DOC2134440094.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier FAIRMONT ORCHID HAWAII **ACH**

ORCHID HOTEL PARTNERS LLC

Contact Catherine Kearney

Sourcing Agent Melody Stark Email Catherine.kearney@fairmont

REQUESTING DEPARTMENT

Participating Campuses

UNMC

Administrative Unit/Dept.

Department Contact Brenda Ram

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

Accommodations and meeting space for the 2026 Pan Pacific Lymphoma Conference July 14-Jul 23, 2026.

Amendment 1 to PRO Service 002475.

Changes to the Contract listed in this Addendum are as follows:

· Addition of Eighty – Five (85) Partial Ocean View Rooms on the night(s) of (July 18-24, 2026) for an estimated increase in the Anticipated Room Night Revenue of $42,415.00;

· Total room nights WAS 2,277 and is NOW 2,362;

· The overall increase in Anticipated Room Revenue without tax is $42,415.00;

· No changes to Scheduled Events

Contract Document Document Amt Total Amt Start Date End Date Notes

Pro Service 002475

$900,00

$900,000

07/14/2026 07/23/202

CW 43791

$42,415.00 $942,415

07/14/2026 07/23/202

INTERNAL USE ONLY

Contract ID CW 43791

Catherine.kearney@fairmont

COMPETITION/BID INFORMATION

Bid Number

Competition NCPD

Contract Information

University of Nebraska Amendment No. Five (5) to Master Service Agreement Pro Service 002475

This Amendment No. One (1) to Master Service Agreement Pro Service 002475

(“Amendment”) is effective as of the date of the last signature set forth below (“Effective Date”) by and between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities (University of Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of Nebraska at Omaha), and such other institutions and units as may be designated by the Nebraska Legislature and FAIRMONT ORCHID HAWAII **ACH** ORCHID HOTEL PARTNERS LLC (“Supplier”). University and Supplier are collectively referred to as “parties.”

RECITALS

A. University and Supplier entered into a Master Service Agreement effective as of September 29, 2023, wherein the parties agreed to Revenue catering contract (“Agreement”).

B. The parties desire to amend the Agreement.

AGREEMENT

NOW THEREFORE, in consideration of the mutual covenants contained in the Agreement and this Amendment, the parties agree as follows:

1. Ratification. Except as expressly provided in this Amendment, all of the terms and provisions of the Agreement are and will remain in full force and effect and are hereby ratified and confirmed by the parties.

2. Definitions. Capitalized terms used and not defined in this Amendment have the respective meanings assigned to them in the Agreement.

3. Modifications. The Agreement is amended as follows:

Addition of Eighty – Five (85) Partial Ocean View Rooms on the night(s) of (July 18-24, 2026) for an estimated increase in the Anticipated Room Night Revenue of $42,415.00;

· Total room nights WAS 2,277 and is NOW 2,362;

· The overall increase in Anticipated Room Revenue without tax is $42,415.00;

· No changes to Scheduled Events .

Entire Agreement. The Agreement, as amended, constitutes the entire agreement between the parties and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral.

4. Amendment. No change, modification, or waiver of any term of the Agreement shall be valid unless it is in writing and signed by both parties.

IN WITNESS WHEREOF, the parties have entered into this Amendment as of the date set forth below.

Board of Regents of the University of Nebraska

Signature: _______________________________

Printed Name:

Title:

Date: ___________________________________

Supplier

Signature: _______________________________

Printed Name:

Title:

Date: ___________________________________

Director, National Accounts

04/09/26 | 10:30 CDT

Catherine Kearney

Assistant Vice Chancellor for Business F

04/11/26 | 11:39 CDT

Michael Hrncirik

ADDENDUM “A”

TO

CONFERENCE SPACE CONTRACT

Fairmont Orchid

One North Kanikū Drive Kamuela, HI 96743

Tel: 808-885-2000 Fax: 808-885-8886

Today's Date: March 31, 2026

University Of Nebraska Medical Center

OUR FILE #: PANP0726_001

RE: Pan Pacific Lymphoma Conference

Original Meeting Dates: July 19 -24, 2026

Conference Space Contract Dated: September 29, 2023

OPENING STATEMENT

This Addendum is made and entered into as of Tuesday, March 31, 2026 between The Board of Regents of the University of Nebraska on behalf of University Of Nebraska Medical Center and Accor Management US Inc. as Agent for MAPS Hotels & Resorts Hawaii 1, LLC. For ease of communicating throughout the Contract, Accor Management US Inc. as Agent for MAPS Hotels & Resorts Hawaii 1, LLC will be referred to as “Hotel/us/we/our” and the University Of Nebraska Medical Center will be referred to as “you/your/Group”. The following addendum outlines terms that supersede any similarly related terms agreed to in Group and Hotel’s original contract dated September 29, 2023. All other areas of the original contract not updated herein, in Addendum A dated March 31, 2026, will remain enforced under the terms of the original agreement.

