DOC1663239636.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier GLACIAL TILL VINEYARD & WINERY LLC Contact Malorie Clark

Sourcing Agent Melody Stark Email malorie@glacialtillvineyard.com

REQUESTING DEPARTMENT

Participating Campuses

UNL

Administrative Unit/Dept.

Department Contact Ian Francis, Spencer Hall

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

SECD Event August 2025 to reserve two event rooms and hospitality. Rooms are invoiced separately. This request is for both of the rooms and both invoices will be added.

Alcohol is not included.

Contract Document Document Amt Total Amt Start Date End Date Notes

CW 34398 $1,275 $1,275 8/21/2025 8/21/2025

COMPETITION/BID INFORMATION

Bid Number

Competition Under $10k

Contract Information

INTERNAL USE ONLY

CW 34398

X X

Hourly Rental Thursday, August 21, 2025

EVENT CONTRACT

ACCOUNT: Sadie Duffy SALES MANAGER: Malorie Clark CONTACT: Sadie Duffy EMAIL: malorie@glacialtillvineyard.com EMAIL: sduffy6@unl.edu PHONE: 420-521-2350

PHONE:

ADDRESS:

EVENT SUMMARY

Name Date Time Areas Event Type Guests Rental

Hourly Rental 8/21/2025 8:00 am – 3:00 pm Reception Hall #2

Hourly Rental Updated: 7/18/2025

1 of 8 Hourly Rental mailto:malorie@glacialtillvineyard.com mailto:sduffy6@unl.edu

Total

Hourly Rental Thursday, August 21, 2025

TERMS AND CONDITIONS

The RECEPTION HALL RENTAL AGREEMENT (“Agreement”) entered on 6/17/2025 between Glacial Till Vineyard & Winery LLC, a Nebraska Corporation (“GTV”), and Sadie Duffy (“Renter”) for a Hourly Rental (“Event”). For the Event, the Renter is choosing to rent the Reception Hall from 8:00 AM to 3:00 PM on Thursday, August 21, 2025 at the Glacial Till Cider House and Tasting Room as outlined in the “Agreement” which follows in its entirety.

1. GTV RECEPTION HALL RENTAL

I. GTV agrees to rent a Reception Hall to the Renter. The Renter agrees that the rental amount to rent the Reception Hall is $125/hour. No beverages purchases are included or required in this rental fee. The Reception Hall Rental includes the use of GTV tables and chairs. The Renter acknowledges that there is also a cleaning fee of $100 as well as a 20% service fee added to all hosted beverages and any additional services acquired by GTV for the Event. A 3.5% processing fee is added in the use of a credit card. In addition to the Reception Hall Rental, use of the facility may incur added costs that are outlined in sections 2, 3, 10, and 11 of the Agreement.

II. The Renter may enter the Reception Hall no earlier than 30 minutes prior to the time frame agreed upon in the Agreement. Any additional time needed to decorate or prepare the Reception Hall for the Renter’s Event must be included in the time frame indicated above. The Rental time frame decided by the Renter must include any set up or tear down time that the Renter may need for the Event. GTV requires that the Renter pay their bar tab and remove all items from the Reception Hall within the time frame in which they have rented the Room. The Renter has a 30-minute grace period before incurring a $50 penalty fee for every 15 minutes that the Renter, their guests, and contracted service personnel have not exited the Reception Hall.

2. SERVICES PROVIDED

Hourly Rental Updated: 7/18/2025

2 of 8 Hourly Rental

I. Reception Hall

a. GTV will rent the Reception Hall to the Renter on the day(s) and time specified in the Agreement.

b. The Renter acknowledges that if set up preferences are not given to GTV 2 weeks before the event, GTV staff may implement a standard set up for the Event. GTV is not responsible for the movement, set up, or tear down of any non-GTV items. Any request for mid-event set up or tear down of GTV items must be made to GTV 2 weeks before the event and will be subject to an additional fee.

II. Staffing/Bartending

a. Each GTV employee staffed for the Event costs the Renter an additional $25/hour. The GTV Event Coordinator will determine the appropriate number of staffing for the Event. This will be communicated to the Renter upon signing. GTV reserves the right to adjust staffing based on the details for the Event that are determined at a later time.

b. No one under the age of 21 will be served alcohol. No outside alcohol is allowed in the Reception Hall or anywhere on GTV property. GTV bartenders reserve the right to refuse alcohol service to the Renter or their guests that appear to be intoxicated.

