Document-1790003487223.pdf

Water Treatment Services

Sep 13th 2026, 8:00AM CDT - Oct 15th 2026, 2:00PM CDT

Table of Contents

Contents Page #

Project Details 5

1. Solicitation Instructions 7

1.1. Bid Instructions and Information 7

1.2. Award Information 7

1.3. Evaluation Criteria 8

1.4. Best Value Incentives 8

1.5. Discussions/Negotiations 8

1.6. E-Bid Support 8

1.7. Submission 9

2. Scope of Work 10

2.1. Scope of Services 10

2.2. Pricing 11

2.3. Evaluation Criteria Questions 12

3. General Requirements 14

3.1. Company Information 14

3.2. Proposal Requirements 15

3.3. FORM 1295 - CERTIFICATE OF INTERESTED PARTIES 18

3.4. REPRESENTATION AND CERTIFICATION 19

3.5. NOTIFICATION OF CRIMINAL HISTORY 19

3.6. CRIMINAL BACKGROUND CHECKS/SEARCHES 20

3.7. IDENTIFICATION BADGE(S) 20

3.8. MISCONDUCT BY CONTRACTING PARTY/SERVICE PROVIDERS 21

3.9. CONFLICT OF INTEREST 22

3.10. INSURANCE AND/OR BONDS 22

3.11. WORKERS COMPENSATION 23

3.12. FIREARM ENTITY OR FIREARM TRADE ASSOCIATION 23

3.13. NO BOYCOTT OF ISRAEL 24

3.14. TRANSACTIONS WITH AN ABORTION PROVIDER OR AFFILIATE 24

3.15. DALLAS INDEPENDENT SCHOOL DISTRICT ANTITRUST

CERTIFICATION STATEMENT (Tex. Government Code 2155.005) 25

3.16. PROHIBITION OF CONTRACTS ENGAGED IN BUSINESS WITH

IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATIONS 25

3.17. Prohibition on Diversity, Equity, and Inclusion 25

3.18. INTERLOCAL AGREEMENT ("Rider") CONSENT FORM 26

3.19. CENTRAL TEXAS PURCHASING ALLIANCE (CTPA) 27

3.20. BIDDER, REGISTERED VENDOR AND AWARDED VENDOR 27

3.21. INVOICE REFERENCE NUMBER/INFORMATION 28

3.22. APPLICABILITY TO SUBCONTRACTORS 28

3.23. INFORMATION DEEMED PUBLIC RECORDS 28

3.24. SBO 30

4. Federal Requirements (EDGAR) 31

4.1. (A) 31

4.2. (B) 31

4.3. (C) 32

4.4. (D) 32

4.5. (E) 33

4.6. (F) 33

4.7. (G) 34

4.8. (H) 34

4.9. (I) 35

4.10. (J) 35

4.11. (K) 36

4.12. RECORD RETENTION REQUIREMENTS FOR CONTRACTS

INVOLVING FEDERAL FUNDS 36

4.13. CERTIFICATION OF COMPLIANCE WITH EPA REGULATIONS

APPLICABLE TO GRANTS, SUBGRANTS, COOPERATIVE

AGREEMENTS, AND CONTRACTS IN EXCESS OF $100,000 OF

FEDERAL FUNDS

4.14. CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY

AND CONSERVATION ACT 37

4.15. CERTIFICATION OF COMPLIANCE WITH BUY AMERICA

PROVISIONS 37

4.16. CERTIFICATION OF NON-COLLUSION STATEMENT 37

4.17. CERTIFICATION OF ACCESS TO RECORDS - 2 C.F.R. 200.337 38

4.18. CERTIFICATION OF COMPLIANCE WITH NEVER CONTRACT

WITH THE ENEMY - 2 C.F.R. 200.215 38

4.19. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT - 2 C.F.R 200.216 38

4.20. AGREEMENT TO COMPLY 39

4.21. INTANGIBLE PROPERTY 39

4.22. PROFIT AS A SEPARATE ELEMENT 40

Project Details

Project Water Treatment Services

Ref. # JKJ-250402

Type RFP

Description This Request for Proposal (RFP) will be used to purchase water treatment services.This is for District-wide use, on an "as needed" basis.

All vendors are encouraged to participate even if vendors are the sole source providers.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200 requirements to procure vendors who provide goods or services purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal, and grant-funded programs.

LENGTH OF CONTRACTThe term of this proposal shall be for a three (3) year agreement with two (2) successive one

(1) year extensions based on the long-range needs of the District and mutual consent of both parties not to exceed five (5) years total. Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract, that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the then-current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining options to renew shall expire and terminate.

Open Date Sep 13th 2026, 8:00AM CDT

Questions Due Date Sep 30th 2026, 5:00PM CDT

Close Date Oct 15th 2026, 2:00PM CDT

Pre-proposal Meeting Link https://teams.microsoft.com/meet/242754487671122?

p=BJr517xT3Cr3XceRkc

Events

Event Name Duration Description

Open Date Sep 13th 2026, 8:00AM CDT

Posting date for the Opportunity

Pre- Proposal Meeting

Sep 28th 2026, 9:00AM CDT -

Sep 28th 2026, 10:00AM CDT

A pre-proposal meeting will be held at 9:00 am CST via TEAMS video conference on Monday, September 28, 2026. Please submit questions regarding this RFP through the vendor discussions section of this RFP.

