DOC1503403377.pdf

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

University of Nebraska Contract Summary

CONTRACTOR/COMPANY INFORMATION

Supplier CPO HOSPITALITY LLC CROWNE

PLAZA CHICAGO O'HARE

Jennifer Fanara

JFanara@crowneplazaohare.com

REQUESTING DEPARTMENT

Participating Campuses and Admin Unit/Dept.

UNL

Primary Contact Name and Email

Mindy Lang, MINDY.LANG@UNL.EDU

Secondary Contact Name and Email

CONTRACT DESCRIPTION/INFORMATION

Contract Summary (brief description and/ or event name)

FARRP Conference. The contract includes lodging, meeting space, AV, food, and beverages. Travelers are expected to pay for their lodging.

Purchase Category

Total Amount of Spend $46,722

Start Date

10/14/2025 End Date

10/17/2025

BID INFORMATION

Bid Number

Competitive Review Findings comparables

Contract Information

CW28903

https://s3.ariba.com/Sourcing/Main/aw?awh=r&awssk=RUFlbSGzRvyoO25C&realm=NUSystem https://s3.ariba.com/Sourcing/Main/aw?awh=r&awssk=RUFlbSGzRvyoO25C&realm=NUSystem mailto:Mindy mailto:Mindy mailto:MINDY.LANG@UNL.EDU

Procure-to-Pay

3835 Holdrege Street | Lincoln, NE 68583-0742 | 402.472.2126 nebraska.edu/p2p

{00052178.DOCX; 10} Page 1 of 6

Title: Legal and Policy Compliance Addendum Revised: 230512

University of Nebraska Legal and Policy Compliance Addendum

This University of Nebraska Legal and Policy Compliance Addendum (the “Addendum”) to the Scott

Conference Center Agreement dated concurrently with this Addendum (the “Agreement”) is made and entered as of the date of the last signature set forth below between the Board of Regents of the University of Nebraska a public body corporate and governing body of the University of Nebraska (“University”), which is composed of a chief governing administrative unit (University of Nebraska System), four universities

(University of Nebraska at Kearney, University of Nebraska-Lincoln, University of Nebraska Medical Center, and University of Nebraska at Omaha), and such other institutions and units as may be designated by the

Nebraska Legislature, and CPO HOSPITALITY LLC CROWNE PLAZA CHICAGO O'HARE (“Supplier”).

RECITALS

A. University desires to enter the Agreement with Supplier.

B. The Agreement is in the form provided by Supplier, which the parties are using for their mutual convenience.

C. The Agreement is, with the exceptions noted in this Addendum, acceptable to University.

D. Certain provisions in the Agreement cannot be accepted or are required in the Agreement by

University as a matter of law and policy of the State of Nebraska and University.

E. Supplier is willing to modify the Agreement as set forth in this Addendum.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants set forth in the Agreement and herein and the above recitals, which are incorporated herein by this reference, the parties agree as follows:

1. Incorporation and Priority of Terms. The Agreement is amended as stated herein and this

Addendum is incorporated into the Agreement by this reference. In the event of a conflict between the terms of this Addendum and the Agreement, the terms of this Addendum shall prevail.

2. Assignment. The Agreement is non-assignable and non-transferrable unless agreed to in writing by the parties. Any attempt by either party to assign its rights or obligations hereunder without the written agreement of the other party shall be void.

3. Governing Law and Forum. The Agreement shall be governed by the laws of the State of

Nebraska without giving effect to its conflicts of law provisions. Any legal actions brought by either party hereunder shall be in the state courts located in Lancaster County, Nebraska. It is understood and agreed that any legal action by Supplier in relation to the Agreement may only be instituted in accordance with the provisions of the Nebraska State Contract Claims Act (Neb. Rev. Stat. §§ 81-8,302 to 81-8,306).

4. Liability. To the fullest extent allowed by law, Supplier shall defend, indemnify, and hold harmless

University, its regents, officers, employees, agents, and students for any loss, claim, damage, expense, or liability of any kind arising out of or in connection with the performance or nonperformance by Supplier and its officers, employees, agents, and subcontractors.

5. Work Status Verification. Supplier and its subcontractors shall use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska pursuant to Neb. Rev. Stat. §§ 4-108 to 4-114.

6. Debarment List. Supplier certifies and warrants that it has not been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation 48 CFR Ch.1 Subpart 9.4. Supplier also certifies that Supplier, its partners, directors, officers, employees, licensees, subcontractors, or agents have

{00052178.DOCX; 10} Page 2 of 6 not been excluded or debarred or otherwise become ineligible to participate in Federal health care programs pursuant to 42 USC § 1320a-7. This shall be an ongoing certification and warranty during the term of the

Agreement and Supplier shall immediately notify University of any change in the status of the certification and warranty set forth in this section. If Supplier becomes excluded from Federal health care program participation or placed on the Consolidated List of Debarred, Suspended, and Ineligible Contractors, the

Agreement may be terminated immediately, for cause, by University. If any partners, directors, officers, employees, licensees, subcontractors, personnel, or agents of Supplier become excluded from Federal health care program participation, such individual shall be removed from participating in the Agreement immediately. Failure by Supplier to remove such excluded individual immediately shall provide University the right to terminate the Agreement immediately for cause.

7. Taxpayer Transparency Act. Under Neb. Rev. Stat. §§ 84-602.01 to 84-602.04, University is required to provide the Nebraska Department of Administrative Services with a copy of each contract that is a basis for an expenditure of state funds, including any amendments and documents incorporated by reference in the contract. Copies of all such contracts and documents will be published by the Nebraska

Department of Administrative Services at https://statecontracts.nebraska.gov/. It shall be the sole responsibility of Supplier (a) to notify University of any requested redactions to such contracts and documents and (b) to indicate the legal basis for such requested redactions at the time of execution. In addition, Supplier agrees to defend any challenge to such redactions at its own expense. Supplier’s failure to request redactions to any contracts and documents released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

8. Public Records. Under Neb. Rev. Stat. §§ 84-712 to 84-712.09, information or records of or belonging to University regarding, related to, or part of the Agreement will be open to public inspection and copying unless exempted from disclosure in accordance with the University’s interpretation and application of applicable law. It shall be the sole responsibility of Supplier (a) to notify University of requested redactions to any such information or records that may otherwise be required to be open to public inspection and copying and (b) to indicate the legal basis for such requested redactions. In addition, Supplier agrees to defend any challenge to such requested redactions at its own expense. Supplier’s failure to request redactions to any information or records released by University shall constitute a complete waiver of any and all claims for damages caused by any such release.

9. Equal Opportunity (intentionally bolded). If the Agreement is for $10,000 or more and involves federal funds, then Supplier shall comply with 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a), incorporated by reference with the following statement: “This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60- 741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin or for inquiring about, discussing, or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.”

10. Affirmative Action Program. If Supplier has fifty (50) or more employees and the Agreement involves $50,000 or more in federal funds, then the Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐2 or 41 CFR 60‐741, subpart C , as applicable. If Supplier has fifty (50) or more employees and the Agreement involves $150,000 or more in federal funds, then the Supplier shall develop or maintain an affirmative action program as described in 41 CFR 60‐300, subpart C.

11. Nondiscrimination. Supplier agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment to be employed in the performance of the Agreement, https://statecontracts.nebraska.gov/

{00052178.DOCX; 10} Page 3 of 6 with respect to hire, tenure, terms, conditions, or privilege of employment because of the race, color, religion, sex, disability, or national origin of the employee or applicant in accordance with the Nebraska Fair

Employment Practice Act (Neb. Rev. Stat. §§ 48-1101 to 48-1125).

12. Logos or University Marks. Supplier shall not use or display any University campus name, logo, trademark, service mark (individually a “Mark” and collectively the “Marks”) and/or other indicia designated by University as a source identifier, unless expressly authorized in writing by University. Any unauthorized use of University Marks is expressly prohibited. Supplier agrees it will not use University’s name in any manner that acts as an endorsement or is an appearance of any endorsement in any promotion, advertisement, solicitation, or other communication, especially as it relates to Supplier’s business.

13. Right to Audit Privilege. University reserves the right to audit or inspect work performed by

Supplier under the Agreement. University may participate directly or through an appointed representative in order to verify that the services related to the Agreement have been performed in accordance with the procedures indicated.

14. Purchase Order Requirement. A purchase order shall be issued by University to Supplier for payment in accordance with the terms of the Agreement. All invoice(s) submitted by Supplier shall make reference to the appropriate purchase order number to be eligible for payment.

15. Conflict of Interest. Supplier certifies, to the best of its knowledge and belief, that there are no potential organizational conflicts of interest related to the Agreement. If Supplier cannot so certify, it shall provide to University a disclosure statement that describes all relevant information concerning any potential conflict of interest under the Agreement. In the event the potential conflict of interest cannot be resolved, University may declare the Agreement void and of no further force or effect and University shall have no further obligations under the Agreement.

16. Compliance. Supplier and its employees and agents will comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority, as well as applicable

University policies.

17. Insurance. Supplier shall at its own expense obtain and maintain throughout the term of the

Agreement general commercial liability insurance against claims for bodily injury, death, and property damage with limits of not less than one million dollars ($1,000,000) per occurrence, and three million dollars

($3,000,000) general aggregate to cover such liability caused by, or arising out of, activities of Supplier and its agents and/or employees while engaged in or preparing for the provision of the goods or services provided under the Agreement. If the goods or services include providing technology services, software, or support, Supplier shall obtain and maintain cyber liability insurance coverage of not less than ten million dollars ($10,000,000) per occurrence and in the aggregate to cover such liability resulting or arising from acts, errors, or omissions in rendering such technology services, software, or support. Upon request by

University, Supplier shall furnish to University certificates of insurance evidencing such insurance is effective prior to commencement of work under the Agreement. By requiring such minimum insurance, University shall not be deemed or construed to have assessed the risk or limited the liability that may be applicable to Supplier under the Agreement. Supplier shall assess its own risks and, if it deems appropriate, maintain higher limits or broader coverages. Supplier further agrees, upon request, to include University as an additional insured on its general liability insurance policy on a primary and non-contributory basis.

Supplier is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

18. Notice. Any notice required or permitted to be given under the Agreement shall be in writing, sent via certified mail or hand delivery, effective when received, and delivered to the addresses provided on the signature page of the Agreement.

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19. Unavailability of Funding. Due to possible future reductions in State and/or Federal funds, University cannot guarantee the continued availability of funding of the Agreement notwithstanding the consideration contained within the Agreement. In the event funds to finance the Agreement become unavailable, either in full or in part, due to such reductions, University may terminate the Agreement or reduce the consideration upon notice in writing to Supplier. Said notice shall be delivered by certified mail

(return receipt requested) or in person (with proof of delivery). University shall be the final authority as to the availability of funds. The effective date of such termination or reduction in consideration shall be the actual effective date of the elimination or reduction of funding. In the event of a reduction in consideration, Supplier may cancel the Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to University. Supplier shall be entitled to receive just and equitable compensation for any satisfactory work performed up to the date of the notice of termination. In the event of unavailability of funding, University shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential, or other damages resulting therefrom.

20. Unenforceability of Certain Terms. Notwithstanding any provision of the Agreement to the contrary, any of the following terms within the Agreement shall have no effect and shall not be enforceable:

a. Any term automatically continuing the Agreement period from term to term;

b. Any term requiring or stating that the terms of the Agreement shall prevail over the terms of this

Addendum in the event of conflict;

c. Any term requiring University (or any University employee acting in the course and scope of employment) to indemnify or to hold harmless Supplier or any third party for any act or omission;

d. Any term requiring University to add Supplier or any third party as an additional insured;

e. Any term imposing interest charges contrary to those allowed by Neb. Rev. St. § 81-2404;

f. Any term requiring the application of the law of any state other than the State of Nebraska in interpreting or enforcing the Agreement or requiring or permitting that any dispute under the Agreement be resolved in the courts of any state other than the State of Nebraska;

g. Any term limiting or adding to the time period within which claims can be made or actions can be brought;

h. Any term waiving the sovereign immunity of the State of Nebraska;

i. Any term limiting Supplier’s or any third party’s liability for damages to University (or any University employee acting in the course and scope of employment) for any cause whatsoever related to: (i) intellectual property indemnity required by the Agreement; (ii) liquidated damages assessed under the

Agreement; (iii) claims for personal injury, including death; (iv) claims for damage to real property or tangible or intangible property arising from Supplier’s acts or omissions under the Agreement; (v) any loss or claim to the extent the loss or claim is covered by a policy of insurance maintained, or required by this Addendum or the Agreement to be maintained, by Supplier; (vi) damages arising from the gross negligence or willful misconduct of Supplier, its employees, its subcontractors, or its agents; and (vii) damages arising from

Supplier’s breach of data security or confidentiality obligations under the Agreement;

j. Any term permitting unilateral modification of the Agreement by Supplier or any third party;

k. Any term obligating University to pay attorneys’ fees;

l. Any term requiring the confidentiality of records in contravention of the Nebraska public records statutes, Neb. Rev. Stat. §§ 84-712 through 84-712.09;

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m. Any term binding University (or any University employee acting in the course and scope of employment) to any method of resolution of disputes under the Agreement not instituted in accordance with the provisions of Neb. Rev. Stat. §§ 81-8,302 to 81-8,306;

n. Any term requiring any University employee acting in the course and scope of employment to guarantee performance or any obligation under the Agreement;

o. Any term requiring the University to endorse or perform any act that may be perceived as an endorsement of a commercial good or service, the Vendor, or any third party;

p. Any term requiring the University to waive its rights to a jury trial or to participate in a class action;

or

q. Any term granting Supplier or any third party a security interest in property of University.

[Signature page to follow]

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IN WITNESS WHEREOF, the parties have entered into this Addendum as of the date set forth below.

Board of Regents of the University of Nebraska

Signature:

Printed Name:

Date:

Title:

Supplier

Signature:

Printed Name:

Date:

Title:

Notices to the University shall be sent to:

Notices to Supplier shall be sent to:

With copy to:

Legal Notices C/O P2P Procurement Contracts 1700 Y Street, BSC 125 Lincoln, NE 68588-0645

With copy to (optional):

03/12/25 | 07:51 PDT

Associate Director of Sales

Jennifer Fanara

03/18/25 | 14:48 CDT

Mike Zeleny

Vice Chancellor for Business and Finance

Crowne Plaza Chicago O’Hare.5440 North River Road. Rosemont.Illinois.60018

Monday, February 10, 2025

Michael Zeleny

Dear Michael Zeleny, The management and the staff of the Crowne Plaza Hotel & Conference Center Chicago, O’Hare want to thank you for selecting our Hotel for your event. We look forward to serving you and your group. If there is anything you require at any time during this process, please contact me.

Enclosed is the requested contract. Please review, sign, and email a copy back to our attention by 03/31/2025. Should you have any questions or concerns in regards to the contract, please let me know. We also have the ability to create online booking links for your attendees to make reservations. It will enable you, the meeting planner, to have 24-hour access to rooming lists and to have an online source where you and your attendees can make or change reservations for your event. If you have any questions about this feature, please let me know.

Once again thank you for choosing our hotel. We look forward to making this event a success.

