DocumentInquiry.pdf

PROJECT MANUAL

Hartford Juvenile Court Chiller Replacement

920 Broad Street

Hartford, Connecticut

STATE OF CONNECTICUT

JUDICIAL BRANCH FACILITIES

90 WASHINGTON STREET

HARTFORD, CONNECTICUT 06106

Judicial Branch JB25-022

ENGINEER:

Kohler Ronan

Engineer’s PN# 25046.02

July 13, 2026

HON. RAHEEM L. MULLINS

CHIEF JUSTICE

HON. JOAN K. ALEXANDER

CHIEF COURT ADMINISTRATOR

SEALS PAGE

SECTION 000105

JUDICIAL BRANCH

Kohler Ronan Hartford Juvenile Court Chiller Replacement

250046.02 JB25-022

SECTION 000105 – SEALS PAGE

(Seal and Signature)

Architect Professional

Certification:

I hereby certify that these documents were prepared or approved by me and that I am a duly registered Architect.

Civil Engineer Professional

Certification:

I hereby certify that these documents were prepared or approved by me and that I am a duly registered Professional

Engineer.

(Print Consultant Name) (Print Consultant Name)

License No. License No.

Expiration Date Expiration Date

Structural Engineer

Professional Certification:

I hereby certify that these documents were prepared or approved by me and that I am a duly registered Professional

Electrical Engineer

Professional Certification:

I hereby certify that these documents were prepared or approved by me and that I am a

Craig Razza

18681

License No. License No.

01/31/2027

Mechanical Engineer

Professional Certification:

I hereby certify that these documents were prepared or approved by me and that I am a duly registered Professional

Fire-Protection Engineer

Professional Certification:

I hereby certify that these documents were prepared or approved by me and that I am a

Craig Razza

18681

License No. License No.

01/31/2027

END OF SECTION 000105

TABLE OF CONTENTS

SECTION 000110

Kohler Ronan Hartford Juvenile Court Chiller Failure

25046.02 JB25-022

SECTION 000110 – TABLE OF CONTENTS

Section No. Title Page Count

Not

Used

DIVISION 00 - PROCUREMENT AND CONTRACTING

REQUIREMENTS

00 00 00 Manual Cover 1 □ 00 01 05 Project Team Seals Page 1 □ 00 01 10 Table of Contents & Checklist 3 □ 00 01 15 List of Drawing Sheets 1 □ 00 01 20 Project Team List 1 □

DIVISION 01 GENERAL REQUIREMENTS

01 10 00 Summary of Work 6 □ 01 21 00 Allowances 3 □ 01 22 00 Unit Prices 01 23 00 Alternates 01 25 00 Substitution Procedures 5 □ 01 26 00 Contract Modification Procedures 3 □ 01 29 00 Payment Procedures 5 □ 01 31 00 Project Management and Coordination 10 □ 01 32 00 Construction Progress Documentation 8 □ 01 32 33 Photographic Documentation 3 □ 01 33 00 Submittal Procedure 9 □ 01 35 16 Alteration Project Procedures 7 □ 01 40 00 Quality Requirements 11 □ 01 40 01 Statement of Special Inspections 7 □ 01 50 00 Temporary Facilities and Controls 10 □ 01 60 00 Product Requirements 7 □ 01 73 00 Execution 10 □ 01 77 00 Closeout Procedures 6 □ 01 78 23 Operation and Maintenance Data 9 □ 01 78 39 Project Record Documents 01 91 13 General Commissioning 17 □

25046.02 JB25-022

Section No. Title Page Count

Not

Used

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING

(HVAC)

23 00 00 General Provisions 28 □ 23 05 13 Common Motor Requirements For HVAC

Equipment

3 □

23 05 16 Expansion Fittings And Loops For HVAC Piping 6 □ 23 05 17 Sleeves And Sleeve Seals For HVAC Piping 5 □ 23 05 19 Meters And Gages 7 □ 23 05 23 General-Duty Valves 15 □ 23 05 29 Hangers And Supports For HVAC Piping And

Equipment

15 □

23 05 48 Vibration And Seismic Controls For HVAC

Piping And Equipment

23 □

23 05 53 Identification For HVAC Piping And Equipment 8 □ 23 05 93 Testing, Adjusting, And Balancing For HVAC 15 □ 23 07 00 HVAC Insulation 40 □ 23 08 00 Commissioning Of HVAC 5 □ 23 09 00 Instrumentation And Control For HVAC, Electrical, And Plumbing Systems

