DOL131RP21617_0005.pdf

5. PROJECT NO.

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC-

KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0005 02-06-2013 132-1394-489

OASAM Office of Procurement Services

U. S. Department of Labor

RM S4307

200 Constitution Ave., NW

Washington DC 20210

OASAM Office of Procurement Services

U. S. Department of Labor

RM S4307

200 Constitution Ave., NW

Washington DC 20210

To all Offerors/Bidders DOL131RP21617

12-13-2012 X

X 1

The purpose of Amendment 0005 is to execute the following:

1. Document the closing date extension from February 14, 2013, 2:00 PM, EST to February 20, 2013, 2:00 PM EST for the proposal and Past Performance Information.

2. Correct the Invoicing Procedures in Section G.

3. Clarification to all Offerors in response to Questions received.

4. Revised Technical Evaluation Rating Scheme.

WANDA MADDOX

CONTRACTING OFFICER

CONTINUATION PAGE

1. Document the closing date extension from February 14, 2013, 2:00 PM, EST to February 20, 2013, 2:00 PM EST for the proposal and Past Performance Information submittal.

2. Correct the Invoicing Procedures in Section G.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Invoicing Procedures

INVOICING PROCEDURES:

In addition to the items required in FAR 52.233-25, a proper invoice must also include the following minimum additional information and/or attached documentation

1. Separate and distinct invoice number;

2. Total charges for the billing period;

3. Name and hours of effort expended by each individual during the billing period;

4. All dates upon which services were rendered;

5. Cumulative expenditures through the billing period; and

6. A statement signed by the responsible official of the concern substantially similar if not identical to the following

I certify that the services identified in this invoice have been performed in accordance with the contract and those personnel, labor hours, and/or other costs are true, correct, and have not been previously billed.

Contractor’s Name and Signature

An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to:

DOL-NO-DM-OCFO@quickpay.dol.gov

1). Electronic PDF/TIFF Invoice Submittal

In an effort to support the eCommerce initiative and expedite vendor payment processing, the DOL requires invoices to be submitted electronically.

The contractor shall:

a. Address the invoice to the appropriate e-mail address specified above.

b. Submit the invoice via attachment in PDF or TIFF format.

c. Submit only one invoice per electronic submittal.

d. Enter specific information in the subject line of the e-mail in the following format:

<Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice

Number, <Invoice Amount>

Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00.

e. Submit a copy of the email with the attached invoice to the contracting officer’s representative

(COR) at the COR email address specified in the contract.

f. Wait for either a success or failure e-mail response, regarding the invoice e-mail, before sending in another e-mail with the same invoice attachment.

The contractor MUST NOT:

a. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages).

However, if the invoice exceeds this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address (specified in paragraph 2 below).

b. Submit an invoice that is heavy in shading or color.

1. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

2. An emailed TIFF image must be black and white.

c. Submit more than one attachment as subsequent attachments will not be recognized.

d. Submit more than one invoice in a single attachment.

General Information

Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices.

Inquiries regarding invoices should be e-mailed to OCFOInvoiceInquiry@dol.gov. The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state “INQUIRY,” followed by the information described in paragraph 1).d. above.

Example: INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or

Order Number>, Invoice Number, <Invoice Amount>

Do NOT use the electronic invoicing e-mail address for inquiries about the invoice.

2). Paper Invoices submitted via fax or U.S. mail

Paper invoices should only be faxed or mailed when electronic email cannot be accomplished due to size limitations described above.

When invoices must be faxed due to e-mail size limitations, fax them to: Samuel Clark, (202) 693-6867.

When paper invoices must be mailed due to e-mail size limitations, mail them to the following address:

U.S. Department of Labor

Office of Financial Management Operations

Room N-2719 Attn:

200 Constitution Avenue, N.W mailto:OCFOInvoiceInquiry@dol.gov

Washington, DC 20210

G.2 Designation of Contracting Officer’s Representative (COR)

The Contracting Officer’s Representative (COR) will be determined upon issuance of each task order.

In no event shall any understanding, agreement, modification, change order or other matter deviating from the terms of the contract be effective or binding upon the government unless formalized by proper contractual documentation executed by the Contracting

Officer.

The COR will monitor all technical aspects and assist in administering the contract. After contract award, the COR designation letter will be provided to the contractor that clarifies the responsibilities. On the matters that pertain to the contract terms, the contractor must communicate with the Contracting Officer (CO). Whenever the COR requests effort outside the scope of the contract, the contractor shall so advise the CO in writing.

G.3 Points of Contact

A. The Contractor’s point of contact is: TBD

Address:

Phone:

Fax:

Email:

B. The Government points of contact are as follows:

1. CO: Wanda Maddox

Address: Department of Labor

Attention: Wanda Maddox

Room S-4307

200 Constitution Avenue, NW

Washington, DC 20210

Phone: (202) 693-71991

Email: Maddox.wanda@dol.gov

G.4 Contingencies

The Contractor shall ensure continuity of operations throughout the duration of this contract and resulting task orders. The Contractor shall be responsible for maintaining continuity of support for all work under this contract. Contractor employment and staffing difficulties will not be acceptable justification for failure to meet the requirements of the Performance Work Statements of the task order contracts.

As applicable with each task order and upon request by the Contracting Officer, the Contractor shall submit a contingency plan to the COR for approval. The plan shall outline the Contractor’s response to mailto:Maddox.wanda@dol.gov operational problems and unusual events that may occur during the life of the contract and disrupt operations. For example, a structural fire, accident, terrorist attack, personnel strike, extended power failure, etc., may require the Contractor to proceed under altered work conditions at locations other than those originally established. The Contractor shall continue to provide the services required by the contract, as directed by the CO or COR, for the duration of such an emergency situation.

G.5 Training

The Contractor is responsible for ensuring that its staff is fully trained and qualified to perform assigned duties and responsibilities under this contract and resulting task/delivery orders. If the Contractor provides technical staff with applicable certifications, the Contractor shall assure that its staff maintains such certifications throughout the life of the contract. The Contractor shall provide staffing with expertise that is current and shall ensure that its staff maintains a satisfactory level of knowledge and skills necessary to perform assigned tasks. Contractor staff shall not perform tasks they are not qualified to carry out.

G.6 Travel Expenses/Cost

The Contractor may be required to travel under this contract. Travel expenses shall be kept to a minimum and shall be performed only as agreed to by the COR. Receipts for expenses, e.g., tickets, hotel lodging, etc. shall be attached to the invoice. Unsupported reimbursement requests will not be honored. Travel cost shall be reimbursed for actual cost, not exceeding the limitations set forth in the

Federal Travel Regulations (FTR). The FTR is available at www.gsa.gov/federaltravelregulation.

Lodging and per diem will be reimbursed at actual cost, also in accordance with FTR. Mileage will be reimbursed in accordance with Federal mileage rate. Local travel (within 50 mile radius of Contractor’s office) will not be reimbursed. No handling charges, indirect costs, profit or fee shall be billed for travel costs. Travel expenses will not be reimbursed unless authorized in writing by the CO or COR prior to the travel. The contractor’s requests for travel shall be in writing and contain the dates, locations, and estimated costs of the travel.

G.7 Other Costs

Contractor shall be authorized under this contract and resultant task orders to purchase miscellaneous equipment, supplies, postage, and commercial software if required. The General & Administrative Fee on purchases for this contract shall be considered as an ODC. Any handling costs/fees on purchases for this contract shall be considered as an other direct cost. The Agency will reimburse the Contractor for these purchases. The original invoice for these purchases shall accompany Contractor’s invoice.

Contractors shall not purchase any miscellaneous items without prior approval from the CO.. Failure to obtain the CO’s approval will result in the Contractor not being reimbursed for the purchase.

3. Clarification to Q&A.

(1).

The Department of Labor has identified its Small Business Subcontract goal as being 60% to

Small Business with varying percentages to the other Small Business classifications. What remains unclear is the Departments intent with regards to how this percentage should be accounted for. Is the intent that 60% of the TOTAL acquisition value is be subcontracted to http://www.gsa.gov/federaltravelregulation

Small Business or is its meant that 60% of all dollars SUBCONTRACTED should be given to

Small Business as prescribed in FAR 52.219-9 which is referenced in the Solicitation.

It means that 60% of all dollars SUBCONTRACTED should be given to Small Business as prescribed in FAR 52.219-9 which is referenced in the Solicitation.

The Solicitation asks Offerors to provide goals expressed in percentages and dollars. However, due to the nature of this IDIQ contract in which the Department will order services through the issuance of Task Orders, an exact dollar value cannot be determined at this time. Would it be acceptable to list the dollar values as Too Be Determined (“TBD”) and express the goals as percentages with the understanding being that as Task Orders are awarded the dollar value to be subcontracted will be based on the percentage listed in the Subcontracting Plan?

Please refer to FAR 52.219-9 -

a) if the awarded value is $100M, the Prime contractor will determine the % to be subcontracted (for example, 40% or $40M), and then 60% of that subcontracted amount ($24M) must go to Small

Businesses? This would mean the difference, $16M could be subcontracted to other teaming partners that are not small.

OR

b) if the total awarded value of the IDIQ is $100M, the Prime contractor is to subcontract 60%

($60M) to Small Businesses?

See response above.

Also FedBizOps shows that there was a update today posted (in addition to last nights) to the

DOL FMSS solicitation but it is not readily apparent what that change was. We just wanted to confirm that nothing with the solicitation changed today.

See response on #1.

(2) (a)To obtain a CPA license, the states require proof of a degree along with a set number of additional hours of professional training in order to sit for the CPA exam. Therefore all licensed CPAs have the required degree. It is not customary for a licensed CPA to have to also prove that he/she has a college degree.

(b)Will DOL allow that the CPA license serves as "proof of education" in lieu of providing a copy of diploma?

(c)Could you please clarify whether diplomas and certifications are required to be submitted along with resumes for key personnel? Section 1.6 of Amendment 0004 does not clarify whether all diplomas or certification documents are required with proposal response.

