DOL131RP21617-0003.pdf

5. PROJECT NO.

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC-

KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01/09/2013

0003 01-15-2013 132-1394-489

OASAM Office of Procurement Services

U. S. Department of Labor

RM S4307

200 Constitution Ave., NW

Washington DC 20210

OASAM Office of Procurement Services

U. S. Department of Labor

RM S4307

200 Constitution Ave., NW

Washington DC 20210

To all Offerors/Bidders DOL131RP21617

12-15-2012 X

X X

X 1

Amendment 0003 to RFP DOL131RP21617 is issued to execute the following:

1. The closing due date for submittal of proposals is extended from January 24, 2013 to February 14, 2013, 2:00 PM, EST.

2. Past performance info submittal is revised from Jan 9, 2013 to February 14, 2013, 2:00 PM, EST.

3. Post Q&A to FBO is revised from Jan 14, 2013 to NLT Jan 29, 2013.

4. CLIN 0001 is revised from FFP CLIN FTE or LOE to FFP CLIN FTE.

5. CLIN 0003 is added as Requirement CLIN, FFP/LOE.

6. Revise Section J, Attachment 1 – Sample of Labor Categories based on historical data.

7. Revised Section L and Section M.

WANDA MADDOX

Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM DESCRIPTION OF QTY UNIT UNIT AMOUNT

NO. SUPPLIES/SERVICES PRICE

BASE PERIOD: Upon contract award and one year thereafter

0001 1.00 JA ____________________ _____________________

Financial Management Services. The

Offeror shall propose Labor categories, using the attached spreadsheet, to provide services in accordance with the

Statement of Work for delivery of required deliverables in the SOW, through

Task Order. FFP CLIN, FTE

0002 0.00 EA ____________________ _____________________

Other Direct Costs (ODCs)

Travel, price reimbursable, in accordance with the regulations of

Federal Travel Regulations (FTR).

Requirement CLIN, price reimbursable.

0003 0.00 JA ____________________ _____________________

Financial Management Services, in accordance with the Statement of Work

(SOW) and Task Order issued.

Requirement CLIN, FFP/LOE

GRAND TOTAL ---

FIRST OPTION YEAR PERIOD: ONE YEAR

1001 1.00 JA ____________________ _____________________

Offeror shall propose Labor categories, using the attached spreadsheet, to provide services in accordance with the

Statement of Work for delivery of

1002 0.00 EA ____________________ _____________________

Travel, price reimbursable, in accordance with the regulations of

1003 0.00 JA ____________________ _____________________

accordance with the Statement of Work

SECOND OPTION YEAR PERIOD: ONE YEAR

2001 1.00 JA ____________________ _____________________

Offeror shall propose Labor categories, using the attached spreadsheet, to provide services in accordance with the

Statement of Work for delivery of

2002 0.00 EA ____________________ _____________________

Travel, price reimbursable, in accordance with the regulations of

2003 0.00 JA ____________________ _____________________

accordance with the Statement of Work

THIRD OPTION YEAR PERIOD: ONE YEAR

3001 1.00 JA ____________________ _____________________

Offeror shall propose Labor categories, using the attached spreadsheet, to provide services in accordance with the

Statement of Work for delivery of

3002 0.00 EA ____________________ _____________________

Travel, price reimbursable, in accordance with the regulations of

3003 0.00 JA ____________________ _____________________

accordance with the Statement of Work

FOURTH OPTION YEAR PERIOD: ONE YEAR

4001 1.00 JA ____________________ _____________________

Offeror shall propose Labor categories, using the attached spreadsheet, to provide services in accordance with the

Statement of Work for delivery of

4002 0.00 EA ____________________ _____________________

Travel, price reimbursable, in accordance with the regulations of

4003 0.00 JA ____________________ _____________________

accordance with the Statement of Work

SECTION L – ADDENDUM TO INSTRUCTIONS TO OFFERORS

L.1 Submission Requirements

Technical and Price proposals shall be dated and signed by those authorized to commit the firm and the proposal must cite the appropriate Tax Identification Number (TIN), Dun & Bradstreet Number (DUNS), North American Industrial

Classification System (NAICS), Standard Product Code (SPC), and your Commercial and Government Entity Code

(CAGE). Please ensure that the Offeror’s firm is registered in the System for Award Management (SAM) at https://www.sam.gov.