Sincerely, Jennifer Fanara Associate Director of Sales Crowne Plaza Hotel & Conference Center Chicago O’Hare 5440 N. River Rd Rosemont, IL 60018 Hotel Phone: 847-671-6350

October 14, 2025 through October 16, 2025

Effective Food Allergen Management Food Allergy Research and Resource Program ( FARRP)

University of Nebraska Lincoln

Michael Zeleny

Pat Gergen Program Manager

Food Allergy Research and Resource Program

FARRP

402-432-9090 pgergen@unl.edu

Melanie Downs

Food Allergy Research and Resource Program Lead Workshop, Faculty Member, FARRP mdowns2@unl.edu

This contract is presented, as of this day, Monday, February 10, 2025 between the

Crowne Plaza Chicago O'Hare and University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP).

CONTRACT EXPIRATION DATE:

If this contract meets your approval, please sign and return to the Crowne Plaza Chicago O'Hare. This contract, which includes your discounted group rate, will expire on 03/31/2025 Should the Crowne Plaza Chicago O'Hare not receive this contract by the expiration date, this contract will become null and void. Upon request, a new contract may be issued. However, the new contract may not provide the same accommodations and rate as the original contract.

GUEST ROOM ACCOMMODATIONS AND RATES:

Upon receipt of this signed contract, the following rooms will be placed on a definite hold until your specific cut-off date as provided in this contract.

Check-In – October 14, 2025 Check-Out – October 16, 2025

Effective Food Allergen Management

Tue 10/14/2025 Wed 10/15/2025

O c c u p a n c y

Rooms Rate Rooms Rate

King with Sofa Bed Nonsmoking

S 40 $174.00 40 $174.00

Single-Double Occupancy $174.00

Additional person $10.00

*All rates are subject to a city and state tax, which are currently 14%. Tax is subject to change.

mailto:mdowns2@unl.edu

FUNCTION ROOM ACCOMMODATIONS AND RATES:

Date Time Event Room Setup AGR Rental

Wed, 10/15/25 7:30 AM - 9:00 AM Continental Breakfast

Concourse B Buffet 75

Wed, 10/15/25 8:00 AM - 5:00 PM Break Concourse B Existing 75

Wed, 10/15/25 8:00 AM - 5:00 PM General Session

O Hare V Classroom 2 Per 6' Electrical/Power to each table for attendees to connect their laptops

Wed, 10/15/25 12:00 PM - 1:00 PM Lunch Buffet Flight Deck A Round Tables 75

Thu, 10/16/25 7:30 AM - 9:00 AM Continental Breakfast

Concourse B Buffet 75

Thu, 10/16/25 8:00 AM - 5:00 PM Break Concourse B Existing 75

Thu, 10/16/25 8:00 AM - 5:00 PM Breakout Sydney Theatre style seating around the perimeter, and 6 ft table in the center

10 $300

Thu, 10/16/25 8:00 AM - 5:00 PM Breakout Da Vinci Theatre style seating around perimeter, and 6ft table in the center

10 $300

Thu, 10/16/25 8:00 AM - 5:00 PM Breakout Gatwick Theatre style seating around perimeter, and 6ft table in the center

10 $300

Thu, 10/16/25 8:00 AM - 5:00 PM Breakout La Guardia Theatre style seating around perimeter, and 6ft table in the center

10 $300

Thu, 10/16/25 8:00 AM - 5:00 PM General Session

O Hare V Classroom 2 Per 6' Electrical/Power to each table for attendees to connect their laptops

Thu, 10/16/25 12:00 PM - 1:00 PM Lunch Buffet Flight Deck A Round Tables 75

**Meeting Room Rental is complimentary for the General Session, and Lunch spaces. Breakout Rooms are at the discounted rate of $300/ per breakout per day plus service charge (24.5%).

CONCESSIONS:

• Complimentary wi-fi in guestrooms

• Complimentary wi-fi in meeting space ( bronze package) for web browsing/emails- valued at $13 per person per day

• Discounted Self-Parking overnight @$17 per car per night (valued at $30/overnight and $25/local attendees less than 12 hours)

• (1) Upgrade at the group rate for VIP

• (2) Complimentary parking passes for VIP/Staff for duration of the program

• (20%) Discount on in-house AV, excludes labor and tech fees if applicable

• (20%) Discount on power/electrical ( for computer hookups) valued at $75 per power drop

• Booking link for reservations will be provided

COMMISSION

The group room rates listed above are net non-commissionable.

BILLING:

GUESTROOM PAYMENT METHOD

Individual Pays Own All individuals will be responsible for their own room and tax for all sleeping rooms.

CATERING PAYMENT METHOD

Master Account All meeting functions will be billed to the master account, subject to the credit approval, of University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP). Upon signing the contract a credit application should be submitted to the accounting department of Crowne Plaza Chicago O'Hare.

MASTER ACCOUNT IS TO BE PAID BY:

(How is the master account to be paid; Direct Bill, Credit Card, Cashier’s Check.)

Hotel must be notified in writing at least 60 days prior to arrival of the authorized signatories and the charges that are to be posted to the Master Account. Any cancellation or attrition fees will be billed to the Master Account.

DIRECT BILL: (Subject to Hotel’s Approval) Should the group request Direct Billing, it will be established upon approval of Crowne Plaza Chicago O'Hare. In the event that Direct Billing privileges are not approved, University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP) agrees to pay an advance deposit in an amount to be determined by the Crowne Plaza Chicago O'Hare in its reasonable discretion.

