DOC1991231664.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier BLANCO RIO LTD EMBASSY SUITES BY

HILTON SAN ANTONIO

Contact Scott Douglas

Sourcing Agent Melody Stark Email scott.douglas@hilton.com

REQUESTING DEPARTMENT

Participating Campuses

UNMC

Administrative Unit/Dept.

Department Contact Sam Powers

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

Embassy Suites San Antonio MCH Epidemiology June 21 - 27 2026

Contract Document Document Amt Total Amt Start Date End Date Notes

CW 40275

$65,000

06/21/2026 06/27/2026

COMPETITION/BID INFORMATION

Bid Number

Competition comparable

Contract Information

INTERNAL USE ONLY

Contract ID CW 40725

Title: Legal and Policy Compliance Addendum

Revised: 160425

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the MCH

Epidemiology dated concurrently with this Addendum (the “Agreement”) is effective as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities (University of Nebraska at

Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of

Nebraska at Omaha), and such other institutions and units as may be designated by the Nebraska

Legislature, and BLANCO RIO LTD EMBASSY SUITES BY HILTON SAN ANTONIO (“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by

University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated herein by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this

Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the written agreement of the other party shall be void.

3. Governing Law and Forum. The Agreement shall be governed by the laws of the State of

Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by either party hereunder shall be in the state courts located in Lancaster County, Nebraska. Any legal action by Supplier in relation to the Agreement shall be instituted in accordance with the provisions of the Nebraska State

Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81-8,306).

4. Liability. To the fullest extent allowed by law, Supplier shall defend, indemnify, and hold harmless

University, its regents, officers, employees, agents, and students for any loss, claim, damage, expense, or liability of any kind arising out of or in connection with the acts or omissions of Supplier and its officers, employees, agents, and subcontractors under the Agreement.

5. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114.

6. Taxes and Fees. University is generally exempt from payment of state sales and use taxes and local occupation taxes within the State of Nebraska. University will furnish exemption certificates upon written request by Supplier. If Supplier is required to pay any taxes from which University is exempt as a result of doing business with University, Supplier shall be solely responsible for the payment of those taxes.

Revised: 160425

If a tariff is imposed on any Deliverables provided under this Agreement, each party shall pay an equal share of the costs of such tariff.

7. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have not been excluded or debarred or otherwise become ineligible to participate in federal health care programs pursuant to 42 USC § 1320a-7. The certification and warranty set forth in this section shall be an ongoing certification and warranty during the term of the Agreement, and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the Agreement may be terminated immediately, for cause, by

University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

8. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska

Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to the Agreement, any amendment to the Agreement, and any document incorporated by reference into the Agreement and (b) to indicate the legal basis for such requested redactions at the time of execution thereof. In addition, Supplier shall defend any challenge to such redactions at its own expense. Supplier’s failure to request redactions to any contracts or documents released by University under this section shall constitute a complete waiver of any and all claims for damages caused by any such release.

9. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to, or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with University’s interpretation and application of applicable law. It shall be the sole responsibility of Supplier (a) to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier shall defend any challenge to such requested redactions at its own expense. Supplier’s failure to request redactions to any information or records released by University under this section shall constitute a complete waiver of any and all claims for damages caused by any such release.

10. Federal Funding Compliance. If the Agreement involves federal funds, (a) Supplier’s compliance in all respects with all applicable federal anti-discrimination laws is material to Supplier’s performance under the Agreement; (b) Supplier certifies that it does not operate any programs promoting diversity, equity, and inclusion that violate such laws; and (c) Supplier’s failure to comply with such laws shall be considered a material breach of the Agreement.

If the Agreement is for $15,000 or more and involves federal funds, then Supplier shall comply with 41 CFR

§§ 60-300.5(a) and 60-741.5(a), which are incorporated herein by this reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and require action to employ and advance in employment individuals without regard to disability or veteran status.

If Supplier has fifty (50) or more employees and the Agreement involves payment of $50,000 or more in federal funds to Supplier, then Supplier shall develop or maintain a program as described in 41 CFR 60‐ 741, subpart C. If Supplier has fifty (50) or more employees and the Agreement involves payment of https://statecontracts.nebraska.gov/

Revised: 160425

$150,000 or more in federal funds to Supplier, then Supplier shall develop or maintain a program as described in 41 CFR 60‐300, subpart C. To the extend any of the provisions of Appendix II to 2 CFR Part

200 apply to the Agreement, such provisions are incorporated herein by this reference and apply to Supplier as a “contractor,” “recipient,” or “subrecipient.”

11. Nondiscrimination. Neither Supplier nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair Employment

Practice Act (Neb. Rev. Stat. §§ 48-1101 to 48-1125).

