DOC1623558117.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier 175 FORT, LLC HOLIDAY

INN ST. PAUL

DOWNTOWN

Contact Name and Email

Douglas Gardner (dgardner@golderhospitality.com

REQUESTING DEPARTMENT

Participating Campuses and Admin Unit/Dept.

UNMC

Primary Contact Name and Email

Jenelle Pomicter

Secondary Contact Name and Email jpomicter@unmc.edu

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

Courtesy Room Block. Travelers will pay with their credit card for lodging and taxes

Purchase Category

Total Amount of Spend

$4,360 Start Date 9/29/2025 End Date

10/1/2025

BID INFORMATION

Bid Number

Competitive Review Findings

Under $50k

INTERNAL USE ONLY

CW33439

mailto:jpomicter@unmc.edu mailto:jpomicter@unmc.edu

Contract Information

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Title: Legal and Policy Compliance Addendum Revised: 230512

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the 175 FORT, LLC HOLIDAY INN ST. PAUL DOWNTOWN Agreement dated concurrently with this Addendum (the

“Agreement”) is made and entered as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of

Nebraska (“University”), which is composed of a chief governing administrative unit (University of

Nebraska System), four universities (University of Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of Nebraska at Omaha), and such other institutions and units as may be designated by the Nebraska Legislature, and J175 FORT, LLC HOLIDAY INN ST. PAUL

DOWNTOWN (“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by

University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated herein by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this

Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the written agreement of the other party shall be void.

3. Governing Law and Forum. The Agreement shall be governed by the laws of the State of

Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by either party hereunder shall be in the state courts located in Lancaster County, Nebraska. It is understood and agreed that any legal action by Supplier in relation to the Agreement may only be instituted in accordance with the provisions of the Nebraska State Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81-8,306).

4. Liability. To the fullest extent allowed by law, Supplier shall defend, indemnify, and hold harmless

University, its regents, officers, employees, agents, and students for any loss, claim, damage, expense, or liability of any kind arising out of or in connection with the performance or nonperformance by Supplier and its officers, employees, agents, and subcontractors.

5. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114.

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6. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have not been excluded or debarred or otherwise become ineligible to participate in Federal health care programs pursuant to 42 USC § 1320a-7. This shall be an ongoing certification and warranty during the term of the

Agreement and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from Federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the

Agreement may be terminated immediately, for cause, by University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from Federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

7. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska

Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to such contracts and documents and (b) to indicate the legal basis for such requested redactions at the time of execution. In addition, Supplier agrees to defend any challenge to such redactions at its own expense. Supplier’s failure to request redactions to any contracts and documents released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

8. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to, or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with the University’s interpretation and application of applicable law. It shall be the sole responsibility of Supplier (a) to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier agrees to defend any challenge to such requested redactions at its own expense. Supplier’s failure to request redactions to any information or records released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

9. Equal Opportunity (intentionally bolded). If the Agreement is for $10,000 or more and involves federal funds, then Supplier shall comply with 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a), incorporated by reference with the following statement: “This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60- 741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin or for inquiring about, discussing, or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.”

10. Affirmative Action Program. If Supplier has fifty (50) or more employees and the Agreement involves $50,000 or more in federal funds, then the Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐2 or 41 CFR 60‐741, subpart C , as applicable. If Supplier has fifty (50) or more employees and the Agreement involves $150,000 or more in federal funds, then the Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐300, subpart C.

https://statecontracts.nebraska.gov/

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11. Nondiscrimination. Supplier agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair

Employment Practice Act (Neb. Rev. Stat. §§ 48-1101 to 48-1125).

12. Logos or University Marks. Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier agrees it will not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

13. Right to Audit Privilege. University reserves the right to audit or inspect work performed by

Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

14. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

15. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that there are no potential organizational conflicts of interest related to the Agreement. If Supplier cannot so certify, it shall provide to University a disclosure statement that describes all relevant information concerning any potential conflict of interest under the Agreement. In the event the potential conflict of interest cannot be resolved, University may declare the Agreement void and of no further force or effect and University shall have no further obligations under the Agreement.

16. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable

University policies.

