DOC1700406174.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier MID PLAINS FOOD & LODGING INC Contact Mike Fhuere

Sourcing Agent Melody Stark Email events@wilkco.com

REQUESTING DEPARTMENT

Participating Campuses

UNK

Administrative Unit/Dept.

Department Contact Marshall Barth

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

Room rental for Transit classes in North Platte from November 12 thru 14, 2025

Contract Document Document Amt Total Amt Start Date End Date Notes

CW36046 $750.00 $750.00 11/12/2025 11/14/2025

COMPETITION/BID INFORMATION

Bid Number

Competition Under $25k

Contract Information

INTERNAL USE ONLY

Contract CW 36046

Event

Contract

Client/Organization

UNK - NSCTransit

Event Date

11/12/2025 (Wed)

Booking Contact

Wall, Ronald

Site Contact

Wall, Ronald

Event #

E03081

Address

, Kearney, Ne 68845

Booking Tel

(308) 241-2250

Site Cell

(308) 230-0045

Pln Guests

Party Name

Nebraska Safety Center

Theme

Meeting

Booking Email wallr@unk.edu

Sales Rep

Mike Fhuere/BWP

DEPOSIT & PAYMENT POLICY:

To guarantee your event reservation, we require written or e-mail acceptance of the Event Contract. We also require either an approved Direct Bill account or payment of the total Room Charge by cash, check or credit card and a valid credit card number must be provided for incidental charges or damages.

Please review all charges, details and the Terms and Conditions at the end of the contract.

Banquet Room Date Banquet Room Setup Style Arrival Start Bar End Delivery

11/12/2025-We d

Jeffers Classroom NA 8:00 am NA 5:00 pm NA

11/13/2025-Thu Jeffers Classroom NA 8:00 am NA 5:00 pm NA

11/14/2025-Fri Jeffers Classroom NA 8:00 am NA 5:00 pm NA

Food/Service Items Food/Service Items Price Unit Qty Total

Wednesday, November 12, 2025 - 8:00 am

Classroom set up

A/V available

Coffee, tea, and water

Thursday, November 13, 2025 - 8:00 am

Classroom set up

A/V available

Coffee, tea, and water

Friday, November 14, 2025 - 8:00 am

Classroom set up

A/V available

Coffee, tea, and water

Room Chg 750.00

8/20/2025 - 7:46:19 AM Page 1 of 4

PO Box 768, North Platte, NE 69103 Phone: 308-539-1671 Fax: 308-532-1653 Email: events@wilkco.com

E03081 - UNK - NSCTransit

Food Beverage Liquor RoomCatering/Delivery Equipment Labor Other Total

Subtotal 0.00 0.00 0.00 750.00 0.00 0.00 0.00 0.00 750.00

Taxes 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 750.00 0.00 0.00 0.00Total 0.00 750.00

Subtotal Paid 0.00 Pay Method Card Type750.00

0.00 Balance 750.00 Card NumberTax

0.00 Card Holder ExpiresService Charge

750.00 SignatureTotal Value

Total Order Value: 750.00 Cost Per Guest: 30.00

TERMS & CONDITIONS

PAYMENT POLICY AND SCHEDULE:

Business Events:

Room fee to be paid at time of booking. Equipment rental, food & beverage charges due at the time of the event. Exceptions are Direct Bill accounts, which are due within 30 days of billing.

Personal/Social Events:

Room fee to be paid at time of booking. 100% of Equipment rental, food & beverage charges are due 5 days prior to event. All "per consumption" or additional items ordered during the event are due within 5 days after the event.

CANCELLATION POLICY:

Cancellations must be given in writing - email is acceptable.

* Any cancellation by client results in the forfeit of the initial deposit.

* For Direct Bill accounts, cancellation within 30 days or less of event, the organization or individual will be responsible of 100% of the contracted room rental charge.

* For cancellations after final count has been given, the organization or individual will be responsible for 100% of the room rental and food/beverage revenue resulting from said final count..