69 □

23 09 93 Sequence Of Operations For HVAC, Plumbing, And Electrical Controls

8 □

23 21 13 Hydronic Piping 24 □ 23 29 13 Enclosed Controllers 12 □ 23 31 13 Metal Ducts 20 □ 23 33 00 Air Duct Accessories 22 □ 23 34 23 HVAC Power Ventilators 5 □ 23 64 23 Water Cooled Modular Chillers 13 □ 23 65 00 Condenser Water Filtration 5 □

25046.02 JB25-022

Section No. Title Page Count

Not

Used

DIVISION 26 ELECTRICAL

26 01 00 General Electrical Requirements 11 □ 26 05 19 Conductors And Cables 6 □ 26 05 26 Grounding And Bonding For Electrical Systems 6 □ 26 05 29 Hangers And Supports For Electrical Systems 5 □ 26 05 33 Raceways And Boxes For Electrical Systems 9 □ 26 05 44 Sleeves And Sleeve Seals For Electrical

Raceways And Cabling

4 □

26 05 48 Vibration And Seismic Controls For Electrical

Systems

8 □

26 05 53 Identification For Electrical Systems 12 □ 26 24 16 Panelboards 9 □ 26 27 26 Wiring Devices 4 □ 26 28 16 Enclosed Switches And Circuit Breakers 6 □ 26 08 00 Electrical Commissioning 5 □

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 44 00 Refrigerant Gas Detection System 6 □

END OF SECTION 000110

DRAWING LIST

SECTION 000115

SECTION 000115 – LIST OF DRAWING SHEETS

MECHANICAL

M-001 Cover Sheet - Mechanical

M-002 Flow and Control - Mechanical

MD-100 Demo Basement Floor Plan - Mechanical

M-100 Basement Floor Plan - Mechanical

M-300 Schedules - Mechanical

M-400 Details - Mechanical

ELECTRICAL

E-001 Cover Sheet - Electrical

ED-100 Basement Demolition Floor Plan - Electrical

E-100 Basement Overall Floor Plan - Electrical

E-400 Single Line Diagram - Electrical

END OF SECTION 000115

TEAM LIST

SECTION 000120

25046.02 JB25-022

SECTION 000120 –PROJECT TEAM LIST

PRIME CONSULTANT

DISCIPLINE:MEP

Kohler Ronan, LLC Consulting Engineers

93 Lake Avenue

Danbury, CT 06810

Project Contact:

John A. Fusco, PE jfusco@kohlerronan.com

(203)778-1017

END OF SECTION 000120

mailto:jfusco@kohlerronan.com

SUMMARY

SECTION 011000

250046.02 JB25-022

SECTION 011000 - SUMMARY

PART ONE – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work performed by Owner.

5. Work under Owner's separate contracts.

6. Owner's product purchase contracts.

7. Owner-furnished/Contractor-installed (OFCI) products.

8. Owner-furnished/Owner-installed (OFOI) products.

9. Contractor's use of site and premises.

10. Coordination with occupants.

11. Work restrictions.

12. Specification and Drawing conventions.

13. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2. Section 017300 "Execution" for coordination of Owner-installed products.

1.3 PROJECT INFORMATION

A. Project Identification:

Hartford Juvenile Court Chiller Replacement Project

Judicial Branch PN# 25-022

920 Broad Street

Hartford, Connecticut 06106

250046.02 JB25-022

B. Owner: State of Connecticut, Judicial Branch, Office of the Chief Court Administrator, 90 Washington Street, Hartford, CT 06106.

1. Owner’s Representative: Brian Dillon

C. Engineer: John A. Fusco, PE – Kohler Ronan, LLC jfusco@kohlerronan.com

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Replacement of a chiller in the basement of the building, including associated equipment and power, and controls system modifications to the cooling and heating plants..

1.5 WORK SEQUENCE

A. Construct the Work in one construction phase over the course of one spring/summer season. Substantial completion will be at the end of the entire project.

1. Construction Phase .

a. Substantial Completion:

1) Within 180 days after the Notice to Proceed.

b. Commencement of Construction:

1) Notice to Proceed: Work of this phase shall commence within 15 days after the Notice to Proceed.