17. Insurance. Supplier shall at its own expense obtain and maintain throughout the term of the

Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than one million dollars ($1,000,000) per occurrence, and three million dollars

($3,000,000) general aggregate to cover such liability caused by, or arising out of, activities of Supplier and its agents and/or employees while engaged in or preparing for the provision of the goods or services provided under the Agreement. If the goods or services include providing technology services, software, or support, Supplier shall obtain and maintain cyber liability insurance coverage of not less than ten million dollars ($10,000,000) per occurrence and in the aggregate to cover such liability resulting or arising from acts, errors, or omissions in rendering such technology services, software, or support. Upon request by

University, Supplier shall furnish to University certificates of insurance evidencing such insurance is effective prior to commencement of work under the Agreement. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under the Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier further agrees, upon request, to include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis.

Supplier is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

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18. Notice. Any notice required or permitted to be given under the Agreement shall be in writing, sent via certified mail or hand delivery, effective when received, and delivered to the addresses provided on the signature page of the Agreement.

19. Unavailability of Funding. Due to possible future reductions in State and/or Federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail

(return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such termination or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just and equitable compensation for any satisfactory work performed up to the date of the notice of termination. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom.

20. Unenforceability of Certain Terms. Notwithstanding any provision of the Agreement to the contrary, any of the following terms within the Agreement shall have no effect and shall not be enforceable:

a. Any term automatically continuing the Agreement period from term to term;

b. Any term requiring or stating that the terms of the Agreement shall prevail over the terms of this

Addendum in the event of conflict;

c. Any term requiring University (or any University employee acting in the course and scope of employment) to indemnify or to hold harmless Supplier or any third party for any act or omission;

d. Any term requiring University to add Supplier or any third party as an additional insured;

e. Any term imposing interest charges contrary to those allowed by Neb. Rev. St. § 81-2404;

f. Any term requiring the application of the law of any state other than the State of Nebraska in interpreting or enforcing the Agreement or requiring or permitting that any dispute under the Agreement be resolved in the courts of any state other than the State of Nebraska;

g. Any term limiting or adding to the time period within which claims can be made or actions can be brought;

h. Any term waiving the sovereign immunity of the State of Nebraska;

i. Any term limiting Supplier’s or any third party’s liability for damages to University (or any University employee acting in the course and scope of employment) for any cause whatsoever related to: (i) intellectual property indemnity required by the Agreement; (ii) liquidated damages assessed under the

Agreement; (iii) claims for personal injury, including death; (iv) claims for damage to real property or tangible or intangible property arising from Supplier’s acts or omissions under the Agreement; (v) any loss or claim to the extent the loss or claim is covered by a policy of insurance maintained, or required by this Addendum or the Agreement to be maintained, by Supplier; (vi) damages arising from the gross negligence or willful misconduct of Supplier, its employees, its subcontractors, or its agents; and (vii) damages arising from

Supplier’s breach of data security or confidentiality obligations under the Agreement;

j. Any term permitting unilateral modification of the Agreement by Supplier or any third party;

k. Any term obligating University to pay attorneys’ fees;

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l. Any term requiring the confidentiality of records in contravention of the Nebraska public records statutes, Neb. Rev. Stat. §§ 84-712 through 84-712.09;

m. Any term binding University (or any University employee acting in the course and scope of employment) to any method of resolution of disputes under the Agreement not instituted in accordance with the provisions of Neb. Rev. Stat. §§ 81-8,302 to 81-8,306;

n. Any term requiring any University employee acting in the course and scope of employment to guarantee performance or any obligation under the Agreement;

o. Any term requiring the University to endorse or perform any act that may be perceived as an endorsement of a commercial good or service, the Vendor, or any third party;

p. Any term requiring the University to waive its rights to a jury trial or to participate in a class action;

or

q. Any term granting Supplier or any third party a security interest in property of University.

