DOC1697820686.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier The Westin Dhaka Contact Bibi Rahima

Sourcing Agent Melody Stark Email Bibi.Rahima@westin.com

REQUESTING DEPARTMENT

Participating Campuses

UNO

Administrative Unit/Dept.

Department Contact Brianna L Miller

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

We are hosting our second workshop in Bangladesh in November. This contract is for the meeting room space, food, and hotel rooms.

Contract Document Document Amt Total Amt Start Date End Date Notes

CW 34911 $41,813 $41,813 11/3/2025 11/6/2025

COMPETITION/BID INFORMATION

Bid Number

Competition Comparable quotes

Contract Information

INTERNAL USE ONLY

Contract CW 34911

Title: Legal and Policy Compliance Addendum Revised: 160425

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the meeting space and lodgingAgreement] dated concurrently with this Addendum (the “Agreement”) is effective as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities (University of

Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and

University of Nebraska at Omaha), and such other institutions and units as may be designated by the

Nebraska Legislature, and The Westin Dhaka(“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by

University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated herein by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this

Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the written agreement of the other party shall be void.

3. Governing Law and Forum. The Agreement shall be governed by the laws of the State of

Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by either party hereunder shall be in the state courts located in Lancaster County, Nebraska. Any legal action by Supplier in relation to the Agreement shall be instituted in accordance with the provisions of the Nebraska State

Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81-8,306).

4. Liability. To the fullest extent allowed by law, Supplier shall defend, indemnify, and hold harmless

University, its regents, officers, employees, agents, and students for any loss, claim, damage, expense, or liability of any kind arising out of or in connection with the acts or omissions of Supplier and its officers, employees, agents, and subcontractors under the Agreement.

5. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114.

6. Taxes and Fees. University is generally exempt from payment of state sales and use taxes and local occupation taxes within the State of Nebraska. University will furnish exemption certificates upon written request by Supplier. If Supplier is required to pay any taxes from which University is exempt as a result of doing business with University, Supplier shall be solely responsible for the payment of those taxes.

Revised: 160425

If a tariff is imposed on any Deliverables provided under this Agreement, each party shall pay an equal share of the costs of such tariff.

7. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have not been excluded or debarred or otherwise become ineligible to participate in federal health care programs pursuant to 42 USC § 1320a-7. The certification and warranty set forth in this section shall be an ongoing certification and warranty during the term of the Agreement, and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the Agreement may be terminated immediately, for cause, by

University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

8. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska

Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to the Agreement, any amendment to the Agreement, and any document incorporated by reference into the Agreement and (b) to indicate the legal basis for such requested redactions at the time of execution thereof. In addition, Supplier shall defend any challenge to such redactions at its own expense. Supplier’s failure to request redactions to any contracts or documents released by University under this section shall constitute a complete waiver of any and all claims for damages caused by any such release.

9. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to, or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with University’s interpretation and application of applicable law. It shall be the sole responsibility of Supplier (a) to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier shall defend any challenge to such requested redactions at its own expense. Supplier’s failure to request redactions to any information or records released by University under this section shall constitute a complete waiver of any and all claims for damages caused by any such release.

10. Federal Funding Compliance. If the Agreement involves federal funds, (a) Supplier’s compliance in all respects with all applicable federal anti-discrimination laws is material to Supplier’s performance under the Agreement; (b) Supplier certifies that it does not operate any programs promoting diversity, equity, and inclusion that violate such laws; and (c) Supplier’s failure to comply with such laws shall be considered a material breach of the Agreement.

If the Agreement is for $15,000 or more and involves federal funds, then Supplier shall comply with 41 CFR

§§ 60-300.5(a) and 60-741.5(a), which are incorporated herein by this reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and require action to employ and advance in employment individuals without regard to disability or veteran status.

If Supplier has fifty (50) or more employees and the Agreement involves payment of $50,000 or more in federal funds to Supplier, then Supplier shall develop or maintain a program as described in 41 CFR 60‐

741, subpart C. If Supplier has fifty (50) or more employees and the Agreement involves payment of https://statecontracts.nebraska.gov/

Revised: 160425

$150,000 or more in federal funds to Supplier, then Supplier shall develop or maintain a program as described in 41 CFR 60‐300, subpart C. To the extend any of the provisions of Appendix II to 2 CFR Part

200 apply to the Agreement, such provisions are incorporated herein by this reference and apply to Supplier as a “contractor,” “recipient,” or “subrecipient.”