CONTACT INFORMATION

COMPANY CONTACT: Brenda Ram Director

CONTACT ADDRESS: The Board of Regents of the University of Nebraska, a public body corporate for and on behalf of the university of Nebraska Medical Center 986800 Nebraska Medical Center Omaha, NE 68198

CONTACT TELEPHONE: 402-559-9250 / M 402-689-7806

EMAIL ADDRESS: bram@unmc.edu

Addendum A dddd March 31, 2026

PREVIOUS GUEST ROOM ACCOMMODATIONS

Fri

7/17

Sat

7/18

Sun

7/19

Mon

7/20

Tue

7/21

Wed

7/22

Thu

7/23

Fri

7/24

Sat

7/25

Sun

7/26

TOTAL

Fairmont Garden View Rooms 8 40 121 152 152 152 152 60 16 4 857

Partial Ocean View Rooms 10 23 94 94 94 94 94 40 16 4 563

Ocean View Rooms 2 5 14 14 14 14 14 8 0 0 85

Ocean View Rooms 2 28 55 56 56 56 56 25 11 3 348

Deluxe Ocean View Rooms 0 7 16 21 21 21 21 13 0 0 120

Fairmont Gold Ocean View Rooms 2 5 20 20 20 20 20 9 5 1 122

One Bedroom Ocean View Suites 0 2 2 5 5 5 5 2 0 0 26

One Bedroom Ocean Front Suite 1 3 3 3 3 3 3 3 0 0 22

One Bedroom Ocean Front Suite 0 2 2 2 2 2 2 2 2 0 16

Connector to Ocean Front Suite 0 2 2 2 2 2 2 2 2 0 16

South Tower Presidential Suite 0 1 1 1 1 1 1 1 1 0 8

Fairmont Garden View Staff Rooms 10 10 10 10 10 10 10 10 10 4 94

Daily Total Rooms 35 128 340 380 380 380 380 175 63 16 2,277

PREVIOUS TOTAL ROOM NIGHTS: 2,277

REVISED GUEST ROOM ACCOMMODATIONS

Fri

7/17

Sat

7/18

Sun

7/19

Mon

7/20

Tue

7/21

Wed

7/22

Thu

7/23

Fri

7/24

Sat

7/25

Sun

7/26

TOTAL

Fairmont Garden View Rooms 8 40 121 152 152 152 152 60 16 4 857

Partial Ocean View Rooms 10 28 109 109 109 109 109 45 16 4 648

Ocean View Rooms 2 5 14 14 14 14 14 8 0 0 85

Ocean View Rooms 2 28 55 56 56 56 56 25 11 3 348

Deluxe Ocean View Rooms 0 7 16 21 21 21 21 13 0 0 120

Fairmont Gold Ocean View Rooms 2 5 20 20 20 20 20 9 5 1 122

One Bedroom Ocean View Suites 0 2 2 5 5 5 5 2 0 0 26

One Bedroom Ocean Front Suite 1 3 3 3 3 3 3 3 0 0 22

One Bedroom Ocean Front Suite 0 2 2 2 2 2 2 2 2 0 16

Connector to Ocean Front Suite 0 2 2 2 2 2 2 2 2 0 16

South Tower Presidential Suite 0 1 1 1 1 1 1 1 1 0 8

Fairmont Garden View Staff Rooms 10 10 10 10 10 10 10 10 10 4 94

Daily Total Rooms 35 133 355 395 395 395 395 180 63 16 2,362

REVISED TOTAL ROOM NIGHTS: 2,362

ROOM RATES

We are pleased to confirm special rates for your 2026 program as outlined below:

Room Category Single/Double Rate

Fairmont Garden View Rooms $469.00

Partial Ocean View Rooms $499.00

(14) Ocean View Rooms $469.00

Ocean View Rooms $529.00

Deluxe Ocean View Rooms $559.00

(20) Fairmont Gold Ocean View Rooms by Room List $469.00

One Bedroom Ocean View Suites $799.00

One Bedroom Ocean Front Suite $999.00

(2) Two Bedroom Ocean Front Suites by Room List Complimentary

(2) Connector to Ocean Front Suites by Room List Complimentary

(1) South Tower Presidential Suite by Room List Complimentary

(10) Fairmont Garden View Staff Rooms $345.00 Net

All room rates are quoted exclusive of applicable state and local taxes, which are currently 17.962%.

MEAL PLANS

The above rates reflect the European Plan (EP) (accommodation only, no meals).

DEPOSIT/ATTRITION/CANCELLATION

The deposit, attrition, & cancellation schedules and concessions offered will remain as stated in the initial Contract signed by both parties but are now based upon this revised room block from 2,277 total room nights to 2,362 total room nights and revised estimated rooms revenue from $1,106,307.00 to now $1,148,722.00 and anticipated banquet food and beverage revenue guarantee of $42,415.00, plus tax and service charges. Changes to this Agreement are outlined below.

