DODGE COUNTY FY 2026 LRA CONTRACTOR INVITATIO.pdf

PDF 18 MB Posted Aug 11, 2026

Attached to: DODGE COUNTY FY 2026 LRA PROJECTS
Solicitation number: PE-64500-NONST-2026-000000019
Issued by: Douglas County, Georgia

About this file

Written by GovTribe AI · Aug 12, 2026

This is a contractor invitation to bid package issued by the Dodge County Board of Commissioners in Eastman, Georgia for the FY 2026 Local Road Assistance (LRA) project. The project encompasses traffic control, asphalt leveling, deep patching, bituminous tack coat application, 19 mm and 9.5 mm asphalt resurfacing, shoulder building and grassing, thermoplastic rumble strips, and restriping on five county roads: Ben Giddens Road, Pinecrest Drive, Jessica Lane, Arthur Cooper Road, and Nicholson-Carr Road. Specific quantities vary by road and include materials such as recycled asphalt concrete leveling (ranging from 1,635 to 2,268 tons across projects), 9.5 mm superpave topping (ranging from 150 to 2,453 tons), and thermoplastic striping. Sealed bids are due on Monday, September 14, 2026, at 2:00 p.m. at the Dodge County Board of Commissioners office located at 643 Pearl Bates Avenue, Eastman, Georgia 31023. Bidders must submit one hard copy and one electronic version on a flash drive. All questions regarding project scope and specifications must be submitted in writing no later than seven days prior to the bid opening date to Barry L. Wood at WSP USA E&I. The contract is expected to commence within 10 days of notice to proceed and be completed within six months.

All bids must include a 5% bid bond with submission and be executed by an officer legally authorized to bind the company. A performance bond and payment bond for 100% of the contract price are required prior to contract award. Contractors must obtain insurance certificates with minimum coverage limits of $2,000,000 general liability, $2,000,000 automobile liability, $1,000,000 worker's compensation and employer's liability, and $10,000,000 umbrella excess liability. All materials must be preapproved by the engineer and comply with the Georgia Department of Transportation's Qualified Products List. Contractors are responsible for complying with 811 "Call Before You Dig" requirements and submitting a traffic control plan in accordance with the current Manual on Uniform Traffic Control Devices (MUTCD). The contract will be awarded to the responsive, responsible bidder submitting the lowest base bid. Payment requests will be processed within 30 days of receipt, with 10% of progress payments retained until final project acceptance. Liquidated damages will be assessed if work is not completed by the stipulated time.

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Dodge County is an Equal Opportunity Services Provider and Employer

Dodge County Board of Commissioners 643 Pearl Bates Avenue

P. O. Box 818 Eastman, Georgia 31023

(478) 374-4361 Honorable Dan McCranie, Chairman

Honorable Connor Bearden, County Manager

DODGE COUNTY FY 2026 LRA (LOCAL ROAD ASSISTANCE) PROJECT

INVITATION TO BID PACKAGE

TRAFFIC CONTROL, ASPHALT LEVELING, DEEP PATCHING, ASPHALT LEVELING, 19 MM ASPH.,

9.5 MM ASPH RESURFACING, SHOULDER BUILDING AND GRASSING, THERMOPLASTIC RUMBLE

STRIPS, & RESTRIPING ON 5 COUNTY ROADS

CONTRACT ID: DODGE COUNTY FY 2026 LRA

(LOCAL ROAD ASSISTANCE) PROJECT

Bid Opening Date: MONDAY, SEPTEMBER 14, 2026 – 2:00 PM

Bidder Name: _______________________________________________

Address: _____________________________________________

City, State, Zip Code: ___________________________________

DO NOT UNSTAPLE THIS BOOKLET

****IMPORTANT NOTE: ALL REQUIRED INFORMATION SHALL BE ENTERED BY HAND OR STAMP.

FAILURE TO RETURN ALL DOCUMENTS CONTAINED IN AND REQUIRED BY THIS BID PACKAGE

SHALL RESULT IN DISQUALIFICATION OF THE BID. ****

Instructions to Bidders

1. All bids must be submitted on the form provided by Dodge County. .

2. Submit one (1) hard copy and one (1) electronic version of bid on a flash drive of the complete bid package in a sealed envelope with the project name, bid date and company name clearly marked on the outside of the envelope. Dodge County must receive all bids no later than 10 minutes before the bid opening on the date of MONDAY, SEPTEMBER 14, 2026 @ 2:00 PM.

3. All bids must include a 5% bid bond with submission. (No exceptions). All bids must be executed by an officer of the company legally authorized to execute documents and to bind the company financially. The corporate seal, if appropriate, must be affixed to the bid.

4. No facsimile copies will be accepted. Dodge County will not accept any bids received after the bid closing time.

5. Project bid documents may be obtained at Dodge County Board of Commissioners Office, 643 Pearl Bates Avenue, Eastman, Georgia, between the hours of 8:00 am and 5:00 pm, Monday through Friday.

6. Bid packages may be requested by email at: conner.bearden@dodgecounty-ga.com or by phone @ (478) 374-4361.

7. No telephone inquiries will be addressed regarding this bid.

No verbal response will be made to any requests for information.

Any procedural questions must be submitted in writing via Email to:

Barry L. Wood

WSP USA E&I

Email: barry.wood2@woodplc.com

8. Any questions regarding the project scope, documents, and/or specifications must be submitted in writing no later than seven (7) days prior to the bid date. A written response, if required, will be provided to all known bidders in the form of written addenda. All addenda so issued shall become a part of the contract documents.

Submit all technical questions to:

Barry L. Wood

WSP USA E&I

Email: barry.wood2@woodplc.com

9. The Bidder, before making his bid, shall examine the documents, specifications, and the project site(s) and shall make such examinations on the ground as may be necessary to thoroughly familiarize himself with the nature and extent of the proposed construction and with all local conditions affecting the work.

The Bidder shall also accept the premises in its present condition and complete all work in accordance with the requirements of the specifications and as shown on the documents. The Owner will not be responsible for Bidder's errors and mailto:conner.bearden@dodgecounty-ga.com mailto:barry.wood2@woodplc.com mailto:barry.wood2@woodplc.com misjudgment nor for failure to obtain information on local conditions or general laws or regulations pertaining thereto. At the time of the opening of bids, each Bidder will also be presumed to have read and to be thoroughly familiar with the documents, contract documents (including all addenda), and the construction specifications. The failure or omission of any Bidder to examine any form, instrument, or document shall in no way relieve any Bidder from any obligation in respect of his bid.

10. The Bidder's attention is directed to the fact that all applicable s ta te laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

11. ***NOTE: A performance bond and payment bond for 100% of the contract price will be required to be presented prior to the award of the contract***.

The contract will be awarded to the responsive, responsible Bidder submitting the lowest base bid complying with the conditions of the invitation to bid. The Owner reserves the right to reject all bids and to waive any informality in bids received whenever such rejection or waiver is in the interest of the Owner. Any decisions of Dodge County regarding the bid and selection process are final.

12. Prior to execution of the contract documents, a certificate of insurance will be required to be provided to the Owner. Coverage must be maintained for the duration of the project. Each policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to Dodge County.

Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverage for subcontractors shall be subject to all of the requirements stated herein. Contractor shall maintain limits no less than the following:

General Liability $2,000,000: General Liability combined single limit per occurrence, for bodily injury, personal injury, and property damage.

Automobile Liability $2,000,000: Automobile Liability combined single limit per accident, for bodily injury, and property damage, when applicable.

Worker's Compensation and Employer's Liability $1,000,000: Employers' Liability limit per accident and Worker's Compensation as per statutory requirements. Umbrella Excess Liability $10,000,000: per occurrence.

Utility Coordination: The contractor is responsible for complying with all 811

"Call Before You Dig" laws and requirements. The contractor must notify

Dodge County if any discrepancies or conflicts are found. The contractor shall notify any affected utility owners in accordance with Section 107.21 prior to beginning construction.

Construction Layout: Construction layout will be provided by the Contractor.

Contact Project Engineer minimum 48 hours in advance to schedule any required staking and/ or control.