Only questions received through the portal will be considered. It is highly encouraged that all potential proposers participate and attend the pre-proposal.

Questions Due Date

Sep 30th 2026, 5:00PM CDT

Deadline to submit Questions

Close Date Oct 15th 2026, 2:00PM CDT

Deadline for Submissions

Anticipated Approval/ Award

Dec 17th 2026, 6:00PM CST -

Dec 17th 2026, 10:00PM CST

The anticipated Board Date is December 17, 2026 at 6:00pm.

1. Solicitation Instructions

1.1 Bid Instructions and Information

The District prefers submissions to be completed electronically via the Bonfire portal. Vendors must register at https://dallasisd.bonfirehub.com to access the portal, which supports Microsoft Edge, Google Chrome, and Mozilla Firefox with JavaScript and cookies enabled. For technical assistance, vendors may visit Bonfire’s help forum at https://procurement-help.eunasolutions.com/hc/en-us, email support.procurement@eunasolutions.com, or call 1-800-354-8010. Submissions must be uploaded, submitted, and finalized before the posted due date. Uploading large files may take time, depending on the size and Internet speed, so it is strongly recommended that vendors allow at least one business day to complete the process.

Although we are legally required to accept paper bids, we strongly request that bidders submit this bid electronically. Please feel free to call us if you require any assistance with this submittal. Electronic bidding will eliminate errors, eliminate unnecessary work, and is more friendly to the environment. Manual submissions must be delivered in a sealed envelope by the specified due date and time. Only one format, either electronic or manual, is required. Fax or email submissions will not be accepted. Manual submissions must consist of one original hard copy with a signed copy of the Proposal Acknowledgement located at the end of the instructions and may be sent via mail, FedEx, UPS, or hand delivery to the following address:

Dallas Independent School District

Procurement Services

9400 N Central Expwy, Ste 1510, Attn: [BID NUMBER & NAME]

Dallas, TX 75231 Bids submitted after the published time and date will be considered untimely and will not be considered.

Any requests or questions for additional information pertaining to the bid specifications shall be submitted through the electronic bid system. Requests or questions must be submitted by dates indicated on timeline in bid document.

Contact between responders or potential responders and the District user departments during the bid request process or evaluation period is prohibited. Any attempt by a responder or potential responder to contact the department will result in disqualification. All communications shall be performed by the District Procurement Services personnel during the bid process.

All addenda will be issued via the electronic bid system. It is the vendor's responsibility to obtain any addenda that pertain to a particular bid. Please check regularly for any posted addenda.

The District is exempt from Federal Excise Tax, and State Tax. Do not include tax in your bid totals. Tax exemption certificate can be furnished upon request.

If a bidder requests to withdraw a bid/proposal and the District allows the withdrawal of the bid/proposal, the bidder may resubmit the bid/proposal, or submit a new bid/proposal, up until the advertised due date and time. All bids/proposals in the possession of the District at the due date and time shall be deemed final, conclusive, and irrevocable, and no proposal shall be subject to withdrawal, amendment, or correction after the due date and time for submission.

1.2 Award Information

Each Offer will be analyzed and evaluated by a panel selected by the District.

The District intends to award a contract to one or more responsive, responsible Offerors that provide the best value to the District.

Pursuant to District Board policy and applicable law, "best value" is determined according to the price and non-price criteria in the Evaluation and weighted at the sole discretion of the District.

By submitting an Offer, an Offeror acknowledges the District's right to establish scoring criteria that comply with applicable law as well as the District's bid protest procedures outlined in the District’s General Terms and Conditions.

Even when an award to a single Offeror is envisioned, the District reserves the right, in its sole discretion, to make awards to multiple Offerors (or to make no award at all).

Non-responsive or disqualified Offers will be not eligible for award consideration. Reasons for being deemed non-responsive or being disqualified include but are not limited to not meeting requirements of the proposal, receipt of Offer after date/time posted; failure to sign the Offer; failure to include one or more Conditions of Service/Term Agreement.

The District reserves the right to reject any use of Offeror's terms and conditions of any kind, including web links to any online terms and conditions, or requiring the use of Offeror's form of agreement.

https://dallasisd.bonfirehub.com https://dallasisd.bonfirehub.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com

1.3 Evaluation Criteria

In addition to the evaluation criteria noted in the General Terms and Conditions, as part of "any other relevant factors" the District will use the following criteria in the evaluation. Final evaluations of this proposal will be based on the

Texas Educational Code 44.031(b). Dallas ISD will not award bids based on low price alone. Criteria and points will be used in weighting which proposal(s) offer the best overall product, service, and references for the intended purpose.