Yes, DOL OPS will accept CPA proof of license as proof of education.

(3) (a) In Amendment 005, posted yesterday, there do not appear to be descriptions for the labor categories, Audit Partner, IT Audit Partner, Consultant II, or Consultant III. Can DOL please provide descriptions and education/years of experience requirements for these labor categories?

See 1.7.15, and 1.7.18, and 1.7.19 of Amendment 0004

(b) In FBO Amendment 0005- RFP Amendment 004, the labor categories are listed in Section

C to match the Government’s recommended labor categories under Section J,

(c) Can you please clarify the labor category, Quality Control Partner? The title, description, educational requirement, and years of experience do not appear to agree. For instance, the title is

Quality Control Partner. Yet the educational requirement is Associate’s Degree. This is not in alignment with the typical educational requirement for a partner.

The Government’s minimum requirement.

(4)

We noticed that DoL posted an update yesterday at 3:31 pm to the aforementioned solicitation. The only visible change we noticed was the response date, which now says February 20, 2013 pm Eastern. Are we correct in assuming that the response date has been revised? \

See response #1.

In addition, DoL is asking the offeror’s to redact information in the technical. For the hard copy and CD volumes, are we to remove everything that includes our company name and associated data (TIN, CAGE, etc.).

Yes, refer to Section L.

(5)

1) In regard to the modifications to the original 1449 Reps & Certs, are we simply required to sign the amendments or are there additional actions we must take?

Refer to Section L.

2.) Should the signed Form 1449 with Reps & Certs, and Amendment documents be included in Vol.

I and if so, do these documents have to also be included in the 6 redacted copies - and therefore also be redacted - OR, should these signed documents only be included in the single (1) unredated copy of Vol. I?

Refer to Section L.

3) If not in Vol. I, should they be included in Vol. IV Pricing as an appendix?

Vol IV – Pricing is SF 1449. Vol I – is Technical proposal.

(6) we are looking forward to submitting a response to the RFP for Financial Management

Support to the OCFO for DOL, DOL131RP21617. Would you be able to provide some clarification on the response date. It looks as though it has been changed to the 20th of February NLT 2pm. We just wanted to verify the change.

(7) I just want to confirm that the due date has been changed to February 20. Is that correct?

(8) Due to the removal of 18 of the 41 Labor Categories in Amendment 4, we respectfully request a one week extension to the due date to accommodate the changes in pricing with our team members.

(9) We received an update via FedBizOpps today. Can you advise whether any additional amendments or extensions are anticipated at this time?

(10)

(a)After reviewing the revised QA posted yesterday, we need clarification on the following response. Specifically, what documentation is considered “proof of education or certification”? Is this documentation required with the resumes with the current submission or will it be required “as part of the task order solicitation process”?

Required documentation is proof of education or certification upon submission of the proposal for the IDIQ level for evaluation of award.

(b) Section 1.4 of the solicitation designates the Project Manager as the key Personnel for the

IDIQ. Can DOL provide further guidance on what other resumes that it would like to see for non key staff? For example, should offerors provide one (1) representative resume for each labor category identified in section 1.7?

Resumes are required for each proposed labor categories for this RFP. Yes.

Clarification to the Q&A

A5(6) Section 1.4 of the solicitation designates the Project Manager as the key Personnel for this requirement. Offerors can propose key personnel to represent their firm.

Yes, for each labor category proposed, Offerors shall provide resume and certification for proof of education or certification described in the criteria (ex: CPA certification), if required.

Resumes for all staff proposed to be assigned should be included. As part of the task order solicitation process, vendors will be required to demonstrate, either by resume or Staffing Plan, that their proposed resources meet the specified labor category standard.

See response below for IDIQ level award.

The closing date for Q&A was January 8, 2013.

4. Revise Technical Evaluation Rating Scheme.

Excellent - The proposal strengths demonstrate an excellent understanding of the requirements and exceed performance or capability standards. The proposal has several strengths that will significantly benefit the government. The proposal is extensive, detailed, and exceeds all requirements and objectives.

Good - The proposal demonstrates a good understanding of the requirements and the approach meets or exceeds performance or capability standards in all areas. The proposal has one or more strengths that will benefit the government. The proposal generally exceeds requirements in minor areas.

Satisfactory - The proposal demonstrates an acceptable understanding of the requirements and the approach meets performance or capability standards. The proposal has no strengths that will benefit the government and has no material weaknesses. The proposal generally meets requirements, therefore has an acceptable probability of meeting the requirements.

Marginal - The proposal demonstrate a limited understanding of the requirements and the approach only marginally meets performance or capability standards necessary for minimal contract performance. The proposal has minor omissions and demonstrates a misunderstanding of the requirement that may be corrected or resolved through discussions without a complete revision of the proposal.

Unsatisfactory – The proposal demonstrates a misunderstanding of the requirements and the approach fails to meet performance or capability standards. The proposal has major omissions and inadequate detail to assure the evaluators that the offeror has an understanding of the requirements.