11. Nondiscrimination. Neither Supplier nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair Employment

Practice Act (Neb. Rev. Stat. §§ 48-1101 to 48-1125).

12. Logos or University Marks. Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier shall not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

13. Right to Audit Privilege. University reserves the right to audit or inspect work performed by

Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

14. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

15. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that (a) there is no unresolved actual or potential conflict of interest related to the Agreement and (b), if Supplier is a University employee, immediate family member of a University employee, or business associated with a University employee and the Agreement is valued at $2,000 or more, Supplier has, prior to execution of the

Agreement, provided written notification to the vice president for business and finance or relevant vice chancellor for business and finance, as applicable, of Supplier’s status as, relation to, or association with a

University employee and of the Agreement. If an actual or potential conflict of interest related to the

Agreement arises during the Term, Supplier shall provide to the vice president for business and finance or relevant vice chancellor for business and finance, as applicable, a written disclosure statement that describes all relevant information concerning the actual or potential conflict of interest. If the actual or potential conflict of interest cannot be resolved or University determines Supplier’s certification set forth in this section is false, University may declare the Agreement void and of no further force or effect and

University shall have no further obligations under the Agreement.

16. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable

University policies.

17. Insurance. Supplier shall at its own expense obtain and maintain throughout the term of the

Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than $1,000,000.00 per occurrence, and $3,000,000.00 general aggregate to cover such liability caused by, or arising out of, activities of Supplier and its agents and/or employees while engaged in or preparing for the provision of the goods or services provided under the Agreement. If the goods or services include providing technology services, software, or support, Supplier shall obtain and maintain cyber liability insurance coverage of not less than $10,000,000.00 per occurrence and in the aggregate to cover such liability resulting or arising from acts, errors, or omissions in rendering such

Revised: 160425 technology services, software, or support. Upon request by University, Supplier shall furnish to University certificates of insurance evidencing such insurance is effective prior to commencement of work under the

Agreement. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under the Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier shall, upon request, include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis. Supplier is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

18. Notice. Any notice required or permitted to be given under the Agreement shall be in writing, sent via certified mail or hand delivery, effective when received, and delivered to the addresses provided on the signature page of this Addendum.

19. Unavailability of Funding. Due to possible future reductions in state and/or federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail

(return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such termination or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just and equitable compensation for any satisfactory work performed up to the effective date of the termination. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom.

20. No Personal Liability. In no event shall any regent, official, officer, employee, agent, or student of

University be personally liable or responsible for any representation, statement, covenant, warranty, or obligation contained in, or made in connection with, the Agreement, express or implied.

21. Foreign Adversary Certification. The terms in this section defined in Neb. Rev. Stat. § 73-903 shall have the meaning defined therein. If the Agreement is for a technology-related product or service and no exception set forth in Neb. Rev. Stat. § 73-906(2) applies, Supplier certifies that it is not a scrutinized company, it will not subcontract with any scrutinized company for any aspect of performance of the

Agreement, and any products or services provided under the Agreement do not originate with a scrutinized company. The certification set forth in this section shall be an ongoing certification during the term of the

Agreement and Supplier shall immediately notify University of any change in the status of the certification set forth in this section.

22. Unenforceability of Certain Terms. For the purposes of this section, “University” expressly includes any University employee acting in the course and scope of employment. Notwithstanding any provision of the Agreement to the contrary, any of the following terms within the Agreement shall have no effect and shall not be enforceable:

a. Any term making the Agreement period perpetual, providing for unlimited renewals of the

Agreement, or automatically continuing the Agreement period from term to term;

b. Any term requiring or stating that the terms of the Agreement shall prevail over the terms of this

Addendum in the event of conflict;

c. Any term requiring University to indemnify or to hold harmless Supplier or any third party for any act or omission;

