Basic_II_January_2015_SOW_(DC)_updated_1-21-15.pdf

STATEMENT OF WORK

FOR

WAGE AND HOUR DIVISION

BASIC II TRAINING

PART 1

1. GENERAL INFORMATION

The DOL Wage and Hour Division (WHD) is responsible for enforcing some of our nation’s most comprehensive federal labor laws relating to the minimum wage, overtime pay, recordkeeping, youth employment and special employment, family and medical leave, migrant workers, lie detector tests, worker protections in certain temporary worker programs, and prevailing wages for government service and construction contracts.

The mission of the Branch of Training and Education is to equip all WHD management and staff with the necessary skills and knowledge to perform successfully in support of WHD's mission.

In providing training, the Branch of Training and Education never loses sight of the fact that

WHD is an enforcement agency. As such, enforcement staff - investigators - are critical to the agency's continued success. WHD currently offers two formal training classes designed specifically for investigators at different points in their learning journeys.

Basic II Investigator Training focuses on advanced regulatory knowledge and investigative skills. The curriculum includes training related to Davis-Bacon and Related Acts, the Service

Contract Act, Agriculture-related Acts, including the Migrant and Seasonal Worker Protection

Act, H-2A provisions of the Immigration and Nationality Act and Fair Labor Standards Act, and the Family and Medical Leave Act. The training also addresses outreach and education and investigative techniques.

The training reinforces enforcement proficiency in new investigators by exposing them to agency experts. It is crucial to an investigator’s development to receive intensive classroom training from agency experts with specialized knowledge of different enforcement areas. These experts reconcile independent learning with nationally standardized training and provide trainees an arena to receive immediate feedback on enforcement and regulatory questions.

1.1 OBJECTIVES

The WHD Branch of Training and Education intends to hold Basic II Training in a hotel. In order to conduct the training, WHD will require meeting space to accommodate approximately seventy (70) trainees and instructors in large group and breakout sessions. WHD requires participants to stay on-site at the hotel during the three-week Basic II Training. Therefore, the hotel must demonstrate that it has on-site and available lodging for the attendees in single occupancy rooms for the duration of the training. Participants will reserve their room and make their travel arrangements separately from this procurement using the E-2 Travel system.

1.2 SCOPE

Consideration will only be given to hotels that the meet the government’s lodging requirement. A hotel must have 70 single occupancy rooms available for the 18 consecutive nights of the training.

Lodging rooms will be reserved and paid for separately from this procurement. The government will not guarantee a minimum number of sleeping rooms.

Reservation of meeting rooms and audio-visual equipment: February 2 – 20, 2015 as described below:

1.2.1 Meeting Room Requirements

General Session Room

Number of Rooms required: 1

Number of Days required: 1

Dates required: 02/03/15 o Large meeting space, approximately 1,700 – 3,000 square feet o Must be spacious and able to accommodate 70 attendees and instructors seated theater style o Room must be ready for A/V set up [see sec. 1.2.2] o Room must be wireless internet capable with bandwidth greater than 5Mbps

Break-out session room

Number of Rooms Required: 2

Number of Days Required: 18 days with 24-hour hold even on weekends

Dates required: 02/02/15 – 02/20/15 o Medium meeting space, approximately 850 – 1,500 square feet. The layout of the meeting space must be unobstructed by columns, insets, or other design traits.

o Must be able to accommodate 30 people per room seated at 5 person crescent-rounds with 1 six-foot rectangular head table and 1 six-foot rectangular back table.

o Rooms must be ready for A/V set up [see sec. 1.2.2] o Rooms must be wireless internet capable with bandwidth greater than 5Mbps o Must have more than 3 electrical outlets in each room.

o Rooms should share a foldable/retractable wall so that they can be combined into one large room for special sessions

Office Suite

Number of Rooms Required: 1

Number of Days Required: 19 days with 24-hour hold even on weekends

Dates required: 02/02/15 – 02/20/15 o Small meeting space, approximately 400 – 800 square feet. Preferably on same floor/level as other meeting rooms.

o Must be able to accommodate 5 people seated at a conference table or in a U-shaped table o Rooms must be ready for A/V set up [see sec. 1.2.2] o Rooms must be wireless internet capable with bandwidth greater than 5Mbps

1.2.2 Audio-Visual Requirements and Miscellaneous Services

General Session: Projection Screen, AV cart, & PC audio patch [customer will bring own