L.2 Assumptions or Conditions

Offerors must acknowledge any assumptions or conditions made based on the terms and conditions of this solicitation including the SOW. Any exceptions to the SOW must be described and how the exceptions will be met. If not noted, it will be assumed that the Offeror agrees to comply with all the terms and conditions as set forth herein.

L.3 Proposal Submission

Proposals shall be submitted in four (4) volumes;

one marked Volume (1) “Technical,” one marked Volume (2) Past Performance list;

one marked Volume (3) “Subcontracting Plan; and one marked Volume (4) “Price” and submitted via CD-Roms and hard copies, at the address below, not later than 14 February, 2013, at 2:00 PM, to

Carmelita C. Lariba, United States Department of Labor, Room S4307, 200 Constitution Avenue, NW, Washington, DC 20210.

HAND CARRIED PROPOSALS.

Hand carried proposals must be addressed to Carmelita C. Lariba, Room S-4307, and received by the U.S. Department of

Labor, Francis Perkins Building, Office of Procurement Services, located at 200 Constitution Ave, NW, Washington, DC

20210 by 14 February 2013 at 2:00PM EST. The package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

Offerors are cautioned that the U.S. Department of Labor, Francis Perkins Building has visitor control procedures requiring individuals not affiliated with the building to obtain a visitor pass prior to entrance. SOME DELAY SHOULD

BE ANTICIPATED WHEN HAND CARRYING QUOTES. Offerors should allow sufficient time to obtain a visitor pass, if necessary, and arrive at the Office of Procurement Services PRIOR to the time specified for receipt. Late proposals will not be accepted.

THE PAST PERFORMANCE QUESTIONNAIRE/INFORMATION MAY BE e- MAILED depending on the volume of the Past Performance Information, OR MAILED TO THE CONTRACTS SPECIALIST IN ACCORDANCE WITH THE

INSTRUCTIONS by February 14, 2013, 2:00 PM EST.

1) Offerors shall submit the following:

Volume 1 – Technical Approach

1-copy unredacted CD Roms of Volume 1 (Technical);

6-copies redacted CD-Roms of Volume 1(Technical);

6-hard copies, redacted, Volume I (Technical)

1- hard copy, unredacted of Volume 1 (Technical)

Volume 2 – Past Performance - UNREDACTED

6 CD-Rom copies of Volume 2 (Past Performance List and POCs;

Past Performance Information—Offeror’s previous customers),

(6) hard copies of Volumes II (Past Performance)

Volume III – Subcontracting Plan - UNREDACTED

2-copies CD-Rom, unredacted Volume III-Subcontracting Plan

2-hard copies of Volume III (Subcontracting Plan), unredacted

Volume IV – Price - UNREDACTED

2-copies of CD-Rom, Volume IV, unredacted

2-hard copies Volume IV, unredacted.

2) Methods of delivery submissions of Proposals:

EXPRESS MAIL/COMMON CARRIERS: U. S. POSTAL SERVICE CHANNELS (Highly discouraged: Quotes submitted by express mail services (FEDEX, UPS, DHL, etc.) shall be submitted to:

Carmelita C. Lariba

U.S. Department of Labor

OASAM-OPS, Room S-4307

200 Constitution Avenue, NW

Washington, DC 20210

NOTE: Delivery of express mail services at the DOL is not reliable and usually arrives one to two days AFTER the schedule delivery date. If the offeror intends to use express mail service, it is recommended to have delivery scheduled for one to two days BEFORE the due date.

NOTE: Because of tightened security measures, using the U.S. Postal Service is strongly discouraged. Packages arriving through postal service are screened and are opened prior to receipt at OPS. These actions and other uncertain delays are probable and outside the control of OPS.

