DNR762_CRP30780_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: DNR762 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Lawn Care Services, 665 Madison County Deer Creek Access

CONTRACT No.: CRP30780 EFFECTIVE DATES: 08/29/2023 to 06/30/2025 Renewal through 07/31/2025

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Department of Natural Resources, 1500 Dublin Road, Columbus, OH 43215.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

This amendment is issued to notify that the State elects to exercise its option to renew the subject contract for an additional one (1) month, effective 07/01/2025 through 07/31/2025. All pricing and terms and conditions will remain the same.

https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-4

CONTRACT ITEMS4

Cost Summary 5 Contractor Index 6

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this scope of work is to provide ground maintenance at 665 Madison County Deer Creek Access. All work shall be performed in accordance with the services to be provided as set forth herein. Contractor shall be deemed to have knowledge of the nature of the work and area to serviced.

II. LOCATION

Fishing Easement – Deer Creek State Route 665, Madison County

III. SERVICES TO BE PROVIDED

A. Contractor shall be deemed to have knowledge of the nature of the work and areas to be mowed.

B. Vendor shall furnish all necessary personnel, supplies and equipment to provide weed trimming and trash pickup services on the following periods/days below.

C. Vendor can choose the day of the week to perform the lawn maintenance, however weekly trimming must be performed within

6-8 days of the last mowing and biweekly trimming must be performed within 13-15 days of the last trimming. Any deviation from this schedule due to weather must be approved by District 1 Fish Management.

D. The vendor can decide the grass does not need trimmed in a given week due to weather conditions like draught or severe wetness, but this must be approved by Ethan Simmons 614-902-4188.

E. Trash pickup is all trash within site outlined by the red line on the attached map

F. Large items do not need to be removed by vendor such as couches, refrigerators, tires, etc. However, the vendor must contact Ethan Simmons and inform him of the large item so it can be removed.

G. Off season trash pickup can be performed any day of the week but must be performed within 15 days of the last pickup.

H. Off season trash pickup does not need performed if the ground is snow covered.

I. Areas to be weed trimmed include posts, signs, curbs, sea walls and any other areas within the maintained sections that become unsightly with tall weed growth. Areas outside the maintained areas do not need to be weed trimmed.

J. Fishing Easement 665 – Vendor shall trim and remove trash from the red highlighted area

1. April – June weekly trimming

2. July – October every other week trimming

3. April-October trash removal weekly

4. November – March trash pickup 2 time monthly

IV. WORKING DAYS/HOURS

Services shall be performed Monday – Friday between the hours of 7:00 AM and 7:00 PM.

V. DRESS CODE:

Employees of the vendor must wear suitable clothing to perform services.

VI. INSPECTION:

Area personnel may inspect the performance of work after each occurrence.

VII. CHEMICALS:

Chemicals must be approved by Fish Management District 1 and application must follow label directions.

VIII. OTHER PROCEDURES:

1. After all trimming operations have been completed; the premises shall be left in an orderly condition at the end of each occurrence.

2. At no time shall the vendor bring any items to or on ODNR properties for disposal unless prior approval is given.

SPECIFICATIONS, CONTINUED

IX. BID SUBMISSION:

1. Bid must depict cost of 1 trimming event and 1 trash pickup event per the defined map provided.

2. Bid submissions should be emailed to ethan.simmons@ohio.gov

VIV. BASIS OF PAYMENT:

Payment shall be made at quoted price per occurrence monthly. Vendor must submit an invoice to Ohio Shared Services per the directions on the purchase order at the beginning of every month after services have been rendered. There will be no payment made for services not spelled out in this document.

X. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 04102023, including any subsequent changes, shall govern this work.

mailto:ethan.simmons@ohio.gov

AREA MAP

COST SUMMARY

OHIOlBUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30780-1 72102905

Litter Pickup, 665 Madison County Deer Creek Access, Madison County, OH

$100.00 per occurrence

CRP30780-2 72102905

Weed Trimming, 665 Madison County Deer Creek Access, Madison County, OH

$75.00 per occurrence

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30780

OAKS ID: 000043560

MATCO Industries, dba MATCO Services 204 Maple Street London, OH 43140

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Van Viney Telephone: (740) 852-7054 Email: vviney@matcoserv.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that the State elects to exercise its option to renew the subject contract for an additional one (1) month, effective 07/01/2025 through 07/31/2025.

All pricing and terms and conditions will remain the same.

CONTRACT FOR: Lawn Care Services, 665 Madison County Deer Creek Access