Changes to the Contract listed in this Addendum are as follows:

• Addition of Eighty – Five (85) Partial Ocean View Rooms on the night(s) of (July 18-24, 2026) for an estimated increase in the Anticipated Room Night Revenue of $42,415.00;

• Total room nights WAS 2,277 and is NOW 2,362;

• The overall increase in Anticipated Room Revenue without tax is $42,415.00;

• No changes to Scheduled Events

SIGNATURE

The undersigned represent that they are authorized to sign this addendum.

If this new room block meets with your approval, please sign and return via fax or email to the attention of the Hotel Sales Department at 808-885-8886 by Monday, April 6, 2026. Acceptance will occur upon receipt of a signed original or a facsimile (fax) transmittal of a signed original, by the Hotel. If either party uses a fax transmittal, then the fax copy shall serve as an original.

ACCEPTED AND AGREED TO:

On behalf of Hotel:

Accor Management US Inc. as Agent for MAPS Hotels & Resorts Hawaii 1, LLC

On behalf of Group:

The Board of Regents of the University of Nebraska. A public body corporate for and on behalf of the University of Nebraska Medical Center.

By: _______________________________________ Name: Catherine Kearney Title: Director, National Accounts

Date: _____________________________

By: _______________________________________ Name:

Title:

And By: ___________________________________ Name: Samantha Jones Title: Director of Sales & Marketing

And By: ___________________________________ Name: Marion Te Winkel Title: Hotel Manager

NOTE: Written acceptance constitutes a binding Agreement between us. This document must therefore be signed by a representative authorized to commit to such arrangements on behalf of University Of Nebraska Medical Center.

This Addendum “A” may be executed in counterparts and delivery of an executed copy of this Addendum by any party via electronic transmission will be as effective as delivery of a manually executed copy of the Contract by such party.

04/09/26 | 10:30 CDT

04/10/26 | 15:30 CDT

04/10/26 | 16:08 CDT

Michael Hrncirik

04/11/26 | 11:39 CDT

Assistant Vice Chancellor for Business F

Procure-to-Pay 3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier FAIRMONT ORCHID HAWAII Contact Catherine Kearney

Email Catherine.kearney@fairmont.

com

REQUESTING DEPARTMENT

Participating Campuses

UNMC

Administrative Unit/Dept.

College of Medicine - Continuing Education

Primary Contact Name

Brenda Ram, Director - Educational Programs

Primary Contact Email bram@unmc.edu

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

This contract is for the UNMC activity entitled Pan Pacific Lymphoma Conference which is held every other year and rotates between The Fairmont Orchid, Hyatt Regency Maui Resort and Spa and the Grand Hyatt Kauai. This is property is in a 6 year rotation which was last contracted for in 2020 but postponed to 2021 due to COVID. This is for meeting facilities as well as sleeping rooms, food and beverage, other conference services.

Purchase Category Events, Travel & Transportation

Total Amount of Spend

900,000.00 USD Start Date 7/14/2026

12:00 AM

End Date 7/23/2026 11:59

PM

BID INFORMATION

Bid Number N/A Competitive Review Findings

Non-Competitive Purchase Approved

Contract Information N/A

INTERNAL USE ONLY

PRO-SERVICE-002475

09/29/2023 | 06:03 CDT

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the Fairmont Orchid Group Contract File #PANP0726_001 dated concurrently with this Addendum (the “Agreement”) is made and entered as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities (University of Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of Nebraska at Omaha), and such other institutions and units as may be designated by the Nebraska Legislature, and Accor Management US Inc. as Agent for MAPS Hotels & Resorts Hawaii 1, LLC (“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated herein by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the written agreement of the other party shall be void.

3. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114.

4. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have not been excluded or debarred or otherwise become ineligible to participate in Federal health care programs pursuant to 42 USC § 1320a-7. This shall be an ongoing certification and warranty during the term of the Agreement and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from Federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the Agreement may be terminated immediately, for cause, by University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from Federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

5. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to such contracts and documents and (b) to indicate the legal basis for such requested redactions at the time of execution. In addition, Supplier agrees to defend any challenge to such redactions at its own expense. Supplier’s failure to request redactions to any contracts and documents released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

6. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to, or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with the University’s interpretation and application of applicable law. It shall be the sole responsibility of Supplier (a) to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier agrees to defend any challenge to such requested redactions at its own expense. Supplier’s failure to request redactions to any information or records released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

7. Equal Opportunity (intentionally bolded). If the Agreement is for $10,000 or more and involves federal funds, then Supplier shall comply with 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a), incorporated by reference with the following statement: “This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60- 741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin or for inquiring about, discussing, or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.”

8. Affirmative Action Program. If Supplier has fifty (50) or more employees and the Agreement involves payment of $50,000 or more in federal funds to Supplier, then Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐2 or 41 CFR 60‐741, subpart C, as applicable. If Supplier has fifty (50) or more employees and the Agreement involves payment of $150,000 or more in federal funds to Supplier, then Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐300, subpart C.