Any package received by OPS through postal channels after the due date will be returned to the contractor in the same condition in which it was received. The contents will not be evaluated and therefore, be ineligible for award.

Period for acceptance of proposals. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

Volume I – Technical Proposal shall describe how the required services in the SOW will be accomplished. Technical

Approach shall include:

Management and Technical Capability Plan. The Offeror shall describe its understanding and demonstrated knowledge of the Government requirements as described in the SOW elements, thru submittal of Management and Technical

Capability Plan. The Offeror shall describe its project management methodologies in detail. The Offeror shall also describe how its corporate experience will be incorporated into the project management methodologies to the

Government’s requirements.

The Offeror shall submit Management and Technical Capability Plan to demonstrate relevant experience of the firm, their technical capability in meeting the requirements of the SOW of solicitation DOL131RP21617 their proposed Staffing

Plan, with resumes of the proposed labor categories/staff, current and valid certification, and Quality Control Plan.

Subfactor (a) Relevant Corporate Experience. Experience should demonstrate substantial knowledge and understanding of DOL practices and procedures. Offeror shall demonstrate experience with risk management, identify risks that may arise in the SOW and how to mitigate risks to avoid issues.

If the primary contractor will subcontract services under this contract, the subcontractor shall be identified and the relevant experience for each subcontractor shall be addressed using the technical factors herein, under one or more of the areas identified under Relevant Corporate Experience.

Subfactor (b) Staffing. The Offeror shall submit the Staffing Plan delineating the immediate availability of proposed staff with subject matter expertise, and proposed key personnel required to meet the Government’s requirements in the SOW. Offeror shall submit a staffing plan, organizational chart that demonstrates its ability to provide qualified personnel, the depth of the Offeror’s staff, approach to reassignment of personnel, and if needed, plans for recruitment.

Project Manager. The Offeror’s proposed key personnel, Project Manager should demonstrate through their resume that the personnel has managed similar projects in the past three years as defined in the SOW.

Proposed staff will be evaluated based on the clarity and rigor of the quoted plan regarding the overall management and integration of all activities required by the SOW. Qualifications, depth, experience, staffing level, and readiness of staff identified in the proposed staffing plan will be evaluated as well as project management and technical expertise of the key personnel proposed.

Demonstrate staffing experience, ability, and capacity to handle challenging and heavy workload demands of a potentially high level of effort necessary for this requirement and its resultant individual task orders will also be evaluated.

Subfactor (c) Quality Control Plan

(1) The Quality Control Plan shall delineate the contractor’s quality control program to monitor and control the task and support of the delivered services to meet the requirements of this SOW.

(2) Evaluation of quality control actions and feedback

(3) Steps (including checklists or other governing documentation) used in inspecting contract performance during regularly scheduled or unscheduled inspections; and a method of documenting and enforcing quality control operations of any subcontractor work.

(4) Steps (to include checklists or other governing documentation) used in inspecting contract performance during regularly scheduled or unscheduled inspections; and a method of documenting and enforcing quality control operations of the contractor’s work to include conformance indicators and actions taken if nonconformance found covering all of the requirements of this contract.

(5) Means of identifying and resolving problems and risks in support of the Risk Management Plan.

(6) Final QCP shall be submitted ten (10) days after contract award for Government acceptance.

VOLUME II Past Performance. Past Performance shall be evaluated based on the following:

The Government will evaluate past performance of three (3) recent contracts for relevancy (within the last 3 years), with at least one (1) previous or current contract within the past 12 months, based on how well the contractor performed on projects of similar magnitude, dollar value, scope, and complexity. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the Offeror and the information obtained may be used for both the responsibility determination and the best value decision. The absence of past performance data will be rated neither favorably nor unfavorably. Contracts listed may include those entered into with Government agencies or private sectors. For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance. The Government will evaluate the Past Performance Elements specified in the Past Performance Questionnaire, Attachment 1. Offeror's shall distribute the questionnaire included in the solicitation as an attachment to their references so the form can be completed and submitted directly to the

Government.