3. OPTIONAL SERVICES

I. The Renter acknowledges that all Optional Services listed in Section 3 of the Agreement are not provided in the base rent costs of the Reception Hall, and requests for these services must be communicated and finalized with GTV no later than 2 weeks from the Event. All Optional Services will be mutually agreed upon and attached to the Agreement.

II. Beverage Pricing

a. GTV will provide the Renter with an outline of current beverage pricing upon request.

b. GTV’s standard selection of alcoholic drinks is limited to wine and hard cider, beer, and mixed drinks.

III. Audiovisual Usage. The Reception Hall has a video wall as well as a sound system for background music and a mic for announcements. Requests and plans for the use of GTV’s Audiovisual System must be made 2 weeks from the Event. Audiovisual Usage will be an added cost, and that cost will be dependent on the extent to which the Renter intends to use the system and will be quoted at a proposal basis.

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4. SERVICES NOT PROVIDED

GTV does not provide any linens, decorations, or other items that might be needed for the Renter’s Event. The Renter is responsible for removal of all non GTV provided items by the end of the Event.

5. DEPOSITS

I. Reservation Deposit

a. The Renter shall pay a deposit of the first hour’s rent (“Reservation Deposit”) upon the signing of the Agreement. The Reservation Deposit will be applied to the amounts due under the Agreement. The Reservation Deposit is non-refundable. If the Renter cancels the Rental, the Renter shall forfeit the Reservation Deposit.

II. Damage Deposit

a. The Renter shall provide, in addition to any other deposit, a valid credit card number as a deposit (“Damage Deposit”) upon the signing of the Agreement. The Damage Deposit may be used by GTV, in its sole discretion, to repair or replace any property of GTV damaged, destroyed, stolen, or missing during the Rental or times the Renter has access to the GTV property. This credit card number provided by the Renter may also be used by GTV to make payments for the Reception Hall Rental if the Renter is late in making payments.

6. PAYMENT

The minimum amount due under the Agreement shall be the hourly rate + $100 cleaning fee + sales tax. Both parties to the Agreement agree that additional charges may apply depending upon the Renter’s table/chair set up plan, audiovisual usage, staff needs, bar plan and any other additional plans for use of GTV staff and GTV property for the Event. Any such additions in cost for the Renter’s Event will be mutually agreed upon by both parties and attached to the Agreement no later than 2 weeks prior to the Event. The Renter shall pay the Reservation Deposit upon signing the Agreement and the remaining balance 7 days before the Event unless otherwise agreed upon. All payments received by GTV are non-refundable.

Additionally, the Renter shall pay all bar tabs and service charges at the conclusion of the Event. If the Renter does not pay all open charges by the end of the Event, GTV will use the Damage Deposit credit card on file to settle the costs.

7. CANCELLATION

If the Renter cancels the Event or terminates the Agreement, any deposits will be forfeited in

4 of 8 Hourly Rental accordance with Section 4 herein. If the Event is postponed due to adverse weather, the cancellation penalties shall not apply provided that the Renter re-books the Event within sixty

(60) days of the date of the Event. If the Renter does not re-book the Event within sixty (60) days of the date of the Event, the Renter shall forfeit their deposits. Whether the Event is postponed due to adverse weather shall be determined by GTV in its sole discretion.

8. SERVICE AND LABOR

GTV will provide the services and labor as outlined in the Agreement. If additional services and labor are required for the Event, these service and labor costs must be determined no later than 2 weeks prior to the Event, mutually agreed upon and attached to the Agreement.

9. TAXES AND GRATITUDE

In addition to those amounts set forth in the Agreement, the Renter shall be responsible for payment of all applicable sales taxes. A service charge of 20% will be required for all hosted beverages and any additional services requested by the Renter.

10. FOOD CATERING

Depending on the nature of the Event, GTV may be able to provide certain food options for the Event. If the Renter chooses not to purchase food from GTV for the Event, the Renter acknowledges that they must select a caterer from GTV’s list of Preferred Caterers: The Venue, Attitude on Food, or Parker’s Smokehouse. Bringing in pre-packaged food or snacks is allowed, but it must be serviced by the Renter, and the Renter must remove all food items at the conclusion of the Event. The Caterer will have access to the Reception Hall during the hours outlined in the Agreement. The Caterer may use the Catering Prep Room, sinks, water, and the ice machine. The Caterer must leave the Catering Prep Room clean after the Event.