* If Mid Plains Food & Lodging must cancel a reservation for reasons other than "Force Majeure" (see below), any deposit paid will be refunded in full if the event cannot be rescheduled to another date.

* Force Majeure: Neither party shall be liable by reason of any failure or delay in performance of its obligations due to strikes, riots, fires, explosions, acts of God, war, terrorism, governmental action or any other cause adversely impacting the Hotel that is beyond the reasonable control of such parties. The performance of such party shall be excused for such reasonable time as may be required to resume performance following cessation of such cause.

ATTENDANCE:

At initial time of booking an event, an estimated number of attendees are required. All events with food and beverage require a final guaranteed attendee count no less than 5 business days prior to the event. This guarantee will be the minimum number for which fees and catering services will be charged. Without this guarantee, fees will be based on the original estimated attendance as the minimum, which is shown on the first page of this contract.

AMENDMENTS/CHANGES:

Changes or alterations in any phase of the event must be communicated to the sales department no less than 3 business days prior to the event. Confirmation of changes will be communicated in writing via email or mail with a Banquet Event Order (BEO).

FUNCTION SPACE:

Mid Plains Food & Lodging (MPFL) reserves the right to reassign specific function rooms reserved for the event. If such a change is made, it will be communicated to the client prior to the event. Contracted times for the function are enforced and upheld by the MPFL, as there may be events scheduled before or after this event. Room

8/20/2025 - 7:46:19 AM Page 2 of 4 space and pricing is planned and assessed based on the number of people quoted by the client for planned attendance.

If these counts should change, MPFL reserves the right to change the assigned space to ensure the safety and comfort of the attendees and to renegotiate any pricing in line with those changes. Music and Entertainment at events must be communicated to the MPFL. All events must be concluded by midnight. There is no smoking in the meeting rooms or hotel.

FOOD & BEVERAGE POLICY:

The Best Western Plus North Platte (BWP) is affiliated with Mid Plains Food & Loging

Catering. Food service at this location may be contracted with MPFL or the client may provide their own food service.

Bar Service must be provided by the MPFL. No alcoholic beverages may be brought into the Conference Center from outside sources. Doing so will result in a $100 charge. In accordance with safe food handling procedures, if MPFL caters the event, the client is not allowed to remove food from banquets or buffets from the premises. In accordance with the

Nebraska Liquor Control Commission, MPFL is not allowed to release to guests any unused portion of alcoholic beverage for removal from the hotel property for the purpose of private consumption. As well, no liquor, beer or wine may be brought into the Conference Center for functions from outside sources. MPFL reserves the right to refuse service if deemed necessary and to request age verification before service is given. All food catered by the MPFL and billed alcohol service provided by the MPFL will be subject to an 18% service charge and 7% sales tax. Tax exempt groups must have the appropriate form on file with our accounting department before the event. All catering menus are subject to change without notice. Pricing shall be that which is in place at the time of the contract's signing. MPFL makes every effort to ensure that adequate food is prepared for your final head count. On buffets, however, it is impossible to determine exactly how much of each individual item any group of persons shall consume, including appetizers. MPFL will advise you in advance if the items and quantities chosen will be, in their professional judgment, sufficient under normal circumstances.

PROPERTY USE/DAMAGE GUIDELINES:

Cleaning fees of $50 per hour will apply to clean up of banned items listed below, excessive Liquid Spills, Popcorn, Nuts, Vomit, etc. Materials, poster, signs or literature may not be affixed to any meeting room or guest room wall, ceiling or corridor without permission from the hotel management prior to the event.

The Client may bring in any favors or decorations that will make the event memorable with the following restrictions:

All candles must be battery powered or contained. Open flame and taper candles are not allowed. No Confetti, Glitter, or Small Loose Objects. The removal of decorative items brought in by the client is the client's responsibility. The Hotel cannot be responsible for items left in the banquet rooms after the designated contract time. Any damage to walls, floors, hotel equipment or furniture or loss of hotel equipment or equipment rented for the event is the sole responsibility of the client, company or individual and will be charged in accordance with the terms of this agreement.