12. Logos or University Marks. Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier shall not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

13. Right to Audit Privilege. University reserves the right to audit or inspect work performed by

Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

14. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

15. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that (a) there is no unresolved actual or potential conflict of interest related to the Agreement and (b), if Supplier is a University employee, immediate family member of a University employee, or business associated with a University employee and the Agreement is valued at $2,000 or more, Supplier has, prior to execution of the

Agreement, provided written notification to the vice president for business and finance or relevant vice chancellor for business and finance, as applicable, of Supplier’s status as, relation to, or association with a

University employee and of the Agreement. If an actual or potential conflict of interest related to the

Agreement arises during the Term, Supplier shall provide to the vice president for business and finance or relevant vice chancellor for business and finance, as applicable, a written disclosure statement that describes all relevant information concerning the actual or potential conflict of interest. If the actual or potential conflict of interest cannot be resolved or University determines Supplier’s certification set forth in this section is false, University may declare the Agreement void and of no further force or effect and

University shall have no further obligations under the Agreement.

16. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable

University policies.

17. Insurance. Supplier shall at its own expense obtain and maintain throughout the term of the

Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than $1,000,000.00 per occurrence, and $3,000,000.00 general aggregate to cover such liability caused by, or arising out of, activities of Supplier and its agents and/or employees while engaged in or preparing for the provision of the goods or services provided under the Agreement. If the goods or services include providing technology services, software, or support, Supplier shall obtain and maintain cyber liability insurance coverage of not less than $10,000,000.00 per occurrence and in the aggregate to cover such liability resulting or arising from acts, errors, or omissions in rendering such

Revised: 160425 technology services, software, or support. Upon request by University, Supplier shall furnish to University certificates of insurance evidencing such insurance is effective prior to commencement of work under the

Agreement. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under the Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier shall, upon request, include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis. Supplier is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

18. Notice. Any notice required or permitted to be given under the Agreement shall be in writing, sent via certified mail or hand delivery, effective when received, and delivered to the addresses provided on the signature page of this Addendum.

19. Unavailability of Funding. Due to possible future reductions in state and/or federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail

(return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such termination or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just and equitable compensation for any satisfactory work performed up to the effective date of the termination. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom.

20. No Personal Liability. In no event shall any regent, official, officer, employee, agent, or student of

University be personally liable or responsible for any representation, statement, covenant, warranty, or obligation contained in, or made in connection with, the Agreement, express or implied.

21. Foreign Adversary Certification. The terms in this section defined in Neb. Rev. Stat. § 73-903 shall have the meaning defined therein. If the Agreement is for a technology-related product or service and no exception set forth in Neb. Rev. Stat. § 73-906(2) applies, Supplier certifies that it is not a scrutinized company, it will not subcontract with any scrutinized company for any aspect of performance of the

Agreement, and any products or services provided under the Agreement do not originate with a scrutinized company. The certification set forth in this section shall be an ongoing certification during the term of the

Agreement and Supplier shall immediately notify University of any change in the status of the certification set forth in this section.

22. Unenforceability of Certain Terms. For the purposes of this section, “University” expressly includes any University employee acting in the course and scope of employment. Notwithstanding any provision of the Agreement to the contrary, any of the following terms within the Agreement shall have no effect and shall not be enforceable:

a. Any term making the Agreement period perpetual, providing for unlimited renewals of the

Agreement, or automatically continuing the Agreement period from term to term;

b. Any term requiring or stating that the terms of the Agreement shall prevail over the terms of this

Addendum in the event of conflict;

c. Any term requiring University to indemnify or to hold harmless Supplier or any third party for any act or omission;

Revised: 160425

d. Any term imposing interest charges contrary to those allowed by Neb. Rev. Stat. § 81-2404;

e. Any term requiring the application of the law of any state other than the State of Nebraska in interpreting or enforcing the Agreement or requiring or permitting that any dispute under the Agreement be resolved in courts other than the courts of the State of Nebraska;

f. Any term limiting the time period within which claims can be made or actions can be brought;

g. Any term waiving the sovereign immunity of the State of Nebraska;

h. Any term limiting Supplier’s or any third party’s liability for damages to University for any cause whatsoever related to: (i) intellectual property indemnity required by the Agreement; (ii) liquidated damages assessed under the Agreement; (iii) claims for personal injury, including death; (iv) claims for damage to real property or tangible or intangible property arising from Supplier’s acts or omissions under the

Agreement; (v) any loss or claim to the extent the loss or claim is covered by a policy of insurance maintained, or required by this Addendum or the Agreement to be maintained, by Supplier; (vi) damages arising from the gross negligence or willful misconduct of Supplier, its employees, its subcontractors, or its agents; and (vii) damages arising from Supplier’s breach of data security or confidentiality obligations under the Agreement;

i. Any term permitting unilateral modification of the Agreement by Supplier or any third party;

j. Any term obligating University to pay attorneys’ fees;

k. Any term requiring the confidentiality of records in contravention of the Nebraska public records statutes, Neb. Rev. Stat. §§ 84-712 to 84-712.09;

l. Any term binding University to any method of resolution of disputes under the Agreement not instituted in accordance with the provisions of Neb. Rev. Stat. §§ 81-8,302 to 81-8,306;

m. Any term requiring University to endorse or perform any act that may be perceived as an endorsement of a commercial good or service, Supplier, or any third party;

n. Any term requiring University to waive its rights to a jury trial or to participate in a class action; or

o. Any term granting Supplier or any third party a security interest in property of University.

