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CITY OF GLENDALE

PROCUREMENT DIVISION

INVITATION FOR BIDS

SOLICITATION NUMBER:

IFB 27-14

ONLINE BID NUMBER:

TITLE:

42700020

CITYWIDE PRESSURE WASHING SERVICES

PUBLISHED DATE: SEPTEMBER 30, 2026

QUESTIONS DEADLINE:

OCTOBER 9, 2026, BY 2:00 PM LOCAL ARIZONA TIME

OFFER DUE:

SUBMITTAL LOCATION:

OCTOBER 21, 2026, BEFORE 2:00 PM LOCAL ARIZONA TIME

City of Glendale 5850 W. Glendale Ave.

1st Floor – Security Glendale, AZ 85301

CONTACT: Shoalynn Gilliland, Procurement Officer 623-930-2863 SGIlliland@glendaleaz.com

For vendor convenience, we have identified the commodity codes used in this solicitation on this page. (A Commodity Code is a universal classification for identifying commodities and services in procurement systems). The commodity code(s) used in this solicitation are:

96221, 07519, 91428, 98807, 91003.

BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE

SOLICITATION.

SOLICITATION NUMBER: IFB 27-14 /42700020

CITYWIDE PRESSURE WASHING SERVICES

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, Suite 210

Glendale, Arizona 85302

TABLE OF CONTENTS

IFB Package

1. INTRODUCTION

2. SERVICE AREA

3. REQUIRED SPECIFICATIONS

4. HOURS OF OPERATION

5. SPECIAL EVENTS

6. EQUIPMENT

7. WATER SOURCE

8. QUALITY OF WORK

9. FINAL CLEANUP

10. DAMAGE AND DEFICIENCIES

11. ON-CALL AND EMERGENCY SERVICES

12. CONTRACTOR RESPONSIBILITY

13. HOURLY PRICING AND WORK AUTHORIZATION

14. SERVICE INVOICE DOCUMENTATION

15. QUANTITIES

EXHIBIT 1: SPECIAL NOTICES

EXHIBIT 2: SPECIAL TERMS AND CONDITIONS

EXHIBIT 3: INSURANCE REQUIREMENTS

EXHIBIT 4: SAMPLE AGREEMENT

Required Submittal Pricing Workbook

City of Glendale Solicitation Number: IFB 27-14 / 42700020

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street,

1. INTRODUCTION

The City of Glendale, Arizona (“City”) is seeking a qualified Contractor to provide pressure washing and related cleaning services for sidewalks, curbs, gutters, pedestrian areas, and other designated hardscape surfaces located within Downtown Glendale. Services shall be performed on an as-needed and/or scheduled basis as directed by the City.

The Contractor shall furnish all labor, supervision, equipment, vehicles, tools, water, cleaning agents, traffic and pedestrian control devices, personal protective equipment, and incidental materials necessary to provide complete pressure washing services.

This contract is intended to keep the City of Glendale clean, safe, sanitary, and aesthetically pleasing while minimizing disruption to businesses, residents, pedestrians, vehicular traffic, public events, and City operations. The City reserves the right to award multiple vendors.

2. SERVICE AREA

Services may include City-owned or City-maintained areas within Glendale, including, but not limited to:

• Public sidewalks and pedestrian walkways;

• Curbs and curb faces;

• Gutters immediately adjacent to designated curbs;

• ADA ramps and detectable warning areas, when approved by the City;

• Crosswalk approaches and pedestrian gathering areas;

• Plazas, Paseos, alleys, and other public pedestrian areas;

• Areas surrounding public benches, trash receptacles, bicycle racks, light poles, planters, tree grates, and similar streetscape improvements;

• City-owned parking areas and pedestrian connections; and

• Other hardscape surfaces identified by the City.

The City will identify specific locations, routes, frequencies, or work areas through the resulting Contract, work orders, maps, or other written direction.

3. REQUIRED SPECIFICATIONS

3.1. General Requirements

The Contractor shall pressure wash designated surfaces to remove accumulated dirt, grime, stains, spills, food residue, gum, bird droppings, grease, organic material, and other surface contaminants.

Services shall include, at a minimum:

3.1.1. Pre-Cleaning

Prior to pressure washing, the Contractor shall:

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street,

a) Inspect the work area for damage, hazards, sensitive surfaces, electrical equipment, pedestrians, vehicles, outdoor furniture, merchandise, landscaping, and other conditions that could affect the work.

b) Remove loose litter, debris, leaves, sediment, and other materials that could enter the storm drain system.

c) Move portable obstacles when authorized and return such items to their original locations upon completion.

d) Install appropriate barricades, cones, warning signs, or other devices necessary to protect pedestrians and prevent access to wet or active work areas.