Volume (Factor) II – Past Performance shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR, and current e-mail address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

(e) Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket

Purchase Agreements, include Delivery Order Numbers also.

(g) Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials

(T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and

Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

(h) Awarded price.

(i) Final or projected final price.

(j) Original delivery schedule, including dates of start and completion of work.

(k) Final or projected final delivery schedule, including dates of start and completion of work.

(2) Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor.

The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

(4) Past Performance Questionnaire. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to the Government and private sector technical representative responsible for the past/current contract.

The POCs shall be instructed to electronically complete Part II – Past Performance of the questionnaire and e-mail the entire questionnaire and information to the Contract Specialist, at lariba.carmelita.c@dol.gov no later than 24 January

2013 at 2:00 pm, EST. The Offeror shall also e-mail to the Contract Specialist a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than 24 January 2013 at 2:00 pm EST. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company

Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC

E-Mail Address; Date E-Mailed to POC (month/day). Please note, that the Past Performance Questionnaire will not be a part of the resultant contract.

As provided in FAR 15.608(a)(2), past performance information may also be obtained from other sources known to the

The Offeror may provide information on problems encountered on the identified contracts and Offeror’s corrective actions.

PAST PERFORMANCE EVALUATION RATING SCHEME.

The Government will evaluate past performance using the ratings and definitions provided in the table below, based on the past performance information provided by the Offeror’s customers. Each Offeror will receive one of the ratings described below for the Factor 2 Past Performance.

For each performance element identified below, references should evaluate performance of the firm or individual identified in Part 1 of this form. Where the reference lacks sufficient information to provide an evaluation for a particular performance element, this should be noted. Where any deficiency or unfavorable information is identified, the reference should identify any mitigating factors that may weigh in favor for the person/firm on whose behalf the reference is provided (i.e., problems due to causes outside the contractor’s control). An individual within your organization that is knowledgeable of the contractor’s day-to-day operations and overall performance should complete this questionnaire.

However, that individual is encouraged to supplement their own knowledge of the contractor’s performance with the judgment of others within their organization, as applicable.

The following chart depicts the ratings that are to be used to evaluate the contractor’s Past Performance:

Rating Definition

E EXCEPTIONAL. Performance meets contractual requirements and exceeds many requirements. The contractual performance of the element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG VERY GOOD Performance meets contractual requirements and exceeds some (requirements). The contractual performance of the element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY Performance meets contractual requirements. The performance of the element being assessed contains some minor problems for which corrective actions taken by the contractor appear or was satisfactory.

M MARGINAL Performance does not meet some contractual requirements. The contractual performance of the element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element being assessed contains serious problems(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE Unable to provide a score. Performance in this area is not applicable to effort assessed.

Volume III: Subcontracting Plan. Discussion of Small Business Participation/Teaming by Subcontractors.

(1) The offeror shall complete a Small Business Subcontracting Plan in accordance with FAR part 52.219-9, Alternate II. Offerors Subcontracting plans will be evaluated with the elements required by FAR 52.219-9, Alternate II.

Goals shall include percentage and dollar goals to be subcontracted for overall small business and sub-categories of small business with a separate part for the basic contract and separate parts for each option (if any). It is a mandatory requirement for award to a large business and shall be included in and made a part of the resultant contract.

(2) The extent to which the offeror provides detailed explanations/documentation supporting the proposed participation percentages, or lack thereof. The minimum subcontracting goals for this procurement are a percentage of the total acquisition value listed below and must also be included in the Small Business Subcontracting Plan for any large business who submits a proposal IAW FAR 52.219-9.

(3) The minimum subcontracting goals for this procurement are a percentage of the total acquisition value listed below and must also be included in the small business subcontracting plan for any large business who submits a proposal

IAW FAR 52.219-9, Alternate II.