PERSONAL PROPERTY:

Neither MPFL or Best Western Plus North Platte are not responsible for any loss or damage to personal property and does not maintain replacement insurance.

GUEST ROOM ACCOMMODATIONS:

All overnight guest room accommodations must be negotiated and confirmed directly with the hotel. If a room block is needed, a separate contract will be required.

SECURITY:

If required, in the sole judgment of MPFL, in order to maintain adequate security measures in light of the size and/or nature of the function, Client will provide, at Client's expense, security personnel supplied by a reputable licensed guard or security agency.

Assumption of the Risk and Waiver of Liability

Relating to Coronavirus/COVID-19 The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health

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Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people.

Mid Plains Food & Lodging (“the Caterer") and affiliated companies have put in place preventative measures to reduce the spread of COVID-19; however, the Caterer cannot guarantee that you or your guests will not become infected with COVID-19. Further, attending an event could increase your risk and your guest's risk of contracting COVID-19.

By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my guests and I may be exposed to or infected by COVID-19 by attending an event and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 at the event may result from the actions, omissions, or negligence of myself and others, including, but not limited to, MPFL employees, location staff, volunteers, and program participants and their families.

I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my guests or myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I or my guests may experience or incur in connection with my guest's attendance at the event (“Claims”). On my behalf, and on behalf of my guests, I hereby release, covenant not to sue, discharge, and hold harmless Mid Plains Food & Lodging, its employees, agents, and representatives, and parent company, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Caterer, its employees, agents and other representatives, whether a COVID-19 infection occurs before, during, or after attendance at an event.

Client: _________________________________________________ Date:_____________

Sales Rep:__Mike Fhuere/BWP

Date:_8/20/2025__

8/20/2025 - 7:46:19 AM Page 4 of 4

PO Box 768, North Platte, NE 69103

08/28/25 | 13:22 CDTScott Benson

Certificate Of Completion Envelope Id: 47376946-8D89-4868-BB6E-187FD35CD7DE Status: Completed

Subject: CW36046 - MID PLAINS FOOD LODGING INC classroom rental UNK Nov 2025

Source Envelope:

Document Pages: 5 Signatures: 1 Envelope Originator:

Certificate Pages: 5 Initials: 0 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

8/28/2025 8:42:52 AM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Scott Benson bensonsa1@unk.edu

Interim Vice Chancellor for Business & Finance

University of Nebraska at Kearney

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 144.216.255.220

Sent: 8/28/2025 8:44:49 AM

Viewed: 8/28/2025 1:22:16 PM

Signed: 8/28/2025 1:22:55 PM

Electronic Record and Signature Disclosure:

Accepted: 7/28/2025 3:49:32 PM ID: 90b86ce6-80ee-4202-9888-841983dc187d

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 8/28/2025 1:22:56 PM

Resent: 8/28/2025 1:22:58 PM

Viewed: 8/28/2025 2:27:10 PM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Marshall Barth barthmj@unk.edu

Fleet & Office Manager

Security Level: Email, Account Authentication (None)

Sent: 8/28/2025 1:22:57 PM

Viewed: 8/28/2025 1:27:15 PM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

Carbon Copy Events Status Timestamp Mike Fhuere events@wilkco.com

Security Level: Email, Account Authentication (None)

Sent: 8/28/2025 1:22:57 PM

Viewed: 8/28/2025 1:26:51 PM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/28/2025 8:44:49 AM

Certified Delivered Security Checked 8/28/2025 1:22:16 PM

Signing Complete Security Checked 8/28/2025 1:22:55 PM

Completed Security Checked 8/28/2025 1:22:57 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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Electronic Record and Signature Disclosure created on: 5/16/2023 6:53:28 PM Parties agreed to: Scott Benson, Melody Stark

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