The outstanding balance of the University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP) Direct Bill (exclusive of disputed charges) will be due and payable upon receipt of invoice. University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP) will contact the hotel within 30 days after receipt of the invoice to review and dispute any charges if needed. If payment of any invoice is not received within 30 days of the date on which it was due, Crowne Plaza Chicago O'Hare will impose a finance charge at the rate of the lesser of 1.5% per month (18% annual rate) or the maximum allowed by law on the unpaid balance commencing on the invoice date.

In addition to a complete direct bill form being submitted, hotel will also require a completed credit card authorization form as a way to guarantee payment should direct billing privileges not be authorized.

TAX EXEMPT GROUPS

Organizations that have been issued a sales tax exemption certificate from the State are exempt from sales tax. A copy of the certificate must be supplied no later than five (5) business days prior to the date of the function. This exemption is for sales tax only, not occupancy tax. Pursuant to Illinois law, non-profit organizations and government entities are not exempt from taxes on guest room charges.

DAMAGE/SECURITY DEPOSIT

The Hotel, in its sole discretion, may require a damage/security deposit of $1,000.00, due at the time of execution of the Agreement.

This deposit will not be applied toward room charges. Within forty-eight (48) hours of the end of the group block, a Hotel representative and the Customer (if available) will perform a walk-through of the areas of the Hotel utilized by the Customer. Any charges due to the Hotel due to damages incurred by the Hotel will be deducted from the Deposit. The balance will be returned to the Customer within fourteen (14) business days.

DEPOSIT: An Advanced Deposit of 20% or $___3,400.00__________ is required to hold any space at time of signed contract. An additional deposit payment equal to 50% of the remainder of estimated bill or $__9,700.00___________ is due on ___August 15, 2025__________. This deposit will be credited to client’s account at the time of event. All deposits are non-refundable.

DEPOSIT SCHEDULE:

20% NON-REFUNDABLE DEPOSIT DUE WHEN THE CONTRACT IS SIGNED = $____3,400.00_________ 50% OF TOTAL BILL IS TO BE PAID ON____AUGUST 15, 2025________= $___9,700.00___________________

FULL PAYMENT IS DUE 14 DAYS PRIOR TO ARRIVAL OCTOBER 1, 2025

A CREDIT CARD WILL BE REQUIRED FOR ANY FUNCTION THAT MAY INCUR AN OVERAGE CHARGE DURING THE EVENT

CHECK-IN / CHECK-OUT TIMES:

Check in time is 3:00pm.

Check out is time is 12pm.

RESERVATION PROCEDURES:

ROOMING LIST (for VIPS or Staff) The Crowne Plaza Chicago O'Hare has the ability to offer online booking links. A room list is to be provided by the meeting planner or designate by the cut-off date of in the Crowne Plaza Chicago O'Hare's room list format for automatic upload into the link. The format must be an excel spreadsheet. The planner will be given access to make, modify or cancel reservations after the first list is uploaded and/or the Hotel will supply a website for attendees to access to manage their modifications or changes. Reservations must be made on or before the cut-off date of 09/23/2025 in order to be eligible for the group rate.

INDIVIDUAL RESERVATIONS

The Crowne Plaza Chicago O'Hare is pleased to offer the use of our on-line group booking link. All reservations may be made, modified or canceled by individuals on-line at a URL to be established by Crowne Plaza Chicago O'Hare and published by the group to potential attendees through the planner's meeting website or through email. By providing the group name, individuals will also be able to make reservations by calling 1-877-337-5793 between the hours of 9 a.m. to 8 p.m. Eastern, Monday through Friday. Reservations must be made on or before the cut-off date of in order to be eligible for the group rate. On-line reservations will close for your group on 09/23/2025. After this date, your attendees may call 877-337-5793 between the hours of 9 a.m. to 8 p.m. Eastern, Monday through Friday for reservation assistance.

All reservations must be accompanied by a first night room deposit, or guaranteed with a major credit card. Hotel will not hold any reservations unless secured by one of the above.

RESERVATION CUT-OFF DATE:

The hotel agrees to hold the above room block until 09/23/2025. At that time, rooms not utilized will be released. The Crowne Plaza Chicago O'Hare may continue to accept reservations from your attendees after that date, subject to availability at the prevailing rate.

GUEST ROOMS:

All reservations must be guaranteed by either advance deposit or credit card. Failure to cancel a guaranteed reservation 72 hours prior to scheduled arrival date of the reservation will result in forfeiture of the advance deposit or one night's room and tax billed to the credit card. All reservations made by rooming list must be held on a guaranteed basis. Room lists must be received by the hotel prior to the release date. After the release date all rooms remaining in the room block revert back to general inventory. Additional rooms for the Customer after this date will be accepted on an availability basis at the prevailing room rate of the hotel. The term "room block" is a computer system reference and does not guarantee that all of your rooms will be assigned to the same location in the hotel. Hotel check-in begins at 3:00 p.m., checkout is any time before 12:00 noon.

GUEST ROOM ATTRITION:

University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP) agrees that the reduction in the number of guestrooms utilized of greater than 20% will result in payment of the difference between 80% of the total rooms and the actual number of rooms utilized. This figure will be multiplied by the negotiated group room rate plus tax.

CANCELLATION OF CONTRACT OF SLEEPING ROOMS

You shall have the right to cancel this agreement upon the hotel having received written notification prior to the event. However, a cancellation payment will be required based on the following scale:

120 days or more from arrival date, 75% of total Room block.