Purchase Price Reputation of the vendor and vendor's goods or services Quality of the vendor's goods or services Extent to which the goods or services meet the district's needs Vendor's past relationship with the district The impact on the ability of the District to comply with laws and rules relating to SBE. This will be applied to your SBE Participation and is assessed as follows:

Offeror demonstrated a commitment to the district's SBE program by providing enhancements to the administration of the proposer's contracting process for the work to be done by SBE firms. Examples of this commitment may include any of the following: expedited payments, Mentor-Protege Programs, early release of retainage, expanding the pool of diverse subcontractors to firms that have not done business with the district, etc.

Offeror submitted a list of two (2) SBE subcontractor references.

Offeror is a certified SBE OR Offeror submitted a Joint Venture Agreement with a certified SBE OR Offeror submitted a Prime Subcontractor Teaming Agreement with a certified SBE.

Offeror submitted a diverse list of certified SBE subcontractors, sub-consultants, or suppliers that meets or exceeds the district's SBE aspirational goal in meaningful roles OR Offeror demonstrated outreach designed to meet the SBE project goals with a diverse SBE team of subcontractors, suppliers, and sub-consultants.

Offeror demonstrated a comprehensive framework and understanding of the district's SBE program by providing a written and detailed SBE compliance plan, designating a high ranking individual who will be responsible for SBE contract compliance, monitoring, and reporting, ensuring no unauthorized changes to SBE subcontractors, adhering to the SBE commitment and subcontractor payment terms, executing the SBE subcontracting schedule, complying with the district's SBE Program guidelines, etc.

Total long-term cost to the district Principal place of business or number of employees in the State Other relevant factors specifically listed in this proposal

1.4 Best Value Incentives

Consideration will be given to Offerors who include best value incentives or value-adds at no additional cost to the

District. To be considered, these incentives/value-adds must be clearly disclosed.

1.5 Discussions/Negotiations

During the evaluation of certain Offers, the District may hold discussions/negotiations with Offerors that are in the competitive range to provide the goods and/or services described in this solicitation. Discussions will NOT be conducted for Competitive Sealed Proposals. Discussions may be conducted for responses to Requests for Proposals or Requests for Qualifications; however, the District reserves the right to award (or not award) a Contract without conducting any discussions; therefore, Offerors are encouraged to provide their best Offer initially and not anticipate the opportunity to make a better offer later.

If conducted, discussions will be held at a place, time, and date as determined by the District. All associated costs incurred by an Offeror in connection with the discussions will be at Offeror's own expense. Additionally, a selected Offeror(s) may be required to attend one or more Board Briefings and/or Board Meetings to address questions about the Offer and any resulting Contract. Such attendance shall be at no additional cost to the District.

1.6 E-Bid Support

For technical assistance, vendors may visit Bonfire’s help forum at https://procurement-help.eunasolutions.com/hc/en-us, email support.procurement@eunasolutions.com, or call 1-800-354-8010.

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The District provides a workstation for vendors who do not have access to a computer. Please call Procurement

Services at 972-925-4100 to schedule an appointment to access the computer. Vendor should preview the bid requirements and come with prepared documents to upload into the system.

1.7 Submission

It is recommended that once you have completed your final submission and received a notice status of “Submission

Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has provided. Once the close date has passed, you will not have an opportunity to change any of the submitted documents.

All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the

Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute.

1.7.1 Proposal Acknowledgement - Do you affirm that you have red, understand and agree to the requirements of the specifications and all other provisions of this solicitation. [Requir ed] [Single Choice]

(Yes) / (No)

2. Scope of Work

Overview

Dallas Independent School District seeks a qualified and experienced vendor to provide comprehensive water treatment services across its facilities located in Dallas ISO. The purpose of this solicitation is to secure ongoing chemical treatment, testing, monitoring, and maintenance services for the various water systems that support the heating, cooling, and operational infrastructure throughout Dallas Independent School District facilities. These services are essential to protecting district assets, ensuring energy efficiency, safeguarding occupant health, and extending the operational life of mechanical equipment.

Objectives

The primary objectives of this water treatment program are as follows:

1. Prevent scale formation, corrosion, fouling, and microbiological growth within water systems.

2. Maintain optimal water quality parameters for all treated systems.

3. Ensure regulatory compliance with applicable federal, state, and local water treatment and environmental standards.

4.Improve energy efficiency and reduce operational costs associated with mechanical equipment.

5. Extend the service life of heating, cooling, and related water-based systems.

6. Protect the health and safety of students, faculty, staff, and visitors within Dallas Independent School District facilities.

Systems Covered

The vendor shall provide water treatment services for the following types of systems located within

Dallas Independent School District facilities:

1. Open recirculating cooling tower systems and condenser water loops.

2. Closed loop chilled water systems.

3. Closed loop hot water and heating systems.

4. Steam boilers, condensate return systems, and associated feedwater equipment.

5.Domestic hot and cold water systems, where applicable.

6. Any additional mechanical water systems identified by Dallas Independent School District during the contract term.

2.1 Scope of Services

The vendor shall furnish all labor, chemicals, materials, equipment, testing instruments, and supervision necessary to perform the following services:

Chemical Treatment

1. Supply and apply appropriate water treatment chemicals for all covered systems, including corrosion inhibitors, scale inhibitors, biocides, dispersants, and pH adjustment agents.

