DNR729_CRP30796_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: DNR729 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Inland Fisheries Research Unit

CONTRACT No.: CRP30796 EFFECTIVE DATES: 11/01/2023 to 06/30/2024 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Ohio Department of Natural Resources, Division of Wildlife, Inland Fisheries Research Unit, 10517 Canal Road, Hebron, OH 43025.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________

Kathleen C. Madden, Director Date

*This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work into the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -15

CONTRACT ITEMS

COST SUMMARY 16

CONTRACTOR’S INDEX 17

SPECIFICATIONS

I. SCOPE OF WORK

1. GW Business Solutions, LLC. (GW) shall provide all labor and supervision to perform custodial services per the attached scope of work, for the Ohio Department of Natural Resources, Division of Wildlife Inland Fisheries Research Unit.

2. The effective date of these specifications is July 1, 2025, through June 30, 2026.

3. Services shall be provided one day per week - Monday, between the hours of 7:00 AM – 5:00 PM.

4. The ODNR Division of Wildlife shall provide all toilet paper and paper towels, a mop, and a mop bucket and wringer.

GW will provide all other chemicals and cleaning supplies and equipment necessary to perform services per the attached supply and equipment list, including hand soap and trash liners. Should the ODNR Division of Wildlife prefer GW to provide paper products, a price would be provided, and the annual usage times the unit price would be included in the costing. GW would be happy to supply all items required by the Customer. It shall be the responsibility of the custodial crew to notify the customer when paper products are diminishing.

5. The ODNR Division of Wildlife shall provide, at no cost to GW, all resources, and utilities such as: hot and cold water, electric, trash removal services, etc., in adequate supply to perform the scope of work.

6. Areas of service that are included in this contract include all offices, conference rooms, restrooms, hallway/display area, and vestibule.

7. Excluded areas include all areas outside of the building, storage closet and maintenance room.

8. Furniture dusting shall consist of dusting horizontal surfaces with a dusting wand. Personal items, boxes, books, and other items shall not be removed to perform dusting services. However, the customer is welcome, and encouraged, to clear surfaces of all items to allow GW staff that are dusting, full access to clean surfaces made free of office materials.

9. Desk chairs and trashcans will be moved to perform floor care functions. GW staff will not move boxes, files and other furniture for the purpose of floor care. To provide the best care of customer’s property, The ODNR Division of Wildlife can be notified ahead of schedule so they may move such items prior to the performance of services.

10. GW staff are not responsible for trash removal. This task is handled by the ODNR Division of Wildlife.

11. A log will be kept identifying any messages to GW staff, such as daily spills and other correspondence.

12. Weekly inspections with a designated ODNR Division of Wildlife representative, or alternate, and GW staff managers are encouraged. Following inspections, GW will take the appropriate actions to ensure customer satisfaction.

13. Uniforms are not included in this proposal. If the customer would prefer uniforms to be worn, the price of the uniforms will be added to the price of the contract. Name badges will always be worn by GW employees.

14. Security/background checks are not included in this proposal at the request of the customer. If this becomes a requirement, this contract will be amended to include the cost for security/background checks.

15. Requests for special service or emergency services, other than the tasks included in the scope of work, will require written request from the customer and agreement from GW concerning the terms of performance. The ODNR Division of Wildlife shall designate the person or persons authorized to approve and order special services from GW. Special services require the approval of the GW Vice President of Business Services in addition to the written request from the authorized customer. This document shall be presented with the monthly billing statement to substantiate charges for additional work and services performed.

16. GW is fully insured. GW shall procure and maintain in full force and effect throughout the term of this Agreement, and for so long after its termination as may be necessary, the following insurance through carriers acceptable to Customer:

a. Workers’ Compensation Insurance covering injury to or occupational disease or death of the employees of GW who perform the Facility Services hereunder, in accordance with applicable statutory requirements, including Employer’s Liability Insurance, with a limit of liability under the Employers Liability portion of at least $100,000 per occurrence; and

b. Comprehensive General Liability Insurance, including blanket contractual liability, naming Customer as an additional insured and having a minimum of $1,000,000 combined single limits for bodily injury (each person), bodily injury (each accident), and property damage.