119-60 days from arrival date, 80% of total Room block.

Less than 59 days from arrival date, 100% of total Room block.

I have read the above cancellation and attrition policy and agree to the terms above _______ (Initial)

CANCELLATION OF FUNCTION SPACE

Cancellations: Crowne Plaza Chicago O'Hare is holding the aforementioned space for the exclusive use by your group. Should the entire or partial program cancel, the Crowne Plaza Chicago O'Hare will collect as liquidated damages, fees according to the following schedule:

Cancellation Prior Total Estimated Revenue Food and Beverage Minimum and Meeting Room Rentals 120 or more days from arrival - 60%

119 - 90 days from arrival - 80% Less than 89 days from arrival date - 100%

I have read the above cancellation and attrition policy and agree to the terms above _______ (initial)

TAX & GRATUITY:

To ensure the superior service of Crowne Plaza Chicago O'Hare, 24.5% gratuity will be added to all food, beverage, and audiovisual costs. Current sales tax and gratuity will apply.

ELECTRICAL:

Hotel will install appropriate Electrical Hook ups as necessary per the requests of said group. Group is responsible for the payment of any and all Electrical needs incurred throughout the duration of this program. Prices will include the cost of the equipment as well as the additional labor to install said equipment. Prices are at prevailing rates. The Crowne Plaza Chicago O’Hare does not allow guests to bring in their own power cords, extension cords, power strips or quad boxes.

(20% Discount) excludes labor and tech fees if applicable, will apply

AUDIO VISUAL:

Any requests to utilize an outside AV company or AV equipment other than the hotel’s vendor must be approved in writing by the hotel prior to the event and may be subject to additional charges and fees stated by the hotel.

The hotel can provide Audio Visual equipment for any function. See the hotel representative for pricing. Any special requests for outside lines, high speed internet, etc. must be requested fourteen (14) days prior to the function. Special requests are subject to current rates and/or outside vendor charges. Notice of cancellation of all or any part of the audiovisual equipment ordered must be received by the Hotel twenty-four (24) hours before of the first day of scheduled use or the first day rental charge will be due and payable.

(20% Discount) excludes labor and tech fees if applicable, will apply

LABOR CHARGE:

In the case on-site changes are requested, additional labor fees may be assessed.

ROOM RENTAL:

Room rental fees are determined upon original program details. Revisions from the original contract may necessitate a revision in room rental fees. 24.5% service charge is added to all room rental fees. Current sales tax and service charge will apply.

PRINTED MATERIALS:

Promotional copy, invitations, and other printed materials, must be submitted to The Hotel for review and approval prior to printing fourteen (14) days prior to the function. ANY HANGING SIGNS MUST BE PRE-APPROVED; NO TAPE OR NAILS WILL BE

ALLOWED.

SIGNAGE AND BANNERS:

Signs and banners are not permitted in the hotel lobby. In an effort to maintain appearances, the attachment of these items to function walls, floors, ceilings or curtains is also prohibited. Should these restrictions be of concern, please discuss them with your Catering Manager. An additional charge may apply.

FUNCTION ROOMS:

Function rooms are assigned according to the anticipated number of guests. The Crowne Plaza Chicago O'Hare reserves the right to reassign function rooms in order to better accommodate all meetings and banquet functions and release function space.

FOOD AND BEVERAGE MINIMUM:

A minimum of $17,000.00 in food and beverage must be spent at your function (the “Guaranteed Amount”). This Guaranteed Amount does not include room rental, meeting space rental, service charges, tax and labor charges, audio-visual, parking or any other miscellaneous charges incurred. Group is required to pay Hotel the full Guaranteed Amount, regardless of whether Group actually charges that amount. Group is required to pay Hotel any amounts exceeding the Guaranteed Amount.

Initial

FOOD & BEVERAGE:

Because of market fluctuations, all prices are subject to change. Should our prices increase, written notification will be given. The hotel reserves the right to request a valid state identification for any event requesting alcoholic beverages. Hotel reserves the right to refuse service to any guest.

Outside food and beverage is prohibited and Crowne Plaza Chicago O'Hare does not permit the removal of any foods provided by the hotel. Hotel will charge a minimum fee of $1,000.00 to any group violating this policy:

I have read the above cancellation policy and agree to the terms above _______ (initial)

CROWNE MEETINGS DIRECTOR:

The Crowne Plaza Chicago O’Hare Hotel and Conference Center is proud to offer our meeting planners the service of the Crowne Meetings Director. The Crowne Meetings Director responsibility is to serve as the single point of contact with each Meeting Planner, from the pre-event phase through the post-event phase, for any function utilizing the hotel’s meeting space with guest rooms. The Crowne Meetings Director will also conduct a daily debrief meeting for our meeting planners during and at the end of their event.

FOOD GUARANTEES:

Menu selection must be made thirty (30) days in advance of the function. Initial guarantees are due at time of signing of the agreement.

Final count is due no later than 11:00 a.m. three (3) business days prior to the date of the function. If no final guarantee is received in the required timeframe, the number indicated on the Agreement will be used as the guaranteed number of guests. The guarantee is not subject to an increase of more than five percent (5%) or any reduction after the above deadline. The final bill will reflect the guaranteed number or the actual number served whichever is greater. Immediate advisement if the number of guests is greatly reduced or increased is appreciated. A cake-cutting fee of $3.00 per person will be applied when cakes are provided by an outside source. Quoted prices do not include the current Illinois Sales Tax and 24.5% service charge, which is applicable to all food, beverage, and other miscellaneous charges. Any changes made within seventy-two (72) business hours of the function will incur a fee of 5% of total charges.