9. Nondiscrimination. Supplier agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair Employment Practice Act (Neb. Rev. Stat. §§ 48-1101 to 48-1125).

10. Logos or University Marks. Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier agrees it will not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

https://statecontracts.nebraska.gov/

11. Right to Audit Privilege. University reserves the right to audit or inspect work performed by Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

12. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

13. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that there are no potential organizational conflicts of interest related to the Agreement. If Supplier cannot so certify, it shall provide to University a disclosure statement that describes all relevant information concerning any potential conflict of interest under the Agreement. In the event the potential conflict of interest cannot be resolved, University may declare the Agreement void and of no further force or effect and University shall have no further obligations under the Agreement.

14. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable University policies.

15. Notice. Any notice required or permitted to be given under the Agreement shall be in writing, sent via certified mail or hand delivery, effective when received, and delivered to the addresses provided on the signature page of the Agreement.

16. Unavailability of Funding. Due to possible future reductions in State and/or Federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail (return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such termination or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just liquidated damages as outlined under hotel cancellation policy, as well as guest room inventory that is not able to be resold as outlined under Mitigation of Damages. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting there from.

IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name: Anne Barnes

Date:

Title: Vice Chancellor for Business, Finance, and Business Development

Supplier

Signature:

Printed Name: Catherine Kearney

Date:

Title: Area Group Sales Manager

Notices to the University shall be sent to:

Brenda Ram, Director - Educational Programs 986800 Ne Med Ctr Omaha NE 68198 Omaha NE 68198

Notices to Supplier shall be sent to:

Catherine Kearney Catherine.kearney@fairmont.com The Fairmont Orchid One North Kaniku Dr.

Kohala Coast, Hawaii 96743

With copy to:

Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645

With copy to (optional):

09/28/2023 | 10:47 PDT09/29/2023 | 12:01 CDT

GROUP CONTRACT

Fairmont Orchid One North Kanikū Drive

Kamuela, HI 96743 Tel#: 808-885-2000 Fax#: 808-885-8886

Today's Date: September 22, 2023

University of Nebraska Medical Center

Our File #PANP0726_001

OPENING STATEMENT

This Group Contract, including the attached Terms and Conditions, schedules, and addenda (the “Contract”) is between The Board of Regents of the University of Nebraska, a public body corporate for and on behalf of the University of Nebraska Medical Center and Accor Management US Inc. as Agent for MAPS Hotels & Resorts Hawaii 1, LLC. For ease of communicating throughout the Contract, Accor Management US Inc. as Agent for MAPS Hotels & Resorts Hawaii 1, LLC will be referred to as “Hotel/us/we/our” and University of Nebraska Medical Center will be referred to as “you/your/Group”.

CONTACT INFORMATION

COMPANY CONTACT: Brenda Ram Director

CONTACT ADDRESS: The Board of Regents of the University of Nebraska, a public body corporate for and on behalf of the University of Nebraska Medical Center 986800 Nebraska Medical Center Omaha, NE 68198

CONTACT TELEPHONE: 402-559-9250 / M 402-689-7806

CONTACT EMAIL ADDRESS: bram@unmc.edu

PROGRAM TITLE: Pan Pacific Lymphoma Conference

PROGRAM DATES BEING HELD BY FAIRMONT ORCHID

Sunday, July 19, 2026 - Friday, July 24, 2026

At least 120 days prior to your arrival date, you agree to provide to us in writing the names of those attendees authorized by you to make decisions for, and bind, your group, including the approval of charges over and above amounts contracted for in this Contract or other Contract changes.

ROOM/SUITE BLOCK

Upon our acceptance of this Contract, we will remove from our inventory and consider sold to you, for your

Group Contract September 22, 2023 use, the room nights within the following arrival and departure pattern (the “Room Block”):

Fri

7/17 Sat 7/18

Sun 7/19

Mon 7/20

Tue 7/21

Wed 7/22

Thu 7/23

Fri 7/24

Sat 7/25

Sun 7/26

TOTAL

Fairmont Garden View Rooms 8 40 121 152 152 152 152 60 16 4 857 Partial Ocean View Rooms 10 23 94 94 94 94 94 40 16 4 563 Ocean View Rooms 2 5 14 14 14 14 14 8 0 0 85 Ocean View Rooms 2 28 55 56 56 56 56 25 11 3 348 Deluxe Ocean View Rooms 0 7 16 21 21 21 21 13 0 0 120 Fairmont Gold Ocean View Rooms 2 5 20 20 20 20 20 9 5 1 122 One Bedroom Ocean View Suites 0 2 2 5 5 5 5 2 0 0 26 One Bedroom Ocean Front Suite 1 3 3 3 3 3 3 3 0 0 22 One Bedroom Ocean Front Suite 0 2 2 2 2 2 2 2 2 0 16 Connector to Ocean Front Suite 0 2 2 2 2 2 2 2 2 0 16 South Tower Presidential Suite 0 1 1 1 1 1 1 1 1 0 8 Fairmont Garden View Staff Rooms 10 10 10 10 10 10 10 10 10 4 94 Daily Total Rooms 35 128 340 380 380 380 380 175 63 16 2,277

Total Room Nights: 2,277

ACCESSIBLE ROOM REQUESTS

Please advise us of any accessible room requirements for your attendees as soon as possible so that we may endeavor to fulfill your specific needs. Descriptions of our guest rooms are available on our website at http://www.fairmont.com/orchid-hawaii/accommodations or otherwise by calling our Reservations Department at 808-885-2000 or our Global Reservations Centre at 1-800-441-1414. If accessible rooms are unavailable during your program dates, we will include your request for accessible rooms on a waiting list.

ROOM RATES

We are pleased to confirm the following special rates for your 2026 program.

Room Category Single/Double Rate Fairmont Garden View Rooms $469.00 Partial Ocean View Rooms $499.00

(14) Ocean View Rooms by Room List $469.00 Ocean View Rooms $529.00 Deluxe Ocean View Rooms $559.00

(20) Fairmont Gold Ocean View Rooms by Room List $469.00 One Bedroom Ocean View Suites $799.00 One Bedroom Ocean Front Suites $999.00

(2) Two Bedroom Ocean Front Suites by Room List Complimentary

(2) Connector to Ocean Front Suites by Room List Complimentary

(1) South Tower Presidential Suite by Room List Complimentary

(10) Fairmont Garden View Staff Rooms by Room List $345.00 net

ADDITIONAL ROOM OCCUPANTS

Room rates are based on single or double occupancy. Each extra person sharing a room will be charged an additional $75.00 plus tax per night, beginning with the third adult. There will be no charge for children under the age of 18 years sharing the same room with their parents and utilizing existing bedding. Maximum occupancy is four (4) adults or two (2) adults and two (2) children per room. A $75.00 per rollaway fee applies. This fee will be waived if guest is paying additional for the third and fourth adult. The maximum number of rollaway per room or suite is one (1). Rooms with 2 queen beds are unable to accommodate a http://www.fairmont.com/orchid-hawaii/accommodations

September 22, 2023 rollaway.

CONNECTING ROOM REQUESTS

In order to guarantee connecting rooms advance notice is necessary. Please advise us of any connecting room needs as soon as possible as connecting rooms are not guaranteed upon arrival. For all connecting room guarantees there is a $75 fee, per day, plus applicable guest room taxes.

FAIRMONT GOLD OCCUPANCY POLICY

Our Fairmont Gold room rate is based on single or double occupancy, Additional adults sharing a room will incur a charge of $150.00 per person, per night (plus tax). An extra child of $75.00 per person, per night (plus tax) will apply to children between 6-17 years of age. Maximum occupancy is four (4) adults or two (2) adults and two (2) children per room.

MEAL PLANS

The above rates reflect the European Plan (EP) (accommodation only, no meals).

ADDITIONAL CHARGES AND FEES

Resort Experience Fee (inclusions subject to change without notice):

Please note that there is an additional charge of $45.00 offered at a discounted rate of $25.00 per room per night plus tax that is not included in the above room rates. The following amenities are bundled into this charge:

Overnight self-parking for one vehicle per room (Fairmont Gold guests receive valet parking for one vehicle per room)

Unlimited basic WiFi access in guest rooms and public areas (ALL members receive an upgrade to premium speed internet access and ALL Platinum members receive $20 credit towards spa services)

Wellness classes (please see our weekly complimentary wellness offerings at the Spa Without Walls) Complimentary shuttle bus service within the Mauna Lani Resort area Two Fairmont Orchid reusable water bottles per room, per stay, to be filled at purified water stations located throughout the resort. It’s part of our Planet 21 sustainability pledge to reduce single-use plastics and minimize our carbon footprint.

Hawaiian Cultural Classes & Resort Activities (please see our weekly activity schedule at the Concierge)

Lei greeting upon arrival Complimentary snorkel equipment rental for one hour (available to each guest, per day—resort use only). Guests who purchase Fun & Sun passes may sign out snorkel equipment multiple times per day.

45-minute photo session with Pacific Dream Photography (reservations required, photos available for purchase) Unlimited North America Long Distance Calls (Canada & America)

Experiences exclusive to our guests include the following:

Stargazing sessions courtesy of Star Gaze Hawai‘i, which offer guests a personal guided tour of the constellation (weekly) Storytelling sessions which share the legends and lore unique to the Island of Hawai‘i (weekly) Hui Holokai Beach Club Activities (subject to change based on the time and day) including hula lessons, petroglyph hikes, turtle talk session, ti leaf lei making, ‘ukulele lessons, introduction to Hawaiian Outrigger Canoe Paddling and coconut palm frond weaving

Special seasonal activities and resort programming (please see seasonal activity guide and resort guide) https://all.accor.com/gb/sustainable-development/index.shtml

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This daily charge is retained (and not distributed as a tip or gratuity to Hotel staff) by the Hotel. Accordingly, if you or your attendees wish to provide a tip or gratuity to the Hotel’s staff, please feel free to do so. The Resort Charge is subject to General Excise Tax and Occupancy Tax, which may change from time to time without notice.

