DOC2004994914.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier OMAHA ZOOLOGICAL SOCIETY

OMAHA'S HENRY DOORLY ZOO &

AQUARIUM

Contact Madison Bender

Sourcing Agent Melody Stark Email madison.bender@omahazoo.c om

REQUESTING DEPARTMENT

Participating Campuses

UNMC

Administrative Unit/Dept.

Department Contact Abigail M Vaughan

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

Facility Rental Agreement with Henry Doorly Zoo for respite event for caregivers.

Contract Document Document Amt Total Amt Start Date End Date Notes

CW 41274 05/16/2026 05/16/2026

COMPETITION/BID INFORMATION

Bid Number

Competition Under $50k

Contract Information

INTERNAL USE ONLY

Contract ID CW 41274

Facility Rental Agreement Thank you for choosing the Omaha’s Henry Doorly Zoo and Aquarium® for your event!

Lessee: UNMC Munroe Meyer Institute

Facility: Fisherman’s Landing

Contact: Michelle Tinnes

Event Date: Saturday, May 16th, 2026

Address: 985450 Nebraska Medical Center

Event Start Time: 9:00 AM

City, State, Zip: Omaha, NE 68198

Event End Time: 1:00 PM

Phone: 402-672-3665

Rental Fee: $54.95/person

Email: mtinnes@unmc.edu

Deposit: $54.95 x ½ of est. guest count of 40 = $1.099.00

Director of Events: Danielle Kucera

In consideration of Lessee's compliance with this Facility Rental Agreement (this "Agreement"), the Omaha Zoological Society, d/b/a Omaha’s Henry Doorly Zoo and Aquarium® ("Zoo") will provide the Facility on the Event Date between the Event Start Time and Event End Time. By signing this Agreement, Lessee and Zoo agree to the following:

1. Event. Please initial next to ONE of the following:

___ This Agreement is for an Evening Event. As used herein, an "Evening Event" means an event with an Event Start Time after Zoo business hours in which a ticket for Zoo admission is not required.

___ This Agreement is for a Picnic Event. As used herein, a "Picnic Event" means any event with an Event Start Time during Zoo business hours in which the Rental Fee is based upon the number of individuals attending. Each Picnic includes admission to the Zoo, a Lozier Theater film, a ride on the train, tram, carousel, Skyfari, and lunch provided at the Facility for each individual on a first-come, first-served basis, provided that (a) Lessee is responsible for the distribution and validity of wristbands for the Event Date to each individual age 3 and above and (b) each individual ages 3 and above wears the wristband at all times. Lessee must communicate the number of individuals who will need wristbands to the Sales and Event Manager at least fourteen (14) days prior to the Event Date. Guests can begin arriving for a Picnic Event no earlier than 9:00 a.m.

___ This Agreement is for a Daytime Event. As used herein, a "Daytime Event" means any event with an Event Start Time during Zoo business hours that is not a Picnic Event. The Daytime Event includes admission to Zoo for ___ individuals, and any additional guests must present a Zoo admission ticket or membership pass for admission.

2. Payment of Rental Fee.

a. Evening Events and Daytime Events. Lessee agrees to pay the Deposit upon execution of this Agreement in immediately available funds. The remaining balance of the Rental Fee is due in immediately available funds at least thirty (30) days prior to the Event Date. If this Agreement is signed within thirty (30) days prior to the Event Date, 100% of the Rental Fee is due upon execution of this Agreement in immediately available funds. A $30.00 fee will be assessed on any returned checks.

3701 South 10th Street ● Omaha, NE 68107-2200

Phone (402)738-2088 ● Fax (402) 557-6920 ● events@omahazoo.com

XMAH

b. Picnic Events. Lessee agrees to pay the Deposit upon execution of this Agreement in immediately available funds. The remaining balance of the Rental Fee is due in immediately available funds at the same time Lessee communicates the number of individuals who need wristbands to the Sales and Event Manager at least fourteen (14) days prior to the Event Date. If Lessee receives additional wristbands on or before the Event Date, Lessee's consolidated bill, as provided in Section 3 hereof, will include a charge for each wristband not returned to the Sales and Event Manager within seventy-two (72) hours after the Event End Time. A $30.00 fee will be assessed on any returned checks.

