DOH126_CSP019058_Contract_REV.pdf

Index No.: DOH126

Eff. Date: 07/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: WIIN GRANT – OHIO LEAD TESTING IN SCHOOLS AND CHILD CARE FACILITIES

PROGRAM

CONTRACT NUMBER: CSP019058 EFFECTIVE DATES: 02/01/24 TO 06/30/25

* Renewal through 06/30/27

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000011742 that opened on 11/17/23. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Health as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

https://procure.ohio.gov/

*Indicates renewal through 06/30/27.

Index No: DOH126 Eff. Date: 02/01/24 Page No. 2

MUTUALLY AGREED TO CLARIFICATIONS/ MODIFICATIONS TO RFP TERMS AND CONDITIONS

Tetra Tech Assumptions and Support Requirements – Response 12132023

Tetra Tech Responses to DAS Clarifying Questions & BAFO 12212023

Page No. 3

COST SUMMARY FORM

WIIN Grant - Ohio Lead Testing in Schools and Child Care Facilities Program

UNSPSC CATEGORY CODE: 70171602

DESCRIPTION UNIT OF

MEASURE

COST PER

UNIT OF

MEASURE

Contractor manages distribution of materials developed which include web-based training materials, or sampling instructions. Contractor in cooperation with the Agency will also work to revise or update existing marketing materials that are currently being distributed or will be distributed in the future.

MONTH $2,059.53

Contractor submits for Agency approval a revised water sampling and analysis plan that outlines the procedures for childcare operators and school staff to collect samples using methods consistent with supplements 1, 2, and 3.

AMT $5978.24

Contractor submits to Agency all documents generated from the Project. Contractor tracks actions and outcomes taken by project partners. Contractor collects any other data requested, and in cooperation with the Agency makes results public through the provided web-based platform in accordance with US EPA/ODH Grant Agreement

MONTH $1779.10

Contractor participation in monthly meetings with the Agency. MONTH $558.58

Monthly Cost for the operation of the web-based platform. MONTH $5712.96

Contractor submits for Agency approval a Quality Assurance Project Plan (QAPP) or revisions to the existing plan that outlines the procedures that will be used to ensure the data collected and analyzed meets project requirements.

AMT $7237.14

Contractor assigned project manager communicates with the Agency contract manager ensuring project workflow and compliance.

AMT $5142.59

Contractor submits to the Agency contract manager a quarterly report that details the project activities completed by the Contractor in the previous quarter in accordance with this agreement document.

EA $3125.96

Contractor submits to the Agency contract manager an annual report that meets the requirements outlined in the US EPA/ODH Grant Agreement.

EA $3489.49

Contractor submits a final project report that meets the requirements outlined in the US EPA/ODH Grant Agreement.

AMT $5939.12

Page No. 4

MEASURE

COST PER

UNIT OF

MEASURE

Develop a program for the reimbursement to licensed childcare facilities, including Type A, Type B and childcare centers, for the material and labor costs to replace fixtures over the program action level threshold of 5 parts per billion.

AMT $15080.03

Develop a program for sampling registration and reimbursement to schools, including traditional public schools and community schools built before 1990. For the sampling of eligible fixtures and the material costs to replace those fixtures if they are over the program action level for lead of 5 parts per billion.

AMT $15080.03

Reimbursement Processing (Reimbursement Program for Childcare Facilities and Schools): Contractor processing fee per reimbursement submitted by either a licensed childcare facility (including Type A, Type B and Childcare Centers) and to a school (including traditional public schools and community schools built before 1990) . This is to include all costs of processing the reimbursement request from receiving the request to ultimately processing the payment.. Only one fee can be assessed per submission. If a submission is rejected and the entity resubmits/corrects the submission, no additional processing fee can be applied.

EA $581.87

Reimbursement Costs for Fixture/Indoor Plumbing Replacement (Reimbursement Program for Childcare Facilities and Schools): cannot exceed reimbursement amount submitted and approved by the Agency to a licensed childcare facility (including Type A, Type B and Childcare Centers) or a school (including traditional public schools and community schools built before 1990).

– AGENCY USE ONLY

AMT

Develop a program for water sampling registrations and for reimbursement to a licensed childcare facility (including Type A, Type B and Childcare Centers) and to a school (including traditional public schools and community schools, built before 1990).

AMT $15521.39

Water Sampling Processing (Water Sampling Program):

Contractor processing fee for the provision of water sampling kits, shipping, and return shipping for the submission to a drinking water laboratory certified by OEPA or USEPA of a water sample for testing by an entity.

EA $297.36

Page No. 5

MEASURE

COST PER

UNIT OF

MEASURE

Water Sampling Program: Technical Assistance:

Technical guidance for the childcare facility operators and school administrators/staff, if needed

EA $182.70

Water Sampling Program: Collection: For the collection of water sample(s) at the request of a licensed childcare facility (including Type A, Type B and Childcare Centers) by the Contractor.

EA $1503.38

Water Sampling Program: Collection: For the collection of water sample(s) at the request of a school (including traditional public schools and community schools, built before 1990) by the Contractor.

EA $2609.30

Reimbursement Costs (Water Sampling Program):

Submission of costs for analysis of water samples by a drinking water laboratory certified by OEPA or USEPA collected from a licensed childcare facility (including Type A, Type B and Childcare Centers) and to a school (including traditional public schools and community schools, built before 1990). - AGENCY USE ONLY

AMT

Development and bidding out of work specifications for fixture and/or plumbing replacement for licensed childcare facilities (including Type A, Type B and Childcare Centers) or schools (including traditional public schools and community schools, built before 1990) (not covered by existing Agency contract). This is to include supervision of the awarded bidder on each project.

EA $862.14

Walkthrough of a facility to ensure that specification needs are properly met, any site visits needed as part of the procurement process are completed and follow up by the Contractor to ensure the fixture and/or plumbing replacement work is completed successfully.

EA $1129.25

Reimbursement of Contractor Coordinated Fixture/Plumbing Replacement: The Contractor will be reimbursed only for the amount paid to the awarded subcontractor. - AGENCY USE ONLY

AMT

Coordination of project with existing Contractor for fixture and plumbing replacement work in the counties identified in 1.13.4 of the Scope of Work. This is to be a per project cost.

EA $717.17

Page No. 6

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP019058

0000237075 DELIVERY: Per Contract Tetra Tech EM Inc 250 West Court Street, Suite 200W TERMS: Per Contract Cincinnati, OH 45202

CONTRACTOR REMIT TO

0000237075 Tetra Tech EM, Inc.

PO Box 911642 Denver, CO 80291-1624

CONTRACTOR'S CONTACT:

Douglas Mcllvain Telephone: 513-333-3662

FAX: 513-241-0354

E-Mail: Douglas.McIlvain@tetratech.com mailto:Douglas.McIlvain@tetratech.com

Index No.: DOH126 Eff. Date: 07/01/25

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

1 07/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 07/01/25 through 06/30/27.

Additionally, this amendment is issued to add the summary of amendments page.

All other prices, terms and conditions remain unchanged.