[Signature page to follow]

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IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name:

Date:

Title:

Supplier

Signature:

Printed Name:

Date:

Title:

Notices to the University shall be sent to:

Notices to Supplier shall be sent to:

With copy to:

Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645

With copy to (optional):

Doug Gardner

06/26/25 | 09:26 CDT

Senior Sales Manager

Doug Gardner dgardner@golderhospitality.comMichael Hrncirik

Assistant Vice Chancellor for Business F

Michael Hrncirik

06/26/25 | 10:55 CDT

mhrncirik@unmc.edu

Holiday Inn St. Paul Downtown

175 W 7th Street St Paul, MN 55102 Phone: (651) 556-1411 Fax: (651) 556-1413

COURTESY BLOCK GROUP ROOMS AGREEMENT for

UNMC Water Climate Health Drought Workshop

GROUP INFORMATION

Date: June 5, 2025

Contact:

Address:

Christine Allmon

600 S. 42nd Street

Omaha, NE 68198

Sales Contact:

Phone:

Email:

Douglas Gardner

Senior Sales Manager

(651) 556-1411 dgardner@golderhospitality.com

Phone: (402) 680-4792

Email: callmon@unmc.edu

DATES REQUESTED

September 29 – October 1, 2025

ROOM AND RATE INFORMATION

Holiday Inn St. Paul Downtown Room Type Date Rate Blocked

Standard King or Two Queens Monday

9/29/25

$109.00 20

Standard King or Two Queens Tuesday

9/30/25

$109.00 20

Total Room Nights: 2

Room Rate: $109.00 + 16.875% tax

Concessions: Complimentary wireless internet. Complimentary area shuttle within a 5-mile radius.

Reservation Method: Individual Call-In/Online, plus Staff Rooming List

Billing Method: Individual Guest Pays Own. Staff Rooming List provided by UNMC will be

Room/Tax/Parking to Master Bill.

Reservation Due Date: September 8, 2025, after that date, you agree that we may offer unused rooms held in your block to other customers. Reservations requested by your attendees after this date will be accepted based upon availability and at prevailing rates.

Parking: Is currently $21.00+ tax per day, for unlimited in and out access. Please note, the ramp is independently operated so rates are subject to change.

mailto:callmon@unmc.edu

COURTESY BLOCK:

Please note this is a courtesy room block, the hotel has the right to modify the block at any time based on pick up of the group. This will act as confirmation that the Holiday Inn St. Paul Downtown will offer your group a rate of $109.00, plus 16.875% tax, for the dates of September 29-October 1, 2025.

The sleeping rooms will be considered definite commitments upon signing of this agreement by both parties and will be subject to all terms and conditions set forth on the following pages. Rooms unused at the September 8, 2025, cut-off date will be released back to the hotel with no Attrition or Penalty to UNMC. This agreement has no financial obligation to UNMC, a credit card authorization form will be sent separately to have on file for any Staff rooms that will be billed to a Master Bill. Faxed signatures will be accepted. This agreement and the terms and conditions on the second page may not be changed or amended unless done so in writing and signed by both parties.

CORONAVIRUS GOOD FAITH CLAUSE:

The Group and Hotel acknowledge that at the time of signing this Agreement, outbreak of COVID-19 -

Coronavirus disease existed in various parts of the world. Group is signing this Agreement in good faith, conditioned upon assumption that the COVID-19 outbreak will subside and not be a risk factor by the Program

Dates. In the event the COVID-19 outbreak continues to exist and/or becomes worse, with Government regulations and limits on domestic travel that will affect the ability of the Group to successfully host the event.

Group reserves the right to exercise the Force Majeure provision which will entitle Group to cancel this

Agreement in its entirety and receive a full refund of any deposits made.

SECURITY:

We are not responsible for any loss or damage to your property. If required, in our sole judgment, in order to maintain adequate security measures in light of the size and/or nature of your function, you will provide, at your expense, security personnel supplied by a reputable licensed guard or security agency doing business in the city or county in which we are located, which agency will be subject to our prior approval.

FORCE MAJEURE:

Either party may cancel this agreement without penalty for the following reasons upon written notice to the other. (i) Acts of God, Congressional Declarations of war, government regulation, government sequestration, riots, disaster, terrorist attacks, domestic terrorism, strikes , curtailment of air transportation facilities, or any other cause beyond the parties’ control, making it inadvisable (or unsafe), illegal or impossible to perform their obligations under this agreement; (ii) if for any reason(s) forty percent (40%) or more of the attendees are prevented or unreasonably delayed from attending the meeting in the specified time period; or (iii) any cause or reason beyond the control of either party that would make it inadvisable (or unsafe), illegal, or impossible for the Hotel to provide the facilities and services as stated in this agreement, or for Group to hold the meeting as specified in this agreement.