3. Payment of Other Fees. Lessee further agrees to pay, in full, all other fees due under this Agreement in immediately available funds as follows: 50% of such other fees, or the estimated total of such fees, fifteen (15) days prior to the Event Date and the remaining balance no later than fifteen (15) days after the date of the consolidated bill from Zoo. A $30.00 fee will be assessed on any returned checks. A late fee equal to the lesser of $100.00 per month or the maximum amount permitted by law will be assessed on all past due invoices.

4. Facility Usage. All details of the usage of the Facility and the purpose of the event must be revealed to the Sales and Event Manager prior to the execution of this Agreement. In no event may Lessee use the Facility for political functions, religious purposes, for illegal or immoral purposes, or for any purpose that constitutes a nuisance. Lessee is also prohibited from using the Facility to conduct non-Zoo related fundraising activities. Lessee shall not permit guests to attend events in excess of the then-current seating capacity or occupancy limits nor admit a larger number of persons than can safely and freely move about in the Facility. No portion of any passageway or exit shall be blocked or obstructed in any manner and no exit door shall be locked, blocked, or bolted while the Facility is in use.

5. Security. For an Evening Event, the Rental Fee includes security in the form of banquet captains and gate guards beginning when the Zoo closes at 5 p.m. until the end of the event. Banquet captains will assist in emergencies, deliveries, and at the end of the evening to make sure the Facility is ready for business the next day. A gate guard will allow guests into Zoo and direct them to the Facility. Applicable security measures for the event will be determined in the Zoo's sole discretion in light of the size and/or nature of the event. If required, in Zoo's sole discretion, in order to implement security measures, Zoo will supply security personnel and all costs associated therewith will be paid by Lessee as provided in Section 3 above. In the event emergency vehicles are called to the Zoo, any banquet captain and Zoo security must be notified immediately.

6. Conduct. Lessee and all of Lessee's participants, guests, and outside vendors must abide by all Zoo rules, regulations, policies, and procedures and follow all instructions of Zoo personnel. Without limiting the foregoing, Lessee acknowledges and agrees that (a) no weapons of any kind are permitted on Zoo property; (b) no dogs are permitted on Zoo property, except for service dogs; (c) no smoking is permitted at any time on Zoo property; (d) Lessee and all of Lessee's participants, guests, and outside vendors must stay in the Facility during the event; and (e) Lessee and all of Lessee's participants, guests, and outside vendors must abide by all applicable rules, regulations, and laws, including laws with respect to drug use. Failure by any individual or group to comply with the restrictions contained in this Section 6 shall be cause for immediate removal from Zoo property and may result in Zoo's termination of this Agreement in accordance with Section 21. Lessee acknowledges and agrees that the conduct of Lessee and all participants, guests, and outside vendors while on Zoo property during the event is the sole responsibility of Lessee.

7. Alcohol. Any alcohol for the event must be purchased from Zoo, served by Zoo personnel, and communicated to the Sales and Event Manager at least thirty (30) days prior to the Event Date. In no event shall Lessee or Lessee's guests bring alcohol to Zoo for any reason, including but not limited to, consumption, company rewards, or gifts. No alcohol can be taken from the Facility. Last call will be the earlier of thirty minutes prior to the Event End Time or the time required by applicable law. Zoo reserves the right to close all bars without notice for underage drinking or behavior that becomes a threat to others, in Zoo's sole discretion. Zoo employees may tactfully ask for proof of age and also reserve the right to refuse service to those who they believe may have over-indulged. All hosted bar options are subject to a 7% sales tax and 20% service charge. The alcohol cost is not included in the Rental Fee and will be paid by Lessee as provided in Section 3 above.

8. Catering.

a. Evening Events. For Evening Events, catering must be selected from Zoo's exclusive list of caterers and the selection must be communicated to the Sales and Event Manager at least thirty (30) days prior to the Event Date. The cost of catering is not included in the Rental Fee and will be paid directly by Lessee to the caterer.

b. Daytime Events and Picnic Events. For Daytime Events and Picnic Events, all catering is provided by Zoo's TreeTops Food and Beverage Department, and no outside food or catering is allowed. Finalized menus are due to the Sales and Event Manager at least fourteen (14) days prior to the Event Date. All catering orders are subject to a 7% sales tax and 20% service charge. The cost of catering is not included in the Rental Fee and will be paid by Lessee as provided in Section 3 above.