Revised: 160425

d. Any term imposing interest charges contrary to those allowed by Neb. Rev. Stat. § 81-2404;

e. Any term requiring the application of the law of any state other than the State of Nebraska in interpreting or enforcing the Agreement or requiring or permitting that any dispute under the Agreement be resolved in courts other than the courts of the State of Nebraska;

f. Any term limiting the time period within which claims can be made or actions can be brought;

g. Any term waiving the sovereign immunity of the State of Nebraska;

h. Any term limiting Supplier’s or any third party’s liability for damages to University for any cause whatsoever related to: (i) intellectual property indemnity required by the Agreement; (ii) liquidated damages assessed under the Agreement; (iii) claims for personal injury, including death; (iv) claims for damage to real property or tangible or intangible property arising from Supplier’s acts or omissions under the

Agreement; (v) any loss or claim to the extent the loss or claim is covered by a policy of insurance maintained, or required by this Addendum or the Agreement to be maintained, by Supplier; (vi) damages arising from the gross negligence or willful misconduct of Supplier, its employees, its subcontractors, or its agents; and (vii) damages arising from Supplier’s breach of data security or confidentiality obligations under the Agreement;

i. Any term permitting unilateral modification of the Agreement by Supplier or any third party;

j. Any term obligating University to pay attorneys’ fees;

k. Any term requiring the confidentiality of records in contravention of the Nebraska public records statutes, Neb. Rev. Stat. §§ 84-712 to 84-712.09;

l. Any term binding University to any method of resolution of disputes under the Agreement not instituted in accordance with the provisions of Neb. Rev. Stat. §§ 81-8,302 to 81-8,306;

m. Any term requiring University to endorse or perform any act that may be perceived as an endorsement of a commercial good or service, Supplier, or any third party;

n. Any term requiring University to waive its rights to a jury trial or to participate in a class action; or

o. Any term granting Supplier or any third party a security interest in property of University.

[Signature page to follow]

Revised: 160425

IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name:

Date:

Title:

Supplier

Signature:

Printed Name:

Date:

Title:

Notices to University shall be sent to:

Notices to Supplier shall be sent to:

With copy to:

Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645

With copy to (optional):

4890-8857-9324, v. 15 bibi.rahima@westin.com

08/27/25 | 05:55 CDT

Bibi Rahima Shimu

Bibi Rahima Shimu

Assistant Manager, Catering Sales Asst Vice Chancellor and Controller, Business and Finance

08/27/25 | 09:39 CDT

Jessie Combs

Jessie Combs jessiecombs@unomaha.edu

MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION

CATERING SALES AGREEMENT

DESCRIPTION OF GROUP AND EVENT

The following represents an agreement between “UNIQUE HOTEL AND RESORTS PLC” owner of The Westin Dhaka located at Main Gulshan Avenue, Plot-1CWN (B), Road 45, Gulshan-2, Dhaka -1212, Bangladesh (“Hotel”) and The Board of Regents of the University of Nebraska on behalf of the University of Nebraska at Omaha on November 3-5, 2025

ORGANIZATION: University of Nebraska at Omaha

CONTACT:

Name: Ms. Soraya Rahmanzai, Job Title: Center for Afghanistan Studies

Address: University of Nebraska at Omaha Address: 6001 Dodge Street Omaha, NE 68182 Phone Number: (402)554-2375 E-mail Address: srahmanzai@unomaha.edu

NAME OF EVENT: University of Nebraska at Omaha

REFERENCE #…

OFFICIAL PROGRAM DATES: November 3-5, 2025

FUNCTION INFORMATION AGENDA/EVENT AGENDA

Based on the requirements outlined by Account, the Hotel has reserved the function space set forth on the below Function Information Agenda/Event Agenda.

SCHEDULE OF EVENT

Event : University of Nebraska at Omaha

Day & Date : November 3-5, 2025

Event Time : 09:00 AM to 05:00 PM

Number of Guests : 100 PAX

Venue : Westin Grand Ballroom (Level-1)

Facility Charges : Complimentary for this event only

Set up

-Set Up will be given by Host later

SIGNAGE (TBA)

Signage will be given by Host later At ground lobby

Menu

Morning coffee Break for 100 PAX at 10 am (TBA) Assorted Sandwich (Veg & Non Veg) Chicken Stripes Freshly brewed coffee & tea

Customized ASIAN Buffet Lunch for 100 PAX at 1 pm (TBA)

APPETIZER

Fragrant green papaya salad with stripped chicken Thai style Vietnamese salad with duck and sweet ginger Assorted green salad with vinaigrette dressing