2. Maintain chemical feed systems, including calibration of feed pumps, controllers, and metering equipment.

3. Provide Safety Data Sheets for all chemicals used and ensure proper labeling, handling, and storage in accordance with applicable regulations.

4. Recommend and implement environmentally responsible treatment programs that minimize the use of hazardous substances where feasible.

Testing and Monitoring

1. Perform routine on-site water sampling and analysis for each covered system at intervals appropriate to the system type and operating conditions.

2. Test for key parameters including but not limited to conductivity, pH, alkalinity, hardness, chlorides, iron, inhibitor concentrations, and microbiological activity.

3. Conduct microbiological testing, including testing for waterborne bacteria such as Legionella, in accordance with recognized industry standards and applicable guidelines.

4. Adjust chemical dosing based on test results to maintain systems within established target ranges.

Inspection and Maintenance

1. Conduct regular inspections of cooling towers, boilers, heat exchangers, and associated equipment to identify signs of scale, corrosion, fouling, or biological growth based on the vendor's standard rotation schedule.

2. Inspect and verify proper operation of chemical feed and control equipment during each service visit

3. Provide recommendations for system cleaning, descaling, passivation, or layup as needed.

4. Assist Dallas Independent School District personnel in identifying operational issues affecting water quality or system performance.

System Cleaning and Passivation

1. Provide cleaning and passivation services for new systems and for existing systems requiring remediation.

2. Perform descaling and disinfection of cooling towers and related equipment as required.

3. Coordinate cleaning activities to minimize disruption to facility operations and academic schedules.

Reporting and Documentation

1. Provide detailed service reports following each site visit, documenting test results, chemical usage, system conditions, and any corrective actions taken.

2. Maintain historical records of water quality data and treatment activities for each system and facility.

3. Provide trend analysis and quarterly summary reports to Dallas Independent School District to support informed decision-making.

4. Notify designated Dallas Independent School District personnel promptly of any conditions posing a risk to equipment, compliance, or occupant health.

Vendor Qualifications and Responsibilities

1. The vendor shall employ trained and certified water treatment technicians with demonstrated 5-year experience servicing comparable systems.

2.The vendor shall maintain all required licenses, certifications, and insurance

3. The vendor shall provide a minimum of five employees to provide service to all Dallas Independent School District facilities within the schedules established under the resulting contract.

4. The vendor shall coordinate all work with designated Dallas Independent School District representatives and schedule service visits to minimize interference with school operations.

5. The vendor shall furnish all necessary tools, testing equipment, protective gear, and materials required to perform the services.

Service Locations and Scheduling

1. Services shall be provided at facilities identified by the Dallas Independent School District.

2. Service frequency shall be established based on the type, size, and criticality of each system.

3. The vendor shall accommodate seasonal demands, including system startups and shutdowns for heating and cooling equipment

4. All work shall be scheduled in coordination with Dallas Independent School District to align with facility availability and operational requirements.

2.2 Pricing

2.2.1 Labor Pricing Services [Required]

Labor Pricing Services

Item Name Quantity Required

Unit of Measure Unit Price Total Cost

School Days:

Hourly Labor Rate 7:00 a.m.

and 6:00 p.m., Monday through Friday

1 Each

Non-School Days / Student Vacation Periods: Hourly Labor Rate between 7:00 a.m. and 6:00 p.m., Monday through Friday

1 Each

Weekends & Holidays: Hourly Labor Rate between 7:00 a.m. and 6:00 p.m.

1 Each

After-Hours or Emergency Services: Hourly Labor Rate between 6:00 p.m. and 7:00 a.m

1 Each

Minimum Service Call Charge/Trip Charge

1 Each

2.3 Evaluation Criteria Questions

2.3.1 Describe how your proposed water treatment solution improves operational efficiency and reduces long-term costs, including impacts on maintenance, energy usage, and equipment performance. [Required] [Text]

(Vendor text input)

2.3.2 Describe your standard lead times for equipment, chemicals, and replacement parts.

[Required] [Text]

(Vendor text input)

2.3.3 Describe your experience providing water treatment services of similar size and scope. [Required] [Text]

(Vendor text input)

2.3.4 Describe the warranty coverage provided for equipment, replacement parts, materials, and workmanship. [Required] [Text]

3. General Requirements

3.1 Company Information

Attachments (Documentation): W-9_Blank_Template.pdf

3.1.1 Name of the firm making the offer: (W-9 name and dba if applicable) [Required] [Text]

(Vendor text input)

3.1.2 Company Federal Tax ID Number [Required] [Text]

(Vendor text input)

3.1.3 Company Address, City , State, Zip [Required] [Text]

(Vendor text input)

3.1.4 Local Telephone Number or Toll-Free Number [Required] [Text]

(Vendor text input)

3.1.5 Number of Personnel (non-clerical) employed [Required] [Text]

(Vendor text input)

3.1.6 Number of Personnel (clerical) employed [Required] [Text]

3.1.7 Contact Representative Name [Required] [Text]

3.1.8 Contact Representative Address (if different from Company) City, State, Zip [Require d] [Text]

(Vendor text input)

3.1.9 Contact Representative Direct Telephone Number [Required] [Text]

(Vendor text input)

3.1.10 Contact Representative Email Address [Required] [Text]

(Vendor text input)

3.1.11 W-9 Form [Required] [PDF]

(Vendor file upload)

3.2 Proposal Requirements

Attachments (Documentation): DISD_TsCs_Deviation_Request_1.13.2026.xlsx, SPEC_or_SOW_Deviation_Request_1.13.2026.xlsx, DISD_Vendor_Internal_Catalog_Pricing_Template.xlsx, Standard_General_Terms_and_Conditions_Oct_2024.pdf

3.2.1 In submitting this proposal, the submitter certifies they are a duly authorized representative of the Offeror offers to provide the goods and/or services described in this solicitation document according to the terms contained in the Offer.Offerors are required to fully disclose any “hidden" or “additional" fees, costs, and expenses that are not reflected.

