DOC25201-REENTRY-ad1.pdf

STATE OF DELAWARE

DEPARTMENT OF CORRECTION

245 MCKEE ROAD

DOVER, DELAWARE 19904

TO: All Offerors

FROM: Craig Fetzer

Fiscal Manager - Purchasing

SUBJECT: Addendum to Professional Services Request for Proposal (RFP) Contract No. DOC25201-REENTRY

ADDENDUM #1 – August 21 2025

CONSOLIDATED QUESTIONS & ANSWERS

Question: Is this a Renewal RFP or are you seeking new providers?

Answer: This is a new RFP to replace Contract No. DOC20201-REENTRY.

Question: Approximately how many participants are served per year?

Answer: Approximately 800 participants (200/quarter) are referred for transitional reentry services each year.

Question: Can the proposal be submitted electronically, or do you prefer mail/hand-delivery?

Answer: Proposals will not be accepted electronically. Proposals should be submitted via mail, courier, or hand delivered per RFP instructions.

Section B, Item 24, page 12 (Business References), "Provide at least three (3) business references consisting of current or previous customers of similar scope and value using Attachment 5. Include business name, mailing address, contact name and phone number, number of years doing business with, and type of work performed. Personal references cannot be considered."

Question: One of our main customers is DSAMH, are we allowed to use them as a reference?

Answer: Yes.

Section G, item 13, page 22 (Costs and Payment Schedules), "All contract costs must be as detailed specifically in the Vendor’s cost proposal. No charges other than as specified in the proposal shall be allowed without written consent of the State of Delaware. The proposal costs shall include full compensation for all taxes that the selected vendor is required to pay."

Question: What is the amount of funding allocated for these services?

Answer: The anticipated annual budget for this contract is not to exceed $365,403.

Section C, item 1, page 49, "Collaborate with the DDOC's contracted behavioral health/medical provider and DDOC staff to ensure continuity of care for individuals having high risk/high need challenges."

Question: How does DDOC define “high risk/high need”?

DDOC Answer: For the purposes of this contract high risk/high need is defined as individuals that:

1. Have been incarcerated a minimum of thirty consecutive days in a Level 4 or Level 5 facility, and meet any of the following criteria:

a. Diagnosed with a serious medical condition (to include those enrolled in a chronic care clinic), or

b. Diagnosed with a serious behavioral health condition including but not limited to, Serious Mental

Illness (SMI), Serious and Persistent Mental Illness (SPMI), and/or substance use disorder (SUD), or

c. Are scheduled to be released to the street from a DDOC facility while also enrolled in a behavioral health program, or

d. Identified to have a physical or intellectual disability, or

e. Are over 65 years of age, or

f. Are scheduled to be released directly to the street directly from housing units formerly designated by the BOP as restrictive housing and are on the behavioral health roster, or

g. Are on Psychiatric Close Observation (PCO) status whose release is imminent, or

h. Been referred for discharge planning services by medical, behavioral health, or DDOC staff, or

2. Have been incarcerated 30 days or less with Opioid Use Disorder (OUD) with priority for the following:

a. Recent overdose, or

b. Anyone enrolled in Medically Assisted Withdrawal (MAW) or Medication Assisted Treatment

(MAT).

Question: Are the risk assessments completed by DDOC going to be shared with the organization awarded the contract?

Answer: The risk assessments themselves are not shared but the identified risks and needs and corresponding discharge plan are shared.

Section C, item 4, page 49, "Flexibility to respond and/or collaborate about unexpected or unplanned releases. Releases are typically scheduled during daytime hours, but may occur at any time, including weekends and holidays. Proposals should detail a plan for on-call staff to provide transportation outside standard Monday through Friday business hours to include mornings, evenings, weekends, and holidays. The proposal should indicate the plan to have staff available between the hours of 6 am to 10 pm seven (7) days a week, 365 days a year."

Question: Do we need to have a plan if an unplanned release happens at all 7 institutions at the same time?

Answer: No. However, there could be releases both planned and unplanned from multiple facilities on any given day.

Question: Do we need a plan for the 12:01am releases at some institutions?

Answer: No.

Section C, item 12, page 50, "Adhere to mutually agreed upon, documented case management duration. Proposals should include a detailed explanation of the proposed case management duration

(i.e. not to exceed 90 days). The proposal should also include capacity; the proposed caseload capacity for case management and the number of referrals that can be managed monthly."

Question: Are services to conclude within 90 days or can they exceed 90 days?

Answer: This RFP covers 90 days.

Question: Are we able to refer individuals internally for continued services or do they have to be referred out to another organization?

Answer: For individuals needing services beyond 90 days, the provider can make that referral to a different internal case management program or to another outside organization.