[Signature page to follow]

Revised: 160425

IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name:

Date:

Title:

Supplier

Signature:

Printed Name:

Date:

Title:

Notices to University shall be sent to:

Notices to Supplier shall be sent to:

With copy to:

Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645

With copy to (optional):

4890-8857-9324, v. 15

01/20/26 | 13:06 CST

Michael Fross

Michael Fross Michael.fross@hilton.com

Senior Sales Manager

01/27/26 | 11:11 CST

Assistant Vice Chancellor for Business F

01/27/26 | 12:03 CST

GROUP AGREEMENT

This Agreement (USA) – is by and between Board of Regents of the University of Nebraska d/b/a as the University of Nebraska Medical Center (“Group” or “you” or “your”) and the Embassy Suites by Hilton San Antonio Riverwalk- Downtown, 125 E. Houston St. San Antonio, TX 78205 (the “Hotel” or “we” or “us” or “our”) is intended to be helpful to both you and us and result in your satisfaction with our performance.

Especially Prepared for: Event & Hotel Information:

Group Contact: Ashleigh Sutphen Name of “Event”: 2026 Training Course in MCH Epidemiology

Title: Co Director of MCH Workforce Date(s) of Event: June 21, 2026 - June 27, 2026

Company Name:

University of Nebraska Medical Center

Post to Reader Board As: 2026 Training Course in MCH Epidemiology

Address: 984365 Nebraska Medical Center Hotel Contact: Michael Fross

City, State, Zip: Omaha, NE 68198-4365 Title: Senior Sales Manager

Phone: (402) 552-9575 Phone:

210-424-6215

Email: ashleigh.sutphen@unmc.edu Email: michael.fross@hilton.com

Room Block: The Hotel is pleased to confirm the following negotiated group rates:

TOTAL SLEEPING ROOM NIGHTS RESERVED: 198

Sleeping room rates as noted in the “Room Block” above are quoted exclusive of applicable state and local taxes, fees and assessments.

Above block will be run of house suites with one king bed or two queens. Rate represents number of people per suite and is based upon single/double occupancy. $20 surcharge will apply for each additional adult sharing a suite. Maximum of 4 persons per suite. ADA Approved sleeping rooms are available upon request (based on availability).

CHECK ONE: Sleeping room rates as noted in the “Room Block” above are quoted net, non-commissionable or commissionable.

CHECK ONE: Room and tax will be paid by individuals or charged to Group’s Master Account.

In order to assign specific room types to your attendees, each sleeping room in your Room Block must be confirmed no later than June 01, 2026. This date will be known as your “Cut-Off Date.” After the Cut-Off Date, you agree that Hotel may offer unused bedrooms held in your Room Block to other customers to reduce Hotel’s losses. Confirmation of rooms after the Cut-Off Date will only be accepted based on availability and at the prevailing Hotel rate. To confirm a sleeping room within your Room Block, the sleeping room must be secured with a valid credit card provided by you or the guest attending your Event, along with a first night's deposit, refundable up to 3 days in advance of arrival date. Rooms cancelled for any reason less than 3 days in advance will incur an individual cancellation fee equal to one night’s room rate plus applicable tax. Should you secure sleeping rooms with your credit card, your attendees may thereafter provide their own credit card information for their own sleeping rooms. Your advance payments and deposits will be refunded by us to you within 30 days after completion of your Event if sleeping rooms you paid for in advance were later paid for by your attendees. If all the sleeping rooms within your Room Block are confirmed using one credit card on or before the Cut-Off Date, you will be required to submit a rooming list containing the names of the guests who will occupy each sleeping room, along with the guests’ addresses.

Check-in time is 4:00 pm; check-out time is 12:00 pm (subject to change without notice). Early check-in & late check-out are subject to availability and our approval.

Taxes: You agree to pay any and all applicable federal, state, municipal or other taxes, fees, or assessments imposed on or applicable to your Event. In the State of TEXAS, currently there is 1.25% San Antonio Tourism PID fee, .525% Recovery Tax and occupancy tax of 16.75%.