The Caterer is responsible for any food handling, serving, picking up, and disposing of all trash in outside receptacles. All caterer service items must be removed by the end of the Event. If the Renter opts for the Caterer to drop off food and not service the food, the Renter acknowledges that they are taking on the responsibilities of the Caterer. An additional cleaning fee may be applied to the Renter’s invoice if the Catering Prep Room is not clean and food is not disposed of. All food consumed by the Renter and their guests must be consumed within the Reception Hall. An additional cleaning fee may be added to the Renter’s invoice if the Renter’s guests consume food in public areas of the Ashland Cider House and Tasting Room.

11. GTV RULES

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I. No outside alcohol is allowed on GTV property.

II. Confetti, glitter and mylar shreds are not allowed. If confetti, glitter and mylar shreds are found, an additional professional cleaning fee will be charged to the Renter.

III. Open flames are not allowed.

IV. Decorations may not be hung, nailed, tacked, taped or otherwise placed on drywall. If damage is found, repair fees will be charged to the Renter.

V. End of Event Timeline

The Event bar last call will be 1⁄2 hour before the end of the Event. The Event’s closing time must be the time as stated in Section 1 of the Agreement. The Renter must pay their bar tab and have all items removed from the Reception Room within the end time stated in the Agreement. The space must be vacated no later than 30 minutes after the Event’s closing time. The Renter will be charged $50 for every 15 minutes after the 30 minute grace period.

VI. Children must be supervised at all times.

VII. The Glacial Till Cider House and Tasting Room is a non-smoking facility.

12. MODIFICATIONS

Any modifications of the Agreement must be in writing and signed by both parties. Any modifications and/or additions to the Agreement will be found in the Attachments as identified in the Agreement.

13. INDEMNIFICATION

The Renter agrees to indemnify, defend and hold harmless GTV from any claims or suits for damage or injury of any party arising out of the Agreement. The Renter further acknowledges that if beverage service is acquired for the Event, GTV will serve alcohol as outlined in the Agreement. The Renter agrees to indemnify and hold harmless GTV, its members, and employees for any accidents or injuries that might occur with the Renter and their guests.

14. DISPUTES

Any disputes related to the Agreement will be handled in a court of law in the State of Nebraska. Both parties to the Agreement will agree that prior to any litigation in a court of law that a court of arbitration may be used to settle any disputes. The arbitration court will be in Nebraska. The arbitrator’s decision will be final.

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IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be effective as of the day, month and year first written above.

FINAL STATEMENT

The Renter accepts these terms written in the Agreement. The Renter acknowledges that GTV schedules staff for the time frame agreed upon in the Agreement. The Renter understands that there is a $50 penalty fee for every 15 minutes that the Renter and/or their guests access or leave items in the room beyond the agreed upon time frame and 30 minute grace period.

Client Signature

Hourly Rental Updated: 7/18/2025

7 of 8 Hourly Rental

07/29/25 | 14:44 CDT

On behalf of the

Board of Regents of the University of

Nebraska-Univers ity of Nebraska

Lincoln

Hourly Rental Thursday, August 21, 2025

CREDIT CARD AUTHORIZATION

ACCOUNT: Sadie Duffy SALES MANAGER: Malorie Clark CONTACT: Sadie Duffy EMAIL: malorie@glacialtillvineyard.com EMAIL: sduffy6@unl.edu PHONE: 420-521-2350

PHONE:

ADDRESS:

We require a CC on file prior to the event. Please call us to leave this information on file.

Credit Card Authorization Form Credit Card Type:

Name on Credit Card:

Credit Card Number: Security Code:

Expiration Date:

Credit Card Billing Address:

I understand that by signing this Credit Card Authorization form that this credit card will be charged in accordance with our terms.

Cardholder's Signature:

Print Name:

Date:

Hourly Rental Updated: 7/18/2025

8 of 8 Hourly Rental

Hourly Thursday, August 21, 2025

EVENT CONTRACT

ACCOUNT: UNL SALES MANAGER: Malorie Clark CONTACT: Sadie Duffy EMAIL: malorie@glacialtillvineyard.com EMAIL: sduffy6@unl.edu PHONE: 420-521-2350

PHONE: 4024722145

ADDRESS:

EVENT SUMMARY

Name Date Time Areas Event Type

Guests Rental

Hourly 8/21/

12:30 pm – 3:00 pm

Ashland State Bank Room

Hourly Updated: 6/17/2025

1 of 6 Hourly

Total

Hourly Thursday, August 21, 2025

TERMS AND CONDITIONS

The Ashland State Bank Room RENTAL AGREEMENT (“Agreement”) entered on 6/17/2025 between Glacial Till Vineyard & Winery LLC, a Nebraska Corporation (“GTV”), and Sadie Duffy (“Renter”) for a Hourly(“Event”). For the Event, the Renter is choosing to rent the Ashland State Bank Room from 12:30 PM to 3:00 PM on Thursday, August 21, 2025 at the Glacial Till Cider House and Tasting Room as outlined in the “Agreement” which follows in its entirety.