9. Outside Vendors. If Lessee elects to utilize outside vendors during the event, including but not limited to, the caterer pursuant to Section 8(a) of this Agreement, audio/visual services, decorators, or others, Lessee is responsible for

(a) making all arrangements for services provided by all outside vendors; (b) notifying Zoo of the names and contact information for all outside vendors at least thirty (30) days prior to the Event Date; and (c) communicating to each outside Vendor the terms and conditions of this Agreement. Zoo reserves the right to refuse entry or to remove any outside vendor who fails to comply with any applicable law or with the terms and conditions of this Agreement. The cost of all outside vendors is not included in the Rental Fee and will be paid directly by Lessee to such outside vendor. It is the Lessee’s responsibility to obtain all estimates of labor costs and fees from any outside vendors prior to the event.

The Lessee is liable for payment of all rental costs from outside vendors.

10. Decorations/Rental Items. All decorations and rental items, including the manner in which such decorations or rental items will be placed or adhered to Zoo property, must be approved by the Sales and Event Manager prior to the Event Date. For the safety of Zoo's animals, no balloons, confetti, fog machines/dry ice, silly string, glitter, fireworks, weapons of any kind, animal remains, animal replicas, animal images, or outside animals are allowed on Zoo property.

Any open flames must be covered by at least one inch of glass. Decorations shall conform to all building, fire, and other applicable codes and regulations. Lessee acknowledges and agrees that at no time during or after the event will Zoo be responsible for the security of any decorations, rental items, or other property brought onto Zoo property by or on behalf of the Lessee.

11. Set-up Availability/Agenda for Evening Events and Daytime Events Only. A preliminary agenda for all Evening Events and Daytime Events is due to the Sales and Event Manager at least thirty (30) days prior to the Event Date. Set-up times are as follows:

a. Evening Events. Set-up times for all Evening Events must be coordinated with the Sales and Event Manager. If the Event Date is between March 15th and October 31st, Zoo buildings close to the public at 6:00 p.m. and set-up can begin no earlier than 5:30 p.m. If the Event Date is between November 1st and March 14th, Zoo buildings close to the public at 5:00 p.m. and set-up can begin no earlier than 4:30 p.m. Notwithstanding the foregoing, if the event is taking place in the Aquarium Conference Center, set-up may be able to begin after 12:00 p.m., subject to the discretion of the Sales and Event Manager. If Lessee or any outside vendor or delivery person arrives before the set-up times contained herein, such individual will have to wait until the designated time or for the banquet captain to direct them.

b. Daytime Events. Set-up times for all Daytime Events must be coordinated with the Sales and Event Manager.

Set-up can begin no earlier than 8 a.m. for Event Dates during the week or 9:00 a.m. for Event Dates on the weekend.

12. Animal Ambassadors. In the event animal ambassadors are available for the event, in the sole discretion of Zoo, Lessee must notify Zoo of its desire to use animal ambassadors at least thirty (30) days prior to the Event Date. Lessee acknowledges and agrees that there is an inherent risk in including animal ambassadors, and Lessee hereby assumes any such risk and releases Zoo for any liability related thereto. Animal ambassadors for the event are not included in the Rental Fee, and will be paid by Lessee as provided in Section 3 hereunder.

13. Parking. Parking for Lessee or any of Lessee's guests or outside vendors is available in the Zoo parking lots on a first-come, first-served basis, provided that in no event shall Zoo be liable for any loss or damage to parked vehicles. Be aware of Zoo business traffic and other special events that can make parking a challenge.

14. Clean-up/Condition of the Facility for Evening Events and Daytime Events Only. The Lessee is responsible for

(a) breaking down all decorations and rental items and removing such items from Zoo property immediately after the event; (b) cleaning the Facility; (c) removing trash from the Facility; and (d) ensuring that the Facility is in the same condition and repair as at the beginning of the event, normal wear and tear excepted. The Facility will be inspected by the Zoo after the conclusion of the event. If Zoo determines, in its reasonable discretion, that Lessee failed to clean the Facility, failed to remove trash, or caused any damage to Zoo property, a fee will be assessed and will be paid by Lessee as provided in Section 3 hereof.