3.1.2. Surface Cleaning

The Contractor shall:

a) Use commercial-grade pressure washing or power washing equipment appropriate for the surface being cleaned.

b) Adjust pressure, temperature, nozzles, cleaning methods, and cleaning products as necessary to prevent damage to concrete, pavers, grout, painted surfaces, landscaping, signs, building facades, or other improvements.

c) Clean the entire designated surface evenly and avoid visible streaks, lines, or inconsistent cleaning.

d) Provide additional treatment for heavily soiled areas, gum, grease, food residue, stains, or other contaminants when required.

e) Exercise particular care around decorative concrete, historic features, public art, landscaping, electrical equipment, storefronts, windows, doors, signs, and other sensitive improvements.

f) Prevent overspray onto pedestrians, vehicles, storefronts, outdoor merchandise, restaurant seating areas, windows, doors, landscaping, or adjacent private property.

3.1.3. Curb and Gutter Cleaning

Where curb cleaning is requested, the Contractor shall clean the exposed curb face and top surface.

When directed by the City, cleaning may also include the gutter immediately adjacent to the curb.

The Contractor shall not intentionally wash sediment, trash, chemicals, grease, detergents, or other pollutants into storm drains, catch basins, gutters, drainage structures, landscaped areas, or adjoining properties.

3.1.4. Water and Wastewater Management

The Contractor shall perform all work in accordance with applicable federal, State of Arizona, and City requirements concerning stormwater pollution prevention and wastewater discharge.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street,

a) Use methods that minimize water consumption while achieving the required level of cleanliness.

b) Prevent wastewater containing cleaning chemicals, grease, oil, sediment, trash, or other pollutants from entering the City’s storm drainage system.

c) Protect storm drains located within or adjacent to the work area using appropriate Best Management Practices (BMP).

d) Collect, contain, recover, and properly dispose of wastewater when required based upon the contaminants being removed or the cleaning products being used.

e) Never discharge recovered wastewater, chemicals, debris, or pollutants into the City street, storm drains, catch basins, landscaped areas or other unauthorized locations.

f) Immediately clean up any accidental discharge resulting from the Contractor’s operations and notify the City Representative when an unauthorized discharge occurs.

3.1.5. Cleaning Products

Cleaning products shall be used only when necessary and shall be appropriate for the surface and contaminant being treated.

a) Use environmentally preferable and biodegradable cleaning products whenever practicable.

b) Follow all manufacturers' application and disposal requirements.

c) Maintain Safety Data Sheets (SDS) for chemicals used in performing the work.

d) Provide SDS documentation to the City upon request.

e) Not use any chemical or cleaning product prohibited by applicable law or City requirements.

The City reserves the right to prohibit or require replacement of any cleaning product it determines may damage City property, landscaping, the environment, or the stormwater system.

3.1.6. Business and Pedestrian Coordination

The Contractor shall conduct operations in a manner that minimizes interference with local businesses, residents, pedestrians, deliveries, parking, and vehicular traffic.

Unless otherwise approved by the City:

a) Work shall be scheduled during hours established by the City to minimize impact to local businesses and pedestrian activity.

b) Entrances and exits to businesses and buildings shall remain accessible whenever reasonably possible.

c) The Contractor shall coordinate work around outdoor dining areas, business entrances, deliveries, special events, construction activities, and other City operations.

d) The Contractor shall not block an entire sidewalk or pedestrian route without prior City authorization.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street,

e) ADA-accessible pedestrian routes shall be maintained throughout the work whenever practicable.

f) Hoses, electrical cords, equipment, and other materials shall be positioned or protected to prevent trip hazards.

g) Wet surfaces shall be clearly identified using appropriate warning signs or barricades until the surface is reasonably safe for pedestrian traffic.

The City’s sidewalk regulations emphasize maintaining pedestrian access and avoiding interference with pedestrians, parking, and traffic. The Contractor shall perform the work consistent with these objectives.

3.1.7. Protection of Property

The Contractor shall be responsible for protecting City and private property from damage caused by its operations.

The Contractor shall exercise care around:

• Storefronts and building facades;

• Doors and windows;

• Decorative concrete and pavers;

• Public art;

• Benches;

• Trash and recycling receptacles;

• Light poles;

• Traffic and parking signs;

• Parking meters;

• Fire hydrants;

• Utility boxes;

• Electrical equipment;

• Irrigation equipment;

• Trees, plants, and landscaping; and

• Other public or private improvements.

4. HOURS OF OPERATION

The City may require pressure washing to be completed during early morning, evening, overnight, weekend, or other off-peak hours to minimize interference with businesses, pedestrians, traffic, and other activities.

Specific work hours shall be established by the City Representative.

The Contractor shall not perform work outside authorized hours without prior approval from the City.

5. SPECIAL EVENTS

The City of Glendale hosts festivals, community events, holiday activities, and other special events throughout the year.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, The City may require:

• Pre-event cleaning;

• Post-event cleaning;

• Emergency or expedited cleaning;

• Cleaning within specified completion windows; or

• Suspension or rescheduling of routine cleaning to accommodate an event.