PORTERAGE, MAID GRATUITY & ROOM DELIVERY

Please note that Porterage, Maid Gratuities and Room Delivery charges are not included in the above room rates. As delegates will be arriving on their own at various times and not as a group, porterage and maid will be up to the discretion of individual guests. One hundred percent (100%) of the Porterage, Maid Gratuity and Room Delivery Charges are distributed to the Hotel’s staff. These charges will apply to individual accounts and not the Master Account.

Porterage: $12.00 per person, round-trip (Please keep in mind that porterage will be applied to the Group’s Master Account where baggage is handled by Bell Attendants for pre-arranged Group movements)

Maid Gratuity: $2.50 per room, per day Room Delivery: $1.00 to place an item at or under the door

$3.00 to deliver one item requiring opening of the door $0.50 for each additional item in the same delivery

BANQUET SERVICE CHARGE

All food and beverage functions are subject to a mandatory 25% charge and current General Excise Tax. The mandatory 25% charge is allocated as follows: 16% will be distributed to the service staff as a service charge (less the employee’s share of employment taxes/withholdings) and 9% will be retained by the Fairmont Orchid as an administrative fee. This 9% is not a service charge and will not be distributed to the service staff. If you or your attendees would like to leave an additional amount of tip or gratuity for the service staff, please feel free to do so. If you have any questions regarding the administrative fee, please feel free to ask the Director of Catering and Conference Services. The mandatory charge and associated taxes will be posted to your Master Account.

MEETING AND FUNCTION ROOM RENTAL SERVICE CHARGE

Meeting and function room rental charges, if any, are subject to a mandatory 25% charge and current General Excise Tax. The mandatory 25% charge is allocated as follows: 16% will be distributed to the service staff as a service charge (less the employee’s share of employment taxes/withholdings) and 9% will be retained by the Fairmont Orchid as an administrative fee. This 9% is not a service charge and will not be distributed to the service staff. If you or your attendees would like to leave an additional amount of tip or gratuity for the service staff, please feel free to do so. If you have any questions regarding the administrative fee, please feel free to ask the Director of Catering and Conference Services. The mandatory charge and associated taxes will be posted to your Master Account.

You shall be solely and fully responsible for informing your members and attendees of the type and amount of any mandatory fees and charges that will be charged to them and that any such fees and charges are separate and distinct from the room rate and related taxes. You may not, in any printed materials regarding the meeting or in any other manner, lump these fees into any category such as tax or room rate as it shall be your sole responsibility to disclose clearly and conspicuously to attendees, in advance of booking and making reservations for rooms supplied by us, any and all additional hotel fees and charges (and the breakdown of such fees and charges) specified herein.

COMPLIMENTARY ACCOMMODATION

We are pleased to provide one complimentary room night for every 50 paid room nights on a cumulative basis.

A room night consists of a bedroom or a parlour of a suite occupied for one night. For calculation purposes, a one-bedroom suite consisting of a bedroom and parlor constitutes two room nights, unless the suite is priced at the single room rate or reduced group rate.

September 22, 2023

The complimentary allotment will be credited to your Master Account based on actual pick-up for the program's single accommodation contracted rate $469.00 (plus applicable taxes) following your group’s departure.

Discounted rates, staff rates and complimentary allocations are not included in the base calculation.

Pre and post room nights (3 days prior to and 3 days after the peak program dates) are included in the complimentary calculation provided that you meet the one per 50 complimentary allocation (cumulative) at the conference single occupancy rate or higher. Room rates outside your contracted group rate will not be applicable and not included in the total if at a lower rate than your contracted group rate.

ADDITIONAL CONCESSIONS

We are pleased to extend the following over and above the 1/50 complimentary allotment:

Group rate offered three (3) days pre and three (3) days post the Group’s main program dates, based on availability of group rooms at the time of request

Discounted Resort Experience Charge of $25.00 plus tax per room per night, over program dates Complimentary Meeting and Function space based on an agreed upon banquet Food and Beverage minimum of $255,000.00 Ten (10) Fairmont Garden View Staff rooms at $345.00 net per room per night for ten nights Fourteen (14) Ocean View rooms will be provided at the Fairmont room rate of $469.00 per room per night for eight nights. Additional pre and post nights will be extended at the $469.00 rate Five (5) One Bedroom Ocean View Suites at reduced rate of $799.00 for faculty & staff for eight nights.

