DNR739_CRP30685_Original_Contract.pdf

Rev. 4.19.22

Index No.: DNR739 Eff. Date: 11/10/2022 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Lawn Care Services, Knox and Kokosing Wildlife Areas, Multiple Areas

CONTRACT No.: CRP30685 EFFECTIVE DATES: 11/10/2022 to 10/31/2025

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Ohio Department of Natural Resources, Division of Wildlife, 1500 Dublin Road, Columbus, Ohio 43215.

This contract award by Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to

125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SPECIFICATIONS

SCOPE OF WORK 3

LOCATIONS 3

MATERIALS, SUPPLIES AND EQUIPMENT 3

HOURS AND DATES OF SERVICE 3

LITTER PICKUP 3

TRIMMING/WEED EATING 3

DRESS CODE 3

INSPECTION 3

CHEMICALS 3

OTHER PROCEDURES 4

BID SUBMISSION 4

BASIS OF PAYMENT 4

AGENCY CONTACTS 4

SERVICES PROVIDED-KNOX LAKE 4-6

SERVICES PROVIDED-KOKOSING WILDLIFE AREA 6-7

AREA MAPS-KNOX LAKE 8-15

AREA MAPS- KOKOSING WILDLIFE AREA 16

CONTRACT ITEMS

COST SUMMARY 17-19

CONTRACTOR’S INDEX 20

SPECIFICATIONS

I. SCOPE OF WORK

This intent of these specifications is to provide lawn care services to the Knox Lake and Kokosing Wildlife Areas.

Fredericktown, OH, Knox County, furnishing adequate supervision and labor to accomplish all required services. Contractor shall be deemed to have knowledge of the nature of the work and areas to be serviced.

I. LOCATIONS

A. Knox Lake Areas, Fredericktown, OH

B. Kokosing Wildlife Area, Fredericktown, OH

II. MATERIALS, SUPPLIES AND EQUIPMENT

Supplier shall furnish all necessary personnel , supplies and equipment to provide mowing, weed trimming and trash pickup services on the following periods/days below.

III. HOURS AND DATES OF SERVICE

A. Services shall be performed Monday - Friday between the hours of 7:00 AM and 7:00 PM.

B. Supplier can choose the day of the week to perform the lawn maintenance, however weekly mowing must be performed within 6-8 days of the last mowing and biweekly mowing must be performed within 13-15 days of the last mowing. Any deviation from this schedule due to weather must be approved by District 1 Fish Management.

C. The supplier can decide the grass does not need mowed in a given week due to weather conditions like draught or severe wetness, but this must be approved by Fish Management District 1 by making a phone call to the district office.

D. Trash pickup must be performed regardless of weather conditions.

E. Supplier can choose the day and week to weed trim, however, consecutive trims must take place within 25 - 30 days of the last trim.

IV. LITTER PICKUP

A. Trash pickup is all trash within site of the mowed areas including rip rap, brushy areas, ditches, fishing piers etc. Some areas will have more extensive trash pickup specified below.

B. Large items do not need to be removed by supplier such as couches, refrigerators, tires, etc. However, the supplier must contact Fish Management District 1 and inform them of the large item so it can be removed.

V. TRIMMING/WEED EATING

Areas to be weed trimmed include posts, signs, curbs, sea walls and any other areas within the mowed sections that become unsightly with tall weed growth. Areas outside the maintained areas do not need to be weed trimmed.

VI. DRESS CODE

Employees of the vendor must wear suitable clothing to perform services.

VII. INSPECTION

Area personnel may inspect the performance of work after each occurrence.

VIII. CHEMICALS

No chemicals are to be used on grounds.

IX. OTHER PROCEDURES

After all mowing/trimming operations have been completed; the premises shall be left in an orderly condition at the end of each occurrence.

At no time shall the vendor bring any items to or on ODNR properties for disposal.

X. BID SUBMISSION

Bids must depict cost of 1 mowing event, 1 trash pickup event, and 1 weed trim event per the 8 defined maps provided.

Bid submissions should be emailed to ethan.simmons@d nr.state.oh.us

XI. BASIS OF PAYMENT

Payment shall be made at quoted price monthly must submit an invoice to ethan.simmons@dnr.state.oh.us at the beginning of every month after services have been rendered. The invoice must contain the PO number which will be provided by Fish Management District 1 at the beginning of service. There will be no payment made for services not spelled out in this document.