The District will not be liable for hidden or additional fees, costs, and expenses that are not disclosed. [Required] [Single Choice - Dropdown]

(Yes - I agree and understand) / (No - I do not agree and understand this response may result in our proposal being deemed nonresponsive.)

3.2.2 Please note that all official communications regarding this solicitation will be conducted exclusively through the District's electronic bidding system, Bonfire, up to the point of contract award. It is the vendor's sole responsibility to ensure that the contact assigned to submit the bid in Bonfire is also designated to receive all official communications through the system. Any failure to respond in a timely manner to communications sent via Bonfire will be the vendor's responsibility. [Required] [Single Choice - Dropdown]

(Yes - I agree and understand) / (No - I do not agree and understand this response may result in our proposal being deemed nonresponsive)

3.2.3 The offeror agrees to the General Terms and Conditions and any Special Terms and Conditions (if applicable) of this solicitation and in case of conflict with other documents provided by the Offeror, these General and/or Special Terms and Conditions take precedence and prevail unless Offeror specifically requests a variance and the District agree to such changes in writing. Vendors shall formally request deviation to DISD Standard Terms & Conditions using DISD Standard Terms & Conditions Formal Deviation Request Form. General Terms and Conditions are posted on the Dallas ISD website at https://www.dallasisd.org/departments/procurement/doing-businesswith-dallas-isd. [Requir ed] [Single Choice - Dropdown]

(Yes - I agree and understand) / (No - I do not agree and this response may be the basis for non-award and/or cancellation and/or termination of any award)

3.2.4 Formal request for deviation to DISD Standard Terms & Conditions (Using DISD Standard Terms & Conditions Formal Deviation Request Form) [Optional] [Any]

(Vendor file upload)

3.2.5 Does the offeror have deviations to the bid specifications and/or Statement of Work?

The District reserves the discretion to determine whether the proposed deviations render the Offer nonresponsive. The District reserves the right to reject any use of the Offeror’s terms and conditions of any kind, including web links to any online terms and conditions, or use of the Offeror’s form of agreement.If the Offeror desires any exception/deviation from any portion of the solicitation document, those exceptions/deviations must be clearly documented in writing. The offeror will provide a reference to the particular page, paragraph, and sentence and provide the Offeror's proposed changes to the page, paragraph, and sentence. [Required] [Single Choice - Dropdown]

(NO deviations or exceptions to the solicitations's Scope of Work/Specifications) / (Y ES we have included our exceptions/deviations AND acknowledges the District may view the Offer as nonresponsive.)

3.2.6 Formal request for deviation to DISD specifications or scope of work (Using DISD Specification & Scope of Work Formal Deviation Request Form) [Optional] [PDF]

(Vendor file upload)

3.2.7 Offerors commits to a firm, fixed-price contract for the initial term. Vendor shall price based on any increase that may occur in the initial term. Price adjustments at the renewal will need to be agreed upon by all parties. Awarded vendor(s) shall submit in writing, no later than one hundred twenty (120) days prior to the anniversary of the effective date, any changes in pricing. All fees, costs, and expenses required for Offeror to provide the goods and/or services (including, but not limited to, contractor staff costs, travel expenses, overhead, hardware/software costs, connecting devices costs, and software customization costs), must be included in the firm fixed price. Details of the fees, costs, and expenses must be disclosed in writing. [Required] [Single Choice - Dropdown]

(Yes - I agree) / (No - I do not agree and understand this response may result in our proposal being deemed nonresponsive.)

3.2.8 ORACLE BULK LOAD CATALOGS - Dallas ISD requires vendors to provide price lists and catalogs in a format capable of being uploaded electronically by the district’s Financial Analyst. Utilizing a prescribed format, the vendor shall provide, at a minimum, information for the required data fields for their entire catalog. Please refer to the Excel Spreadsheet/Electronic Price List titled “DISD Vendor Internal Catalog Pricing Template”.

This information should be submitted as an attachment to the solicitation response.

[Required] [Single Choice - Dropdown]

(Yes - I agree and understand.) / (No - I do not agree and understand this will be considered additional evaluation criteria and may negatively affect the consideration of my proposal)

3.3 FORM 1295 - CERTIFICATE OF INTERESTED PARTIES

Pursuant to HB 1295 (2015), the addition of section 2252.908 of the Government Code, all awarded vendors must fill out electronically the Texas Ethics Commission's online filing application https://www.ethics.state.tx.us/whatsnew/ elf_info_form1295.htm. The law states that a governmental entity or state may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business to file Form 1295 electronically with the Commission. This form must then be signed and attached to the Response Attachments, prior to any business transaction. If your company is publicly traded you do not need to complete this form.