B. Mobilization

1. Project shall mobilize, and construction started no later than fourteen (14) calendar days after issuance of a Purchase Order.

C. Submittals

1. The following shall be submitted at the earliest possible date, but no later than seven (7) calendar days from issuance of a “Purchase Order”.

a. Submittal Log

b. Site Logistics Plan

c. Phasing/Sequence Plan

d. Contractor’s Construction Schedule

e. Schedule of Values

f. Key Personnel and Contact Information

g. Subcontract List

2. Remaining project submittals shall start no later than seven (7) calendar days from issuance of a Purchase Order, including but not limited to:

a. Project/Site Safety Plan

b. Product/Material submittals

D. Closeout

1. Closeout shall be completed within (60) calendar days from substantial completion.

E. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule, showing the sequence, commencement and completion dates for all phases of the Work.

1.6 WORK PERFORMED BY OWNER

A. Cooperate fully with Owner, so Work may be carried out smoothly, without interfering with or delaying Work under this Contract or Work by Owner. Coordinate the Work of this Contract with Work performed by Owner.

1.7 CONTRACTOR'S USE OF SITE AND PREMISES

A. Restricted Use of Site: The Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period.

Repair damage caused by construction operations.

250046.02 JB25-022

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.8 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy Project site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect

Owner's operations.

3. Remove furniture and portable equipment, which interferes with the execution of the Work, and store where directed. Reset such items when directed.

1.9 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, Work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Normal work hours shall be between 7 am to 5 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

1. Weekend Hours: Weekend Hours: 7 a.m. to 7 p.m.

2. Rigging of equipment or large deliveries impacting traffic shall be performed on weekends or as otherwise directed by Owner.

3. Any activities impacting court activities including significant noise, etc. shall be performed outside of 9 am -5 pm court hours.

C. Owner reserves the right to stop Work if it becomes disruptive to the daily business/operation of the Court, court operations facility, and/or detention center.

Disruptive work must be completed outside of normal business hours at no cost to the

Owner.

250046.02 JB25-022

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Owner not less than four days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

E. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Architect and Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

F. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances is not permitted.

G. Employee Identification: Provide identification tags and/or company branded clothing for

Contractor personnel working on Project site. Require personnel to use these at all times.

H. Employee Screening: Comply with Owner's requirements for drug and screening of

Contractor personnel working on Project site.

I. Contractor’s personnel shall sign in/out daily with Owner representatives.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the

Specifications. Unless otherwise indicated, linked information is not part of the

Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including

General and Supplementary Conditions, apply to all Sections of the Specifications.

250046.02 JB25-022

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the

Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on

Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

PART TWO – PRODUCTS (Not Used)

PART THREE – EXECUTION (Not Used)

END OF SECTION 011000

ALLOWANCES

SECTION 012100

25046.02 JB25-022

SECTION 012100 – ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

Types of allowances include the following:

1. Value Allowance.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for procedures for submitting and handling Change Orders.

1.3 DEFINITIONS

A. Allowance: A quantity of work or dollar amount included in the Contract, established in lieu of additional requirements, used to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

1.4 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Engineer of the date when final selection, or purchase and delivery, of each product or system described by an allowance must be completed by the Owner to avoid delaying the Work.

At Engineer's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

Purchase products and systems selected by Engineer from the designated supplier.

25046.02 JB25-022

1.5 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances in the form specified for Change Orders.

1.6 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.7 VALUE ALLOWANCES

A. Contractor shall include an allowance of thirty thousand dollars ($30,000) for any unforeseen conditions that may arise.

1.8 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, required maintenance materials, and similar margins.

Include installation costs in purchase amount only where indicated as part of the allowance.

If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other markups.

Submit substantiation of a change in scope of Work, if any, claimed in Change Orders related to unit-cost allowances.

Owner reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

Submit claims for increased costs due to a change in the scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or

Contractor's handling, labor, installation, overhead, and profit.

Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of Work has changed from what could have been foreseen from information in the Contract Documents.

No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.

25046.02 JB25-022

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects.

Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 01: Repair of unforeseen MEP issues and related latent conditions.

Value Allowance: Include the sum of twenty-thousand dollars ($20,000) for Repair of unforeseen MEP issues and related latent conditions. Work shall be directed by the

Owner, and coordinated and executed by the Contractor.