LCD projector] o Quantity: 1

Dates Required: 02/02/15

Break Out Rooms: Projection Screen, AV cart, & PC audio patch [customer will bring own LCD projector] o Quantity: 1 setup per room o Dates Required: 02/02/15 – 02/19/15

Lavalier Mic for General Session o Dates Required 02/03/15

Flip Chart Easels for Break Out Sessions (6 per meeting room) (no paper required) o Quantity: 18

Wireless Internet Connection for the General Session o Quantity: bandwidth greater than 5Mbps o Dates Required: 02/02/15

Wireless Internet Connection for the Break-out Sessions

Wireless Internet Connection for the Office Suite o Dates Required: 02/02/15 – 02/20/15

PC audio patch for General Session o Dates Required: 02/03/15

PC audio patch for Break-out Sessions o Quantity: 1 per room

Copy Machine Accessibility and Paper o Quantity: 5,000 copies

Handling Service for Receiving Boxes (25lbs each) o Quantity: unlimited number of boxes received o Dates Required: 01/30/15 – 02/20/15

Handling Service for Shipping Boxes (25lbs each) o Quantity: unlimited number of boxes shipped o Dates Required: 02/02/15 – 02/20/15

1.2.3 Preferred Amenities and Surrounding Attractions

Trainees are required to stay on-site at the hotel the entire duration of Basic II Training. Given the length of their stay, it will be important that the selected hotel has amenities that are helpful during extended stays. In addition to amenities provided by the hotel, the surrounding area must also have convenient access to dining and appropriate entertainment attractions. Trainees will use their travel per diem for all meals (breakfast, lunch, dinner). The training schedule allows for sufficient break time to allow participants to acquire food and beverage as needed.

Preferred Services and Amenities to be provide by hotel:

o Room rates offered at the GSA government rate o On-site laundry facilities for guests or send-out laundry service o Microwave in each guest room o Refrigerator or mini fridge in each room o Wireless internet in guest rooms

Preferred attractions surrounding the hotel (within 0.5 mile or 6 block radius of hotel):

o Dining options

Fast lunch establishments such as [including but not limited to]:

Sandwich shop

Burger shop

Pizza shop

Salad shop

Casual Sit down dining establishments o Appropriate entertainment options [including but not limited to]

Movie theater

Shopping mall

Museums and/or art galleries

Public park

1.3 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the contractor’s location in the following area:

Washington, DC Metro Area

1.4 TYPE OF CONTRACT

The government anticipates award of a Fixed Price Purchase Order.

1.5. SECURITY

The Contractor will be responsible for ensuring compliance by its employees with the security regulations of Contractor facilities where work is performed under this Contract.

1.5.1 PRIVACY

Contractor shall take all necessary steps to protect the privacy of DOL employees attending the training.

Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

1.5.2 COMMITMENT TO PROTECT SENSITIVE INFORMATION

The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records)

1.6 CONTRACTING OFFICER REPRESENTATIVE

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and

Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

CO - Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

COTR - Contracting Officer’s Technical Representative

DEFECTIVE SERVICE - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

OASAM - Office of the Assistant Secretary for Administration and Management

OMB - Office of Management and Budget

PIV - Personal Identity Verification

POP - Period of Performance

SOW - Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

The Government shall provide LCD projectors, easel paper, surge protectors and other assorted supplies and instructional materials. Attendees will primarily use their government issued laptop.

3.1 INFORMATION SOURCES

Knowledgeable DOL personnel will be made available to assist Contractor personnel in obtaining information pertinent to this SOW.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR WILL FURNISH ITEMS LISTED BELOW:

Meeting space

Meeting space furniture including but not limited to tables, chairs, linens (if requested), etc.

All AV equipment and services outlined in section 1.2.2 o LCD service package (Carts, screens, and power cords) o Lavalier mic o Flip chart easels o PC audio patch o Copier machine and copy paper o Moving equipment required for shipment and receiving of DOL boxes

PART 5

SPECIFIC TASKS

5. TASKS

The following is the set of tasks required under this Statement of Work and any resulting

Contract.

Task 5.1: Space and Facilities Management

5.1.1 Provide WHD with guest rooms and meeting room space as outlined in SOW.

5.1.2 Ensure that guests with disabilities are properly accommodated under the requirements of the American with Disabilities Act.

5.1.3 Ensure facilities are clean.

Task 5.2: Meeting Coordination

5.2.1 Provide a designated meeting coordinator (POC) to liaise with WHD representatives.

Meeting coordinator will ensure that there are clear lines of communication between

WHD and hotel staff through on-going consultation and status inquiries.