Attachments (Documentation): DISD_Certificate_of_Interested_Parties_- _Form_1295_Guidance.pdf

3.3.1 Do you acknowledge and agree to comply with these filing requirements?

[Required] [Single Choice - Dropdown]

(Yes - I agree and am compliant with Certificate of Interested Parties requirements) / (No - I do not agree and understand this response may result in our proposal being deemed nonresponsive)

3.3.2 FORM 1295 - CERTIFICATE OF INTERESTED PARTIES - Pursuant HB 1295 (2015), the addition of section 2252.908 of the Government Code, all awarded vendors must fill out electronically, with the Texas Ethics Commission's online filing application.

[Required] [PDF]

(Vendor file upload) https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

3.4 REPRESENTATION AND CERTIFICATION

The Offeror certifies they are authorized to bind the company to this submission and confirms that the company has no outstanding debts to the District. Please note that any undisclosed indebtedness to the District may result in the disqualification of this proposal or the immediate termination of any subsequent award.

3.4.1 Please select the statement that applies to your organization: [Required] [Single Choice - Dropdown]

(I affirm representation as an authorized company representative and certify we are not indebted to the district) / (No - I do not represent nor certify and understand this response may result in our proposal being deemed nonresponsive)

3.5 NOTIFICATION OF CRIMINAL HISTORY

All vendors doing business or desiring to do business with the district must provide a notification of criminal history as required under Texas Education Code, Chapter 44, Subsection B, Section 44.034.

Texas Education Code, Chapter 44, Subchapter B, Section 44.034, Notification of Criminal History, reads as follows:

(a) A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.

(b) A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.

(c) This section does not apply to a publicly held corporation.

Added by Acts 1995, 74th Leg., ch. 260, Sec. 1, eff. May 30, 1995.

3.5.1 Please select the statement below that accurately reflects your firm's status. If "Applicable" is selected, you must provide the name of the individual and a general description of the conduct in the text field provided. [Required] [Single Choice - Dropdown]

(My firm is a publicly held corporation therefore this reporting requirement is not applicable) / (My firm is not owned nor operated by anyone who has been convicted of a felony) / (Applicable - name of felon and details of the conviction(s))

3.5.2 If 'Applicable' was selected above, provide the name(s) and conviction details here. [ Optional] [Text]

(Vendor text input)

3.6 CRIMINAL BACKGROUND CHECKS/SEARCHES

Texas Education Code (TEC) 22.0834 and 22.08341 states that a contractor that provides services to a school district or charter school must be fingerprinted before beginning work, if the contractor

1) will have continuing duties related to the contracted services, and

2) will have the opportunity for direct contact with students. Additionally, the law requires that a contractor certified to a school district or charter school that it has received all criminal history information for its employees who provide services for the school. Pursuant to 22.08341(c), the requirement does not apply to a contractor that performs construction, alteration, or repair of an instructional facility if the Contractor uses separate sanitary facilities, installs a barrier fence, and has a policy that employees may not interact with students or enter areas used by students.

Schools may fingerprint a contractor and/or Contractor’s employees using the Local Education Entity (LEE) Fast

Pass option. The Contractor shall agree to have individuals printed with the LEE pass, and also create subscriptions in the DPS FACT Clearinghouse under the authority of TGC 411.097/Public Law 92-544. The Contractor, however, will not be able to view the results through the DPS Clearinghouse. The Contractor shall bear the burden and cost of the Contractor obtaining a national, fingerprint-based criminal history check. A contractor or subcontractor may not work on District property or any location the District deems a place where students are regularly present when:

They have been convicted of a felony or misdemeanor involving moral turpitude, as defined by Texas law.

They have charges pending, they have been convicted, received probation, or deferred adjudication of any of the following:

1. Any offense against a child

2. Any sex offense

3. Any felony offense involving controlled substances

4. Any felony offense against property

5. Any other offense the District, in its sole discretion, believes might compromise the safety of student, staff, property, or reputation of the District by the employment of the Contractor.

A vendor’s violation of this section shall constitute substantial failure.

3.6.1 Do you acknowledge and agree to comply with these criminal history and fingerprinting requirements? [Required] [Single Choice - Dropdown]

(Yes - I agree and understand) / (No - I do not agree and this response may be the basis for non-award and/or cancellation and/or termination of any award)

3.7 IDENTIFICATION BADGE(S)

Offeror’s employees, agents, consultants, and subcontractors, subject to the criminal history record review requirement shall be identified by a photographic identification badge. If the Offeror is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history record information and its review and must submit original evidence acceptable to the District with this Agreement showing compliance.

A.

B.