1. Small Business:

2. Small Disadvantaged Business:

3. Women-owned small Business:

4. Historically Underutilized Business Zone (HUBZone) Small Business:

5. Veterans-owned small Business:

6. Service disabled Veterans owned small business:

*NOTE: Total acquisition value equals the cumulative dollars obligated on the contract. Progress will be assessed by the contracting officer at the end of the base period, each option period, and at completion of the contract. Because SDB, WOSB, HUBZone, SDVOSB are sub-categories of small business, a firm can be counted in more than one category. For example, if a participation plan reflects 9% of the contract value for a Woman-Owned Small Business, the WOSB would also count towards the overall Small Business Goal.

SMALL BUSINESS SUBCONTRACTING PLAN EVALUATION APPROACH. Large business offerors’ Small

Business Subcontracting Plans will be evaluated in accordance with the elements required by FAR 52.219-9. Goals shall include percentage and dollar goals to be subcontracted for overall small business and sub-categories of small business with a separate part for the basic contract and separate parts for each option (if any). The Small Business Subcontracting

Plan is a mandatory requirement for award to a large business and shall be included in and made a part of the resultant

Volume IV: Price

The price proposal will be evaluated separately from the technical proposal. Evaluators will consider whether the price adequately reflects an understanding of the project. Price will not be adjectivally rated. The Government will evaluate the extent to which the price proposal follows the pricing instructions provided, including price structure and format.

Prices will be evaluated for completeness, accuracy, reasonableness, and balance. The analysis of prices can be conducted by utilizing various cost and/or prices analysis techniques. All price proposals will be evaluated to ensure the

Offeror provides a detailed basis of estimate with appropriate cost element descriptions, supporting data and rationale, and methodology.

The Offeror is expected to propose a reasonable price. An evaluation of each Offeror’s price proposal will be made to determine if it is reasonable for the work to be performed, reflects a clear understanding of the requirements, and is consistent with the technical proposal.

The Government intends to award the contract based on a best value determination, which is not necessarily the lowest price. The price must represent a cost to the Government that is equitable and provides the best total value when consideration is given to prices in the market. The price shall be evaluated to ensure it is consistent with the unique methods of performance described in the Offeror's technical proposal.

The Government will evaluate each Offeror's proposed labor rates for base year period and option year periods. Any information included in the Offeror's price proposal may be evaluated. This will include an evaluation of the extent to which proposed labor rates indicate a clear understanding of solicitation requirements and reflect a sound approach to satisfying those requirements. All Offeror's proposed worksheets, tables, prices, rates, categories, basis of estimates

(BOEs), and descriptions will be evaluated for reasonableness using one or more of the following techniques:

(1) Comparison of proposed prices/rates received in response to the solicitation.

(2) Comparison of previously proposed prices/rates and previous Government and commercial contract prices with current proposed prices for the same or similar items, if both the validity of the comparison and the reasonableness of the previous price(s) can be established.

(3) Comparison of proposed prices to prices in the market.

(4) Analysis of pricing information provided by the Offeror.

(5) Comparison of proposed prices with independent Government cost estimates.

(6) Review for responsiveness and accuracy in providing all price information outlined in Section L

An Offeror's proposed unit price will be evaluated by using the above price analysis techniques to ensure that prices remain reasonable throughout the life of the contract. The Offeror's proposal shall represent the Offeror's best efforts to respond to the solicitation.

The Government may reject a proposal as unacceptable if it is materially unbalanced as to process for the base year and option year requirements. A proposal is unbalanced when it is based on prices significantly less than cost(s) for some work and prices that are significantly overstated for other work.

The Offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, of the solicitation with pricing for the base and each option period. Each Offeror shall complete (fill-in and signatures) the solicitation sections provided with the solicitation. An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

TECHNICAL EVALUATION RATING SCHEME. The following adjectives will be used as general guidance in assessing Factor 1-Technical Approach, its significant technical sub-factors (1), (2), and (3) and Factor 3-Subcontracting

Plan. Factor 2 - Past Performance is rated using different rating scheme and definitions as detailed in Past Performance

Rating Scheme. Factor 3-Subcontracting Plan-will be rated against the DOL small business goals. Factor 4-Price will not be adjectivally rated.

