DNR722_CRP30724_Original_Contract.pdf

Rev. 4.19.22

Index No.: DNR722 Eff. Date: 07/01/2023 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Lawn Care Services, Clark Lake Wildlife Area

CONTRACT No.: CRP30724 EFFECTIVE DATES: 07/01/2023 to 10/31/2025

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Natural Resources, Wildlife Division, 1863 Roxanna-New Burlington Road, Waynesville, OH 45068.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.:

DNR722 Page 2

TABLE OF CONTENTS

PAGE NO.

3-4

SCOPE OF WORK

Specifications

CONTRACT ITEMS

Cost Summary Contractor Index 6

SPECIFICATIONS

I. Scope of Work

The intent of these specifications is to provide mowing services and clean-up of litter, furnishing adequate supervision and labor to accomplish all required mowing services. The location is Clark Lake Wildlife Area. This mowing contract will be from July 2023 through October 2025.

A. The contractor shall be deemed to have knowledge of the nature of the work and areas to be mowed.

B. Vendor shall furnish all necessary personnel, supplies and equipment to provide mowing, weed trimming and trash pickup services on the following periods/days below.

C. Weekly mowing must be performed within 6-8 days of the last mowing. Any deviation from this schedule due to weather must be approved by the Spring Valley Work Unit supervisor *937-488-3115. A telephone call will be the preferred method of contact for approval.

D. The vendor can decide the grass does not need to be mowed each week due to weather conditions like draught or severe wetness, but this must be approved by the Spring Valley Work Unit s upervisor. A telephone call will be the preferred method of contact for approval.

E. Trash pickup is all trash within site of the mowed areas including rip rap, brushy areas, ditches, fishing piers etc.

Dumpsters are available at each area and any trash picked up may be placed in these dumpsters. Some areas will have more extensive trash pickup specified below.

F. Large items do not need to be removed by the vendor. This would include items such as couches, refrigerators, tires, etc. However, the vendor must contact the Spring Valley Work Unit and inform them of the large item so it can be removed.

G. Trash pickup must be performed regardless of weather conditions.

H. Areas to be weed trimmed include posts, signs, curbs, sea walls and any other areas within the mowed sections that become unsightly with tall weed growth. Areas outside the maintained areas do not need to be weed trimmed.

I. Vendor can choose the day and week to weed trim, however, consecutive trims must take place within 25-30 days of the last trim.

II. Seasonal Schedule

A. The services shall be rendered during the active growing season for grasses.

B. The vendor will begin service during the month of April and will end service during the month of October.

C. The vendor shall base the decision of when to begin and end service based on weather and growth of grass.

D. The vendor shall contact the Spring Valley Work Unit supervisor to inform him of the beginning and ending service for the season.

SPECIFICATIONS

III. Working Hours

Services for Clark Lake Wildlife Area shall be performed Monday- Friday during daylight hours.

IV. Dress Code

Employees of the vendor must wear suitable clothing to perform services.

V. Inspection

Area personnel may inspect the performance of work after each occurrence.

VI. Chemicals

No chemicals are to be used on the grounds.

VII. Other procedures

A. Payment shall be made at the quoted price monthly.

B. Vendor must submit invoices to invoices@ohio.gov. at the beginning of every month after services have been rendered for the previous month. Please copy David.honeycutt@dnr.ohio.gov on all invoices.

C. The invoice must contain the PO number which will be provided by the Spring Valley Work Unit supervisor at the beginning of service.

D. There will be no payment made for services not spelled out in this document.

E. *Primary contact information-

David Honeycutt Spring Valley Wildlife Area Technician 1863 Roxanna-New Burlington Rd Waynesville, OH 45068

(937) 488-3115 David.honeycutt@dnr.ohio.gov mailto:invoices@ohio.gov mailto:David.honeycutt@dnr.ohio.gov mailto:David.honeycutt@dnr.ohio.gov

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30724-1 70111706 Lawn Care Service: Clark Lake Wildlife Area, Vernon-Asbury Rd, South Vienna, OH 45369 $235.00 per occurrence

Submit Invoices to:

invoices@ohio.gov mailto:invoices@ohio.gov

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30724

OAKS ID: 0000050442

Cleaners Extraordinaire 128 Eagle City Road Springfield, OH 45502

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Amy Hogan Telephone: (937) 324-8488 Email: ahogan@springfieldbusinessgroup.com mailto:ahogan@springfieldbusinessgroup.com

CONTRACT FOR: Lawn Care Services, Clark Lake Wildlife Area