All costs associated with criminal history record review requirements and badging are done so at the vendor’s and their employee’s expense. Pursuant to Dallas ISD's Board Policy CJA (LOCAL) Purchasing and Acquisition: All contracts must comply with the requirements for criminal background checks. All vendors must give advance notice to the District if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. The District may terminate any resulting agreement if the District determines that the person or business entity failed to provide notice as required by this paragraph or misrepresented the conduct resulting in the conviction. The above requirement is required for all vendors who will provide a service to Dallas ISD and will be on District property. Awarded Vendors who do not have direct contact with students must have background checks and badges and must be done through the vendor's company or the District’s third-party provider, Field Control Analytics, at www.fcbackground.com/ clientsignup using project code VENDISD15 or be issued by the vendor's company. (This company may change at the sole discretion of the district.) Vendors who have direct contact with students must meet the laws and requirements of the State of Texas. Direct contact is defined as the potential for any interaction with a student either in person or virtual.

3.7.1 Do you acknowledge these requirements and certify that your firm will comply with all Dallas ISD badging and background check procedures? [Required] [Single Choice - Dropdown]

(Yes - I agree) / (No - I do not agree and understand this response may result in our proposal being deemed nonresponsive)

3.8 MISCONDUCT BY CONTRACTING PARTY/SERVICE PROVIDERS

All vendors doing business or desiring to do business with the district must agree to the following as required by

Section 22A.052 of the Texas Education Code (TEC), and its requirements to investigate and report Service Provider misconduct.

Certification & Background Checks. The Contracting Party certifies to the District that prior to providing services, Contracting Party’s employees, subcontractors and their agents and employees, and other persons or entities performing the work or portions of the work for, or on behalf of Contracting Party or any of its subcontractors who has, or may have, direct or indirect contact with students, has undergone a background check 24-Hour Notice. Contracting Party agrees that at any time the Contracting Party becomes aware of any allegation(s) that an employee has engaged in inappropriate interactions as outlined in section 22A.0052 TEC and of any nature whatsoever with students, including talking, touching, staring or otherwise contributing to a hostile or offensive learning environment, Contracting Party must notify the District no later than 24 hours after becoming aware of such allegations.

TEA Reporting. Contracting Party agrees to fully cooperate and promptly provide all requested information, including but not limited to employee’s social security number, to enable the District to properly report allegations of misconduct to Texas Education Agency (TEA).

Required Investigations. In the event an allegation arises, the Contracting Party agrees to fully cooperate with the District’s required investigation and upon a substantiated finding, provide the employment action taken, if any, for the District’s final report to TEA.

Removal. Pending the outcome of the investigation, the Contracting Party will immediately remove and prohibit the employee from providing services and entering any District property.

1.

2.

3.

4.

5.

https://www.fcbackground.com/clientsignup https://www.fcbackground.com/clientsignup https://www.fcbackground.com/clientsignup https://www.fcbackground.com/clientsignup

3.8.1 Please affirm that you understand and will comply with this requirement.

[Required] [Single Choice - Dropdown]

(Yes - I agree) / (No - I do not agree and understand this response may result in our proposal being deemed nonresponsive)

3.9 CONFLICT OF INTEREST

Texas has enacted disclosure requirements if certain school officials or family members receive a gift (other than gifts of food, lodging, transportation, or entertainment accepted as a guest) that had an aggregate value of $250 or more over a twelve-month period that the district is considering or has awarded a contract for the sale or purchase of property, goods, or services.

Attachments (Documentation): Conflict_of_Interest_Questionnaire_(CIQ).pdf

3.9.1 Do you certify your firm, parent firm, subsidiary, and/or affiliate HAS NOT provided a gift (other than gifts of food, lodging, transportation, or entertainment accepted as a guest) that had an aggregate value of $250 or more over twelve months to any District official, administrator, and/or Board member?If NO, you must complete THE DISTRICT’S

CONFLICT OF INTEREST QUESTIONNAIRE FORM MUST BE COMPLETED IN SUCH

SCENARIOS and explain the details of the gift(s) - the gift, name of the individual receiving gift, date the gift was provided, etc. The questionnaire is available on the Procurement Services website at https://www.dallasisd.org/departments/procurement/doing-business-with-dallas-isd/conflict-of-interest-ciq. The questionnaire must be updated in case of a conflict. Formal notification must be in writing and sent to the buyer.The District shall consider a NO response a basis for non-award and/or cancellation and/or termination of any award. [Required] [Single Choice - Dropdown]

(Yes - I agree and am in compliance with Conflict of Interest disclosure requirements.) / (No - I do not agree and this response may be the basis for non-award and/or cancellation and/or termination of any award.)

3.9.2 Conflict of Interest Questionnaire [Optional] [PDF]

(Vendor file upload)

3.10 INSURANCE AND/OR BONDS

Insurance and/or bond requirements are enumerated elsewhere in Contract documents. Submission of a certificate of insurance/bond by the undersigned (or an agent/broker on behalf of the undersigned) represents that the coverages and perils covered by the insurance/bond meet or exceed the requirements of the solicitation document and/or subsequent contract. The District may reasonably rely on the submitted certificate of insurance/bond. The certificate of insurance/bond must accurately reflect the policy coverages and will become a part of the Contract Documents and incorporated by reference, but the Contract terms/conditions and statement of work take precedence over any and all contents of the certificate of insurance/bond including, but not limited to, disclaimers, qualifications, etc.