OUTSTANDING The Offeror clearly demonstrates an excellent understanding of the solicitation requirements and an ability to perform in an exceptionally high quality, efficient manner. The proposal possesses numerous significant strengths while presenting only minor, correctable deficiencies and no more than an overall low risk. The Offeror’s demonstrated ability to exceed requirements is anticipated to have a significant positive impact or added value.

GOOD The Offeror demonstrates a good understanding of the solicitation requirements and an ability to perform in a quality, efficient manner. The proposal possesses several significant strengths while presenting intermediate, correctable deficiencies and no more than an overall low risk. The Offeror’s demonstrated ability to exceed requirements is anticipated to have some positive impact or added value.

MARGINAL The Offeror demonstrates a basic understanding of the solicitation requirements and an ability to meet minimum requirements. The proposal possesses few strengths considered to provide minimal value to the

Government while presenting intermediate, correctible deficiencies and no more than an overall moderate risk.

UNACCEPTABLE The Offeror demonstrates a lack of understanding of the solicitation requirements and fails to meet minimum requirements. The proposal presents significant deficiencies or omissions that pose a significant threat to contract performance and an overall high risk. A complete rewrite is required to render the proposal acceptable.

L.4 General Instructions

Proposal submitted in response to this Solicitation shall be furnished in the following format with the number of copies as specified below.

• One CD-Rom copies and 1-hard copies of the technical proposal (unredacted, presence of Offeror’s name), which is limited to 30 pages (Times New Roman, 12 Font), two (2) CD-Rom copies and 2- hard copies Subcontracting

Plan up to 20 pages. Technical proposal page limitations do not include resumes or required certifications.

• Six (6) CD-Rom electronic copy of the technical proposal (redacted of the Offeror’s name), which is limited to

30 pages (Times New Roman, 12 Font). Technical proposal page limitations do not include resumes or required certifications.

• One (1) CD-Rom electronic copy and one-hard copy of the price proposal, which includes Pricing Schedules.

The price proposal shall be submitted as a FFP proposal.

SECTION M – BASIS OF AWARD

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: The word factor and volume are the same.

The Statement of Work (SOW) serves as the Government’s baseline requirements. All Offers will be evaluated against the criteria stated in the solicitation, using the Best Value Tradeoff process.

Factor 1: Technical Approach and its significant subfactors

(a) Relevant Corporate Experience

(b) Staffing

(c) Quality Control Plan

Factor 2: Past Performance;

Factor 3: Subcontracting Plan; and

Factor 4: Price

Non-price technical proposals will be evaluated using the Technical Evaluation Rating Scheme based on the factors below. Award will be processed based on the trade- off method resulting in the best value to the government, considering all of the stated evaluation factors. Award may be made with or without discussions.

Non-price evaluation factors when combined are significantly more important than price. Evaluation Factors 1, 2, and 3 are of equal weight. Although price is the least important evaluation factor, if two (2) or more Offeror’s quotations are determined to be relatively equal with respect to non-price evaluation factors, price may become the determining factor in the award decision. Therefore, Offerors are encouraged to submit competitive pricing. Technical submissions that do not meet the minimum technical requirement(s) as stated in the SOW will not be considered in the price evaluation. The evaluation factors and sub-factors are identified below:

VOLUME 1 - Technical Approach

The Offeror shall submit Management and Technical Capability Plan to demonstrate relevant experience of the firm, their technical capability in meeting the requirements of the SOW of solicitation DOL131RP21617 their proposed

Staffing Plan, with resumes of the proposed labor categories/staff, current and valid certification, and Quality Control

Plan.

Subfactor (a) Relevant Corporate Experience. Experience should demonstrate substantial knowledge and understanding of DOL practices and procedures. Offeror shall demonstrate experience with risk management, identify risks that may arise in the SOW and how to mitigate risks to avoid issues.

If the primary contractor will subcontract services under this contract, the subcontractor shall be identified and the relevant experience for each subcontractor shall be addressed using the technical factors herein, under one or more of the areas identified under Relevant Corporate Experience.

