DNR711_CRP30876_Revised_Contract_07.01.2025.pdf

Rev. 4.19.22

Index No.: DNR711 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Lawn Care Services, Ross Lake

CONTRACT No.: CRP30876 EFFECTIVE DATES: 07/01/2024 to 06/30/2025 Renewal through 06/30/2027*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Ohio Department of Natural Resources, 360 East State Street, Athens, OH 45701.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the price list, scope of work, and to add a summary of amendments page effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/31/2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DNR711*

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3

DATES OF SERVICE 3

WORKING HOURS 3

SERVICES PROVIDED 3

DRESS CODE 3

BASIS OF PAYMENT 3

INSPECTION 4

EQUIPMENT 4

CHEMICALS 4

OTHER PROCEDURES 4

CONTRACT ITEMS

COST SUMMARY 5

CONTRACTOR’S INDEX 6

*SUMMARY OF AMENDMENTS 7

*Add a summary of amendments page effective 07/01/2025.

SPECIFICATIONS

I. SCOPE OF WORK

The intent of these specifications is to provide mowing services and litter/debris pick-up, furnishing adequate supervision and labor to accomplish all required mowing services. All work shall be performed in accordance with the specifications and schedules set forth herein. There shall be no exceptions of deviations to any part, or from approved schedule without prior written approval of the area representative.

II. LOCATION

Ross Lake East and West Hydell Roads Chillicothe, OH 45601

III. *DATES OF SERVICE

Vendor shall furnish all necessary personnel, supplies and equipment to provide mowing and litter/debris pickup services on the following periods/ days listed below.

A. *Grounds Maintenance (Mowing and Trimming):

1. April – September: Trim and mow the areas (see picture below) three (3) times per month not to exceed 18 visits during this time period.

2. Oct. 1 – Nov. 15: Trim and mow the areas (see picture below), not to exceed four (4) visits during the time period.

B. *Litter and Debris Pickup:

1. January – December: Remove litter and debris from the areas (see pictures below) four (4) times per month not to exceed 48 services during this time period.

2. Call Athens Fish Unit 740-589-9943, if large amounts of litter or debris (i.e. tires, dressers, fallen trees, etc.)

are present.

IV. WORKING HOURS

Services shall be performed Monday – Friday between the hours of 7:00AM and 5:00PM.

V. *SERVICES PROVIDED

Per Occurrence

A. Grounds Maintenance

1. Mow all lawn areas.

2. *Trim around buildings, signs, post, trees and parking lots.

B. Litter/Debris Pickup

Remove litter and debris from the area.

VI. DRESS CODE

Employees of the vendor must wear suitable clothing to perform services.

VII. BASIS OF PAYMENT

Payment shall be made at quoted price per occurrence.

*Update scope of work effective 07/01/2025.

SPECIFICATIONS

VIII. INSPECTION

Area personnel may inspect the performance of work after each occurrence.

IX. EQUIPMENT

All equipment used to perform work outlined in these specifications shall be of acceptable quality to complete all tasks requested.

X. CHEMICALS

No Chemicals are to be used on grounds.

XI. *OTHER PROCEDURES

A. After all mowing/trimming/litter pickup operations have been completed. the premises shall be left in an orderly condition at the end of each occurrence.

B. *At no time shall the vendor of record bring any items to or on ODNR properties for disposal. Vendor is responsible for disposal of trash.

*Weather and growing conditions are a variable that can affect the frequency of these visits for the designated time period.

END OF SPECIFICATIONS

*Update scope of work effective 07/01/2025.

COST SUMMARY

Submit Invoices to:

Ohio Department of Natural Resources 360 East State Street Athens, OH 45701

*Update price list effective 07/01/.2025.

OHIO BUYS

PRODUCT CODE ITEM PRICE PER

CRP30876-1

Lawn Care/Grounds Maintenance, Ross Lake, East and West Hydell Roads, Chillicothe, OH 45601 $275.98 per occurrence*

CRP30876-2 Lawn Care Services, Litter Pick-up, Ross Lake, East and West Hydell Roads, Chillicothe, OH 45601 $91.63 per occurrence*

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30876

OAKS ID: 0000043405

First Capital Enterprises 570 Douglas Avenue Chillicothe, OH 45601

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Jim Lambert Telephone: (740) 774-9114 Email: jlambert@firstcapitalenterprises.com mailto:jlambert@firstcapitalenterprises.com

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four

(24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the price list, scope of work, and to add a summary of amendments page effective 07/01/2025.

Additionally, it is issued to update the DAS Standard Terms and Conditions, rev.

03/31/2025 effective 07/01/2025.

CONTRACT FOR: Lawn Care Services, Ross Lake