INSURANCE AND INDEMNIFICATION:

To the extent permitted by law, each party, on behalf of itself and its agents and contractors, agrees to indemnify, defend and hold harmless the other party and its affiliates, directors, agents and employees from any and all losses, claims, damage or expense (including reasonable attorney's fees) arising from the negligence or willful misconduct of the indemnifying party, its agents and employees in the performance of its duties and responsibilities under this Agreement. Each party agrees to carry adequate liability and other insurance to protect itself against any claims arising from its negligence or willful misconduct.

ACCEPTANCE:

This agreement shall be deemed accepted only after it has been signed by a representative of the group and thereafter signed by a representative of the Hotel. Acceptance may be made by facsimile transmission and this contract may be executed in one or more counterparts, each of which when fully executed, shall be deemed to be an original, and all of which shall be deemed to be the same agreement. This agreement is void if not signed and returned by June 19, 2025.

By By

Authorized representative: Holiday Inn St. Paul Downtown

Signature Signature

Printed Name, Title Douglas Gardner, Sr. Sales Manager

Date: Date: 06/26/25 | 09:26 CDT

Doug GardnerMichael Hrncirik

06/26/25 | 10:55 CDT

Assistant Vice Chancellor for Business F

Certificate Of Completion Envelope Id: 2FA3ED0E-D844-4841-926E-D579F844B041 Status: Completed

Subject: CW33439 - Holiday Inn St. Paul Downtown_UNMC_CoPH_Sept 2025

Source Envelope:

Document Pages: 11 Signatures: 4 Envelope Originator:

Certificate Pages: 5 Initials: 0 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

6/26/2025 9:17:32 AM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Doug Gardner dgardner@golderhospitality.com

Senior Sales Manager

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 65.121.2.26

Sent: 6/26/2025 9:19:34 AM

Viewed: 6/26/2025 9:25:47 AM

Signed: 6/26/2025 9:26:51 AM

Electronic Record and Signature Disclosure:

Accepted: 6/26/2025 9:25:47 AM ID: d9644443-be73-4102-b04f-02e49b0d8bae

Michael Hrncirik mhrncirik@unmc.edu

Assistant Vice Chancellor for Business F

University of Nebraska Medical Center

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 174.194.135.21

Signed using mobile

Sent: 6/26/2025 9:26:52 AM

Viewed: 6/26/2025 10:54:39 AM

Signed: 6/26/2025 10:55:37 AM

Electronic Record and Signature Disclosure:

Accepted: 6/26/2025 10:54:39 AM ID: 59837f2a-5d56-4dd4-8ddf-cfda804cc49e

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp Jenelle Pomicter jpomicter@unmc.edu

Security Level: Email, Account Authentication (None)

Sent: 6/26/2025 9:19:33 AM

Viewed: 6/26/2025 9:24:26 AM

Electronic Record and Signature Disclosure:

Accepted: 8/22/2024 7:47:11 AM ID: 0dcf321d-5c3c-4672-88fb-d5e6531498d1

Carbon Copy Events Status Timestamp Melody Stark melody.stark@nebraska.edu

Sourcing Agent

University of Nebraska

Security Level: Email, Account Authentication (None)

Sent: 6/26/2025 10:55:39 AM

Resent: 6/26/2025 10:55:40 AM

Viewed: 6/26/2025 10:57:45 AM

Electronic Record and Signature Disclosure:

Accepted: 11/13/2023 10:42:36 AM ID: f6be8008-ef45-4d6e-b4e3-5c6f95447db3

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/26/2025 9:19:33 AM

Certified Delivered Security Checked 6/26/2025 10:54:39 AM

Signing Complete Security Checked 6/26/2025 10:55:37 AM

Completed Security Checked 6/26/2025 10:55:39 AM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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Electronic Record and Signature Disclosure created on: 5/16/2023 6:53:28 PM Parties agreed to: Doug Gardner, Michael Hrncirik, Jenelle Pomicter, Melody Stark

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