When requested, the Contractor shall coordinate its activities with the City Representative and other City contractors or event personnel.

6. EQUIPMENT

All equipment shall be commercial grade, maintained in safe operating condition, and appropriate for the services being performed.

Equipment may include:

• Hot-water pressure washer;

• Cold-water pressure washer;

• Surface cleaners;

• Water recovery/vacuum systems;

• Water storage tank;

• Hoses and hose ramps;

• Wet vacuum;

• Drain protection devices;

• Barricades, cones, and warning signs; and

• Other equipment necessary to provide the required services.

Equipment shall not leak oil, fuel, hydraulic fluid, or other contaminants onto City property.

7. WATER SOURCE

Unless specifically identified otherwise by the City, the Contractor shall be responsible for providing all water necessary to perform the work.

The Contractor shall not connect to a City fire hydrant, irrigation system, building connection, or other City water source without prior authorization.

If the City authorizes use of a City water source, the Contractor shall comply with all applicable City requirements concerning connections, meters, backflow prevention, and water use.

8. QUALITY OF WORK

Upon completion, cleaned areas shall:

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street,

• Be substantially free of visible dirt, grime, spills, food residue, grease, bird droppings, loose debris, and other targeted contaminants;

• Have a reasonably uniform appearance;

• Be free from cleaning residue; and

• Have surrounding fixtures and improvements returned to their original positions when applicable.

Cleaning shall not leave visible wand marks, streaking, etching, damaged joints, discolored surfaces, or other damage resulting from improper pressure, temperature, chemicals, or cleaning techniques.

9. FINAL CLEANUP

At the completion of each service location, the Contractor shall:

a) Remove all equipment, hoses, barricades, debris, waste, and cleaning materials.

b) Remove wastewater and accumulated debris in accordance with applicable requirements.

c) Return movable City property to its original location.

d) Ensure pedestrian routes are clear and safe.

e) Remove temporary warning signs and barricades after surfaces are sufficiently dry and safe.

f) Leave the work area clean and orderly.

10. DAMAGE AND DEFICIENCIES

The Contractor shall immediately notify the City Representative of conditions observed during cleaning that may require City attention, including:

• Broken or raised sidewalks;

• Damaged curbs;

• Significant cracks;

• Loose pavers;

• Damaged ADA detectable warning surfaces;

• Damaged tree grates;

• Missing utility covers;

• Graffiti;

• Evidence of illegal dumping;

• Significant grease or chemical spills; or

• Other apparent public safety hazards.

11. ON-CALL AND EMERGENCY SERVICES

The City may request unscheduled cleaning services resulting from spills, special events, accidents, excessive pedestrian activity, complaints, or other unforeseen circumstances.

The Contractor shall provide the City with a designated contact for requesting such services.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, The Contractor must respond on-site within 2 hours of notification for emergencies and within 4 hours for non-emergency notifications.

12. CONTRACTOR RESPONSIBILITY

The Contractor shall be solely responsible for the means, methods, techniques, sequencing, equipment, and safety procedures necessary to perform the work.

All services shall be performed by trained and qualified personnel in a professional manner and in accordance with applicable laws, regulations, manufacturer requirements, industry standards, and City requirements.

The Contractor shall correct, at no additional cost to the City, work determined by the City Representative to be incomplete or unsatisfactory when the deficiency results from the Contractor’s failure to comply with the Contract requirements.

13. HOURLY PRICING AND WORK AUTHORIZATION

13.1. Crew Hour

A “crew hour” means one hour of work performed by the complete crew with the required equipment. Crew hours shall not be calculated by adding the hours worked by individual employees.

13.2. Included Costs

Hourly rates shall include all costs necessary to perform the services, including labor, supervision, vehicles, equipment, tools, water, cleaning products, personal protective equipment, traffic and pedestrian controls, storm drain protection, required wastewater collection, recovery and disposal, and final cleanup. Travel and mobilization costs shall be included in the hourly rates and shall not be billed separately.

Rates shall apply during all City-authorized work hours, including early morning, evening, overnight, weekend, and special-event assignments.

13.3. Billable Time and Minimum Hours

Billable time shall begin when the authorized crew arrives at the designated work location and begins required setup. Billable time shall end upon completion of the authorized services and final cleanup.

Actual billable time shall be documented and billed to the nearest quarter hour. Each crew hour shall be charged under only one pricing category.

Bidders shall disclose any minimum billable crew hours per assignment for each service category in the Pricing Workbook. Bidders shall enter zero if no minimum applies. Any minimum accepted by the City shall apply once per authorized assignment, rather than separately to individual employees. Assignment charges shall equal the applicable hourly rate multiplied by the greater of the actual billable crew hours or the accepted minimum.

