOT:

a. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages). However, if the invoice exceed this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address.

b. Submit an invoice that is heavy in shading or color.

1. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

2. An emailed TIFF image must be black and white.

c. Submit more than one attachment, as subsequent attachments will not be recognized.

d. Submit more than one invoice in a single attachment.

e. Attempt to use the “Recall or Resend” email message feature.

(d) General Information. Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices.

Inquiries regarding invoices should be e-mailed to OCFOInvoiceInquiries@dol.gov. The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state “INQUIRY,” followed by the information described in paragraph (1) d. above.

Example: INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount>

Do NOT use the electronic invoicing e-mail address for inquiries about the invoice.

(e) Invoice requirements. Invoices shall comply with FAR 32.905.

(f) Exceptions. Paper invoices should only be faxed or mailed through U.S. mail when electronic mail cannot be accomplished.

When invoices must be faxed due to e-mail size limitations, fax them to: (202) 693-0637 Attention DOL/Wage and Hour Division, Financial Management Branch

When paper invoices must be mailed due to e-mail size limitations, mail them to the following address:

U.S. Department of Labor

Office of Financial Management Operations

Room S-5526 Attn: Charleetta Smithers

200 Constitution Avenue, N.W

Washington, DC 20210

COMPLIANCE WITH NONDISCRIMINATION AND EQUAL OPPORTUNITY LAWS

The assurance at 29 CFR 37.20(a)(1) is incorporated by reference into this contract. The assurance provides that the contractor will comply fully with the nondiscrimination and equal opportunity provisions of the following statutes:

Section 188 of the Workforce Investment Act of 1998 (WIA), which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin, age, disability, or political affiliation or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIA Title I-financially assisted program or activity;

Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the bases of race, color and national origin;

Section 504 of the Rehabilitation Act of 1964, as amended, which prohibits discrimination against qualified individuals with disabilities;

The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the basis of age; and

Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) TBD is hereby designated to act as contracting officer’s technical representative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor’s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

This is an open-market combined synopsis/solicitation for conference space, A/V package and miscellaneous services as defined herein. The government intends to award a fixed price purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

QUOTE SUBMISSION. The offeror’s quote shall be submitted to Contract Specialist, Jubner Severe via email severe.jubner@dol.gov by 1/19/15 at 5pm EST. The offeror’s quote shall consist of one price quote section. Files shall not contain classified data.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any clarifying questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the point of contact below by 1PM EST on 1/16/15 EST.

Point of Contact

JUBNER SEVERE

CONTRACT SPECIALIST

OFFICE OF PROCUREMENT SERVICES

US DEPARTMENT OF LABOR

PH 202-693-7968

FX 202-693-4579

severe.jubner@dol.gov mailto:severe.jubner@dol.gov