SOUP

Thai lemongrass with vegetables, chicken & prawn thick

MAIN COURSE

Beef chili onion mailto:srahmanzai@unomaha.edu

Chicken cashew nut with dry chili Sweet & sour fish Chinese style Stir fried noodles with chicken & vegetables Wok fried vegetables Mixed fried rice

DESSERTS

Mixed fruit pudding Honeydew sago Assorted French pastries Freshly brewed coffee & tea Afternoon coffee Break for 100 PAX at 4 pm (TBA) Assorted Homemade cookies Freshly brewed coffee & tea Menu Price:

Morning coffee Break is BDT.500++ Per Person Customized Asian Buffet Dinner Menu is BDT.3, 400++ Per Person Afternoon Coffee Break is BDT.350++ Per Person (As special price applicable for this event only)

Beverages Westin Mineral water (500ml) bottle on the table

Special Note (if any) :

AUDIO-VISUAL (IF REQUIRED)

Multimedia Projector & Screen : 01 Projector with screen

Sound System : Sound System with 2 cordless Mics

Extra Microphone : N/A

INTERNET CONNECTION (WI-FI)

Standard Internet Access : MarriottBonvoy (Wi-Fi)

Dedicated Internet Access : N/A

FINANCIAL PART:

Estimated Cost for University of Nebraska Event on November 3-5, 2025

Description of Items

Units required

Unit Price

Number of days

Total in BDT

Remarks

Space Rent for A Part of Ballroom (Level-1) 1 50000 3 0 As special gesture discounted price from regular price

BDT.225,000++ per day per slot

Morning Break 100 500 3 150,000 Two finger foods with tea & coffee

Customized ASIAN Buffet Menu

3,400

1020000

Customized ASIAN Buffet Menu discounted from regular price BDT.3500++ (Menu will be selected as per your choise)

Afternoon Break 100 350 3 105000 Tea & coffee with Cookies

Westin Minarel Water 100 95 3 - Complementary for this event only

Projector with screen 1 10,000 3 30000 As per your requirent

Sound System with 2 Mic 1 10,000 3 30000 As per your requirent

Subtotal 1,335,000

Service charge (12.5%) 166,875

Total with SC 1,501,875

VAT (15%) 225,281

Total with VAT 1,727,156

GENERAL CONDITIONS

▪ The above quoted rates are subject to inclusive of 12.5% Service Charge and 15% VAT which attracts compound calculation (29.375%). If for any reason the Government duty structure changes and / or the Government imposes additional supplementary duties / taxes and / or Hotel Management changes any charges structure on hotel services, then the new structure will be applicable with the quoted rates.

▪ The above quoted rates are non-commissionable regardless of booking source; i.e. company direct, guest direct, nominated travel agents etc.

▪ Payments of all amounts by guests and Preferred Corporate Clients to the hotel shall be in Bangladeshi Taka (BDT) with the current conversion rate of the hotel, which is US$ 1 = BDT.130. This conversion rate may change without prior notice.

▪ This offer is not an authorization to extend any credit facilities.

▪ This offer is valid for this event only.

DAMAGE TO FUNCTION SPACE

Account agrees to pay for any damage to the function space that occurs while using it. Account will not be responsible, however, for ordinary wear and tear or for damage that it can show was caused by persons other than Account and its attendees.

MINIMUM BANQUET FOOD AND BEVERAGE REVENUE REQUIREMENT –

Account agrees to a minimum banquet food and beverage revenue of BDT.17, 27,156 Net including tax and service charge (the “Minimum Banquet Food and Beverage Revenue”). If the actual banquet food and beverage revenue is less than the Minimum Banquet Food and Beverage Revenue, the difference will be posted to the Master Account. Hotel will confirm the food and beverage prices 96 hours prior to Account’s arrival date.

These quotations do not include any applicable tax and service charge mentioned above. All food and beverage served in the Hotel must be purchased from the Hotel.

OUTSIDE FOOD AND BEVERAGE POLICY

All food and beverages served at functions associated with the Event must be provided, prepared, and served by Hotel, and must be consumed on Hotel premises.

METHOD OF PAYMENT

All payment to be made in favor of hotel either on cheque or if cash/ credit card need make the payment at hotel’s front desk.

ADVANCE PAYMENT

An advance payment BDT. 1,295,367 Net will be required (75% of the total estimated cost). This advance payment is due on event day and will be credited toward the Master Account. And thank you for your advance amount BDT…….