Undisclosed minimum hour requirements shall not apply.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street,

13.4. Work Authorization and Cost Limits

Before beginning each assignment, the Contractor shall provide the City Representative with an estimate identifying the work location, service category, anticipated crew hours, applicable hourly rate, any minimum billable hours and total estimated cost.

Work shall begin only after the City Representative approves the assignment and issues a purchase order. The Contractor shall obtain additional City approval before performing work that would exceed the estimated amount.

Emergency assignments may be authorized verbally by the City Representative, with written confirmation in the form of a purchase order to follow.

14. SERVICE INVOICE DOCUMENTATION

The Contractor must provide the following information on all invoices:

• Date of service;

• Start and completion time;

• Location or route serviced;

• Before and after photographs;

• Quantity or estimated square footage cleaned if not on a scheduled route;

• Damage or maintenance concerns identified; and

• Unusual conditions encountered;

Documentation must be submitted electronically to the City within 15 days of work being completed.

15. QUANTITIES

The quantities referenced in this solicitation are estimates ONLY and are to be used for information purposes only. No commitment of any quantity is made during this contract.

16. OTHER REQUIREMENTS

15.1. Term. The term of the resultant contract shall be for a one (1) year initial term.

15.2. Option to Extend. Based on satisfactory Bidder performance, the City may, at its option and upon mutual agreement with the Bidder, extend the term of this agreement for an additional four (4) years, renewable on an annual basis. Bidder shall be notified in writing by the City Materials Manager of the City's intention to extend the contract period at least ninety (90) calendar days prior to the expiration of the original contract period.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, EXHIBIT 1: SPECIAL NOTICES

By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offerors are certifying that they understand the following notices and agree to comply with all required terms and conditions.

1. PREPARATION OF BID PACKAGE The following items shall be completed and returned. Failure to include all items may result in rejection of the bid. Bid packages shall be submitted in the following order:

a. BIDDER SHEET / PRICING WORKBOOK

b. ADDENDUM, Return all addenda (if applicable).

2. RETURN OF OFFER

The Offeror shall submit one (1) sealed paper bid/proposal in accordance with the instructions contained in this solicitation. The submittal shall be received by the City Clerk at the address listed below no later than the date and time specified in the solicitation.

Late submissions will not be accepted and will be returned unopened.

Deliver sealed offers to:

City of Glendale – Security Desk

5850 W. Glendale Avenue Glendale, AZ 85301

The outside of the sealed envelope shall be clearly labeled with:

• Offeror's company name

• Solicitation/Bid number

• Solicitation title

Failure to properly identify the sealed envelope may result in processing delays or the offer being deemed non-responsive if it is not received by the designated deadline.

a. The Offeror shall complete all required sections of the solicitation in the format provided and in the spaces designated. Submittals that do not conform to the required format or fail to include all required information may be deemed non-responsive and rejected.

b. The Offeror shall bear all costs associated with preparing and submitting the bid/proposal, including reproduction, packaging, delivery, site visits, and any travel associated with the solicitation. The City shall have no liability whatsoever for such costs, regardless of the outcome of the solicitation.

3. BID OPENING

A bid opening meeting will be held October 21, 2026, at 2:00 pm. Attendance is not required. Copies of the solicitation will NOT be available.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, The amount of each bid, and such other relevant information along with the amount bid and the name of each bidder shall be provided.

4. NO CONTACT, NO INFLUENCE DURING THE IFB PROCESS

The City is conducting a competitive IFB process for the contract, free from improper influence or lobbying. There shall be no contact concerning this IFB from Offerors submitting a Bid with any member of the City Council, IFB Evaluation Committee Members, or anyone connected with the process for or on behalf of the City. Contact includes direct or indirect contact by the Offeror, its employees, attorneys, lobbyists, surrogates, etc. in an attempt to influence the IFB process.

From the time the IFB is issued until the expiration of the protest period or the resolution of any protest, whichever is later (the “Silent Period”), Offerors, directly or indirectly through others, are restricted from attempting to influence in any manner the decision making process through, including but not limited to, the use of paid media; contacting or lobbying the City Council or City Manager or any other City employee (other than Procurement employees); the use of any media for the purpose of influencing the outcome; or in any other way that could be construed to influence any part of the decision-making process about this IFB. This provision shall not prohibit an Offeror from petitioning an elected official or engaging in any other protected First Amendment activity after the protest period has run or any protest has been resolved, whichever is later. Violation of this provision will cause the proposal or offer of the Bidder to be found in violation and to be rejected.

5. CONFLICT OF INTEREST

Contractor shall disclose the following: 1) the name(s) and position(s) of each Contractor’s employee or subcontractor that participated in the preparation of the submittal or who will be involved, directly or indirectly, with performing the contract, if awarded; 2) the name(s) of any City of Glendale employee who is a relative of persons identified pursuant to No. 1; 3) the name(s) and position(s) of Contractor’s personnel that have a financial or proprietary interest in the contract; 4) the name(s) of any City of Glendale employee who is a relative of persons identified pursuant to No. 3.

Providing such disclosure will not necessarily disqualify a Contractor. Failure to disclose the requested information or any potential conflict of interest pursuant to A.R.S. § 38- 511 et seq. may result in rejection of the proposal or bid or any contract being void or terminated.

For purposes of this provision, the following definitions apply:

“Employee” means all persons who are employed on a full-time, part-time or contract basis by the City of Glendale.

“Relative” means the spouse, child, child’s child, parent, grandparent, brother or sister of the whole or half blood and their spouses and the parent, brother, sister or child of a spouse.

6. QUESTIONS AND INQUIRIES

Any question related to the Invitation to Bid shall be directed to the Contract Analyst whose name appears above. An Offeror shall not contact or ask questions of the

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, department for whom the requirement is being procured. Questions must be submitted in writing via email by 2:00 PM Local Time on or before the date shown on Page 1 of this document. Any correspondence related to a solicitation should refer to the appropriate Request for Proposal number, page, and paragraph number. Oral interpretations or clarifications will be without legal effect. Only questions answered by a formal written amendment to the Request for Proposal will be binding.

7. PUBLIC RECORD REQUIREMENTS

Offeror acknowledges that the City is a public agency and must comply with all Public Records laws, and that proposals submitted become the property of the City and are subject to public disclosure requirements in accordance with Arizona Public Records Law. Any portion of the proposal that the bidder deems confidential or proprietary must be clearly labeled as such. Labeling material does not automatically preclude the material from public disclosure, as the City is required to make an appropriate determination as to the confidentiality of the material in accordance with Arizona Public Records Law. It is the offeror’s sole responsibility and cost to take action, including legal actions, to protect such material. Price is not confidential and will not be withheld.

8. PERMITS AND LICENSES

It is the offeror’s sole responsibility to determine and secure any and all licenses and permits the contractor needs to operate the facility, from any regulatory body having jurisdiction related to the services being provided. Such costs are the operator's exclusive responsibility; the operator must also ensure appropriate licensing of any subcontractors; the operator shall notify the City in writing within two (2) working days of any suspension, revocation, or renewal.

9. NO COLLUSION OR ANTI-COMPETITIVE PRACTICES

The submission of the offer did not involve collusion, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition or other anti-competitive practices.

10. NON-DISCRIMINATION

Contractor agrees not to discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or expression, genetic characteristics, familial status, U.S.

military veteran status or any disability. Contractor will require any Subcontractor to by bound to the same requirements as stated within this section. Contractor, and on behalf of any subcontractors, warrants compliance with this section.

11. NO CONSIDERATIONS

The Contractor has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted offer.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street,

12. AUTHORIZED AGENT

The individual signing the submittal is an authorized agent and has the authority to bind the Offeror to the proposal and subsequent contract if awarded.

13. KEY PERSONNEL

If awarded, Offeror shall assign a specific individual as the key point of contact for the management of the contract, subject to specific notification requirements to be included in the final contract.

14. SITE INSPECTION

It is the responsibility of the Offeror to become familiar with any conditions which may affect the performance and cost of providing the service and this submission will serve as evidence that the Offeror did, in fact, make a site inspection and is aware of all conditions.

15. OFFICIAL TIME CLOCK

The official time clock used is the time stamp of the online submission.

16. DEFINITIONS For purposes of this Invitation to Bid and Resultant contract, the following definitions apply:

a. “City” means the municipal corporation of the City of Glendale, Arizona

b. “Contract” means the agreement for the procurement of goods, services and work.

c. “Contractor” means an Offeror responding to a Invitation to Bid who has been awarded a Contract with the City.

d. “Invitation for Bid” means a competitive solicitation issued by the City for the procurement of goods, services, work, materials and/or construction.

e. “Offer” means a written offer to furnish goods, services, work, materials and/or construction to the City, in conformity with the standards, specifications, delivery terms and conditions, and all other requirements established in a competitive solicitation.

f. “Offeror” means the business, entity or person who submits an Offer in response to a competitive solicitation.

g. “Public Record” means proposals and all other documents submitted in response to this solicitation shall become the property of the City and shall be a matter of public record available for review following the Contract award.

h. “Purchase Order” means a document issued by the City Procurement Office directing the Contractor to deliver goods, services, work, materials and/or construction.

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, EXHIBIT 2: SPECIAL TERMS AND CONDITIONS

By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter accompanying the submittal documents, Offerors are certifying that they understand the following notices and agree to comply with all required terms and conditions. Terms and Conditions

1. TYPE OF AWARDS The City reserves the right to make multiple awards or to award by individual line items, by group of line items, or to make an aggregate award, whichever is deemed most advantageous to the City. If the City determines that an aggregate award to one offeror is not in the City's best interest, "all or none" offers shall be rejected.