No food or alcohol provided by the Hotel is allowed to leave the Hotel. No outside food or alcohol is allowed to be brought into the Hotel or allowed to leave the Hotel, unless permitted by the Hotel.

GUARANTEE:

In order to provide for all attendees, a guaranteed count will be needed 72 business hours in advance of the function. Unfortunately, this number may not be reduced. Should you be unable to provide us with a count, Crowne Plaza Chicago O'Hare will refer to the originally contracted number and prepare accordingly. This will ensure the comfort of all in attendance.

PRICES:

All quoted prices are subject to current pricing and subject to change thirty (30) business days prior to the confirmed date of your event in order to meet increased operational and/or market sales increases outside our control.

PARKING:

The Hotel offers self / on-site parking. All parking is on a first come first service basis for your attendees as well as overnight guests.

Special arrangements for busses and other vehicles can be arranged. Should the lot become full at any time during you event, your attendees will be directed to additional public parking garages in the area. The hotel will not accept any financial responsibility for in said public lots. The Hotel is not responsible for any damages or lost or stolen articles while on Hotel property.

Please note that guests are required to pay parking rates as listed below PER PARKING SPACE, guests bringing large trailers or oversized vehicles will be required to pay per occupied space.

Parking is charged at the Discounted rates.

$17.00 per day for all attendees parking less than 12 hours.

$17.00 per day for all overnight guests.

(2) comp parking passes for duration of program for VIPs/Staff Parking is on a first come first serve basis.

The hotel does not guarantee parking.

SMOKING AREAS:

All function rooms are non-smoking.

DAMAGE/LOSS TO PROPERTY:

Subject to the provisions of the Illinois Innkeeper Protection Act, the Hotel is not liable and Customer indemnifies and holds the hotel harmless for any damage or loss of any merchandise or articles left in the hotel before, during, or after customer's function.

IMPOSSIBIILITY OF PERFORMANCE:

Hotel may terminate this agreement if substantial performance is prevented by an unforeseeable cause beyond hotel's control. The hotel is not liable if through a fire, flood, act of God or other emergency condition beyond our control, it is unable to fulfill this contract.

INDEMNITY:

Customer agrees to hold harmless and indemnify the hotel from any loss, liability, costs, damages, causes of action, attorneys' fees or any other expenses arising from the gross negligence or intentional act of Customer or its respective officers, directors, employees, contractors or agents. Upon request, customer and/or customer's contractors shall provide hotel with a certificate of insurance naming hotel as an additional insured.

AMENITY & ROOM DELIVERIES:

If group decides to provide gift baskets or amenities for their guests on the day of arrival, we can coordinate the deliveries to each guest room through our Bell Staff. Our staff must be notified at least one week prior to the arrival of group. A per item fee will be charged to the group.

Delivery fees will apply as follows: Gift Basket/Item or Amenity Delivery $2.50 per room

WAIVER

If either party agrees to waive its right to enforce any term of this contract, it does not waive its right to enforce any other terms of this contract.

BOX STORAGE AND HANDLING FEES

The hotel provides services for box storage, delivery, shipping & handling, which are available to groups and individuals at an additional charge. The Crowne Plaza Chicago O'Hare will accept shipments no earlier than five (5) days prior to the arrival day of the event/convention.

ABSOLUTELY NO SHIPMENTS WILL BE ACCEPTED BY FREIGHT WITHOUT A LIFT GATE.

Please address all shipments to:

Crowne Plaza Chicago O'Hare 5440 North River Road Rosemont, IL 60018 Attn: "Guest Name" "Name of Group" "Arrival Date"

Shipping Service Charges:

$10.00 per item for non-hotel guests

Receiving Service Charges:

$5.00 per item 1-20 pounds $10.00 per item 20-100 pounds $15.00 per item 100-200 pounds $100.00 per item 200 pounds and/or all skids

Storage Charges:

The hotel will charge a storage fee for any items left longer than 3 business days of the group’s departure of $5.00 per item, per day.

CONTRACT AUTHORIZATION:

The persons signing this contract on behalf of the Crowne Plaza Chicago O'Hare and University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP) , respectively, each warrant that they are authorized to make the agreements set out on behalf of the Crowne Plaza Chicago O'Hare and University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP) , respectively, and have the authority to bind the Crowne Plaza Chicago O'Hare and University of Nebraska-Lincoln/ Food Allergy Research and Resource Program (FARRP) to this contract. If these arrangements meet with your approval, please sign and return this document to the attention of . The Crowne Plaza Chicago O'Hare, in turn, will countersign and return a copy to you. A definite acceptance will occur upon receipt of your signed contract by the Crowne Plaza Chicago O'Hare. A new contract will be executed should changes to the original be required.

Acceptance: Space will be confirmed on a definite basis with the return of your signed agreement by March 31, 2025. Failure to do so will result in sleeping rooms and/or function space being released and contract void.