1. GTV ROOM RENTAL

GTV agrees to rent the Ashland State Bank Room to the Renter. The Renter agrees that the rental amount to rent the Room is $100/hour. The Room Rental includes the use of GTV tables and chairs. The Renter acknowledges that there is also a cleaning fee of $50 as well as a 20% service fee added to all hosted beverages and any additional services acquired by GTV for the Event. A 3.5% processing fee is added in the use of a credit card. In addition to those amounts set forth in the Agreement, the Renter shall be responsible for payment of all applicable sales taxes.

The rental time period is for the time frame that was agreed upon in signing the Agreement.

The Renter is given access to the room at the start time that the Renter rented the Room. The Rental time frame decided by the Renter must include any set up or tear down time that the Renter may need for the Event. GTV requires that the Renter pay their bar tab and remove all items from the Room within the time frame in which they have rented the Room. The Renter has a 15-minute grace period before incurring a $50 penalty fee for every 15 minutes that the Renter, their guests, and contracted service personnel have not exited the Room.

2. SERVICES PROVIDED

I. Room Rental

a. GTV will rent the Room to the Renter on the date(s) and time specified in the Agreement.

Hourly Updated: 6/17/2025

2 of 6 Hourly

GTV will ensure the Room is clean prior to the Event and will set up GTV tables and GTV chairs prior to the Event. GTV is not responsible for the movement, set up, or tear down of any non- GTV items.

II. Bartending and Staff

a. GTV may staff RBST-certified staff during the duration of the event to bartend and/or monitor the Event. The cost for this will be $25/hour for each person staffed if the Event takes place outside of regular retail hours.

3. SERVICES NOT PROVIDED

GTV does not provide any linens, decorations, or other items that might be needed for the Renter’s Event. The Renter is responsible for removal of all non GTV provided items by the end of the Event.

4. PAYMENT AND DEPOSITS

I. The Minimum Amount Due under the Agreement shall be $100/hour + $50 cleaning fee + sales tax. Both parties to the Agreement agree that additional charges may apply depending upon the Renter’s audiovisual usage, bar plan and any other additional plans for use of GTV staff and GTV property for the Event. All payments received by GTV are non-refundable.

Additionally, the Renter shall pay all bar tabs and service charges at the conclusion of the Event. If the Renter does not pay all open charges by the end of the Event, GTV will use the Damage Deposit credit card on file to settle the costs.

II. The Renter shall provide a Reservation Deposit upon reserving the Room for their Event.

The Reservation Deposit will be the first hour’s rent for events contracted over a month from the Event and the full Minimum Amount Due for events contracted within a month from the Event. The Renter acknowledges that for all Events contracted over the phone, GTV will run the full rental cost and a 3.5% credit card processing fee on the Credit Card provided by the Renter at the time that the Renter reserves the Room. The Reservation Deposit is non-refundable. If the Renter cancels the Event, the Renter shall forfeit the Reservation Deposit.

III. The Renter shall provide, in addition to any other deposit, a valid credit card number as a deposit (“Damage Deposit”) upon reserving the Room. The Damage Deposit may be used by GTV, in its sole discretion, to repair or replace any property of GTV damaged, destroyed, stolen, or missing during the Rental or times the Renter has access to the GTV property. This credit card number provided by the Renter may also be used by GTV to make payments if the Renter is late in making payments.

5. FOOD

3 of 6 Hourly

GTV may provide small plate food options for the Event upon request. Bringing in pre-packaged food or snacks is allowed as long as the food is consumed within the Room. The Renter may also select among GTV’s preferred caterers for their event. GTV will provide the Renter with the preferred caterer list upon request. The Renter must choose from GTV’s preferred caterers if the Renter chooses to have food catered for the Event. The Renter is responsible for the removal of all leftover food at the end of the Event. An additional cleaning fee may be added to the Renter’s invoice if the Renter’s guests consume food in public areas of the Ashland Cider House and Tasting Room and if there is leftover food and food items in the Room after the Renter’s Event.

6. GTV RULES

I. No outside alcohol is allowed on GTV property.

II. Confetti, glitter and mylar shreds are not allowed. If confetti, glitter and mylar shreds are found, an additional professional cleaning fee will be charged to the Renter.