Inspection of the Work: The contractor must provide access to the work for inspection by representatives of Dodge County as per Section 105.11.

Dodge County has contracted with WSP USA E&I to perform inspection and testing services. The contractor must contact Project Engineer, Michael Thomas, or his representative, at least 48 hours prior to beginning construction.

Traffic Control: The safety of the traveling public is paramount and must be provided for in accordance with Subsections 107.07, 107.09, and Section 150.

The contractor must prepare and submit a traffic control plan in accordance with the current Manual on Uniform Traffic Control Devices for Streets and Highways

(MUTCD).

Subcontractors: The contractor shall submit a list of any proposed subcontractors at the Preconstruction Conference for approval. The list shall indicate Name, Address, Contact

Person for the company, and the area(s) of work that they plan to accomplish.

Erosion Control: All erosion control items must be from a GDOT approved source. The contractor must notify the Local Government of the 24-hour contact person, including telephone number and the project "Competent Person" in accordance with NPDES requirements, as applicable.

Payment: Contractor to submit pay request to Dodge County and Dodge County agrees to review and process pay requests within 30 days from receipt. A total of ten percent

(10%) of progress payments, if applicable, will be retained until final acceptance by

Dodge County has occurred.

Materials: All materials used in this subject Work shall be preapproved by the

Engineer prior to construction. All materials must comply with the Georgia

Department of Transportation's Qualified Products List, as applicable.

Bid Documents

The bid package shall consist of the following.

Bid Package includes all documents included in this Invitation to Bid Package. --

(including instructions to Bidders and Project Specifications)

All work performed shall conform to the latest edition of the Georgia Department of

Transportation Standards and Specifications manual, the latest edition of the M.U.T.C.D.

manual and all requirements of the signed Contract between Dodge County and the awarded

Contractor.

Use the latest revision of the Georgia Department of Transportation construction standards and details.

DODGE COUNTY BOARD OF COMMISSIONERS

PROJECT: 2026 LRA (LOCAL ROAD ASSISTANCE) Project - DODGE COUNTY -

VARIOUS COUNTY ROADS

The project consists of improvements to the following 8 County Roads:

PRIORITY# ROAD NAME IMPROVEMENT

TRAFFIC CONTROL, LEVELING, 9.5

MM ASPH RESURFACING,

SHOULDER BUILDING &

GRASSSING, THERMOPLASTIC

1 BEN GIDDENS ROAD RUMBLE STRIPS AND RE-STRIPING

TRAFFIC CONTROL, DEEP

PATCHING, LEVELING, 9.5 MM

ASPH RESURFACING, SHOULDER

BUILDING & GRASSSING AND RE-

2 PINECREST DRIVE STRIPING

TRAFFIC CONTROL, LEVELING,19

MM ASPH BINDER, 9.5 MM ASPH

RESURFACING, SHOULDER

3 JESSICA LANE BUILDING & GRASSSING

TRAFFIC CONTROL, DEEP

PATCHING,LEVELING, 9.5 MM ASPH

RESURFACING, SHOULDER

BUILDING & GRASSSING AND RE-

4 AURTHUR COOPER ROAD STRIPING

TRAFFIC CONTROL, DEEP

PATCHING, LEVELING, 9.5 MM

ASPH RESURFACING, SHOULDER

BUILDING & GRASSSING AND RE-

5 NICHOLSON-CARR ROAD STRIPING

Please see the project typical section and location maps as prepared by WSP

USA E&I

B E

N GIDDENS ROAD-DODGE COUNTY-CONTRACTOR QUANTITY SHEET

ITEM NUMBER DESCRIPTION

004-0047 EXTRA WORK-BUILD NEW SHOULDERS (l' MINIMUM TO 2'

MAXIMUM WIDTH), INSTALLING PERMANENT GRASSING,

PLACING AGRICUTURAL LIME, FERTILIZER MIXED

GRADE, FERTILIZER NITROGEN CONTENT, AND PLACING

WOOD FIBER BLANKET MATERIAL TYPE 2. THIS WORK

INCLUDES BOTH ROADWAY SHOULDERS. GDOT STANDARD

SPEC I FICA Ti0N 700.