2. EFFECTIVE PERIOD OF OFFER Offers shall be valid for a minimum of 120 days following the deadline for submitting offers. If an award is not made during that period, all offers shall be automatically extended for another 120 days. Offers will be automatically renewed until such time as either an award is made or proper Notice is given to the Procurement Officer of Offeror’s intent to withdraw its offer. Offers may only be withdrawn by submitting Notice at least 15 days before the expiration of the then-current 120-day period.

3. ARIZONA CORPORATION COMMISSION (ACC) As a condition of doing business and prior to contract award, the contractor must be registered with the Arizona Corporation Commission (ACC) and maintain active status.

4. PAYMENT TERMS If payment terms are not indicated, terms of NET 30 days shall be applied by the City. Payment terms shall apply after receipt of invoice or final acceptance of the products/services, whichever is later. Payment terms offering less than 20 days for payment will not be considered.

5. UNIT PRICE TO PREVAIL In the event of a price disparity between the unit and extended price, the unit price shall prevail unless judged obviously in error by the City.

6. OFFER ERRORS, OMISSIONS, AND CORRECTIONS The City will not be responsible for any offeror errors or omissions. All prices and notations shall be written or typed.

Changes or corrections made on the offer form must be initialed and dated by the individual signing the offer. No corrections will be permitted after the offers have been opened.

7. BRAND NAME REFERENCES AND TECHNICAL SPECIFICATIONS Brand names or manufacturer's references shall be construed as a quality or performance level and does not indicate the item cited is mandatory. Technical specifications define the acceptable standard.

8. RESTRICTIVE OFFER PROVISIONS If specifications preclude an otherwise qualified offeror from submitting an offer, a written request for modification must be received by the Buyer at least seven (7) calendar days prior to the proposal due date. All offerors will be notified by a written addendum to the solicitation of any approved changes.

9. DEFAULT In case of default by the contractor, the City may, by written notice, cancel this contract and repurchase from another source and may recover the excess costs by (1) deduction from an unpaid balance due; (2) collection against the bid and/or https://www.glendaleaz.gov/Your-Government/City-Finances/Procurement/Terms-and-Conditions

CITYWIDE PRESSURE WASHING SERVICES

EXHIBITS PACKAGE

CITY OF GLENDALE

Procurement Division

5970 West Brown Street, performance bond; or (3) a combination of the aforementioned remedies or other remedies as provided by law.

10. TERMINATION FOR CONVENIENCE The City reserves the right to terminate any order or contract upon thirty days written notice. The City will be responsible only for those standard items which have been delivered and accepted. If the items are unique and not saleable or useable for any other application, the City will reimburse the Seller for actual labor, material, and burden costs, plus a profit not to exceed 8%. Title to all materials, work-in-process, and completed but undelivered goods will pass to the City after costs are claimed and allowed.

11. SUBCONTRACTING The contract or any portion thereof shall not be subcontracted without the prior written approval of the Materials Manager. No such approval will be construed as making the City a party to such subcontract or subjecting the City to liability of any kind to any subcontractor. No subcontract shall, under any circumstances, relieve the contractor of liability and obligation under this contract; and despite any such subletting, the City shall deal through the contractor. Subcontractors will be dealt with as workmen and representatives of the contractor.

12. SAFETY DATA SHEETS (SDS). Contractor is to supply SDS in accordance with Federal requirements for the Globally Harmonized System of Classification and Labeling of Chemicals (GHS). Contractor entering the City workplace with hazardous materials will supply the City with Safety Data Sheets (SDS) covering those particular products the contractor may expose City employees or the general public to while working at the site.

13. GENERAL INDEMNIFICATION: Contractor shall indemnify, defend, save and hold harmless the City of Glendale and its officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents, employees or subcontractors. This indemnity includes any claim or amount arising out of or recovered under the Workers’ Compensation Law or arising out of the failure of such Contractor to conform to any Federal, State or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all claims. It is agreed that Contractor will be responsible for primary loss investigation, defense, and judgment costs where this indemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the City, its officers, officials, agents, and employees for losses arising from the work performed by the Contractor for the City.

14. RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS The offeror's products, services, and facilities shall be in full compliance with all applicable Federal, CITYWIDE PRESSURE WASHING SERVICES

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15. RESPONSIBILITY FOR CORRECTION It is agreed that the offeror shall be fully responsible for making any correction, replacement, or modification necessary for specification or legal compliance. In the event of a call back, Offeror agrees to give the City first priority. Offeror agrees that if the product or service offered does not comply with the written specification, the Materials Manager has the right to cancel the sale at any time with full refund within thirty (30) calendar days after notice of noncompliance, and Offeror further agrees to be fully responsible for any consequential damages suffered by the City.

16. WARRANTY Unless otherwise specified, all items shall be guaranteed for a minimum period of one year against defects in material and workmanship. During the period, if a defect should occur, that item shall be repaired or replaced by the Seller at no obligation to the City, except where it be shown that the defect was caused by misuse and not by faulty manufacture. The offeror expressly warrants all items to be new, free from defects in design, materials, and workmanship, and to be fit and sufficient for their intended purpose. Any sample submitted shall create an express warranty that the whole of the goods shall conform to the sample or model.

