DMH706_CRP30762_Original_Contract.pdf

Index No.: DMH706 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Northcoast Behavioral Healthcare

CONTRACT No.: CRP30762 EFFECTIVE DATES: 07/01/2023 to 06/30/2025 Renewal through 06/30/2027*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Department of Mental Health and Addiction Services, Northcoast Behavioral Healthcare, 1756 Sagamore Road, Northfield, OH 44067..

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to

125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the price list and, to update and include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: DMH706*

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -8

CONTRACT ITEMS

COST SUMMARY 9

CONTRACTOR’S INDEX 10

SUMMARY OF AMENDMENTS 11

*Add a Table of Content and Summary of amendments page effective 07/01/2025.

SPECIFICATIONS

I. SCOPE OF WORK.

It is the intent of these. Specifications to provide custodial services for the Ohio Department of Mental Health, Northcoast Behavioral Healthcare facility. Northcoast Behavioral Healthcare will provide housekeeping supplies, paper towels, toilet paper, hand soaps, hand sanitizer and trash bags. Northcoast Behavioral Healthcare will also provide cleaning chemicals, gloves and equipment (Vacuum cleaners, brooms, buckets and mops. Northcoast Behavioral Healthcare will provide the supervisor with computer and vocera to communicate with management.

A. Location:

Northcoast Behavioral Healthcare 1756 Sagamore Road Northfield, Ohio 44067

B. Dates of service:

Vendor shall supply the necessary personnel to provide the contracted scope of work of (5) days per week, Monday through Friday excluding all state observed holidays

C. *Work Hours:

1. *Starting 01 Jul 2025-30 Jun2027

2. Monday through Friday 7:00AM to 3:30PM

3. Services shall be normally performed between the hours of7:00AM-3:30PM.

4. Northcoast Behavioral Healthcare may approve other hours when deemed necessary to accomplish the specified work.

5. Vendor shall notify Northcoast Behavioral Healthcare of staff absence and contingency plan to cover staff shortages.

6. Vendor will work weekdays.

II. SERVICES PROVIDED -JANITORIAL SCOPE OF WORK

The contractor shall perform the following services from 7:00AM to 3:30PM as specified

A. Outside entrances:

Daily, conduct a clean sweep of the outside area by staff and employee entrances. Remove leaves and trash from sidewalks and surrounding area.

B. Lobby, Entrances, Hallways

1. All carpet, floor mats and area rugs shall be vacuumed daily. Spotted and heavy soiled areas shall be vacuumed as discovered.

2. Walk off mat and floor mat shall be cleaned beneath.

3. Hard surface floors shall be swept clean and dust mopped to remove all dust, dirt and debris

4. Walls shall be wiped and kept clean

5. Remove dust and dirt from vents, window frames and sills, ledges and door frames

6. Daily wash and clean entrance windows, door windows and lobby windows.

7. Waste receptacles shall be emptied, and all trash removed to main disposal areas. Clean and sanitized soiled waste receptacles as discovered.

8. Wash, disinfect and polish all water fountains.

* Include the scope of work within the contract effective 07/01/2025.

SPECIFICATIONS, CONTINUED

C. Office Areas

Clean the following office areas: Administrative Offices, Nursing Offices, Human Resources, Training and Development, Medical Records, Pharmacy, Business Offices, