DNR_WILDFIRE_PREVENTION_BILLBOARDS_ON_MN_HIGHWAYS.pdf
PDF 37 KB Posted
- Solicitation number
- 2000016810
- Issued by
- Carver County, Minnesota
About this file
This is a Request for Bid (RFP) issued by the Minnesota Department of Natural Resources (DNR) for wildfire prevention billboard advertising on Minnesota highways. The solicitation seeks a contractor to place billboards at seven specific locations across Minnesota, including sites near Rush City, Carlton, Little Falls, Rice, Aitkin, Park Rapids, and Mille Lacs. The billboards will display artwork provided by the DNR and will be displayed for 8 weeks, with a bid submission deadline of March 12, 2025, at 2:00 PM CT. Vendors must submit their bids through the SWIFT Supplier Portal and are required to provide unit prices that include complete costs for billboard advertising, including production and installation.
The RFP includes provisions for diversity and inclusion, with opportunities for small businesses owned by racial minorities, women, persons with substantial physical disabilities, veterans, or businesses located in economically disadvantaged counties. Bidders must be registered as either a supplier or bidder to participate, and all required attachments (Attachments A-D) must be completed, signed, and uploaded with the bid. The solicitation allows vendors to bid on individual billboard locations, with each location representing a separate line item. Questions about the RFP must be submitted via email to Denise Katchmark by March 10, 2025, and will be addressed through an addendum to the bid request.
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to procure wildfire prevention advertising on billboards for the
DNR.
The Contractor(s) must be able to provide these items at a contracted rate to the location(s) listed in Exhibit C of the Sample Contract document. The State reserves the right to use any bid that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted via email to Denise Katchmark at denise.katchmark@state.mn.us no later than March 10, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum attached within this bid request. Contact regarding this solicitation with any State personnel other than the Buyer listed may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract Responders must submit all attachments as requested. Please enter all prices proposed into the SWIFT system under each line item by delivery location.
General Comments
- VENDOR REGISTRATION OR ISSUES: See the documents attached on "how to bid" and "vendor registration" for information.
Follow instructions to print, fill out, sign and re-attach the Attachments A to D in your bid documents
Your unit price MUST include the complete cost for the billboard advertising, including production and installation.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 1 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
Print, fill out and reattach ATTACHMENTS A-D with your bid.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 2 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 3 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: BILLBOARD ADVERTISING, Interstate 35, Near Rush City, MN, and Minnesota State Highway 70, artwork to be provided by DNR, 8 weeks
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: BILLBOARD ADVERTISING, Interstate 35, Near Carlton, MN, and Minnesota State Highway 210, artwork to be provided by DNR, 8 weeks
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 4 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: BILLBOARD ADVERTISING, US Highway 10 near Little Falls, MN, artwork to be provided by DNR, 8 weeks
Question Response What is the price per unit?
Response Comments
Line: 4 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: BILLBOARD ADVERTISING, US Highway 10 near Rice, MN, artwork to be provided by DNR, 8 weeks
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 5 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 5 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Description: BILLBOARD ADVERTISING, US Route 169 near Aitkin, MN, and Minnesota State Highway 210, artwork to be provided by DNR, 8 weeks
Question Response What is the price per unit?
Response Comments
Line: 6 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: BILLBOARD ADVERTISING, US Highway 71 near Park Rapids, MN, artwork to be provided by DNR, 8 weeks
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 6 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 7 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Description: BILLBOARD ADVERTISING, US Route 169 near Mille Lacs, MN, artwork to be provided by DNR, 8 weeks
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 7 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 8 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: BILLBOARD ADVERTISING, Interstate 35, Near Rush City, MN, and Minnesota State Highway 70, artwork to be provided by
DNR, 8 weeks
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 03/16/2025 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: BILLBOARD ADVERTISING, Interstate 35, Near Carlton, MN, and Minnesota State Highway 210, artwork to be provided by
DNR, 8 weeks
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 03/16/2025 Freight Terms:
Ship Via: Ground
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: BILLBOARD ADVERTISING, US Highway 10 near Little Falls, MN, artwork to be provided by DNR, 8 weeks
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 9 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 03/16/2025 Freight Terms:
Ship Via: Ground
Line: 4 Item ID: Line Qty: 1 UOM: EACH Description: BILLBOARD ADVERTISING, US Highway 10 near Rice, MN, artwork to be provided by DNR, 8 weeks
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 03/16/2025 Freight Terms:
Ship Via: Ground
Line: 5 Item ID: Line Qty: 1 UOM: EACH Description: BILLBOARD ADVERTISING, US Route 169 near Aitkin, MN, and Minnesota State Highway 210, artwork to be provided by
DNR, 8 weeks
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 10 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 03/16/2025 Freight Terms:
Ship Via: Ground
Line: 6 Item ID: Line Qty: 1 UOM: EACH Description: BILLBOARD ADVERTISING, US Highway 71 near Park Rapids, MN, artwork to be provided by DNR, 8 weeks
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 03/16/2025 Freight Terms:
Ship Via: Ground
Line: 7 Item ID: Line Qty: 1 UOM: EACH Description: BILLBOARD ADVERTISING, US Route 169 near Mille Lacs, MN, artwork to be provided by DNR, 8 weeks
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 11 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: SEE BELOW
SEE BELOW
United States
Quantity: 1 Due Date: 03/16/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 12 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000016810 Sell RFx 13 Event Round Version 1 1 Event Name
DNR WILDFIRE PREVENTION BILLBOARDS ON MN HIGHWAYS
Start Time Finish Time 03/06/2025 12:00:00 03/12/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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