15. Abandoned Property. Any property or items brought onto Zoo property by or on behalf of Lessee, any outside vendor, or any guest of Lessee are the responsibility of the Lessee, not the Zoo. Any property or other items remaining on Zoo property after the conclusion of the event will be deemed abandoned and may be disposed of by Zoo one (1) day after the event as it sees fit in Zoo's discretion. Lessee agrees that Zoo shall have no liability for any disposal of property that is deemed abandoned hereunder.

16. Advertising/Public Relations. All promotional materials related to the event, including but not limited to invitations, flyers, event agendas, signs, displays, and exhibits, must (a) comply with all building, fire, and applicable codes and regulations; (b) be placed only inside the Facility during the specified event time; and (c) be approved in writing by the Marketing and Public Relations Department prior to distribution. No media for commercial purposes, including but not limited to any content for any print publications, radio broadcasts, television broadcasts, or film recordings or broadcasts, are permitted on the Facility unless Lessee obtains the prior written consent of Zoo’s Marketing and Public Relations Department prior to the execution of this Agreement. The Marketing and Public Relations Department can be reached at (402) 738-2047 or (402) 738-2022. Lessee hereby gives Zoo the right to use any photos taken by Zoo staff or by a third party on behalf of Zoo for marketing purposes. Lessee also waives any right to object to Lessee's photographer or videographer providing Zoo with additional photographs or videos of the event for marketing purposes, or to the use of the likeness of Lessee or any of Lessee's guests in such photographs or videos.

17. Indemnification. The Lessee agrees to release, indemnify, defend, and hold harmless the Zoo, its directors, officers, agents, servants, and employees from any and all responsibility or liability for any and all damages or injury of any kind or nature (including death) to all persons, whether agents or employees of the Lessee or persons attending the events for which the facilities are rented, and to all property damage proximately caused by, incident to, resulting from, arising out of, occurring in connection with, the use by the Lessee of the facility. The provisions of this section shall include any and all losses, damages, injuries, settlements, judgments, decrees, awards, fines, penalties, claims, costs, and expenses, including reasonable attorney's fees.

18. Limitation of Liability. The Lessee agrees that in no event will the Zoo be liable for (a) loss of anticipated profits, business, revenue, goodwill, or other losses incurred in connection with this Agreement, such claims being expressly waived; (b) for incidental or consequential damages, directly or indirectly arising from the provision of these services; or

(c) the actions or inactions of any vendor used by Lessee. In the event of any breach of this Agreement by Zoo, or of any losses or injuries to the Lessee arising out of this Agreement for which the Zoo is liable, the Zoo's total cumulative liability for such breaches, losses, and injuries will be the actual value of the damages or losses caused to the Lessee but in no event will this amount exceed the total amount paid by Lessee to the Zoo under this Agreement.

19. Insurance. Unless waived by a duly authorized Zoo officer, in Zoo's sole discretion, in light of the size and/or nature of the event, Lessee must (a) obtain and keep in force General Liability Insurance or applicable event insurance for the event with limits of not less than $1,000,000 per occurrence with an insurance company acceptable to Zoo; and

(b) provide Zoo with a certificate of insurance naming Zoo as an additional insured for the event at least thirty (30) days prior to the Event Date. The cost of any such insurance is not included in the Rental Fee and will be paid by Lessee directly to the insurance company.

20. Cancellation by Lessee. In the event of a cancellation by the Lessee, a written cancellation notice must be received by the Zoo prior to the Event Date. If the notice of cancellation is received by the Zoo at least six (6) months prior to the Event Date, 100% of the Rental Fee will be returned. If the notice of cancellation is received by the Zoo between 4 and 6 months prior to the event, 75% of the Rental Fee will be returned. If the notice of cancellation is received by the Zoo 6 weeks to 3 months prior the event, 50% of the Rental Fee will be returned. If the notice of cancellation is received by the

Zoo less than 6 weeks prior to the event, 0% of the Rental Fee will be returned. If Lessee reschedules the event to a date within one (1) month of the original Event Date, Zoo shall apply any amounts retained by Zoo under this Section 20 toward the Rental Fee for such rescheduled event, provided that Zoo cannot guarantee availability for rescheduled events.

