DNR703_CRP30954_Original_Contract.pdf

Index No.: DNR703 Eff. Date: 07/01/2025 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Division of Geological Survey, Delaware Office

CONTRACT No.: CRP30954 EFFECTIVE DATES: 07/01/2025 to 06/30/2026

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Department of Natural Resources, Division of Geological Survey, 3307 South Old State Road, Delaware, OH 43015. .

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3-6

CONTRACT ITEMS

COST SUMMARY 7

CONTRACTOR’S INDEX 8

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this scope of work is to provide custodial cleaning services for the ODNR, Geological Survey H.R.

Collins Laboratory located at 3307 South Old State Road, Delaware, OH, 43015. The areas of the facility that are to be cleaned consist of 6 offices and a common area, a classroom with seating for 48, 3 restrooms, kitchenette, lobby, entrance vestibule area, hallway, and connecting public areas consisting of approximately 6,500 square feet.

Twice weekly cleaning services will be provided on two nonconsecutive days per week, cleaning days are negotiable, preferably Tuesday and Thursday. Cleaning hours are negotiable, preferably either taking place during business hours, 8 am to 4 pm, or after business hours. Please note that if cleaning during business hours that the facility is closed on state holidays. Additionally, the classroom will not always be available for cleaning during business hours as meetings and events are scheduled in that space, when occupied care should be taken when cleaning adjacent areas to not disturb meeting visitors.

Everyday facility consumables such as trash can liner bags, hand soap, and all paper products (toilet paper, paper towel rolls, hand paper towels, and sanitary napkin bags), will be provided by the ODNR. On site for cleaning we have a vacuum, brooms, dust mop, brushes, mop and wheeled bucket, rolling trash can, long handled dusters, toilet brushes, and squeegees, but the cleaning contractor may elect to utilize their own equipment for cleaning, All other cleaning consumable supplies/products and equipment will be provided by the cleaning contractor. It will be the responsibility of the cleaning contractor to notify the ODNR if cleaning equipment is missing, nonfunctional, or when damage occurs at the facility. Additionally, the cleaning contractor will notify the ODNR when ODNR provided cleaning supplies are diminishing. Within the designated areas to be cleaned both interior and exterior sides of windows and door glass are to be cleaned based on the schedules outlined below. Annual carpet deep cleaning equipment rental and supplies will be provided by the cleaning contractor, and deep carpet cleaning is to be scheduled with the facilities manager to avoid conflicts with scheduled events in the classroom.

Custodians are required to fill out the cleaning log in the custodial closet so there is no question as to what days cleanings took place. The cleaning contractor will be provided with a door code for entry to the facility incase cleaning services take place outside of normal business hours, this code should not be shared. Additionally, only people working for the custodial contractor actively engaged in cleaning services should be present in the facility when cleaning services are being rendered.

A. ENTRANCE VESTIBULE / LOBBY / PUBLIC AREAS / HALLWAY

1. Two times per week tasks

a. Sweep and wet mop floor

b. Thoroughly vacuum interior and exterior mats

c. Dust surfaces, tables, displays, counters, and windowsills

d. High dusting/remove cobwebs

e. Spot clean glass on doors

f. Empty waste bin outside main entrance (as needed)

g. Empty waste bins from labs when set in hallway

2. Monthly tasks

a. Clean interior and exterior of glass on doors

b. Clean waste bin outside the main entrance (as needed)

c. Dust/clean window blinds

d. Clean interior of windows

3. Annual tasks

SPECIFICATIONS, CONTINUED

a. Clean exterior of windows

b. Clean waste bins (as needed)

