DNR_Processing_Teacher_Sub_Stipends.pdf
PDF 25 KB Posted
- Attached to
- DNR Processing Teacher Sub Stipends
- Solicitation number
- 2000018481
- Issued by
- Minnesota
About this file
This is a Request for Proposals (RFP) issued by the Minnesota Department of Natural Resources (DNR), Division of Forestry, seeking qualified firms or individuals to provide accounting, timekeeping, and fund management services. The contractor will administer, process, and disburse stipend payments to participating school districts to cover substitute teacher costs, enabling primary teachers to attend DNR forestry education events such as School Forest summits and conferences. The solicitation involves one line item for these administrative services with a quantity of one. The bidding period runs from July 8, 2026, at 8:00 AM through July 31, 2026, at 2:00 PM, with a delivery due date of July 27, 2026. All responses must be submitted electronically through the SWIFT eSupplier portal; email and fax submissions will not be accepted. The contact for this opportunity is Monica Lynn Hanson at the DNR, reachable at 507/233-1240 or monica.hanson@state.mn.us.
Respondents must maintain at least $13,500.00 in disposable cash reserves to pay school districts upfront; the contractor will subsequently invoice the DNR for amounts paid to schools plus their service fee, with the fee representing the contractor's income. Bidders are required to provide pricing information and upload all required attachments to avoid disqualification. The solicitation encourages participation from Minnesota-based small businesses, including those majority-owned by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans, or businesses located in economically disadvantaged counties, which may qualify for certification under the State's Small Business Procurement Program. All respondents must be registered as either a bidder or supplier in the SWIFT eSupplier system to participate.
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Other files
| File | Type | Posted |
|---|---|---|
| quickcall_for_teacher_stipends_Final.docx | DOCX document |
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Text version
Event Description The Department of Natural Resources (DNR), Division of Forestry, requests proposals for qualified firms or individuals who have accounting, timekeeping and fund management skills to administer, process, and disburse stipend payments to participating school districts to cover the cost of a substitute teacher so that the primary teacher can attend DNR forestry education events, such as School Forest summits and conferences.
The Responder must have at least $13,500.00 in disposable cash to pay the school district. After payment is made to the school district, the Responder will invoice the DNR for the amount they paid to the schools, and the fee the Responder is applying. The Responder’s income is the fee they charge but will need to have cash on hand to pay the school district first.
General Comments
- See the attached RFP Quick Call for additional information. All responses must be submitted electronically through the SWIFT eSupplier portal. No e-mail or faxes responses will be accepted.
Please be aware that there may be other attachments to this event. The vendor is responsible to review all attachments.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Hanson,Monica Lynn Phone: 507/233-1240
Email: monica.hanson@state.mn.us
Event ID Format Type Page R2901-2000018481 Sell RFx 1 Event Round Version 1 1 Event Name DNR Processing Teacher Sub Stipends Start Time Finish Time 07/08/2026 08:00:00 07/31/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Hanson,Monica Lynn Phone: 507/233-1240
Email: monica.hanson@state.mn.us
Event ID Format Type Page R2901-2000018481 Sell RFx 2 Event Round Version 1 1 Event Name DNR Processing Teacher Sub Stipends Start Time Finish Time 07/08/2026 08:00:00 07/31/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Accounting, timekeeping and fund management skills to administer, process, and disburse stipend payments to participating school districts.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Hanson,Monica Lynn Phone: 507/233-1240
Email: monica.hanson@state.mn.us
Event ID Format Type Page R2901-2000018481 Sell RFx 3 Event Round Version 1 1 Event Name DNR Processing Teacher Sub Stipends Start Time Finish Time 07/08/2026 08:00:00 07/31/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Hanson,Monica Lynn Phone: 507/233-1240
Email: monica.hanson@state.mn.us
Event ID Format Type Page R2901-2000018481 Sell RFx 4 Event Round Version 1 1 Event Name DNR Processing Teacher Sub Stipends Start Time Finish Time 07/08/2026 08:00:00 07/31/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Accounting, timekeeping and fund management skills to administer, process, and disburse stipend payments to participating school districts.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR OMB PURCHASING ST PAUL
500 LAFAYETTE RD
ST PAUL MN 55155-4010
United States
Quantity: 1 Due Date: 07/27/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Hanson,Monica Lynn Phone: 507/233-1240
Email: monica.hanson@state.mn.us
Event ID Format Type Page R2901-2000018481 Sell RFx 5 Event Round Version 1 1 Event Name DNR Processing Teacher Sub Stipends Start Time Finish Time 07/08/2026 08:00:00 07/31/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Hanson,Monica Lynn Phone: 507/233-1240
Email: monica.hanson@state.mn.us
Event ID Format Type Page R2901-2000018481 Sell RFx 6 Event Round Version 1 1 Event Name DNR Processing Teacher Sub Stipends Start Time Finish Time 07/08/2026 08:00:00 07/31/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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