SOW_HP_Storage_Upgrade_-_SOW_(10-1396-11829_0).docx

STATEMENT OF WORK

TITLE: Hardware for Cloud Email and DCCI Office of the Chief Information Officer (OCIO), Office of the Assistant Secretary of Administration Management (OASAM), U.S. Department of Labor (DOL)

INTRODUCTION

Background Information OCIO requires HP Storage Array upgrade package/components to provide network redundancy at its data center hosted by ByteGrid in Silver Spring, Maryland. This hardware must mirror the existing infrastructure in order to truly create the required system redundancy and ensure an appropriate level of performance when all DOL users are migrated to Cloud Email.

Technical Objectives The purpose of this request is to purchase HP Storage Array upgrade package/components (listed in Section II, Subsection B) from an Authorized Reseller.

Period of Performance Requested delivery date is 7 days from date of the award.

SERVICES TO BE PERFORMED

1. General Requirements The contractor shall independently perform all work and furnish all labor, materials, supplies, equipment, and services (except as otherwise specified in the contract). The provider of information technology shall certify that:

All components and applications are fully functional, operate correctly as intended on systems, and meet federal network and security requirements and guidelines.

All components and applications are in new condition (not refurbished) and authorized by the original manufacturer, covered under the manufacturer’s warranties, and entitled to any included support and maintenance agreements.

Specific Requirements Under this statement of work, the vendor shall provide the items as listed:

Delivery The vendor will verify the complete order, excluding back ordered items, for accuracy before delivering the completed order in a single bulk shipment to:

ByteGrid (for U.S. Department of Labor) ATTN: Terry Adcock 12401 Prosperity Drive Silver Spring, MD 20904

DEFINITION

Latent Defect—means a defect that exists at the time of acceptance but cannot be discovered by a reasonable inspection.

INSPECTION AND ACCEPTANCE

52.246-1 Contractor Inspection Requirements As prescribed in 46.301, insert the following clause:

CONTRACTOR INSPECTION REQUIREMENTS (APR 1984)

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

(End of clause) Invoicing Procedures An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to:

DOL-NO-DM-OASAM@quickpay.dol.gov

1. Electronic PDF/TIFF Invoice Submittal In an effort to support the eCommerce initiative and expedite vendor payment processing, the DOL requires invoices to be submitted electronically.

The contractor shall:

1. Address the invoice to the appropriate e-mail address specified above.

Submit the invoice via attachment in PDF or TIFF format.

Submit only one invoice per electronic submittal.

Enter specific information in the subject line of the e-mail in the following format:

<Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount> Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00.

Submit a copy of the email with the attached invoice to the contracting officer’s representative (COR) at the COR email address specified in the contract.

Wait for either a success or failure e-mail response, regarding the invoice e-mail, before sending in another e-mail with the same invoice attachment.

The contractor MUST NOT:

1. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages). However, if the invoice exceeds this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address (specified in paragraph 2 below).

Submit an invoice that is heavy in shading or color.

i. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

ii. An emailed TIFF image must be black and white.

Submit more than one attachment as subsequent attachments will not be recognized.

Submit more than one invoice in a single attachment.

General Information Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices.

Inquiries regarding invoices should be e-mailed to:

OCFOInvoiceInquiries@dol.gov The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state “INQUIRY,” followed by the information described in paragraph A Section 4.

Example: INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount> Do NOT use the electronic invoicing e-mail address for inquiries about the invoice.

Paper Invoices submitted via fax or U.S. mail Paper invoices should only be faxed or mailed when electronic email cannot be accomplished due to size limitations described above.

When invoices must be faxed due to e-mail size limitations, fax them to:

(202) 693-4451 When paper invoices must be mailed due to e-mail size limitations, mail them to the following address:

U.S. Department of Labor Office of Financial Management Operations Room S-5526 Attn: Charleetta Smithers 200 Constitution Avenue, N.W Washington, DC 20210

STATEMENT OF WORK: HP STORAGE ARRAY UPGRADE PACKAGE 2 OF 5