Method of Reservation: Sleeping room reservations (if a part of your Event) will be made: directly by the attendee via the Internet. We have created a

Reservations Group Code for your Event. Your Event Manager will provide you with the unique URL to send out to your attendees. Your designated Event Manager will contact you to discuss using our automated rooming list reservation and to obtain a copy of the housing form to review and approve for completeness and accuracy prior to publication to your attendees; OR via a rooming list. Your designated Event Manager will send you an Excel template to create your rooming list.

Your final rooming list must be received on or before the Cut-Off Date. To avoid an early departure fee Attendee must advised hotel at check-in that their length of stay has changed. Early departure fees are assessed $75+ tax.

Audit of Attendees: If Group believes that attendees of Group’s Event may have stayed at the Hotel without identifying themselves as part of the Group, Hotel will compare the names on Group’s final registration list with the Hotel’s list of guests in house over Group’s Event dates. If Group requests a comparison, Group will be asked to provide Group’s Event registration list to the Hotel. Group agrees that Group takes full responsibility for (a) determining whether it is

Sun 06/21/26

Mon 06/22/26

Tue 06/23/26

Wed 06/24/26

Thu 06/25/26

Fri 06/26/26

Total Single Rate

Double Rate

Triple Rate

Quad Rate

ROH Suite 0 41 41 41 41 0 164 $195.00 $195.00 $215.00 $235.00

Riverview Suite

5 5 5 5 5 5 30 $195.00 $195.00 $215.00 $235.00

Corner suite #214

0 1 1 1 1 0 4 Complimentary Complimentary Complimentary Complimentary

Total 5 47 47 47 47 5 198 necessary to disclose to Group’s attendees that information is being provided to Hotel by Group or vice versa which may be considered private or confidential, and for making such disclosure, if it is required, and (b) obtaining any necessary permissions from attendees allowing for such exchange of information. After comparing Group’s list to the Hotel’s guest registry, Hotel will advise Group of the number of room nights occupied by Group’s attendees reserved outside the official Room Block.

The revenue generated by those room nights will be added to Group’s revenue achieved for purposes of determining Group’s obligations under the sleeping rooms performance clause. Group will be given credit for rooms used by Group’s attendees outside the Room Block at the rate actually paid for the rooms used. Rooms reserved outside Group’s Room Block will be counted in determining any complimentary room credit.

Added Value Incentives Based on the guestrooms, meeting and banquet space requested, the Embassy Suites San Antonio Riverwalk is pleased to offer the the following special concessions in the event that 80% of the guaranteed guest room block is actually utilized and paid for over the program dates:

• Five (5) VIP Welcome Amenity (hotel choice)

• Five (5) Upgrades to Riverview rooms

• 1 per 40 guest rooms complimentary, based upon total rooms, to be consumed during program

• Corner Suite #214 (or any other suite located on the 2nd floor), to be utilized by group as a lactation suite (included n one time labor fee as noted below). Key card will be controlled by group representative and issued on Monday, June 22 – 26, 2026 at 12noon, on a complimentary basis to the group/attendees.

• Complimentary 5 megabytes for group to utilize in event space.

• Complimentary meeting room rental with a minimum of $9,150.00++ in food and beverage (not including one time labor fee as noted below)

• One time “Labor Fee” reduced from $1,100 to $500.00 and includes large drop-down video screen that is mounted to the ceiling in the center back wall (if needed).

• Complimentary Internet access in guest suites for all guests

• Group rate offered 3 days pre/post, based upon availability

• 21 day cutoff (3 weeks), may be extended, up to Hotel’s discretion.

• 3 day notice for cancellation of individual reservations.

• Complimentary 2 nights for pre-planning, to be utilized between contract signing and 30 days prior to event start date added to this agreement.

COMPLIMENTARY BREAKFAST AND EVENING RECEPTION

Complimentary cooked to order breakfast and nightly Reception for all registered hotel guests is provided and served in our Breakfast/Atrium Area.

BREAKFAST HOURS: RECEPTION HOURS:

Monday- Friday: 6:30AM till 9:30 AM 5:30PM- 7:30PM daily

Saturday- Sunday: 7:00AM till 10:30AM

Parking (per day): Valet: $55.00+ tax per 24 hours with in/out privileges and $35.00 inclusive of tax for event/day parking (based on availability) no in/out privileges. These are current rates and subject to change.