Michael Zeleny Jennifer Fanara Vice Chancellor for Business and Finance Associate Director of Sales Board of Regents of the University of Nebraska Crowne Plaza Chicago O’Hare

DATE: ____________________ Monday, February 10, 2025

03/12/25 | 07:51 PDT

03/18/25 | 14:48 CDT

NAME OF GROUP:_________________________________ Arrival Date:________________________________________

APPLICATION FOR CREDIT

Crowne Plaza Chicago O’Hare

5440 North River Road Phone:(847) 671-6350 Rosemont, IL 60018 Fax: (847) 671-1378

Crowne Plaza Corporate Account Number: ____________________________

Credit Line Requested: _$____________________________

No. Rooms/ Night ________

Type of Business: _________ Corporation _________Subsidiary _______Partnership ______Sole

State of Inc. ________Parent Co. ________Gen. Partner _________Proprietor

Date Business Established: __________________ Type of Business: _______________________

(under current ownership) (manufacturing, service, marketing/distribution)-please be specific

Legal Name Of Business: ________________________ Federal Tax # _________________ d/b/a ________________________ State Tax # __________________

Business Address: Street ________________________ Phone no (____)_______________

City/ State/ Zip __________________________ Fax no (____)___________________

Billing Address (if different) ___________________________ A/P Contact _____________________

___________________________ A/P Phone (____)_________________

Owner(s)/ Name _____________________ Tile __________________ Home Address____________________

Officers/ Home Phone (____)_____________ ________________________________

Principle(s) Name ______________________ Tile __________________ Home Address____________________

Home Phone (____)_____________ ________________________________

Name______________________ Tile __________________ Home Address____________________

Home Phone (____)_____________ ________________________________

Bank References: Bank name ___________________________ Acct. Officer _____________________

Address______________________________ Phone no (____)___________________

City/State/Zip_____________________________

Type of Accounts: Checking _________ Savings__________

Account #_____________________________________ Account #________________________

Hotel References: please list 3 hotels where you have had functions within the past two years. If you have not dealt with hotels, please list other trace references

Hotel Name: ________________________________ Phone no (____)_________________ Fax:_______________________

DATES OF FUNCTION:_________________________________________________________________

Hotel Name: ________________________________ Phone no (____)_________________

Fax:_______________________

DATES OF FUNCTION:_________________________________________________________________

Hotel Name: ________________________________ Phone no (____)_________________

Fax:_______________________ DATES OF FUNCTION:_________________________________________________________________

Bank References:

Bank Name: _____________________________ Acct. Officer: ___________________

Address: _______________________________ Phone no (____)_________________

City/State/Zip: ___________________________

Type of Account

Checking: _______________________________ Savings: _______________________

Acct# ___________________________________ Acct# _________________________

Legal Name of Business: ____________________ Federal Tax # ___________________ d/b/a ____________________________________ State Tax # _____________________

Terms and Conditions

1. I (We) agree that this application may be referred to a consumer reporting agency for approval and if credit is extended the following conditions will be adhered to.

2. I (We) shall pay the amount or amounts due as evidence by the account no later than thirty (30) days following the event. All balances not paid within thirty days are subject to a service charge of 1.5% or 18% annually.

3. In the event that credit is not extended the term of the 100% pre-payment prior to arrival is required.

4. I (We) represent that this application involves the extension for business or commercial use only.

5. Crowne Plaza- Chicago reserves the right to require that this application be renewed annually.

6. If payment is not made within thirty (30) days from the function date, and/or the checkout date, then the undersigned authorized payment on:

Credit Card: ___________________________ Account # _________________________

Exp. Date: ___________

Acceptance- to the best of my knowledge, the information provided on this form is true and correct

Authorized Signature_____________________ Title____________________________

Date___________________________________

Hotel Office Use Only

Food: _____________________________________ Beverage: _____________________________________ Meeting Room Rental: _____________________________________ Audio Visual: _____________________________________ Miscellaneous: _____________________________________ Service Charge: _____________________________________ Tax: _____________________________________ Total: _____________________________________

Hotel Representative:

Certificate Of Completion Envelope Id: 7E64EB95-41D1-4AE6-9C73-7730F5E5B289 Status: Completed

Subject: CW28903 - Crowne Plaza Chicago -FARRP October 2025

Source Envelope:

Document Pages: 18 Signatures: 4 Envelope Originator:

Certificate Pages: 5 Initials: 4 Melody Stark

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

1400 R Street

LINCOLN, NE 68588

melody.stark@nebraska.edu

IP Address: 35.223.106.21

Record Tracking Status: Original

3/12/2025 9:34:09 AM

Holder: Melody Stark melody.stark@nebraska.edu

Location: DocuSign

Signer Events Signature Timestamp Jennifer Fanara jfanara@crowneplazaohare.com

Associate Director of Sales

Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style

Using IP Address: 12.207.231.210

Sent: 3/12/2025 9:39:12 AM

Viewed: 3/12/2025 9:49:28 AM

Signed: 3/12/2025 9:51:14 AM

Electronic Record and Signature Disclosure:

Accepted: 3/12/2025 9:49:28 AM ID: 29e854aa-8c49-4019-853f-9c80299877af

Mike Zeleny mike.zeleny@unl.edu

Vice Chancellor for Business and Finance

University of Nebraska - Lincoln

Security Level: Email, Account Authentication (None)

Signature Adoption: Uploaded Signature Image