17. REJECTION OF OFFERS The City reserves the right to reject any or all offers, or any part thereof; to accept any offer or any part thereof; or to waive any informalities when it is deemed to be in the City's best interest.

18. DELAY IN EXERCISING CONTRACT REMEDY Failure or delay by the City to exercise any right, power, or privilege shall not be deemed a waiver thereof.

19. ORDER OF PRECEDENCE In the event of conflict, the following precedence shall prevail:

(1) Special Terms and Conditions incorporated by attachment; (2) Special Terms and Conditions; (3) Drawings and Specifications; (4) referenced documents; and (5) the Standard Terms and Conditions.

20. CHANGES The City reserves the right to make changes in any of the following: (a) specifications; (b) methods of shipment; (c) place of delivery; (d) time of delivery; (e) quantities. If any change causes an increase or decrease in the cost of or the time required for performance, an equitable adjustment may be made in the price or delivery schedule, or both. Any claim for adjustment shall be deemed waived unless asserted in writing within thirty days from receipt of the change. Price increases or extensions of delivery time shall not be binding on the City unless in writing and approved by the Materials Manager prior to the institution of the change.

21. PRICE ADJUSTMENTS Price adjustments shall be addressed a minimum of ninety (90) days prior to the contract renewal date, shall be in writing, and shall include supportive justification for the proposed increase. Supportive justification means the request shall include detailed information and calculations that make it clear how the claimed increase impacts the contract unit prices. The requested price increase must be based upon a cost increase that was clearly unpredictable at the time of the offer and can be shown to

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5970 West Brown Street, directly affect the price of the item concerned. The rate increase shall only be considered at the time of contract extension. The City will review the request and shall determine if the increase shall be granted or if an alternate option is in the best interest of the City.

The price increase adjustment, if approved, will be effective and executed via a contract amendment.

22. LATE SUBMISSION OF CLAIM The City will not honor any invoices or claims which are tendered one year after the last item of the account accrued.

23. NOTICE OF INTENT TO AWARD Information about the recommended award for this solicitation will be posted here and will be available immediately after the City has completed its evaluation process. Questions regarding the notice of intent to award must be directed to the listed Procurement Officer immediately. All Offerors recognize and agree that once a Notice of Intent to Award is issued by the City, all documents in the City’s Procurement file related to this RFP are public records available to any party interested in reviewing them.

24. FILING A PROTEST Offeror may file a protest regarding the Notice of Intent to Award. To be considered valid, the protest must:

• Be submitted in writing to the Finance Director no later than:

o Seven (7) calendar days after the protestor knew or should have known the basis of the objection, or o Fifteen (15) calendar days after the Notice of Intent to Award has been issued, whichever is shorter.

• Specifically identify the objection to the award;

• Provide the name, address, telephone number, and email address of the protestant;

• Include the identification of the solicitation or contract number;

• Provide a detailed statement of the legal and factual grounds of the protest, including copies of relevant supporting documentation at the time of filing; and

• Include the form of relief requested.

The Finance Director has the authority to determine if a protest has been submitted timely. Untimely protests will not be considered and will be dismissed.

If a protest is submitted within the required timeframe, the Finance Director will review all information and documentation provided. After consulting with the City Attorney’s Office, the Finance Director will issue a written determination indicating whether the requested relief is accepted, rejected, or modified. A final decision will be issued within fourteen (14) business days of receiving the protest. If City does not issue a decision within this timeframe, the protest will be considered denied.

https://www.glendaleaz.com/your_government/city_finances/procurement/notice_of_intent_to_award

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25. REMEDIES City shall have, in addition to the remedies provided herein, all remedies afforded by the Uniform Commercial Code as adopted by the State of Arizona.

Contractor shall have, subject to the limitation imposed by the terms of this agreement, all remedies afforded by the Uniform Commercial Code as adopted by the State of Arizona.

26. ASSIGNMENT Neither an order nor monies due thereunder shall be assigned in whole or in part without the City's prior written consent.

27. ADDENDA Any change to the solicitation will be in the form of a numbered addendum issued by the Procurement Division. The addendum will be furnished to all who received the solicitation. The City will not be responsible for any oral or written instructions made by any employees, officers, contracted consultants, or agents of the City in regard to the solicitation. The City will not be responsible for offerors adjusting their offer based on oral or written instructions.

28. SPECIAL ACCOMMODATIONS Please contact Procurement at 930-2862 at least 3 days prior to the meeting for special accommodations. Hearing-impaired persons, please use the Arizona Relay Service (1-800-367-8939).

29. OFFER IDENTIFICATION The City is not responsible for the pre-opening of, post-opening of, or the failure to open, an offer not properly addressed or identified.