Schedule Of Events And Function Space Charges:

*Meeting Space grid on next page*

Date Time Function Type Room Venue* Setup Set Charge

Mon, 06/22/26 6:00 AM - 6:00 PM Lactation Room Corner Suite 214 Existing Setup 2

Mon, 06/22/26 8:30 AM - 5:00 PM General Session Majestic A Classroom 48 $500.00

Mon, 06/22/26 1:30 PM - 2:00 PM Break PM Majestic A Banquet Bar 48

Mon, 06/22/26 6:00 PM - 8:00 PM Reception Maj- A Pre-Function Cabaret 48

Tue, 06/23/26 6:00 AM - 6:00 PM Lactation Room Corner Suite 214 Existing Setup 2

Tue, 06/23/26 7:00 AM - 6:00 PM Secondary Room Aztec Room Round Tables of 8 48

Tue, 06/23/26 8:30 AM - 5:00 PM General Session Majestic A Classroom 48

Tue, 06/23/26 10:15 AM - 12:00 PM Break AM Aztec Room Banquet Bar 48

Tue, 06/23/26 12:00 PM - 1:00 PM Lunch Atrium 2 Existing Setup 48

Tue, 06/23/26 3:00 PM - 3:15 PM Break PM Aztec Room Banquet Bar 48

Wed, 06/24/26 6:00 AM - 6:00 PM Lactation Room Corner Suite 214 Existing Setup 2

Wed, 06/24/26 7:00 AM - 6:00 PM Secondary Room Aztec Room Round Tables of 8 48

Wed, 06/24/26 8:30 AM - 5:00 PM General Session/Congress Majestic A Classroom 48

Wed, 06/24/26 10:15 AM - 12:00 PM Break AM Aztec Room Banquet Bar 48

Wed, 06/24/26 12:00 PM - 1:00 PM Lunch Atrium 2 Existing Setup 48

Wed, 06/24/26 3:00 PM - 3:15 PM Break PM Aztec Room Banquet Bar 48

Thu, 06/25/26 6:00 AM - 6:00 PM Lactation Room Corner Suite 214 Existing Setup 2

Thu, 06/25/26 7:00 AM - 6:00 PM Secondary Room Aztec Room Round Tables of 8 48

Thu, 06/25/26 8:30 AM - 5:00 PM General Session/Congress Majestic A Classroom 48

Thu, 06/25/26 10:15 AM - 12:00 PM Break AM Aztec Room Banquet Bar 48

Thu, 06/25/26 12:00 PM - 1:00 PM Lunch Atrium 2 Existing Setup 48

Thu, 06/25/26 3:00 PM - 3:15 PM Break PM Aztec Room Banquet Bar 48

Fri, 06/26/26 6:00 AM - 12:00 PM Lactation Room Corner Suite 214 Existing Setup 2

Fri, 06/26/26 7:00 AM - 6:00 PM Secondary Room Aztec Room Round Tables of 8 48

Fri, 06/26/26 8:30 AM - 12:00 PM General Session/Congress Majestic A Classroom 48

Fri, 06/26/26 10:15 AM - 12:00 PM Break AM Aztec Room Banquet Bar 48

Fri, 06/26/26 11:00 AM - 1:00 PM Boxed Lunch Maj- A Pre-Function Banquet Bar 48

*{Subject to Change} - Specific Meeting rooms cannot be guaranteed and are subject to change based on final agenda and attendance numbers.

Group must request permission from Hotel prior to publishing meeting room names on any collateral/ materials.

Service Charge: 26% service charge on the food and beverage, room rental and Audio Visual, plus any applicable state or local tax, will be added to your account as a service charge. This service charge is not a gratuity and is the property of the Hotel to cover discretionary costs of the Event. (subject to change).

Confirmation of Function Space: The Schedule of Events listed above indicates the function space that is tentatively being held for you. You agree to confirm with us the assigned function space before printing any materials listing specific meeting or function locations. You must contact the Hotel at least 30 days before your Event to review and confirm the details for your Event, including final menus, final agendas, detailed daily room set specifications, decorations, entertainment and beverage service. Event Orders will be sent to you to confirm all final arrangements and prices. These Event Orders will serve as a part of this Agreement. If you do not advise us of any changes on the Event Orders by the date requested by Hotel, you agree that the Event Orders will be considered accepted by you as correct and you will be billed accordingly.

Day-of room set changes will be assessed a $275 per room surcharge. Room sets will be completed no more than 30 minutes prior to the event.

Guarantee of Final Numbers: Group must inform Hotel of the final guaranteed number of attendees that will attend each of the catered food functions by contacting the Events/Catering Department by email or phone no later than Noon (local Hotel time), three (3) business days prior to the first day of the

Event. Guarantees by text message cannot be accepted. We will not undertake to serve more than 3% above this guaranteed minimum. If for any reason the notice of the final guaranteed number of attendees is late, then the anticipated number of attendees for the applicable catered food function will be used for billing purposes and the menu may be different from the selected menu. Group will be charged the final guaranteed attendance or the number of attendees served, whichever is greater. Hotel will only prepare food to the final guaranteed number of attendees, and will not guarantee setting the room for more than 3% above the final guaranteed number of attendees.

F&B Events Under 25 People -- Extra Room Charge: A supplemental surcharge of $125.00 will be added to Group’s Master Account for each food and beverage function with a guaranteed number of less than twenty (25) guests in attendance.