END OF SECTION 012100

thirty-thousand dollars ($30,000)

SUBSTITUTION PROCEDURES

SECTION 012500

25046.02 JB25-022

SECTION 012500 - SUBSTITUTION PROCEDURES

PART ONE – GENERAL

1.1 RELATED DOCUMENTS

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Equals and Substitution Request Submittals: The Owner will consider requests for equals or substitutions if made prior to the Receipt of the Competitive Bid. The information on all materials shall be consistent with the information herein. After the contract award, substitutions will be considered for materials or systems specified that are no longer available. It will not be considered if the product was not purchased in a reasonable time after award.

25046.02 JB25-022

B. Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by

Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable

Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

h. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

i. Cost information, including a proposal of change, if any, in the Contract

Sum.

j. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

k. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

25046.02 JB25-022

2. If necessary, the Architect will request additional information or documentation for evaluation within seven (7) days of receipt of the original request for equal or substitution request. The Architect will notify the Construction Administrator who will notify the Owner of recommended acceptance or rejection of the proposed equal or substitution, within fourteen (14) days of receipt of the request, or seven (7) days of receipt of additional information or documentation, whichever is later. The Construction Administrator will give final acceptance or rejection by the Owner not less than seven (7) days after notification.

a. Any request deemed an "Equal" and accepted by the Construction

Administrator, Architect, Owner, and Agency will result in written notification to the Contractor and will not be in the form of a change order for an "Equal".

b. Any request deemed a "Substitution" and rejected or approved by

Construction Administrator, Architect, and Owner may result in written notification to the Contractor and may be in the form of a change order if the "Substitution" is approved.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

B. Warranties: Substituted product warranties shall meet or exceed the requirements of the originally specified product. If necessary to meet the requirements of the originally specified product, the contractor shall pay for extended warranties at no additional cost to the Owner.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

25046.02 JB25-022

1.7 SUBSTITUTIONS

A. Submit requests for substitution immediately on discovery of need for change, but not later than fourteen (14) working days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. The proposed request does not require extensive revisions to the Contract

Documents.

b. The proposed request is in accordance with the general intent of the

Contract Documents.

c. The proposed request is timely, fully documented, and/or properly submitted.

d. The proposed request can be provided within the Contract Time.

However, the Architect will not consider the proposed request if it is a result of the Contractor’s failure to pursue the Work promptly or coordinate activities properly.

e. The proposed request will offer the Owner a substantial advantage, in cost, time, energy conservation, or other considerations, after deducting additional responsibilities the Owner must assume. However, if the proposed request requires the Owner to incur additional responsibilities, including but not limited to, additional compensation to the Architect for redesign and evaluation services, increased cost of other construction by the Owner or similar considerations, then the Owner will have just cause to reject the request for Equal or Substitution.

f. The proposed request can receive the necessary approvals, in a timely manner, required by governing authorities having jurisdiction.

g. The proposed request can be provided in a manner that is compatible with the Work as certified by the Contractor.

h. The proposed request can be coordinated with the Work as certified by the Contractor.

i. The proposed request can uphold the warranties required by the Contract

Documents as certified by the Contractor, at no additional cost to the

Owner.

B. The Contractor’s submission and the Architect's review of Submittals, including but not limited to, Samples, Manufacturer’s Data, Shop Drawings, or other such items, which are not clearly identified as a request for an Equal or Substitution, will not be considered or accepted as a valid request for an Equal or Substitution, nor does it constitute an approval.

25046.02 JB25-022

PART TWO – PRODUCTS (Not Used)

END OF SECTION 012500

CONTRACT MODIFICATION

PROCEDURES

SECTION 012600

25046.02 JB25-022

SECTION 012600 – CONTRACT MODIFICATION PROCEDURES

PART ONE – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 013100 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based project management software.

1.3 ARCHITECT’S SUPPLEMENTAL INSTRUCTIONS

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the

Contract Time. If necessary, the description will include supplemental or revised

Drawings and Specifications.