CANCELLATION - Room Nights and F&B In the event of a cancellation occurring 30 business days prior to arrival, liquidated damages in the amount of One hundred percent (100%) of the Banquet Food and Beverage Revenue, and Total Meeting Room Rental will be due, plus applicable taxes.

In the event of a cancellation occurring 31-60 business days prior to arrival, liquidated damages in the amount of Seventy-five percent (75%) of the Banquet Food and Beverage Revenue, and Total Meeting Room Rental will be due, plus applicable taxes.

In the event of a cancellation occurring 61-90 business days prior to arrival, liquidated damages in the amount of Fifty percent (50%) of the Banquet Food and Beverage Revenue, and Total Meeting Room Rental will be due, plus applicable taxes.

In the event of a cancellation occurring 90-180 business days prior to arrival, liquidated damages in the amount of Twenty- Five percent (25%) of the Banquet Food and Beverage Revenue, and Total Meeting Room Rental will be due, plus applicable taxes.

In the event of a group cancellation occurring between the time of acceptance of this contract and 181 days prior to arrival, no charges will be applicable.

IMPOSSIBILITY

The performance of this Agreement is subject to termination without liability upon the occurrence of any circumstance beyond the control of either party – such as acts of God, war, acts of terrorism, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilities – to the extent that such circumstance makes it illegal or impossible for the Hotel to provide, or for groups in general to use, the Hotel facilities. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical - but in no event longer than ten (10) days - after learning of such basis.

COMPLIANCE WITH LAW

Both parties agree that they will comply with all applicable laws and regulations, including, without limitation, health and safety, alcoholic beverage control, disability, anti-corruption, trade sanctions, and anti-terrorism laws. Hotel and Account agree to cooperate with each other to ensure compliance with such laws. Either party may take any and all actions deemed necessary in their sole discretion to ensure its continued compliance with anti-corruption and trade sanctions laws which are applicable to it (or to the Hotel’s management company), including, without limitation, immediate termination of this Agreement upon notice and without liability.

CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT

Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or Account will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other.

LITIGATION EXPENSES

The parties agree that, in the event litigation relating to this Agreement is filed by either party, the non-prevailing party in such litigation will pay the prevailing party's costs resulting from the litigation, including reasonable attorneys’ fees.

LIQUOR LICENSE

Account understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age.

COMPLIANCE WITH EQUAL OPPORTUNITY LAWS

This section describes Marriott’s obligations as a U.S. federal contractor. It does not apply to customers that are not part of the U.S. federal government or using funds from the U.S. federal government for this contract.

Marriott shall comply with all applicable laws, statutes, rules, ordinances, codes, orders and regulations of all federal, state, local and other governmental and regulatory authorities and of all insurance bodies applicable to the Hotel premises in performing its obligations under this Agreement.

Marriott (referred to as “contractor” in this section) shall comply with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act, as amended, which are administered by the United States Department of Labor (“DOL”), Office of Federal Contract Compliance Programs (“OFCCP”). The equal employment opportunity clauses of the implementing regulations, including but not limited to 41 C.F.R. §§ 60.1-4, 60-300.5(a), and 60-741.5(a), are hereby incorporated by reference, with all relevant rules, regulations and orders pertaining thereto. This contractor and subcontractor shall abide by the requirements of 41 C.F.R. §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Marriott also shall comply with Executive Order 13496 and with all relevant rules, regulations and orders pertaining thereto, to the extent applicable. The employee notice clause and all other provisions of 29 C.F.R. Part 471, Appendix A to Subpart A, are hereby incorporated by reference.

To the extent applicable, Marriott shall include the provisions of this section in every subcontract or purchase order so that such provisions shall be binding upon each contractor, subcontractor or vendor performing services or providing materials relating to this Agreement and the services provided pursuant to the terms hereof.

PRIVACY

Marriott International, Inc. (“Marriott”) is committed to complying with obligations applicable to Marriott under applicable privacy and data protection laws, including to the extent applicable EU data protection laws. Hotel shall comply with the then-current Marriott Group Global Privacy Statement (the “Privacy Statement,” currently available at http://www.marriott.com/about/privacy.mi) with respect to any personal data received under this Agreement.