III. Open flames are not allowed.

IV. Decorations may not be hung, nailed, tacked, taped or otherwise placed on drywall. If damage is found, repair fees will be charged to the Renter.

V. The Glacial Till Cider House and Tasting Room is a non-smoking facility.

VI. End of Event Timeline The Event bar last call will be 1⁄2 hour before the end of the

Event. The Event’s closing time must be the time as stated in Section 1 of the Agreement. The Renter must pay their bar tab and have all items removed from the Room within the end time stated in the Agreement. The space must be vacated no later than 15 minutes after the Event’s closing time. The Renter will be charged $50 for every 15 minutes after the grace period.

7. MODIFICATIONS

Any modifications of the Agreement must be in writing and signed by both parties. Any modifications and/or additions to the Agreement will be found in the Attachments as identified in the Agreement.

8. INDEMNIFICATION AND DISPUTES

The Renter agrees to indemnify, defend and hold harmless GTV from any claims or suits for

4 of 6 Hourly damage or injury of any party arising out of the Agreement. The Renter agrees to indemnify and hold harmless GTV, its members, and employees for any accidents or injuries that might occur with the Renter and their guests. Any disputes related to the Agreement will be handled in a court of law in the State of Nebraska. Both parties to the Agreement will agree that prior to any litigation in a court of law that a court of arbitration may be used to settle any disputes.

The arbitration court will be in Nebraska. The arbitrator’s decision will be final.

IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be effective as of the day, month and year first written above.

FINAL STATEMENT

The Renter accept these terms written in the Agreement. The Renter acknowledges that GTV schedules staff for the time frame agreed upon in the Agreement. The Renter understands that there is a $50 penalty fee for every 15 minutes that the Renter and/or their guests access or leave items in the room beyond the agreed upon time frame and 15 minute grace period.

Client Signature

Hourly Updated: 6/17/2025

5 of 6 Hourly

07/29/25 | 14:44 CDT

On behalf of the

Board of Regents of the University of

Nebraska-Univers ity of Nebraska

Lincoln

Hourly Thursday, August 21, 2025

CREDIT CARD AUTHORIZATION

ACCOUNT: UNL SALES MANAGER: Malorie Clark CONTACT: Sadie Duffy EMAIL: malorie@glacialtillvineyard.com EMAIL: sduffy6@unl.edu PHONE: 420-521-2350

PHONE: 4024722145

ADDRESS:

We require a CC on file prior to the event. Please call us to leave this information on file.

Credit Card Authorization Form Credit Card Type:

Name on Credit Card:

Credit Card Number: Security Code:

Expiration Date:

Credit Card Billing Address:

I understand that by signing this Credit Card Authorization form that this credit card will be charged in accordance with our terms.

Cardholder's Signature:

Print Name:

Date:

Hourly Updated: 6/17/2025

6 of 6 Hourly

Certificate Of Completion Envelope Id: FC9E79EE-8B2E-4CE0-AFA9-0181FD1143EC Status: Completed

Subject: CW34398 - Glacial Till UNO SECD Event August 2025

Source Envelope:

Document Pages: 15 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

7/29/2025 12:20:55 PM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Mike Zeleny mike.zeleny@unl.edu

Vice Chancellor for Business and Finance

University of Nebraska - Lincoln

Security Level: Email, Account Authentication (None)

Signature Adoption: Uploaded Signature Image

Using IP Address: 129.93.161.213

Sent: 7/29/2025 12:28:05 PM

Viewed: 7/29/2025 2:44:08 PM

Signed: 7/29/2025 2:44:55 PM

Electronic Record and Signature Disclosure:

Accepted: 8/15/2023 9:56:40 PM ID: 94bec322-c55c-43c1-bbc4-965e579c19e3

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Ian E Francis ian.francis@huskers.unl.edu

Security Level: Email, Account Authentication (None)

Sent: 7/29/2025 12:28:04 PM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

Malorie Clark malorie@glacialtillvineyard.com

Event Coordinator

Security Level: Email, Account Authentication (None)

Sent: 7/29/2025 2:44:57 PM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 7/29/2025 2:44:57 PM

Resent: 7/29/2025 2:44:59 PM

Viewed: 7/29/2025 3:15:24 PM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/29/2025 12:28:05 PM

Certified Delivered Security Checked 7/29/2025 2:44:08 PM

Signing Complete Security Checked 7/29/2025 2:44:55 PM

Completed Security Checked 7/29/2025 2:44:57 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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