*Include scope of work into contract effective 07/01/2025.

SPECIFICATIONS, CONTINUED

Simultaneously with the execution of this Agreement by all parties hereto, GW will furnish to Customer certificates evidencing the required insurance coverage. The certificate of insurance shall contain provisions that the policies they represent will not be canceled or materially changed without at least thirty (30) days’ prior written notice to the Customer.

GW shall, prior to the effective date of any such change or cancellation, replace such insurance with insurance satisfactory to Customer and furnish Customer with certificates evidencing such replacement insurance.

17. Blood borne pathogen clean-up is not included in this proposal. Blood borne pathogen kits and cleanup may be added at the customer’s request and with the addition of the associated charges.

18. Scope of Work as follows:

One Time per Week

Conference Room

1. Vacuum Carpet

2. Clean and disinfect tables

3. Clean sink and counters

4. Clean dry erase board

Vestibule

1. Dust and damp mop floor

2. Vacuum walk off mats

Hallway/Display Area

1. Dust and Damp mop floor

2. Vacuum walk off mats

3. Clean and disinfect tables

4. Dust/Clean display boards

Office Areas

1. Vacuum carpet

2. Clean and dust common areas

3. Remove cobwebs

Restrooms

1. Standard Restroom cleaning procedures including cleaning and disinfecting toilets, urinals, and sinks, empty trash, fill dispensers, polish dispensers and mirrors, replenish soap dispensers, toilet paper dispensers, and paper towel dispensers, spot clean walls, partitions and doors, and dust and wet mop floors.

One time Per Month

Windows

1. Clean conference room windows (both sides).

2. Clean vestibule windows (both sides).

3. Clean door glass in display area (both sides).

All Areas

1. High dusting up to 10 feet, removing cobwebs.

2. Wipe down woodwork.

3. Dust/Spot clean walls

4. Dust/wipe down furniture

5. Dust/wipe down baseboards

19. DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.31.2025, including any subsequent changes, shall govern this work.

*Include scope of work into contract effective 07/01/2025.

SPECIFICATIONS, CONTINUED

SUPPLIES & EQUIPMENT

The following is a list of the supplies/materials and equipment that GW Business Solutions, LLC. may supply to provide custodial services for the ODNR, Division of Wildlife facility per the above Specifications and Scope of Work:

Toilet Bowl Swabs Rags Rubber gloves Dust mops First Aid Kit Dust mop frames & handles Spray bottles & nozzles Sponges Dusting Wands Safety Glasses Extension Cord Putty Knife Vacuum cleaner belts and bags Tile/Grout Brush Pail Brooms Toilet Bowl Cleaner Caddy Bag Bleach Disinfectant Liquid Crème Cleanser Neutral Floor Cleaner Ground Fault Circuit Interrupter Glass Cleaner Brute Barrel Restroom Closed Signs Wet Floor Signs Trash Can liners, Large & Small Window Squeegee Curly Kate Sponges Magic Erasers Maid Cart Hand Soap

**Include scope of work into contract effective 07/01/2025.

COST SUMMARY

OHIOlBUYS

PRODUCT CODE

UNSPSC

CODE ITEM PRICE PER

CRP30796-1 76111501

Janitorial Services, Inland Fisheries Research Unit, 10517 Canal Road, Hebron, OH 43025

$472.63 per month*

CRP30796-2 76111501

Loaded Hourly Rate

$33.31 per hour*

CPR30796-3 76111501

Loaded Hourly Overtime Rate

$49.96 per hour*

Submit Invoices to:

Ohio Department of Natural Resources Division of Wildlife, Inland Fisheries Research Unit 10517 Canal Road Hebron, OH 43025

*Update pricing effective 07/01/2025.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30796

OAKS # 0000316030

GW Business Solutions, LLC 65 South Fifth Street, P. O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 527-0989

Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to include the scope of work into the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

1 07/01/2024

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2024 through 06/30/2025. It is also issued to update the price list, scope of work and add a summary of amendments page effective 07/01/2024. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective 07/01/2024.