Without limiting the foregoing obligation, Hotel has implemented measures designed to: (1) provide notice to individuals about its collection and use of their personal data, including through the Privacy Statement; (2) use such personal data only for legitimate business purposes; (3) provide means by which individuals may request to review, correct, update, suppress, restrict or delete or port their personal data, consistent with applicable law; (4) require any service providers with whom personal data is shared to protect the confidentiality and security of such data; and (5) use technical and organizational measures to protect personal data within its organization against unauthorized or unlawful access, acquisition, use, disclosure, loss, or alteration.

Ms. Soraya Rahmanzai, will obtain all necessary rights and permissions prior to providing any personal data to Hotel, including all rights and permissions required for Hotel, Hotel affiliates, and service providers to use and transfer the personal data to locations both within and outside the point of collection (including to the United States) in accordance with Hotel’s privacy statement and applicable law. Notwithstanding any other provision, Hotel may use an individual’s own personal data to the extent directed by, consented to or requested by such individual.

IN-HOUSE EQUIPMENT

Hotel will provide, at no charge, a reasonable amount of meeting equipment (for example, chairs, tables, etc.). These complimentary arrangements do not include special setups or extraordinary formats that would deplete Hotel’s present in-house equipment to the point of requiring rental of an additional supply to accommodate Account ‘s needs. If such special setups or extraordinary formats are requested, Hotel will present Account two (2) alternatives: (1) charging Account the rental cost for additional equipment, or (2) changing the extraordinary setup to a standard format, avoiding the additional cost.

UNATTENDED ITEMS/ADDITIONAL SECURITY

The Hotel cannot ensure the security of items left unattended in function rooms. Special arrangements may be made with the Hotel for securing a limited number of valuable items. If Account requires additional security with respect to such items or for any other reason, the Hotel will assist in making these arrangements. All security personnel to be utilized during the Event are subject to Hotel approval.

PERFORMANCE LICENSES

Account will be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that Account may use or request to be used at the Hotel.

MARRIOTT BONVOY EVENTS

Marriott Bonvoy Events provides Points or Miles to eligible Marriott Bonvoy Members who book and hold qualifying meetings and events at Participating Properties.

Approximately ten (10) business days after the conclusion of the Event (provided that the Event is not cancelled and Account has otherwise complied with the material terms and conditions of this Agreement), the Hotel will award Points https://protect-us.mimecast.com/s/SER-CG6QzAUg2xQpIWyIbY or Miles to the Member and relevant account identified below. By inserting the airline frequent flyer account information, the recipient elects to receive Miles instead of Points.

Marriott Bonvoy Events is not available in certain circumstances, including (1) for any government employee or official booking a government event (U.S. government event or non-U.S. government event); (2) for any employee of a state-owned or state-controlled entity (“SOE”) booking an event on behalf of the SOE; or (3) for any other planner or intermediary when booking an event on behalf of a non-U.S. governmental entity or SOE. Hotels in the Asia Pacific region are restricted from awarding Points or Miles to any intermediary booking an event on behalf of any governmental entity or SOE.

GROUP MUST CHECK ONE OPTION BELOW:

The Contact (as identified on page 1 of this Agreement or the Authorized Signer of this Agreement) is eligible to receive Points or Miles.

Member Name …………………………

Marriott Bonvoy Membership Number …………………………..

*If Miles are desired instead of Points, please also provide:

Participating airline name

Participating airline frequent flyer account number

OR

The Contact (as identified on page 1 of this Agreement or the Authorized Signer of this Agreement) declines or is not eligible to receive Points or Miles and hereby waives the right to receive Points or Miles in connection with the Event.

The individual identified above to receive either Points or Miles may not be changed without such individual’s prior written consent. The number of Points or Miles to be awarded shall be determined pursuant to the Marriott Bonvoy Terms and Conditions (the “Terms and Conditions”), as in effect at the time of award. All Marriott Bonvoy Terms and Conditions apply. The Terms and Conditions are available on-line at https://www.marriott.com/loyalty/terms/default.mi and may be changed at the sole discretion of Marriott International, Inc. at any time and without notice. Capitalized terms used in this section have the meanings given to them in the Terms and Conditions.