Additional pre and post nights will be extended at $799.00 Two (2) Two Bedroom Ocean Front Suites will be provided on a complimentary basis for ten nights (One (1)

Two Bedroom Ocean Front Suite will have Gold floor access). Additional pre and post nights will be extended at $1,569.00 rate

One (1) One Bedroom South Tower Presidential suite will be provided on a complimentary basis for eight nights. Additional pre an post nights will be extended at $1,899.00 rate

Six (6) complimentary welcome amenities will be provided, $75.00 retail value each, Chef’s Choice;

Complimentary meeting space (on 24 hour hold) and function space Six (6) complimentary room nights will be provided for a pre-planning visit, based on availability – blackout dates apply

If contract is signed before September 29, 2023 the following additional concessions will be extended:

Complimentary HSIA for three users at registration desk will be provided to group on program dates;

10% discount on 2026 banquet menus, excludes labor and tax;

20% discount on 2026 Spa without Walls treatments;

20% off PSAV 2026 equipment rentals, excludes labor and tax;

20% off “Fun & Sun” activity cards;

Twenty (20) Fairmont Gold Ocean View rooms will also be provided at $469.00 per room per night for up to eight nights. Additional pre and post nights will be extended at $699.00 per room per night for up to eight nights.

CHILDREN POLICY

Please note Fairmont Hotels & Resorts Corporate Children's Policy is as follows:

Children sharing with parents:

AGE

ACCOMMODATION

(in room with parent or guardian) MEALS & GRATUITY

September 22, 2023

13 to 17 years of age Complimentary Full price on regular published menu/banquet menu prices

6 to 12 years of age Complimentary Fifty percent (50%) off of regular published menu prices and twenty five percent (25%) off of banquet menu prices (excludes In Room Dining, Brown’s Deli and Beach & Pool)

5 years and under Complimentary Complimentary – based on Children’s Menu when dining in an outlet or at a banquet event with an adult that is a registered guest of the Hotel (excludes In Room Dining, Brown’s Deli and Beach & Pool)

CURRENCY / COMMISSION

All of the above rates are quoted in US funds and commissionable to the Board of Regents of the University of Nebraska, as agent of record for Group. Commissions shall be paid at the rate of 10% of the guest room rate for all rooms actually used and paid for by the Group over the meeting dates to include pre and post extensions, excluding staff net rooms. Commission will be applied to Master Account in the form of a credit upon submission of final agreed upon bill. Commissions will not be paid upon the amount of any liquidated damages collected by Hotel.

TAXES

Currently room rates and Resort Charge are subject to the following taxes, levies and/or assessments:

1) General Excise Tax 4.712%

2) Transient Accommodation Tax 13.25%

Currently, food and beverage, meeting and function room rental, in-house audio/visual services and service charges / surcharges, as referenced above, are subject to the following taxes:

1) Food 4.712%

2) Beverage 4.712%

3) Service Charges / Surcharges 4.712%

4) Meeting and Function Room Rental 4.712%

5) In-House Audio/Visual 4.712%

Please note that the above taxes, levies and/or assessments may change without notice.

RESERVATION PROCEDURES

Upon acceptance of this Contract, your entire Room Block will be removed from our inventory and considered sold to your group. To assign individuals to specific rooms, room reservations are required.

Rooming List for Faculty and Staff Rooms:

It is our understanding that you are producing a rooming list. The rooming list with names, addresses, billing method, arrival and departure dates, and, if applicable, room selections, clearly specified, should be forwarded as soon as possible, but no later than Thursday, June 18, 2026. If the rooming list contains additional rooms on the peak program nights that were not previously contracted, the Hotel has the right to accept or deny the request based upon availability of group rooms. Should the Hotel accept the additional rooms, an Addendum to the Conference Space Contract will be issued. The Group will be held to the adjusted Anticipated Room Night Revenue Figure.

Once you are ready to discuss your reservations needs, your Conference Services Manager will provide you with our online Passkey group reservation toolkit and the features that would best suit your program.

September 22, 2023

Though you are responsible for producing all revenues required by this Contract, individuals who will be paying for pre and/or post stays must guarantee each reservation with a deposit equal to one night’s room and tax made by personal check, money order or a major credit card.

Cancellation of individual reservations made up to 30 days prior to arrival will be accepted, and the deposit refunded for those rooms for the full night’s stay. For reservations cancelled within 30 days prior to arrival, individuals will be responsible for 100% of room revenue to be billed to the individual credit card on file. Such refunds shall not alter, release or negate your obligations under the Room Block Section of this agreement.

Reservations and deposits received after the reservations due date, or exceeding the contracted Room Block, will be confirmed on a space and rate available basis only. In order to establish internet access through PassKey, please contact your Conference Service Representative and allow seven (7) days for confirmation of the unique promotional code for your group.

INDIVIDUAL RESERVATIONS

It is our understanding that your delegates are responsible for making their own individual reservations.

Please have your delegates call our Reservations Department at 808-885-2000 or our Global Reservations Centre at 1-800-441-1414. We recommend that callers identify themselves as being with your group for ease of booking.

Once you are ready to have attendees make their room reservations, your Conference Services Manager will provide you with our online Passkey group reservation toolkit and the features that would best suit your program.