B. CLASSROOM

a. Vacuum high traffic lanes in room

b. Spot clean glass on doors

c. Empty waste bins

d. Wipe/clean tabletops, credenza, and podium

e. Dust near windows

f. High dusting/remove cobwebs

a. Thoroughly vacuum room

b. Vacuum upholstered chairs

c. Wipe/clean exteriors of glass display cases

d. Clean interior and exterior of glass on doors

e. Clean interior of windows

f. Dust/clean window blinds

g. Empty recycling bins

h. Clean waste/recycling bins

a. Deep clean carpeting and stain removal in classroom

b. Clean exterior windows

C. OFFICES / OFFICE COMMON AREA

a. Vacuum high traffic lanes in carpeted hallway and common area

b. Empty waste bins in offices and common area

c. Dust surfaces, tables, counters, and windowsills

d. High dusting/remove cobwebs

e. Spot clean glass on doors

a. Thoroughly vacuum offices and common area carpet

b. Vacuum upholstered furniture

c. Dust/clean window blinds

d. Clean interior of windows

e. Clean interior and exterior of glass on doors

f. Wipe/clean exteriors of glass display cases

g. Empty recycling bin in office common area

h. Clean waste/recycling bins (as needed)

a. Deep clean carpeting and stain removal in office area

b. Clean exterior windows

D. KITCHENETTE

a. Sweep and wet mop floor

b. Thoroughly vacuum mat

c. Empty waste bins

d. Spot clean glass on door

e. Clean/polish sinks and fixtures

f. Wipe/clean countertop and table

h. Wipe/clean microwave and refrigerator

i. Refill paper towels and hand soap (as needed)

j. High dusting/remove cobwebs

a. Clean glass on door

b. Clean microwave and refrigerator

c. Empty recycling bin

d. Clean waste/recycling bins (as needed)

E. RESTROOMS (MENS / WOMENS / WAREHOUSE UNISEX)

a. Sweep and wet mop floors

b. Clean/disinfect toilets and urinal

c. Clean/polish sinks and fixtures

d. Empty waste bins

e. Refill toilet paper, paper towels, hand soap, sanitary napkin bags (as needed)

f. Clean/polish toilet paper, paper towel, hand soap, and sanitary napkin dispensers

g. Clean/polish mirrors

h. Dust/clean surfaces and counters

k. High dusting/remove cobwebs

a. Clean waste bins (as needed)

F. MISCELLANEOUS

1. Two times per weekly tasks

a. Vacuum floor mat(s) in hallway between office and lab areas and warehouse

b. Vacuum floor mat(s) around warehouse restroom

c. Sweep and wet mop long hallway between office and lab areas and warehouse

d. Remove trash from labs set in the hallway

e. Remove trash from the warehouse near the back door

a. Vacuum upholstered chairs

b. Remove recycling from classroom, kitchenette, and office spaces

c. Clean waste/recycling bins (as needed)

G. FLOOR CARE / WINDOW CARE

1. Two times per weekly tasks

a. Sweep and wet mop floor in entrance vestibule

b. Sweep and wet mop floor in lobby/public areas

c. Sweep and wet mop floor in kitchenette

d. Sweep and wet mop floor in restrooms

e. Sweep and wet mop floor in hallway between office and lab areas and warehouse

f. Vacuum high traffic lanes in classroom

g. Vacuum offices, hallway, and common area in office suite

h. Clean interior of windows

i. Clean interior and exterior of glass on doors

a. Thoroughly vacuum carpeting in classroom

b. Thoroughly vacuum carpeting in office suite

c. Sweep long hallway between office and lab areas and warehouse

d. Dust/clean window blinds

e. Clean interior windows

3. Annual Tasks

a. Deep clean carpeting and stain removal in classroom

b. Deep clean carpeting and stain removal in office area

c. Clean exterior windows

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30954-1 76111501

Janitorial Services, Division of Geological Services, Delaware Office, 3307 South Old State Road, Delaware, OH 43015

$250.00 per week

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30954

OAKS ID: 0000043219

The Alpha Group of Delaware, Inc.

1000 Alpha Drive Delaware, OH 43015

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Keegan Flint Telephone: (740)368-5810 Email: keeganflint@alphagroup.net mailto:keeganflint@alphagroup.net

CONTRACT FOR: Janitorial Services, Division of Geological Survey, Delaware Office