DNR764_CRP30637_Revised_Contract_07.01.2025.pdf

Rev. 1.30.17

Index No.: DNR764 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Lawn Care Services, Darke Wildlife Area

CONTRACT No.: CRP30637 EFFECTIVE DATES: 04/11/2022 to 06/30/2023 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Department of Natural Resources, 1989 Northern Road, Somerville, OH 45064..

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list, scope of work, and to update the DAS Standard Terms and Conditions, rev. 03/31/2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-4 Area Map 5-7

CONTRACT ITEMS

Cost Summary 8 Contractor Index 9 Summary of Amendments 10

SPECIFICATIONS

I. Scope of Work:

The intent of these specifications is to provide mowing & weed trimming services, and clean-up of litter, furnishing adequate equipment, supervision, and labor to accomplish all required mowing services. Location is all parking lots and dike tops at Darke Wildlife Area as shown on attached maps. Mowing may include bushhogging.

A. Contractor shall be deemed to have knowledge of the nature of the work and areas to be mowed.

B. Vendor shall furnish all necessary personnel, supplies and equipment to provide mowing, weed trimming and trash pickup services on the following periods/days below.

C. Bi-weekly mowing must be performed within 13-15 days of the last mowing. Any deviation from this schedule due to weather must be approved by the Rush Run Work Unit Supervisor 513-726-6795. A telephone call will be the preferred method of contact for approval.

D. The vendor can decide the grass does not need mowed in each scheduled mowing due to weather conditions like draught or severe wetness, but this must be approved by the Rush Run Work Unit supervisor. A telephone call will be the preferred method of contact for approval.

E. Trash pickup is all trash within sight of the mowed areas including brushy areas, ditches, etc. Dumpsters are NOT available at Darke Wildlife Area. The vendor must legally dispose of any trash off site.

F. Large items do not need to be removed by the vendor. This would include items such as couches, refrigerators, tires, etc. However, the vendor must contact the Rush Run Work Unit and inform them of the large item so it can be removed.

G. Trash pickup must be performed bi-weekly (every other week) regardless of weather conditions.

H. Areas to be weed trimmed include posts, signs, curbs, and any other areas within the mowed sections that become unsightly with tall weed growth. Areas outside the maintained areas do not need to be weed trimmed.

I. Vendor can choose the day and week to weed trim, however, consecutive trims must take place within 25-30 days of the last trim.

II. SEASONAL SCHEDULE

A. The services shall be rendered during the active growing season for grasses.

B. The vendor will begin service during the month of April and will end service during the month of October. *Start and stop dates will be mutually agreed to by Contractor and Designated Agency Representative.

C. The vendor shall base the decision of when to begin and end service based on weather and growth of grass.

D. The vendor shall contact the Rush Run Work Unit supervisor to inform him of beginning and ending service for the season.

Index No.: DNR764*

SPECIFICATIONS CONTINUED

III. WORKING HOURS.

Services for Darke Wildlife Area shall be performed Monday- Friday during daylight hours.

IV. *DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. *03/31/2025, including any subsequent changes, shall govern this work.

V. DRESS CODE

Employees of the vendor must wear suitable clothing to perform services.

VI. INSPECTION

Area personnel may inspect the performance of work after each occurrence.

VII. CHEMICALS

No chemicals are to be used on grounds.

VIII. OTHER PROCEDURES

A. Payment shall be made at quoted price monthly.

B. Vendor must submit invoices to invoices@ohio.gov at the beginning of every month after services have been rendered for the previous month. Please copy Bruce.Terrill@dnr.ohio.gov on all invoices.

C. The invoice must contain the PO number which will be provided by the Rush Run Work Unit supervisor at the beginning of service.

D. There will be no payment made for services not spelled out in this document.

E. Primary contact information:

Bruce Terrill Darke Work Unit Supervisor 1989 Northern Rd.

Somerville, OH 45064

(740) 963-2170 Bruce.Terrill@dnr.ohio.gov

*Update scope of work effective 07/01/2025.

mailto:invoices@ohio.gov mailto:Bruce.Terrill@dnr.ohio.gov

AREA MAP

AREA MAP CONTINUED

*Update area map to show renovation area effective 07/01/2025.

AREA MAP CONTINUED

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC CODE ITEM PRICE PER

CRP30637-1 70111706

Lawn Care Services, Darke Wildlife Area, 7376 US Rt 36, Greenville, OH 45331

$282.65 per occurrence*

Submit Invoices to:

invoices@ohio.gov Please copy Bruce.Terrill@dnr.ohio.gov on all invoices.

*Update price list effective 07/01/2025.

mailto:invoices@ohio.gov

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30637

OAKS ID: 0000046729

RT Industries 110 Foss Way Troy, OH 45373

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Michelle Duley Telephone: (937) 552-5455

Email: michelle.duley@rtindustries.org mailto:michelle.duley@rtindustries.org

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

3 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list, scope of work, and to update the DAS Standard Terms and Conditions, rev. 03/31/2025 effective 07/01/2025.

2 07/01/2024 twelve (12) months, effective 07/01/2024 through 06/30/2025. It is also issued to update the price list, scope of work, and to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.

1 07/01/2023 twelve (12) months, effective 07/01/2023 through 06/30/2024. It is also issued to update the price list and the scope of work effective 07/01/2023. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 04/19/2022 effective 07/01/2023.

CONTRACT FOR: Lawn Care Services, Darke Wildlife Area