21. Zoo's Right of Termination. In the event Lessee fails to comply with any applicable law, ordinance, or regulation, or any of the terms and conditions of this Agreement, Zoo reserves the right to terminate this Agreement and cancel the event at any time, including, but not limited to, while the event is in progress. In the event the Zoo terminates this Agreement and cancels the event in accordance with this Section 21, (a) the Zoo shall retain all sums that have been paid by Lessee to Zoo at the time of termination, and (b) Lessee will remain liable for all other fees chargeable to Lessee up to and including such time in accordance with the provisions of Section 3 hereof.

22. Force Majeure. Zoo shall not be liable for failure in performance of this Agreement due to causes beyond its control, including, but not limited to, work stoppages, fires, civil disobedience, riots, rebellions, acts of God, weather, pandemics, laws, regulations, acts of the government, acts of other third parties, and similar occurrences (a "Force Majeure Event").

Zoo may at any time prior to or during the event, without liability, make cancellations, changes, or substitutions as determined in Zoo's sole discretion as a result of a Force Majeure Event. In event of cancellation by Lessee due to a Force Majeure Event, Lessee's apply retained Rental Fees to a rescheduled event under Section 20 shall be extended to twelve (12) months.

23. Miscellaneous. This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement, whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement. This Agreement shall be construed, interpreted and governed by the laws of the State of Nebraska, and any legal proceeding arising out of this Agreement shall be brought exclusively in either the federal or state courts of Douglas County, Nebraska. The parties represent and warrant that the persons executing this Agreement have full authority to bind the respective parties to the terms and conditions contained herein. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together will constitute one and the same instrument. A copied, electronic, or facsimile signature may be received and deemed as though it were an original signature.

THE UNDERSIGNED HAVE READ THIS AGREEMENT IN ITS ENTIRETY AND UNDERSTAND AND AGREE TO THE TERMS

AND CONDITIONS CONTAINED HEREIN.

LESSEE: ZOO:

Print Name: ___________________________________ Printed Name: _________________________________

Title: _________________________________________ Title: _________________________________________

Date: _________________________________________ Date: _________________________________________

02/03/26 | 09:07 CST

Sales and Events Coordinator

Madison Bender

Assistant Vice Chancellor for Business F

02/03/26 | 14:41 CST

Michael Hrncirik

Certificate Of Completion Envelope Id: 9C9F381B-F7DE-4E7C-987F-CA8BC9A1AB10 Status: Completed

Subject: CW41274 - Omaha Henry Doorly Zoo and Aquarium - UNMC - MMI - May 2026

Source Envelope:

Document Pages: 6 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

2/3/2026 8:49:54 AM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Madison Bender madison.bender@omahazoo.com

Sales and Events Coordinator

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 66.37.232.210

Sent: 2/3/2026 8:51:21 AM

Viewed: 2/3/2026 9:06:48 AM

Signed: 2/3/2026 9:07:58 AM

Electronic Record and Signature Disclosure:

Accepted: 2/3/2026 9:06:48 AM ID: 006f88d0-1c27-45be-8325-35b131ba29d3

Michael Hrncirik mhrncirik@unmc.edu

Assistant Vice Chancellor for Business F

University of Nebraska Medical Center

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 192.94.102.0

Sent: 2/3/2026 9:08:00 AM

Viewed: 2/3/2026 2:40:26 PM

Signed: 2/3/2026 2:41:02 PM

Electronic Record and Signature Disclosure:

Accepted: 2/3/2026 2:40:26 PM ID: 39687018-a9bc-4e11-871b-06d6e9c6bd7c

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Abby Vaughan abvaughan@unmc.edu

Security Level: Email, Account Authentication (None)

Sent: 2/3/2026 8:51:20 AM

Viewed: 2/3/2026 9:10:54 AM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 2/3/2026 2:41:04 PM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/3/2026 8:51:20 AM

Certified Delivered Security Checked 2/3/2026 2:40:26 PM

Signing Complete Security Checked 2/3/2026 2:41:02 PM

Completed Security Checked 2/3/2026 2:41:04 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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