30. LIABILITY Except for the sole negligence of the City, its officers, managers, employees, or agents, Contractor shall be liable to the City for any physical damage to City property or for the death of, or personal injury to, City personnel arising out of Contractor's occupancy, maintenance, repair, replacement, installation and/or any other work performed pursuant to the contract. Contractor agrees to indemnify, defend, and hold the City harmless from any claim or loss arising from such damage or injury.

31. OSHA GUIDELINES The contractor shall be familiar with and operate within the guidelines set forth by the Occupational Safety and Health Act.

32. PATENTS Seller agrees to defend City at seller's own expense, in all suits, actions, or proceedings in which City is made a defendant for actual or alleged infringement of any United States of America or foreign letters patent resulting from City’s use of the goods purchased as a result of this IFB. Seller further agrees to pay and discharge any and all judgments or decrees, which may be rendered in any such suit, action or proceedings against City. Seller agrees to indemnify and hold harmless the City from any and all license, royalty and proprietary fees or costs, including legal costs, which may arise out of City’s purchase and use of goods supplied by the Seller. It is expressly agreed by Seller that these covenants are irrevocable and perpetual.

33. VENDOR PERFORMANCE Prior offeror performance in regard to product, service, or representation of/from the offeror may be used in evaluation of this offer. Unsatisfactory performance to the City may be considered sufficient grounds for rejection of this offer.

No offer will be awarded to any offeror who is in default on any contract with the City or has been suspended or debarred as provided in the City Code.

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34. PERFORMANCE SURETY REQUIREMENTS The performance sureties shall be in the form of a bond, cashier's check, certified check or money order. Personal or company checks are not acceptable unless certified. Letters of credit are not acceptable.

Individual sureties are not acceptable.

PERFORMANCE SURETY The successful proposer shall, at the time of entering into the contract, furnish a performance surety in the form of a bond, money order or certified or cashier's check, in the amount of 10 percent of the contract amount guaranteeing the faithful performance of the contract by the proposer.

If a bond is submitted, it shall be written on the form provided by the City as an attachment to the proposal documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney. The bond must be written by a surety with a Best Rating no less than an A and must be authorized and licensed to do business in this State by the Arizona Department of Insurance. Individual sureties and letters of credit are not acceptable.

35. FUND APPROPRIATION CONTINGENCY The Contractor and the City recognize that the continuation of any contract after the close of any given fiscal year of the City, which ends on June 30, shall be subject to the approval of the budget of the City, provided the contract item is an expenditure therein. The City does not guarantee that the budget item will be adopted, as that determination is made by the City Council at the time of budget adoption.

36. NOTIFICATION OF AWARD The successful offeror(s) will be notified that their offer has been accepted by the City Council as recommended for award.

37. NON-EXCLUSIVITY The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are included in this Agreement.

38. COOPERATIVE USE OF CONTRACT This agreement may be extended for use by other governmental agencies and political subdivisions of the State. Any such usage by other entities must be in accord with the ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and City. For a list of SAVE members, click on the following link:

http://www.mesaaz.gov/business/purchasing/save

39. PROHIBITIONS - Contractor, and on behalf of any subcontractor, certifies, to the extent applicable under A.R.S. §§ 35-391 et seq. and 35-393 et seq., that neither has "scrutinized" business operations, as defined in the preceding statutes, in the countries of Sudan or Iran.

40. IMMIGRATION LAW COMPLIANCE Contractor, and on behalf of any subcontractor, warrants, to the extent applicable under A.R.S. § 41-4401, compliance with all federal immigration laws and regulations that relate to its employees as well as compliance with A.R.S. § 23-214(A) which requires registration and participation with the E-Verify

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5970 West Brown Street, Program. Any breach of warranty described above is considered a material breach of this Agreement and is subject to penalties up to and including termination of this Agreement. City of Glendale (“City”) retains the legal right to inspect the papers of Contractor or subcontractor employee who performs work under this Agreement to ensure that Contractor or any subcontractor is compliant with the warranty described above. City may conduct random inspections, and upon request of the City, Contractor shall provide copies of papers and records demonstrating continued compliance with the warranty described above. Contractor agrees to keep papers and records available for inspection by the City during normal business hours and will cooperate with City in exercise of its statutory duties and not deny access to its business premises or applicable papers or records for the purposes of enforcement of this Section. Contractor agrees to incorporate into any subcontracts under this Agreement the same obligations imposed upon itself and expressly accrue those obligations directly to the benefit of the City. Contractor also agrees to require any subcontractor to incorporate into each of its own subcontracts under this Agreement the same obligations above and expressly accrue those obligations to the benefit of the City. Contractor’s warranty and obligations under this Section I to the City are continuing throughout the term of this Agreement or until such time as the City determines, in its sole discretion, that Arizona law has been modified in that compliance with this section is no longer a requirement.