OUTSIDE FOOD AND BEVERAGE: Due to state law, you may not bring alcoholic beverages into the Hotel for your Event. You must obtain our prior approval before you bring any food or non- alcoholic beverages from outside sources into our Hotel. If approval is granted by Hotel, you must sign a hold harmless agreement and indemnification agreement in the currently in use at Hotel before any food or beverage products not purchased f rom us and served by Hotel staff are brought in for consumption by your guests. Service fees will apply to any outside food or beverage served in our function space regardless whether Hotel labor is required.

DELIVERIES: Arrangements for delivery of packages should be made through your designated Event Manager. Receiving, handling and shipping charges may apply. No COD packages will be accepted. The Hotel policies on safe package handling are based on advice from the United States Postal Service (USPS) and federal Centers for Disease Control and Prevention (CDC).

Package Delivery Fee:

$5.00 per small size box

$10.00 per medium large box $125 per palette $6.00 for handouts or delivery of information/gift bags to guest suites

Complimentary storage of items up to 3 days prior to the first day your meeting space is booked. Additional storage days are charged at $550 per day.

Audio Visual: Encore Audio Visual is our in-house AV Contractor. Encore will work with you on all of your AV needs and will provide you with their AV contract for approval and signature. Please note that any outside AV is assessed a fee of $550++ per day.

A $125 one time set up charge for table tops will be charged for vendors/exhibits. This is taxed at 6% and a service fee of 26%. The table tops charge includes (2) chairs, (1) 6 foot table, waste basket and table cloth. Meeting room rental is taxed at 6% plus the 26% service fee.

Summary of Revenue Anticipated by Hotel from this Agreement

Total Anticipated Sleeping Room Revenue: $37,830.00

Total Anticipated Food and Beverage Revenue:

Total Anticipated Food and Beverage Revenue does not include gratuities, service charges, supplemental surcharges, applicable federal, state or local taxes or any other fees outside of food and beverage product sales.

$9,150.00

Total Anticipated Meeting Room Rental or Labor Fees: $500.00

Total estimated audio visual charges through Encore Audio Visual: $12,448.81

“Total Anticipated Charges & Estimated Revenues”: $59,928.81

Payment Terms: We require you to provide a deposit of $5,500.00 by credit card, cash or company check on or before January 30, 2026. The entire deposit is non-refundable. At the time of contracting, you must also provide a valid credit card (unless you have established sufficient credit facilities with Hilton or Hotel). All charges or amounts owed by you will be charged to that initial credit card unless you make acceptable alternative payment arrangements (cash, company check, or other credit card(s)) directly with us prior to the time that the amount becomes due. Three (3) Business Days prior to your event, the credit card will be charged all estimated Event charges minus the prepaid deposit.. Any additional charges incurred during your Event; including cancellation and damage charges, will be charged to credit card on file at the end of the event (unless alternative accommodations have been made).

DEPOSIT SCHEDULE

A deposit if $5,500.00 is due by January 30, 2026

A deposit of $7,000.00 is due by April 24, 2026

A deposit of $9,000.00 is due by May 29, 2026

The estimated remaining balance, if paid by check, is due 14 days prior to arrival with a valid credit card on file to accommodate any additional charges that may be incurred.

Sleeping Room Performance Damages; Food and Beverage Performance Damages: If the Event is held, but Hotel does not realize the Total Anticipated

Sleeping Room Revenue, Group agrees to pay liquidated damages for lack of performance in the amount of 80% of the Total Anticipated Sleeping Room Revenue guarantee, plus applicable state and local taxes. Hotel will deduct all collected non-refundable individual deposits, all collected early departure fees, and all advance payments and deposits previously paid by Group to Hotel from the amount Group owes Hotel as sleeping room performance damages. If the Event is held, but the

Hotel does not realize the Total Anticipated Food and Beverage Revenue from your Event, you agree to pay liquidated damages due to your lack of performance to the Hotel an amount equal to 100% of the original Total Anticipated Food and Beverage Revenue, or the total charges for the Event (including gratuities, service charges, supplemental surcharges, rentals and applicable taxes) based on your final guarantee or contracted number of guests, whichever is higher. Once food and beverage functions have been established under the Event Orders sent to Group by the Hotel, performance damages for food and beverage will be determined separately based on the terms of the Event Orders if the anticipated food and beverage revenue under the Event Orders is higher.