Failure to provide insurance/bond under the Contract may be cause for termination for default and other remedies allowed by law and/or equity. The offeror must notify the District, in writing, by certified mail or personal delivery, within ten (10) days after the Offeror knew or should have known of any changes that materially affect the insurance/ bond coverage. The insurance form must be received within ten (10) days of award. For more information please visit the Dallas ISD’s terms and conditions page at https://www.dallasisd.org/departments/procurement/doing-business-with-dallas-isd.

3.10.1 Please acknowledge that you have read and understood that the district can not do business with your company without the submittal of this form.

[Required] [Single Choice - Dropdown]

(Yes - I agree and understand) / ( No - I do not agree and understand this response may result in our proposal being deemed nonresponsive.)

3.11 WORKERS COMPENSATION

Offeror acknowledges that the District will NOT provide Workers Compensation coverage to the Offeror and Offeror represents to the District that all employees, subcontractors, agents, representatives, etc. of the Offeror who will provide products, goods, or services to the District will be covered by worker’s compensation coverage for the duration of the Contract, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the Texas Department of Insurance’s Self-Insurance Regulation Section. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions.

3.11.1 Please acknowledge that you have read and understood that the District will NOT provide Workers Compensation coverage. [Required] [Single Choice - Dropdown]

(Yes - I agree and understand) / (No - I do not agree and understand this response may result in our proposal being deemed nonresponsive.)

3.12 FIREARM ENTITY OR FIREARM TRADE ASSOCIATION

If the Vendor is not a sole proprietorship, has ten (10) or more employees, and the value of the Vendor’s contract with the Owner has a value of $100,000 or more, the Vendor warrants and represents that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, as defined by

Texas Government Code Ann. Chapter 2274, and will not during the term of any contract with the Owner unless excepted from that law.

https://www.dallasisd.org/departments/procurement/doing-business-with-dallas-isd https://www.dallasisd.org/departments/procurement/doing-business-with-dallas-isd https://www.dallasisd.org/departments/procurement/doing-business-with-dallas-isd https://www.dallasisd.org/departments/procurement/doing-business-with-dallas-isd

3.12.1 Please affirm that you understand and will comply with this requirement.

[Required] [Single Choice - Dropdown]

(I affirm and promise to comply with this requirement.) / (No - I do not comply with the requirements and understand this response may result in our proposal being deemed nonresponsive.)

3.13 NO BOYCOTT OF ISRAEL

For contracts with companies that have 10 or more full-time employees and when the contract has a value of

$100,000 or more, the Offeror certifies that it (and any of its affiliates or parent company) does not and will not boycott Israel during the term of any contractual arrangement with Dallas ISD. For purposes of any contractual arrangement with Dallas ISD, boycott Israel - means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or an Israeli controlled territory, but does not include an action made for ordinary business purposes.

3.13.1 I hereby certify my company does not Boycott Israel and will not boycott Israel during the term of this contract, as defined in Texas Government Code 2270.002. [Require d] [Single Choice - Dropdown]

(I certify we are compliant with this requirement) / (No - I do not certify to comply with this requirement and understand this response may result in our proposal being deemed nonresponsive.)

3.14 TRANSACTIONS WITH AN ABORTION PROVIDER OR AFFILIATE

The offeror certifies that it is not an abortion provider nor an affiliate of such a provider as noted in Texas Senate Bill

22, codified in Texas Government Code Chapter 2273, and effective September 1, 2019. If this provision is violated by the Offeror, the Agreement and/or taxpayer resource transaction is voidable by Dallas ISD, and the Offeror agrees to defend and indemnify Dallas ISD against any action brought by the Office of the Attorney General for a violation of

Section 2272.003.

3.14.1 I hereby certify my company is not an abortion provider nor an affiliate of such a provider. [Required] [Single Choice - Dropdown]

(I certify we are compliant with this requirement) / (No - I do not certify to comply with this requirement and understand this response may result in our proposal being deemed nonresponsive.)

3.15 DALLAS INDEPENDENT SCHOOL DISTRICT ANTITRUST CERTIFICATION

STATEMENT (Tex. Government Code 2155.005)

3.15.1 I affirm under penalty of perjury of the laws of the State of Texas that: I am duly authorized to execute this contract on my behalf or on behalf of the company, corporation, firm, partnership, or individual (Company) listed below;a. In connection with this bid, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;b. In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law; andc.

Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership, or individual engaged in the same line of business as the Company. [Required] [Single Choice - Dropdown]

(I affirm and certify this requirement) / (No - I do not affirm this requirement and understand this response may result in our proposal being deemed nonresponsive)

3.16 PROHIBITION OF CONTRACTS ENGAGED IN BUSINESS WITH IRAN, SUDAN,

OR FOREIGN TERRORIST ORGANIZATIONS

3.16.1 The Offeror certifies that it is not a company identified by the Texas Comptroller as a company known to have contracts with or provide supplies or services to a foreign terrorist organization. [Required] [Single Choice - Dropdown]

(I certify we are compliant with this requirement) / (No - I do not certify to comply with this requirement and understand this response may result in our proposal being…