HIGH RISK ACTIVITIES

Hotel has committed to providing the room nights and function space, as applicable, set forth in this Agreement based on information about the event that Account has given to the Hotel. Account agrees that it has presented all material information required in order for hotel to provide the rooms and facilities set forth in this Agreement. Should Hotel, in its sole reasonable discretion, determine at any time that the Event will include a high-risk activity that was previously undisclosed to the Hotel (including by way of example, and not by limitation, biological agents, pyrotechnics, etc.), Hotel may terminate this Agreement immediately and without liability, upon written notice to Account.

ACCEPTANCE

When presented by the Hotel to Account, this document is an invitation by the Hotel to Account to make an offer. Upon signature by Account, this document will be an offer by Account. Only upon signature of this document by all parties will this document constitute a binding agreement. Unless the Hotel otherwise notifies Account at any time prior to Account’s execution of this document, the outlined format and dates will be held by the Hotel for Account on a first -option basis until ............. 2025. If Account cannot make a commitment prior to that date, this invitation to offer will revert to a second-option basis or, at the Hotel’s option, the arrangements will be released, in which case neither party will have any further https://www.marriott.com/loyalty/terms/default.mi obligations.

Upon signature by both parties, Account and the Hotel shall have agreed to and executed this Agreement by their authorized representatives as of the dates indicated below.

Rooms Requirements with check in & check out:

Check-in date Check-out date Number of Rooms

Remarks

SGL DBL

10/30/2025 11/7/2025 2

11/01/2025 11/7/2025 2

11/02/2025 11/6/2025 43

Special Group Rate:

Room type Group rate (Single) Group rate

(Double) Remarks

Deluxe Room 37Sm. USD 130 AI USD 140 AI All Inclusive

Ø The special rates are inclusive of 1.5% City TAX, 12.5% service charge & 15% VAT which is 31.10% as a compound calculation.

Ø The aforementioned rates are valid only for this group and rate may increase if we don’t receive any confirmation in writing by following 2nd October 2025.

Ø Hotel exchange rate $1 = BDT 130, subject to change

Ø Hotel invoice will generate by Local Currency

Check-in / Check-out: Standard Check-In: 15:00 hours & check-Out: 12:00 hours

ROOM AMENITIES AND VALUE ADDED SERVICES:

The Room Rate Includes Complimentary:

• Two Regular Buffet breakfast at Seasonal Taste Restaurant

• High Speed Internet Access (Wi-Fi and wired)

• Use of Westin Workout, Swimming Pool, Sauna & Jacuzzi.

• Four bottles of local mineral water per day (500 ml)

• Tea/ Coffee making facilities in the room

In Room Amenities:

• 55-inch LCD TV in each room.

• Iron with ironing board

• Electronic safe.

• Tea/Coffee Maker with a coffee plunger.

Special Room Rates: (Please note that this is a special rate & will be considered for this mentioned period & Group only. In case of any change in the duration & decrease in room number the price will vary. In case no of nights is less than mentioned duration, rate will be reviewed

OUR GUEST SERVICE POLICIES:

• In case of early departure additional one-night charge will be posted on your billing.

• In case of ‘No Show’, entire stay charges will be posted to your billing for each of the reserved rooms and we will consider that the entire booking is cancelled if not informed before.

• Room reservation has to be confirmed by credit card authorization and in case of any late cancellation; charges will be as per the offer.

RATE NOTE:

The above mentioned net rates are inclusive of City TAX 1.5%, 12.5% service charge and 15% Govt. Vat unless otherwise stated.

• Mentioned room rates are per night per room basis.

• Non- Commissionable rate

CANCELLATION CHARGES:

Less than 7 days before the arrival 100% of the Total Charge Less than 15 days “ “ “ 50% of the Total Charge Less than 21 days “ “ “ 25% of the Total Charge More than 21 days “ “ “ No Charge

TERMS & CONDITIONS:

1) After signing this agreement, it will be considered as the confirmation of the above mentioned group.

2) Force majeure: In case of cancellations due to force majeure The Westin Dhaka will waive the cancellation charges considering the said event will take place at The Westin Dhaka in Future. Force Majeure is defined as any natural calamity, riots, strike and government initiated step to stop such event.

3) All government policies/regulations prevalent during the time of your event will apply. The Westin Dhaka will not be held responsible for any subsequent changes in the Government policies, rules and/or regulations which will/may have a bearing on the Terms and Conditions of our agreement. In such an event, the Terms and Conditions mentioned herein in this contract will remain valid.