Subfactor (b) Staffing. The Offeror shall submit the Staffing Plan delineating the immediate availability of proposed staff with subject matter expertise, and proposed key personnel required to meet the Government’s requirements in the SOW. Offeror shall submit a staffing plan, organizational chart that demonstrates its ability to provide qualified personnel, the depth of the Offeror’s staff, approach to reassignment of personnel, and if needed, plans for recruitment.

Project Manager. The Offeror’s proposed key personnel, Project Manager should demonstrate through their resume that the personnel has managed similar projects in the past three years as defined in the SOW.

Proposed staff will be evaluated based on the clarity and rigor of the quoted plan regarding the overall management and integration of all activities required by the SOW. Qualifications, depth, experience, staffing level, and readiness of staff identified in the proposed staffing plan will be evaluated as well as project management and technical expertise of the key personnel proposed.

Demonstrate staffing experience, ability, and capacity to handle challenging and heavy workload demands of a potentially high level of effort necessary for this requirement and its resultant individual task orders will also be evaluated.

Subfactor (c) Quality Control Plan

(1) The Quality Control Plan shall delineate the contractor’s quality control program to monitor and control the task and support of the delivered services to meet the requirements of this SOW.

(2) Evaluation of quality control actions and feedback

(3) Steps (including checklists or other governing documentation) used in inspecting contract performance during regularly scheduled or unscheduled inspections; and a method of documenting and enforcing quality control operations of any subcontractor work.

(4) Steps (to include checklists or other governing documentation) used in inspecting contract performance during regularly scheduled or unscheduled inspections; and a method of documenting and enforcing quality control operations of the contractor’s work to include conformance indicators and actions taken if nonconformance found covering all of the requirements of this contract.

(5) Means of identifying and resolving problems and risks in support of the Risk Management Plan.

(6) Final QCP shall be submitted ten (10) days after contract award for Government acceptance.

VOLUME II Past Performance. Past Performance shall be evaluated based on the following:

The Government will evaluate past performance of three (3) recent contracts for relevancy (within the last 3 years), with at least one (1) previous or current contract within the past 12 months, based on how well the contractor performed on projects of similar magnitude, dollar value, scope, and complexity. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the Offeror and the information obtained may be used for both the responsibility determination and the best value decision. The absence of past performance data will be rated neither favorably nor unfavorably. Contracts listed may include those entered into with Government agencies or private sectors. For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance. The Government will evaluate the Past Performance Elements specified in the Past Performance Questionnaire, Attachment 1. Offeror's shall distribute the questionnaire included in the solicitation as an attachment to their references so the form can be completed and submitted directly to the

Factor II – Past Performance shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR, and current e-mail address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

(e) Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket

Purchase Agreements, include Delivery Order Numbers also.

(g) Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials

(T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and

Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

(h) Awarded price.

(i) Final or projected final price.

(j) Original delivery schedule, including dates of start and completion of work.

(k) Final or projected final delivery schedule, including dates of start and completion of work.

(2) Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor.

The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

(4) Past Performance Questionnaire. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to the Government and private sector technical representative responsible for the past/current contract.

The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail or mail the entire questionnaire to the Contract Specialist, at Lariba.carmelita.c@dol.gov no later than February 14, 2013 at 2:00 pm, EST.

The Offeror shall also e-mail or mail with their proposal package, to the Contract Specialist a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than February 14, at 2:00 pm EST. The POC

List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number;

Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone

Number; POC E-Mail Address; Date E-Mailed to POC (month/day). Please note, that the Past Performance

Questionnaire will not be a part of the resultant contract.

As provided in FAR 15.608(a)(2), past performance information may also be obtained from other sources known to the

Government. The Offeror may provide information on problems encountered on the identified contracts and Offeror’s corrective actions.

PAST PERFORMANCE EVALUATION RATING SCHEME.