150-1000 TRAFFIC CONTROL

402-1812 RECYLED ASPH CONC LEVELING, INCL. BITUM MA TL & H

LIME @ 90 LBS/SY

402-3103 RECYLED ASPH CONC 9.5 MM, SUPERPAVE, INCL. BITUM

MA TL & H LIME @ 135 LB/SY ( 1 1/4 inch thick)

413-1000 BITUMINOUS TACK COAT

429-1000 THERMOPLASTIC RUMBLE STRIPS ON CHESTER HWY. END

652-2501 SOLID TRAFFIC STRIPE, 5 IN. WHITE, HIGH BUILD

652-2502 SOLID TRAFFIC STRIPE, 5 IN. YELLOW, HIGH BUILD

652-3502 SKIP TRAFIIC STRIPE, 5 IN., HIGH BUILD

653-1704 THERMOPLASTIC STRIPE 24" (STOP BARS)

BEGIN@STATE ROUTE 23 AND END@CHESTER HIGHWAY

SHOULDERS 2.95

TOPPING 2453

LEVELING 1635

TACK 2908

UNIT

TONS

GAL.

GLM

LENGTH FT.=

WIDTH FT. =

SQUARE YDS. =

QUANTITY

2.95

1,635

6.35

3.70

2.65

38.00

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TOTAL BID PRICE, LABOR, AND

MATERIALS:

DODGE COUNTY

FY 2026 LRA (LOCAL ROAD

ASSISTANCE) PROJECT

Bidder hereby agrees to commence work under this contract within 10 DAYS after issuance of notice to proceed and to complete the project within 6 months from notice to proceed date, If the work is not completed by the time stipulated in the Contract or within such extra time that may be allowed, Liquidated Damages will be assessed in accordance with the current edition of the GDOT Standard Specifications.

BID SCHEDULE

Mail one (1} Hard copy and one (1} electronic copy on.fl.ash drive or CD of the Complete Bid Packages to:

Dodge County Board of Commissioners 643 Perl Bates Avenue

P. 0. Box 818 Eastman, Georgia 31023

(478) 374-4361 Attn: Mr. Connor Bearden, Dodge County Manager

PROJECT NAME: DODGE COUNTY

FY 2026 LRA (LOCAL ROAD ASSISTANCE)

Project·

The undersigned, as Bidder, hereby declares that the only person or persons, company, or parties interested in this bid is or are names herein; and that this bid is made without connection with any other person, company, or parties making bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The Bidder further declares that he has carefully examined the site of the work, has read and understands the documents, specifications, and contract documents relative thereto and has read all special provisions and addenda furnished prior to the opening of bids; and the Bidder further declares that he has informed himself fully in regard to all conditions and requirements pertaining to the work

The Bidder proposes and agrees, if this bid is accepted, to enter into agreement with the Owner in the form of the contract specified and to furnish all labor, tools, equipment, and incidentals necessary to complete the work in full and in accordance with the shown, noted, described, and reasonably intended requirements of the contract documents. The Contractor shall be responsible for ordering materials in a timely manner to insure no delay in progress of the work.

The Contractor shall submit the invoices, tickets, or any and all other documentation that may be acceptable to the Owner for their payment.

Bidder accepts all the terms and conditions of the instructions to bidders, including without limitation, these dealing with the disposition of the bid security.

The bidder agrees that, at the time of signing the contract, he will furnish the Performance Bond and Payment Bond in the forms attached hereto, each in the amount of one hundred percent (100%) of the contract price.

Bidder will also furnish all the required insurance certificates.

The undersigned agrees to furnish all labor, equipment, and materials necessary to complete the work shown, indicated, and specified in the documents, specifications, and bid schedule.

DODGE COUNTY FY 2026 LRA (LOCAL ROAD

ASSISTANCE) PROJECT

Receipt is acknowledged of the following addenda:

No. __ _ Dated:

No. Dated:

Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive all formalities.

Respectfully submitted, Date: _______ _

Company

By:

Signature

Printed Name

CORPORATE SEAL

Title

Address

City /State/Zip

Telephone

Facsimile

File details come from the government source that posted it. Updated Aug 12, 2026.