Document Management Services 78131804-17-01 - How To Use This Contract.pdf
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- Attached to
- Document Management Services
- Contract number
- 78131804-17-01
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Document Management Services (Contract #78131804-17-01) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is applicable to state agencies in Florida and other eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code. The primary procurement system for this contract is MyFloridaMarketPlace (MFMP), through which agencies are required to issue requests for quotes (RFQs) to a minimum of 25 or all contracted vendors.
The contract covers document management services with specific commodity codes including 78131602, 78131804, 80161506, 80161508, 81112005, and 82121700. State agencies are mandated to purchase commodities and contractual services through this state term contract, and they must ensure that selected vendors can provide the specific services, categories, job titles, products, and regions requested. Agencies should use the contractor's Federal Employer Identification Number (FEIN) when making payments in the Florida Accounting Information Resource (FLAIR) and when recording purchasing card payments. If issues arise with contractors, users can contact the contract manager, complete a vendor performance survey, or submit a vendor complaint.
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Text version
10/25/22
How to Use This Contract Document Management Services (78131804-17-01)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contracts/document_management_services.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Agencies must ensure that an RFQ is issued to a minimum of 25 or all contracted vendors on contract for Document Management Services. Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc.
requested in the RFQ. Please refer to the contract webpage to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: 78131602, 78131804, 80161506, 80161508, 81112005, 82121700 o METHOD OF PROCUREMENT: A - State term contract without RFQ
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/document_management_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/document_management_services http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001
10/25/22
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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