Though you are responsible for producing all revenues required by this Contract, individuals must guarantee each reservation with a deposit equal to two (2) night’s room and tax made by personal check, money order or a major credit card.

If the group requires additional rooms that were not previously contracted, the Hotel has the right to accept or deny the request based upon availability of group rooms. Should the Hotel accept the additional rooms, an Addendum to the Conference Space Contract will be issued. The Group will be held to the adjusted Anticipated Room Night Revenue Figure.

Cancellation of individual reservations made up to 30 days prior to arrival will be accepted, and the deposit refunded for those rooms for the full night’s stay. For reservations cancelled within 30 days prior to arrival, individuals will be responsible for 100% of room revenue to be billed to the individual credit card on file. Such refunds shall not alter, release or negate your obligations under the Room Block Section of this agreement.

Reservations and deposits received after the reservations due date, or exceeding the contracted Room Block, will be confirmed on a space and rate available basis only.

Shortened Reservations Individual reservations where the original reservation dates have been shortened up to 30 days prior to arrival will be accepted, and the deposit refunded for those rooms for up to two (2) full night’s stay. For reservations shortened within 30 days prior to arrival, individuals will be responsible for 100% of room revenue, per the original reservation, to be billed to the individual credit card on file. Such refunds shall not alter, release or negate your obligations under the Room Block Section of this agreement.

RESERVATIONS DUE DATE

We have established a reservations due date of Thursday, June 18, 2026 for guestroom accommodations.

Reservations must be made by Thursday, June 18, 2026 to qualify for your group rate. To assist monitoring your pickup, our Conference Services Manager will review the Room Block pick-up with you based on the attrition policy.

After the reservations due date, all room nights that have not been reserved will be deemed to be room nights

September 22, 2023 that your group will not use. These unused room nights will be returned to the Hotel’s general inventory and be subject to the attrition provisions. Based on our remaining guestroom inventory, we will determine whether or not we can offer your group rate to late requests.

CHECK-IN/CHECK-OUT TIMES

Check-in time is 4:00 p.m. Every effort is made to accommodate guests arriving before the check-in time, however, rooms may not be immediately available. Check-out time is 11:00 a.m. Requests to retain rooms beyond that hour should be directed to the Front Desk once the delegate is registered. Should it be possible to extend a late check-out, a late departure charge may be applicable.

MEETING AND FUNCTION ROOM REQUIREMENTS

The attached Schedule "B" indicates our understanding of your requirements and indicates the space that has been allocated to your group. Should you foresee any changes or additions to your program please contact us immediately to assess availability and associated rental costs.

Please note the following general conditions regarding your use of our meeting and event space:

a) Any pre and post conference space requirements are required at the time this Contract is signed and returned to us.

b) We reserve the exclusive right to assign all public space (foyers, lobbies, etc.).

c) Written confirmation must be received from our Conference Services Manager before any meeting room names may be published.

d) Meeting and function rooms are assigned according to the number of persons expected to attend, and may be changed by us, while satisfying the requirements of your group as recognized in this Contract.

MEETING AND FUNCTION ROOM RENTAL

In recognition of the revenue we will derive from the provision of room nights and food and beverage services and ancillary services hereunder, and your meeting room requirements, we are pleased to offer your meeting and function space on a complimentary basis. If your meeting room requirements increase beyond what we have outlined (assuming that such additional space is available) or if the number of functions is reduced below what is outlined, meeting and function room rental may be assessed according to the published Rental Guidelines.

FOOD AND BEVERAGE

a) Please note that Banquet Menu pricing is subject to change. Though it shall not alter in any way the food and beverage revenue commitment set forth in this Contract, final food and beverage prices will be confirmed (up to six months) in advance of your scheduled functions. The banquet service charges / surcharges identified above of 25% are based on pre-tax totals. The General Excise Tax will be applied to food, alcoholic beverages and service charges.

b) Menu arrangements should be supplied and finalized (at least 30 days) prior to each function. Should this deadline not be observed, we cannot guarantee menu contents and other necessary arrangements.

c) Though it shall not alter in any way the food and beverage revenue commitment set forth in this Contract, it is your responsibility to provide the Conference Services Manager with the total guaranteed meal covers at least 5 business days prior to each function. It must be understood that we will not assume any responsibility for selling and/or collecting meal tickets.

d) See the cancellation provisions below regarding fees and charges associated with failing to meet your food and beverage commitment or cancelling your event.

September 22, 2023

e) A $250.00 labor charge will apply to breakfast and lunch buffet functions of less than thirty (30) guests guaranteed and dinner buffet functions of less than fifty (50) guests guaranteed unless otherwise stated.

Prices are subject to change with notice.

BILLING ARRANGEMENTS

Though you are responsible for producing the required rooms and food and beverage revenues set forth in this Contract, we understand that the attendees of your group will be responsible for all their own charges, that is room, Resort Charge, tax, meals, and incidental charges.