DMH720_CRP30957_Original_Contract.pdf

Rev. 4.19.22

Index No.: DMH720 Eff. Date: 07/01/2025 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: PROFESSIONAL LAUNDRY SERVICES, HEARTLAND BEHAVIORAL HEALTHCARE

FACILITY

CONTRACT No.: CRP30957 EFFECTIVE DATES: 07/01/2025 to 06/30/2027

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to Heartland Behavioral Healthcare, 3000 Erie Street, Massillon, OH 44646.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3-4

CONTRACT ITEMS

COST SUMMARY 5

CONTRACTOR’S INDEX 6

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of this contract is to provide The Ohio Department of Mental Health and Addiction Services, Heartland Behavioral Healthcare, 2000 Erie Street South, Massillon, OH 44646. with professional laundry services including pick up of soiled laundry, cleaning, sanitizing, packaging/wrapping and delivery placement of clean laundry. The State of Ohio Department of Administrative Services Standard Terms and Conditions rev. 03.31.2025, including any subsequent changes, shall govern this work.

II. CLASSIFICATION

Laundry shall consist of: sheets, pillow cases, blankets, bath towels, hand towels, wash cloths, hospital gowns, bedspreads, laundry bags, wet/dust mops and floor mats.

III. REQUIREMENTS

A. Failure to meet the minimum requirements and requested submittals may deem your bid/contract non-responsive and no further consideration for award shall be given.

B. Contractor shall be able to immediately meet Joint Commission on the Accreditation of Healthcare Organizations

(JCAHO), Intermediate Care Facility (ICF/MR) and ACMR/DD accreditation standards, and all state and local health department requirements.

IV. LAUNDRY SERVICE REQUIREMENT

A. Soiled laundry is to be picked up three days per week, and clean laundry delivered three days per week, Monday, Wednesday and Friday between the hours of 7:00 A.M. and 9:00 A.M. there shall be no pick-ups before 7:00 A.M.

Deliveries will be adjusted for holidays to maintain a three a week delivery schedule. Sundays and holidays excluded.

Legal holidays exclusions are:

New Year’s Day January 1st Martin Luther King Day The 3rd Monday in January Presidents Day The 3rd Monday in February Memorial Day The last Monday in May Independence Day July 4th Labor Day The 1st Monday in September Columbus Day The 2nd Monday in October Veterans Day November 11th

Thanksgiving Day The 4th Thursday in November

Christmas Day December 25th

Preceding deliveries shall encompass needed items for the holiday period.

B. Contractor shall deposit clean linen in designated buildings where pickup originated. The contractor is to deliver all torn, worn or badly stained linen, etc. in a bad label “torn linen” back to the facility.

C. Personal clothing that may accidentally become missed with linens shall be washed, tumbled dry and returned.

D. Replacement of inventory shall be the responsibility of the hospital including costs, except as stated in Section VII.

MISCELLANEOUS, paragraph B.

E. Contractor shall process contaminated linen in accordance with federal, state and local standards. Delivered laundry that is unacceptable (yellow or gray whites/dull colors) will be returned and re-processed at no extra cost. Contractor shall be responsible for replacement of linens damaged due to processing.

F. Hospital shall provide carts for delivery and pickup of clean and di1ty linen in quantities to meet the facility's needs.

Carts may be canvas or polyurethane and shall comply with federal, state, and local sanitation regulations.

Contaminated linen is to be placed in specially marked bags and identified by the hospital staff.

SPECIFICATIONS, CONTINUED

G. Contractor shall iron all bedspreads, sheets, and pillowcases before sort wrapping, folding and/or typing laundry into manageable bundles, in accordance with acceptable standards of Medicare, Medicaid and Joint Commission on the Accreditation of Healthcare Organizations. All seclusion and restraint bedding must be returned to the facility on the next scheduled delivery day.

H. The contractor's account manager shall meet with the Operations Director or designee no less than six (6) times per year to evaluate compliance with the contract and to address any other issues which may arise during the contract period. In addition, the account manager shall conduct surprise inspections of the laundry service no less than six

(6) times per year as a quality control mechanism. A report of those findings shall be submitted to the Operations director or designee within three (3) working days of the inspection.

V. PREPARATION OF CLEAN LINEN CARTS

A. The hospital shall call/fax to the Contractor the type and quantity of linens required for each patient living area, for the clinic, and physician on-call room prior to 4:00 P.M. the day before delivery of clean linen.

B. The contractor shall place the quantity and type of linens requested by the hospital in carts, provided by the hospital

C. It shall be the responsibility of the hospital to provide adequate linens to the laundry and to have all linens clearly marked with the hospital name.

The following is a list of items that are to be processed:

1. Sheets - flat & fitted

2. Pillow cases

3. Bath Towels

4. Wash clothes

5. Bedspreads

6. Hand Towels

7. Patient gowns

8. Laundry bags

9. Mops/Rags

10. Washable wool blankets/thermal blankets

11. Patient clothing, if sent to laundry erroneously

12. Floor Mats

VI. COST CONTROL

A. The contractor shall maintain accounting records of the operations under this contract for a period of not less than seven (7) years. Said records and procedures shall be in accordance with generally accepted accounting procedures, and all statutory provisions as set forth by state federal law. Each shipment shall have a ticket stating the weight of linen and date of delivery. The hospital shall use these tickets to audit the laundry invoice. Billing is to be done on a monthly basis with payment due 30 days after receipt of a valid invoice.

B. The contractor shall furnish the Operations Director or designee with monthly written summaries of costs incurred.

VII. MISCELLANEOUS

A. If for any reason the contract laundry is inoperable, it will be the responsibility of the contractor to maintain normal service for the hospital.

B. If the hospital's supply of linens stored with the contractor are destroyed clue to unforeseen events such as fire, tornado, etc. the contract laundry will be responsible for replacement of all lost/damaged items. The items will be of like kind as approved by the hospital.

VIII. CONTRACT EFFECTIVE DATES:

July I, 2025 - June 30, 2027

COST SUMMARY

*OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30957-1 91111502

Professional Laundry Services, Heartland Behavioral Healthcare, 3000 Erie St., Massillon, OH 44646

$1.35 per pound

CRP30957-2 91111502

Laundry pick-up/delivery fee per trip, Heartland Behavioral Healthcare, 3000 Erie St., Massillon, OH 44646

$105.00 per occurrence

Submit Invoices to:

Heartland Behavioral Healthcare 3000 Erie Street Massillon, OH 44646

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30957

OAKS ID: 0000063176

Youngstown Area Goodwill industries 2747 Belmont Avenue Youngstown, OH 44505

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

AJ Johnson (Primary Contact) Telephone: (330) 759-7921 ext. 1241 Email: operations@goodwillyoungstown.org

Mary Ellen Gaughan (Contract Administration) Telephone: (330) 759-7921 Email: operations@goodwillyoungstown.org mailto:operations@goodwillyoungstown.org mailto:operations@goodwillyoungstown.org