XII. AGENCY CONTACTS

A. Knox Lake

Fish Management District 1 Primary Contact

Ethan Simmons Fish Biologist ethan.simmons@dnr.state.oh.us 614-644-3925

Fish Management District 1 Secondary Contact Marty Lundquist Fish Management Supervisor Marty.lundguist@dnr.state.oh..us 614-644-3925

B. Kokosing Wildlife Area

Fish Management District 1 Primary Contact

Ethan Simmons Fish Biologist ethan.simmons@dnr.state.oh.us 614-644-3925

XIII. SERVICES PROVIDED

A. Knox Lake Wildlife Area - . A trash dumpster is located at the Marina (MapA4) for all trash picked up at the Wildlife Area, but the supplier will need to supply bags for collection.

1. Supplier shall mow, weed trim, and perform trash removal on all highlighted areas of the attached map labeled Map

A with site specific details below.

a. Map A1 - Spillway Parking lot - Supplier shall mow and remove trash from the red highlighted area.

i. April - June every week

ii. July - October every other week.

iii. April - October weed trim 1 time monthly mailto:ethan.simmons@dnr.state.oh.us mailto:ethan.simmons@dnr.state.oh.us mailto:Marty.lundguist@dnr.state.oh..us

1) Supplier shall mow and remove trash from green highlighted area

April-October 1 time monthly.

b. Map A2- Dam - Supplier shall mow and remove trash from area on the dam shaded red.

ii. July-October every other week

1) Supplier shall mow/weed' trim the upstream and downstream slope of the dam shaded in green. This area is very steep and rocky. Supplier must take precaution while maintaining this area to not put themselves or their equipment in danger of flipping or sliding into the reservoir.

April - October 1 time monthly

c. Map A4 - Marina parking lot - Supplier shall mow and remove trash including the parking area and fishing access areas shaded red

ii. July- October every other week

1) Supplier shall perform trash pickup in green highlighted areas

a) April - June every week

b) July - October every other week

d. Map A5 - Old Mansfield parking lot - Supplier shall mow and remove trash from red highlighted areas

ii. July - October every other week

e. Map A6 - Knox Lake Rd fishing access - Supplier shall remove trash from green highlighted areas

April - October every other week

f. Map A7 - Knox Marine - Supplier shall mow and remove trash from red highlighted areas.

ii. July - October every other week

1) Blue highlighted area is currently maintained as grass; however, this shall not be mowed and will revert back to natural vegetation.

g. Map A8 - Shipley Rd fishing access - Supplier shall mow and remove trash in the red highlighted areas

April - October every other week.

B. Kokosing Wild Life Area

1. Site 1 referred to as cross roads (Blair Rd)

a. Trash pickup, mow and weed eat

b. April - October

c. November - March, Trash pickup only

2. Site 2 Yankee Rd - Trash pickup mow and weed eat

b. April-October

3. Site 3 Yankee Rd - Trash pickup mow and weed eat

4. Site 4 Yankee Rd - Trash pickup mow and weed eat

5. Site 5 Yankee Rd - Trash pickup mow and weed eat

6. Site 6 on Waterford Rd (County Rd 6)

KNOX LAKE WILDLIFE AREA - AREA MAPS

Map A

KOKOSING WILDLIFE AREA - AREA MAP

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30685-1 70111706

Lawn Care, Mow and Trash Pickup, Spillway Parking Area, Map #A1 (Red), Knox Lake Wildlife Area, Fredericktown, OH 43019

$78.00 per occurrence

CRP30685-2 70111706

Lawn Care, Weed and Trim, Spillway Parking Area, Map #A1 (Red), Knox Lake Wildlife Area, Fredericktown, OH 43019

$32.50 per occurrence

CRP30685-3 70111706

Lawn Care, Mow and Trash Pickup, Spillway Parking Area, Map #A1 (Green), Knox Lake Wildlife Area, Fredericktown, OH

$39.00 per occurrence

CRP30685-4 70111706

Lawn Care, Mow and Trash Pickup, Dam, Map #A2 (Red), Knox Lake Wildlife Area, Fredericktown, OH 43019

CRP30685-5 70111706

Lawn Care, Weed and Trim, Dam, Map #A2 (Green), Knox Lake Wildlife Area, Fredericktown, OH 43019

$500.00 per occurrence

CRP30685-6 70111706

Lawn Care, Mow and Trash Pickup, Marina Parking Lot, Map #A4, Knox Lake Wildlife Area, Fredericktown, OH 43019