The Government will evaluate past performance using the ratings and definitions provided in the table below, based on the past performance information provided by the Offeror’s customers. Each Offeror will receive one of the ratings described below for the Factor 2 Past Performance.

For each performance element identified below, references should evaluate performance of the firm or individual identified in Part 1 of this form. Where the reference lacks sufficient information to provide an evaluation for a particular performance element, this should be noted. Where any deficiency or unfavorable information is identified, the reference should identify any mitigating factors that may weigh in favor for the person/firm on whose behalf the reference is provided (i.e., problems due to causes outside the contractor’s control). An individual within your organization that is knowledgeable of the contractor’s day-to-day operations and overall performance should complete this questionnaire.

However, that individual is encouraged to supplement their own knowledge of the contractor’s performance with the judgment of others within their organization, as applicable.

The following chart depicts the ratings that are to be used to evaluate the contractor’s Past Performance:

E EXCEPTIONAL. Performance meets contractual requirements and exceeds many requirements. The contractual performance of the element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG VERY GOOD Performance meets contractual requirements and exceeds some (requirements). The contractual performance of the element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY Performance meets contractual requirements. The performance of the element being assessed contains some minor problems for which corrective actions taken by the contractor appear or was satisfactory.

M MARGINAL Performance does not meet some contractual requirements. The contractual performance of the element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element being assessed contains serious problems(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE Unable to provide a score. Performance in this area is not applicable to effort assessed.

VOLUME III Subcontracting Plan

The offeror shall complete a Small Business Subcontracting Plan in accordance with FAR part 52.219-9, Alternate II.

Offerors Subcontracting plans will be evaluated with the elements required by FAR 52.219-9, Alternate II. Goals shall include percentage and dollar goals to be subcontracted for overall small business and sub-categories of small business with a separate part for the basic contract and separate parts for each option (if any). It is a mandatory requirement for award to a large business and shall be included in and made a part of the resultant contract.

The extent to which the offeror provides detailed explanations/documentation supporting the proposed participation percentages, or lack thereof. The minimum subcontracting goals for this procurement are a percentage of the total acquisition value listed below and must also be included in the Small Business Subcontracting Plan for any large business who submits a proposal IAW FAR 52.219-9.

The minimum subcontracting goals for this procurement are a percentage of the total acquisition value listed below and must also be included in the small business subcontracting plan for any large business who submits a proposal IAW FAR

52.219-9, Alternate II.

1. Small Business:

2. Small Disadvantaged Business:

3. Women-owned small Business:

4. Historically Underutilized Business Zone (HUBZone) Small Business:

5. Veterans-owned small Business:

6. Service disabled Veterans owned small business:

*NOTE: Total acquisition value equals the cumulative dollars obligated on the contract. Progress will be assessed by the contracting officer at the end of the base period, each option period, and at completion of the contract. Because SDB, WOSB, HUBZone, SDVOSB are sub-categories of small business, a firm can be counted in more than one category. For example, if a participation plan reflects 9% of the contract value for a Woman-Owned Small Business, the WOSB would also count towards the overall Small Business Goal.

SMALL BUSINESS SUBCONTRACTING PLAN EVALUATION APPROACH. Large business offerors’ Small

Business Subcontracting Plans will be evaluated in accordance with the elements required by FAR 52.219-9. Goals shall include percentage and dollar goals to be subcontracted for overall small business and sub-categories of small business with a separate part for the basic contract and separate parts for each option (if any). The Small Business Subcontracting

Plan is a mandatory requirement for award to a large business and shall be included in and made a part of the resultant

Volume IV Price

The price proposal will be evaluated separately from the technical proposal. Evaluators will consider whether the price adequately reflects an understanding of the project. Price will not be adjectivally rated. The Government will evaluate the extent to which the price proposal follows the pricing instructions provided, including price structure and format.

Prices will be evaluated for completeness, accuracy, reasonableness, and balance. The analysis of prices can be conducted by utilizing various cost and/or prices analysis techniques. All price proposals will be evaluated to ensure the

Offeror provides a detailed basis of estimate with…