1. Work Change Proposal Requests are not instructions either to stop work in progress or to execute the proposed change.

25046.02 JB25-022

2. Within time specified in Proposal Request or fourteen (14) calendar days, when not otherwise specified after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the

Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

25046.02 JB25-022

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, the Architect/Engineer will issue a Change Order for signatures of Owner, Architect and Contractor on

AIA Document G701, or substantially similar document by mutual agreement.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: The Architect may issue a Construction Change

Directive on AIA Document G714 (or substantially similar document by mutual agreement). Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the

Work. It also designates method to be followed to determine change in the

Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART TWO – PRODUCTS (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES

SECTION 012900

25046.02 JB25-022

SECTION 012900 - PAYMENT PROCEDURES

PART ONE – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

1.3 DEFINITIONS

A. Schedule of Values: A statement, in AIA Document A201 format (or substantially similar document by mutual agreement), furnished by Contractor allocating portions of the

Contract Sum to various portions of the Work and used as the basis for reviewing

Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of

Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect within four weeks of receipt of

Purchase Order from the Judicial Branch.

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B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification

Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner's name: Judicial Branch

c. Judicial Branch's Project number.

d. Name of Architect.

e. Architect's Project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703 (or substantially similar document by mutual agreement).

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related CSI Division.

b. Description of the Work.

c. Change Orders (numbers) that affect value.

d. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

4. Retainage: include 10% retainage.

5. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the

Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

7. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract

Documents to determine quantities.

8. Overhead Costs, Separate Line Items: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

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9. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

10. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

11. Schedule of Values Revisions: Revise the schedule of values when Change

Orders or Construction Change Directives result in a change in the Contract Sum.

Include at least one separate line item for each Change Order and Construction

Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect and paid for by Owner.

B. Payment Application Times: Submit Application for Payment to Architect by the last day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy (“pencil copy”) of Application for Payment seven (7) days prior to due date for review by Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 (or substantially similar documents by mutual agreement) as the forms for Applications for

Payment.

D. Application Preparation: Complete every entry on Application for Payment form.

Notarize and execute by a person authorized to sign legal documents on behalf of

Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for

Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

5. When directed by the Owner, provide Certified Payrolls reports attesting that employees have been paid according to prevailing wage regulations.

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E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous

Application for Payment and on or before date of current Application for

Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Electronic processing and digital signatures are preferred by the Judicial

Branch. Submit signed and notarized Applications for Payment to Architect with a copy to the Judicial Branch Project Manager. Include waivers of lien and similar attachments if required.

G. Initial Application for Payment: Administrative actions and submittals that must precede submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

13. Performance and payment bonds.

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H. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 017700 "Closeout Procedures."

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706 Contractor’s Affidavit of Payment of Debts and Claims.

6. AIA Document G706A Contractor’s Affidavit of Release of Liens.

7. AIA Document G707 Consent of Surety to Final Payment (if applicable).

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART TWO – PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION

SECTION 013100

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on

Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

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1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: if not defined in other Judicial Branch procurement documents, prepare a written summary identifying individuals or firms proposed for each portion of the

Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: per timing set forth in Section 011000 Summary, submit a list of key personnel assignments, including superintendent and other personnel in attendance at

Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

C. Site Logistics Plan(s) showing: per timing set forth in Section 011000 Summary prepare a Site Logistics Plan depicting the entire project area and limits; all routes into and out of site; all staging and stockpiling and lay-down areas; all aspects of phasing/staging; all parking, and fencing; and all specific provisions to satisfy requirements of Division 01

Sections, including but not limited to Temporary Facilities and Controls. The Site

Logistics Plan(s) shall be drawn at a scale no smaller than 1"=40'.

D. Prepare a Phasing/Sequence Plan(s) showing:

1. all aspects of phasing/sequencing/staging, including:

a. project area and limits

b. occupied areas to be vacated

c. swing spaces

2. staging, storage and lay-down areas

3. temporary enclosures

4. temporary egress

5. location and extent of dust barriers, and HVAC dust-control

25046.02 JB25-022

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. The prime contractor shall have a superintendent on site during the execution of all subcontracted work.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Preparation of Site Logistics Plan.

4. Preparation of Phasing/Sequence Plan

5. Installation and removal of temporary facilities and controls.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Preinstallation conferences.

9. Project closeout activities.

10. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Review: Architect will review coordination drawings to confirm that, in general, the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make suitable modifications and resubmit.

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1.7 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name (Judicial Branch).

3. Judicial Branch Project number.

4. Name of Architect.

5. Architect's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect.

1. RFIs and attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven days for Architect's response for each RFI. RFIs received by

Architect after 1:00 p.m. will be considered as received the…