CRP30685-7 70111706

Lawn Care, Weed and Trim, Marina Parking Lot, Map #A4 (Red), Knox Lake Wildlife Area, Fredericktown, OH 43019

$45.50 per occurrence

CRP30685-8 70111706

Lawn Care, Trash Pickup, Marina Parking Lot, Map #A4 (Green), Knox Lake Wildlife Area, Fredericktown, OH 43019

$35.00 per occurrence

CRP30685-9 70111706

Lawn Care, Mow and Trash Pickup, Old Mansfield Road Parking Lot, Map #A5 (Red), Knox Lake Wildlife Area, Fredericktown, OH 43019

$75.40 per occurrence

CRP30685-10 70111706

Lawn Care, Weed and Trim, Old Mansfield Road Parking Lot, Map #A5 (Red), Knox Lake Wildlife Area, Fredericktown, OH

CRP30685-11 70111706

Lawn Care, Trash Pickup, Old Mansfield Road Lot, Map #A5 (Green), Knox Lake Wildlife Area, Fredericktown, OH 43019

$52.00 per occurrence

CRP30685-12 70111706

Lawn Care, Trash Pickup Only, Knox Lake Road Pull Off, Map #A6 (Green), Knox Lake Wildlife Area, Fredericktown, OH

` Index No.: DNR739

CODE

UNSPSC

CRP30685-13 70111706

Lawn Care, Mow and Trash Pickup, Knox Marine Parking Lot, Map #A7 (Red), Knox Lake Wildlife Area, Fredericktown, OH

$75.40 per occurrence

CRP3068514 70111706

Lawn Care, Weed and Trim, Knox Marine Parking Lot, Map #A7 (Red), Knox Lake Wildlife Area, Fredericktown, OH 43019

$52.00 per occurrence

CRP30685-15 70111706

Lawn Care, Trash Pickup and Mow, Shipley Road Fishing Access, Map #A8 (Red), Knox Lake Wildlife Area, $32.00 per occurrence

CRP30685-16 70111706

Lawn Care Services, Site 1, Cross Roads (Blair Rd) Trash Pickup and Mow, Koskosing Lake Wildlife Area, Fredericktown, OH 43019

$57.00 per occurrence

CRP30685-17 70111706

Lawn Care Services, Site 1, Cross Roads (Blair Rd) Trash Pickup, Koskosing Lake Wildlife Area, Fredericktown, OH

$22.00 per occurrence

CRP30685-18 70111706

Lawn Care Services, Site 2, Yankee Road, Trash Pickup and Mow, Koskosing Lake Wildlife Area, Fredericktown, OH 43019

$97.50 per occurrence

CRP30685-19 70111706

Lawn Care Services, Site 2, Yankee Road, Trash Pickup, Koskosing Lake Wildlife Area, Fredericktown, OH 43019

$28.60 per occurrence

CRP30685-20 70111706

Lawn Care Services, Site 3 Yankee Road, Trash Pickup and

$44.00 per occurrence

CRP30685-21 70111706

Lawn Care Services, Site 3, Yankee Road, Trash Pickup, $19.50 per occurrence

CRP30685-22 70111706

Lawn Care Services, Site 4, Yankee Road, Trash Pickup and

$45.00 per occurrence

CRP30685-23 70111706

Lawn Care Services, Site 4, Yankee Road, Trash Pickup, $19.50 per occurrence

CRP30685-24 70111706

Lawn Care Services, Site 5, Yankee Road, Trash Pickup and

$97.50 per occurrence

CODE

UNSPSC

CRP30685-25 70111706

Lawn Care Services, Site 5 Yankee Road, Trash Pickup, $28.60 per occurrence

CRP30685-26 70111706

Lawn Care Services, Site Six Waterford Rd (County Road 6), Trash Pickup and Mow, Koskosing Lake Wildlife Area, $42.00 per occurrence

CRP30685-27 70111706

Lawn Care Services, Site Six Waterford Rd (County Road 6), Trash Pickup, Koskosing Lake Wildlife Area, Fredericktown, OH 43019

$18.00 per occurrence

Submit Invoices To:

Ohio Department of Natural Resources Division of Wildlife 1500 Dublin Road Columbus, OH 43215

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30685

OAKS ID: 0000076868

The Center for Individual & Family Services 741 Scholl Road Mansfield, OH 44907

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Barb Moore Telephone: (419) 774-2201 Email: mooreb@catalystlifeservices.org

CONTRACT FOR: Lawn Care Services, Knox and Kokosing Wildlife Areas, Multiple Areas