A17-PR_44056747_Single_Source__WHS_Replace_VFD_1737_1.pdf

SINGLE SOURCE DETERMINATION AND FINDINGS

SIMPLIFIED ACQUISITION THRESHOLD (SAT)

AUTHORITY: FAR 12.102(a)

Requirement Title / Name:

Purchase Request Number:

Originating Office (Customer):

Division / Unit / Branch:

1. This is a justification for other than full and open competition.

Agency:

IA Acquisition Office:

2. Description of supplies or services required to meet agency needs.

3. Identification of the single source to be solicited.

Name of Proposed Contractor:

Street Address:

City, State, Zip:

UEI:

4. Reason for authority cited. The Contracting Officer has determined the circumstances of the contract deem only one source reasonably available.

Urgency: The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays.

Only One source: Highly specialized supply/service (for example technological/ specific training requirements) contractor must possess unique qualifications.

Exclusive Licensing Agreement

Other:

J&A Control Number

5. Rationale. Provide an explanation that supports the reason cited in #4.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR part 5 and, if not, which exception under part 5 applies.

7. Originating Office Attestation:

I certify that the technical data which forms a basis for this determination is complete and accurate and meets the Government’s minimum needs.

8. Contracting Officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief:

I hereby determine that this action is justified under applicable statute or regulation.

Contracting Officer

The TRANE chiller system was originally designed, installed, commissioned, and placed into operation by TRANE technicians and remained fully operational until recent power-related events. Since the outages, the system has remained inoperable, resulting in elevated indoor temperatures throughout the school.

PoP dates: 08/14/2026 - 10/30/2026

TRANE Technologies possesses manufacturer-certified personnel, proprietary diagnostic software, specialized equipment, and technical expertise required to evaluate, repair, configure, commission, and restore the existing system in accordance with manufacturer requirements.

The Contractor shall furnish all labor, supervision, equipment, tools, materials, replacement parts, software, programming, transportation, and incidental items required to restore the system to full operational condition, whether or not specifically identified within this Statement of Work.

All programming, controls configuration, software updates, system adjustments, startup, testing, and commissioning activities shall comply with current TRANE manufacturer requirements and applicable Bureau of Indian Education (BIE) Design Handbook requirements.

Text13: Market research identified and considered qualified sources capable of performing the required troubleshooting, repair, and recommissioning services for the existing TRANE VFD control system at Wingate High School, Building 1739. TRANE Technologies, Albuquerque, New Mexico, was determined to be the best source based on its manufacturer-certified personnel, proprietary knowledge of the originally designed, commissioned, and placed the system into service and possess the expertise required to perform software programming, controls configuration, system calibration and commissioning in accordance with Bureau of Indian (BIE) Design Handbook requirement. Any labor, materials, software, refrigerant, replacement parts, equipment, controls programming, or commissioning activities necessary to return the chiller system to proper operating condition shall be considered part of the repair effort. even if not specifically identified within the Statement of Work. This approach ensures the Government receives a completed and fully operational AHU system while minimizing downtime and restoring a safe and comfortable learning environment for students and staff.

Notice of Intent will be publicized as sam.gov