4) Admittance: The Westin Dhaka reserves the right to deny any person admission to the hotel.

5) Postponement: If for the reason the function/event has to be postponed the same terms and conditions apply as for cancellation.

MODE OF PAYMENT: Bank Transfer/ Credit card Guarantee / Purchase order/Company Payment.

ADVANCE PAYMENT: 50% with the confirmation of the group. 25% before 15 days of the group arrival and rest amount before 07 days before arrival/event.

Marriott CTC (Commitment to Clean): The safety and security of our guests and associates is of prime importance and therefore we are following Marriott CTC protocol (attached)

Please provide us credit card details only through FAX at +88-02-9884800 to guarantee the reservations.

The room rates confirmed in USD will be converted to local currency (BDT) by the hotel at your time of stay, based on the exchange rate used by the hotel and are subject to exchange rate fluctuations. Credit card charges are subject to additional currency conversions by banks or credit card companies, which are not within the hotel’s control and may impact the amount charged to your credit card. Please contact the hotel if you have any questions.

Current Exchange Rate: USD 1.00 = BDT 130.00 (may change according to the current exchange rate of the hotel)

We hope all the points are covered as per your requirement. However, please call us for any further query. We always assure you our best services true to Westin Worldwide. We look forward to the pleasure of welcoming you and your guests to The Westin Dhaka.

SIGNATURES

Approved and authorized by University of Nebraska at Omaha

Name: Signature:

Title: Date:

Approved and authorized by: The Westin Dhaka

Bibi Rahima Shimu

Name:

Signature:

Executive, Catering Sales

03rd July, 2025

Munirul Kabir

Director of Catering Sales

Mamunur Rahman Shumon

Director of Sales & Marketing

Shaharuzzaman Rony

Title: Sales Manager Date: 03rd July, 2025

08/27/25 | 09:39 CDTAsst Vice Chancellor and Controller, Business and Finance

Certificate Of Completion Envelope Id: 0AAF3552-B9B2-44A4-9126-831F8F69E887 Status: Completed

Subject: CW34911 - Westin Bangladesh UNO YSALI November 2025

Source Envelope:

Document Pages: 16 Signatures: 4 Envelope Originator:

Certificate Pages: 5 Initials: 0 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

8/1/2025 11:12:36 AM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Bibi Rahima Shimu bibi.rahima@westin.com

Assistant Manager, Catering Sales

Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image

Using IP Address: 163.116.196.55

Sent: 8/1/2025 11:15:59 AM

Resent: 8/13/2025 11:48:48 AM

Resent: 8/20/2025 2:38:16 PM

Resent: 8/25/2025 8:55:56 AM

Viewed: 8/27/2025 4:53:08 AM

Signed: 8/27/2025 5:55:44 AM

Electronic Record and Signature Disclosure:

Accepted: 8/27/2025 4:53:08 AM ID: a764aaa4-a794-4977-9e56-350f740066ef

Jessie Combs jessiecombs@unomaha.edu

Asst Vice Chancellor and Controller, Business and

Finance

University of Nebraska Omaha

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 137.48.255.218

Sent: 8/27/2025 5:55:48 AM

Viewed: 8/27/2025 9:20:05 AM

Signed: 8/27/2025 9:39:35 AM

Electronic Record and Signature Disclosure:

Accepted: 9/22/2023 8:13:18 AM ID: 7bfc00a0-8ee4-4f8b-9359-287bb0c7617b

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Brianna Miller bmiller99@unomaha.edu

Business and Finance Manager International

Programs

Security Level: Email, Account Authentication (None)

Sent: 8/1/2025 11:15:59 AM

Viewed: 8/1/2025 1:01:38 PM

Electronic Record and Signature Disclosure:

Accepted: 1/21/2025 4:43:40 PM ID: afa331c0-c15c-4f16-9931-8496369fb427

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 8/27/2025 9:39:39 AM

Resent: 8/27/2025 9:39:41 AM

Viewed: 8/27/2025 9:52:02 AM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/1/2025 11:15:59 AM

Certified Delivered Security Checked 8/27/2025 9:20:05 AM

Signing Complete Security Checked 8/27/2025 9:39:35 AM

Completed Security Checked 8/27/2025 9:39:39 AM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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