Full Cancellation: The rates offered by us are based in part upon the total gross revenues anticipated by us from your agreement to use and pay for the rooms and events set forth in this Agreement. You guarantee that your Event will provide the Total Minimum Anticipated Revenue. You agree and understand that, in the event of a cancellation or lack of full performance by you, our actual damages would be difficult to determine. Therefore, you agree that you should cancel your Event for any reason, including changing your meeting/function site to another hotel, you will pay a liquidated damages, plus any applicable state and/or local taxes as required by law, to the Hotel immediately upon notice of cancellation a percentage of Total Minimum Anticipated Revenue for your Event, as follows:

Date of Cancellation: Percentage Owed:

Date of signing to date of event 80% attrition

Room block 194 x $195.00 = $37,830.00 x 80% = $30,264.00 + F&B Minimum spend 100% = $9,150.00 ++ Total $39,414.00

Should Group cancel this event Hotel must receive a cancellation notice via company letterhead and signed by the signatory of this Agreement. Hotel may, in its sole discretion, consider your notice of cancellation to be invalid and thus may not release accommodations held until payment of the cancellation damages are received; therefore delay in the payment may result in higher cancellation damages owed.

Payment of cancellation damages is due immediately upon the Group’s written notice of cancellation. Hotel may consider Group’s notice of cancellation to be invalid and thus may not release accommodations held until payment of the applicable cancellation damages is received; therefore delay in payment may result in higher cancellation damages owed.

Cancellation/Rebook: In the unlikely event that the group must cancel this event, the hotel agrees to allow the goup to utilize 50% of the cancellation fees by the Hotel as a credit towards one (1) future group program of equal or greater value to be held at the property within 12 months of the original meeting dates.

Indemnification: Group agrees to indemnify, defend and hold harmless the Hotel, Hotel’s owners, managers, partners, subsidiaries, affiliates, officers, directors, employees and agents (collectively, the “Hotel Indemnified Parties”), from and against any and all third party claims, losses or damages to persons or property, governmental charges or fines, penalties, and costs (including reasonable attorney’s fees) (collectively, “Claim(s)”), in any way arising out of or relating to the Event that is the subject of this Agreement but only to the extent any such Claim(s) arise out of the negligence, gross negligence or intentional misconduct of Group’s employees, agents, contractors, exhibitors, or attendees. Nothing in this indemnification shall require Group to indemnify the Hotel Indemnified Parties for that portion of any Claim arising out of the negligence, gross negligence or intentional misconduct of the Hotel Indemnified Parties.

Hotel agrees to indemnify, defend and hold harmless Group, Group’s owners, managers, partners, subsidiaries, affiliates, officers, directors, employees and agents

(collectively, the “Group Indemnified Parties”), from and against any and all Claims (as such term is defined above) arising out of or relating to the Event that is the subject of this Agreement but only to the extent any such Claim(s) to the extent any such Claim(s) arise out of the negligence, gross negligence or intentional misconduct of Hotel’s employees, agents, or contractors. Nothing in this indemnification shall require Hotel to indemnify any of the Group Indemnified Parties for that portion of any Claim arising out of the negligence, gross negligence or intentional misconduct of the Group Indemnified Parties.

This section shall not waive any statutory limitations of liability available to either party, including innkeeper’s limitation of liability laws, nor shall it waive any defenses a party may have with respect to any Claim. This section shall survive any termination or expiration of this Agreement.

Impossibility: Neither party shall be responsible for failure to perform this Agreement if unanticipated circumstances beyond their control (including, but not limited to: acts of God; government regulation, including, but not limited to, government regulations prohibiting travel to the city in which the Hotel is located over the Event dates and/or the issuance of a “Level 3 Travel Warning” by the Centers for Disease Control that specifically advises travelers to avoid all non-essential travel to the city in which the Hotel is located and which travel advisory is in effect over the Event dates; terrorist attacks in the city in which Hotel is located; or declared war in the United States) make it illegal or impossible for Hotel to hold the Event. The affected party may terminate this Agreement w ithout liability upon providing written notice to the other party within ten (10) days of the occurrence.

Additional Terms and Conditions: Please sign and return this Agreement to us by January 23, 2025. We may release your tentatively reserved sleeping rooms and/or facilities if we do not receive your signed Agreement by the applicable due date. No cancellation fee shall apply in such circumstances. Once both you and we sign this Agreement, all provisions reserved on your behalf will be confirmed and therefore subject to the terms of this Agreement.

If this Agreement is returned signed by you but you have made any handwritten or typed changes to the document, it shall not constitute an acceptance, but rather a counteroffer by you that may be accepted or rejected in writing by us in our sole discretion.

The undersigned expressly agree and warrant that they are authorized to sign and enter into this Agreement on behalf of the party for which they sign, and the person signing on behalf of Group, if you are required to provide a credit card at time of contracting, further authorizes the Hotel to charge that initial credit card for the amounts indicated in this Agreement.

