DOC1420132210.pdf

University of Nebraska Non-Competitive Purchase Documentation

Exception from Small Purchase or Competitive Bidding Procedures

University of Nebraska Board of Regents Policies (“RP”) require small purchase procedures for purchases exceeding the micro-purchase level and competitive bidding for purchases exceeding $150,000. RP-6.2.1.10(f) provides certain exceptions. This documentation is to be completed for small purchases where quotations are not obtained or purchases exceeding $150,000 that are not competitively bid.

REQUESTOR NAME: REQUESTOR SIGNATURE:

REQUESTOR EMAIL: Non conflict statement: In accordance with RP-6.2.1.16, by signing above, you affirm that you have no conflict of interest in the selection of this supplier, nor will you receive a personal or financial benefit from this purchase.

IS THIS REQUEST RELATED TO A CONTRACT? NO YES

A. IS THIS REQUEST A CHANGE/AMENDMENT TO AN ACTIVE CONTRACT? YES NO

i. PREVIOUS DOLLAR VALUE OF THE CONTRACT, INCLUDING RENEWALS $

ii. DOLLAR VALUE OF THE CONTRACT CHANGE/AMENDMENT $

TOTAL DOLLAR VALUE OF PURCHASE *

*ADD sections A. i. + ii. to get TOTAL if change/amendment

Please check the category below that applies to the purchase:

Purchase of unique (including matching existing equipment or software) or non-competitive articles or services (e.g., sole source). Without limiting the generality of the foregoing sentence, examples of unique or non-competitive articles and services are public utility services, regulated central office telephone services, books, pamphlets and periodicals, and specially designed business, research or scientific equipment and related software. See RP- 6.2.1.10(f)(1), -6.2.1.5(c) (requiring written justification for sole source purchases and approval of the same by the principal business officer) PROVIDE JUSTIFICATION WHY THE SUPPLIER IS THE ONLY SUPPLIER ABLE TO PROVIDE THE REQUESTED PRODUCT/SERVICE(S) AT THE

EXCLUSION OF ALL OTHERS:

(P2P to obtain) Chief Business Officer Signature: Date:

Contracts for professional services; provided, however, that any contract for architectural, engineering, land surveying or landscape architectural services shall be made in accordance with applicable law and Board of Regents policies requiring competitive negotiations for such services. RP- 6.2.1.5(c). Under RP-6.2.1.4(h), professional services mean and include (a) any type of service which requires a license or other legal authorization as a condition precedent to the rendering of the service, or (b) any other type of service commonly recognized as a professional service, including, but not limited to:

accounting and auditing computing insurance and risk management actuarial management travel agency services legal marketing Other (please specify):

personnel educational program planning or evaluation financial facilities planning or evaluation

Purchases necessary in emergency situations. RP-6.2.1.10(f)(3). Under RP-6.2.1.4(d) emergency means any situation where it is necessary that the University enter into a contract of purchase to (a) avoid the loss of life, health, safety, or property, (b) respond to time limits established by a person or agency external to the University, or (c) obtain cost savings for the University where the time constraints of competitive bidding would eliminate the cost savings.

Short Description of Emergency:

Contracts for maintenance or servicing of equipment with the manufacturer of the equipment or the manufacturer’s authorized service agent, where in the judgment of the principal business officer such maintenance or service can be most effectively performed by the manufacturer or its authorized service agent. RP-6.2.1.10(f)(4).

Contracts on capital construction projects (a) for the services of a construction manager who may or may not at the discretion of the University also be engaged on the project as the general contractor or (b) for the services of a design/build contractor who will be engaged on the project to furnish design services by a qualified architect or engineer and to provide general contractor services; provided, the contracts shall be awarded in accordance with Board of Regents Policy RP-6.3.7. RP-6.2.1.10(f)(5).

Computing: Off