ACCEPTED AND AGREED TO:

GROUP: Board of Regents of the University of Nebraska d/b/a as HOTEL: Embassy Suites by Hilton San Antonio Riverwalk- Downtown the University of Nebraska Medical Center

By: : [[SertifiSignature_1]] By: [[SertifiSignature_2]] Signature Signature

Michael Hrncirik, Assistant Vice Chancellor for Business and Finance and Controller

Name: Name: Michael Fross, Sr Sales Manager, Michael.fross@hilton.com

Dated: [[SertifiDate_1]] Dated: [[SertifiDate_2]]

Jackie Oliva, Dir of Sales & Marketing, Jackie.oliva@hilton.com

By: [[[[SertifiSignature_3]] Signature

Dated: [[SertifiDate

01/20/26 | 13:06 CST

01/27/26 | 11:09 CST

Jackie Oliva

01/27/26 | 12:03 CST

Michael Hrncirik

Exhibit A – Audio Visual through Encore, located at Embassy Suites Riverwalk Downtown

CITY HOTEL DATES RATES MEETING SPACE AUDIO VISUAL CONCESSIONS F&B MIN

BALTIMORE

Hyatt Regency Baltimore Inner Harbor 300 Light Street Baltimore, MD 21202

6/7/2026-6/13/2026 $190.00 More than 35000 square feet of meeting and banquet space, including a total of 27 conference rooms Encore

Concessions Ten percent (10%) discount off of prevailing banquet menus. Excludes alcohol and custom menus. Twenty percent (20%) discount on Audio Visual services with in-house A/V company as sole provider. Excludes patching, rigging, electricity, and labor. Twenty percent (20%) discount on overnight self-parking for in-house 1 Complimentary Suite Upgrade at the Group Rate 1 VIP Amenity 3 days pre and post days based on availability Three-Week Cut Off 1 per 50 comp ratio

$33,000

SAN ANTONIO

Embassy Suites by Hilton San Antonio Riverwalk - Downtown 125 E Houston Street San Antonio, TX 78205

6/7/2026-6/13/2026

OR 6/21/2026-

6/27/2026

June 7-13 Rates:

Single/Double:

$215.00 Triple: $235.00 Quad: $255.00 June 21-27 Rates:

Single/Double:

$195.00 Triple: $215.00 Quad: $235.00

11,600 square feet 8,811 square foot ballroom divisible by 3; 4,500 square feet of outdoor function space overlooking the Riverwalk

The hotel has a contracted A/V

Company(Encore) that will prepare and submit a proposal for your A/V requirements. You may choose to bring your own but in house A/V will not service your equipment. If you chose an alternate 3rd party vendor, there will be a fee accessed of $550.00+ per day.

Concessions: • Five (5) VIP Welcome Amenity (hotel choice) • Five (5) Upgrades to Riverview rooms • 20% allowable cumulative attrition with audits as needed; will agree to audit clause, except for group to audit hotel alpha guest list, due to individual security rights. • 1 per 40 guest rooms consumed complimentary • Complimentary 5 megabytes for group to utilize in event space. • Will consider limited rebooking clause. • Complimentary meeting room rental with a minimum of $9,150.00++ in food and beverage (not including one time labor fee as noted above) • Complimentary Internet access in guest suites to Hilton Honors Members. $9.95 plus 8.25% tax per 24 hour period for all other guests • Group rate offered 3 days pre/post, based upon availability • 21 day cutoff (3 weeks), may be extended, up to Hotel’s discretion. • 3 day notice for cancellation of individual reservations. • Concessions are based on 85% group pick up • Complimentary nearby lactation room (excludes one time labor charge as noted above). Located on 2nd floor, same floor as event space. • 10% discount on audio visual through Encore, not including labor.

$9,150

SAN ANTONIO

San Antonio Marriott Riverwalk 889 E Market Street San Antonio, TX 78205

6/21/2026-6/27/2026

$209.00 Applicable State and

Local Taxes (16.96%), a 1.25% San Antonio

Tourism PID fee, and a .84% State Recovery

Fee

The San Antonio Marriott Riverwalk is ready for your meeting: • 14 Event Rooms • 17,566 sq. ft. Total Event Space • 1,100 Capacity Largest Space • Wireless high-speed Internet & Videoconferencing • Learn more about the ease of navigation and all we have to offer by browsing our attached floor plans and capacity chart

Encore

Concessions • COMPLIMENTARY MEETING SPACE INTERNET: up to 200 users for general browsing capacity • COMPLIMENTARY WI-FI: Complimentary guestroom basic Wi-Fi for Bonvoy Members • DISCOUNTED F&B:

10% discount on published menus (excluding alcohol, labor, custom menus, service charge, tax and any offsite catering) • COMPLIMENTARY ROOMS: one complimentary room for every 40 at group rate •

ATTRITION: 75% cumulative room block attrition • OPTIONAL DESTINATION FEE: $15 Food & Beverage daily credit, Wi-Fi access for Bonvoy Members, In-room fitness package, One pair of tickets to a local attraction

SAN ANTONIO

Menger Hotel 204 Alamo Plaza San Antonio, TX 78205

6/7/2026-6/13/2026 $155.00

The historic…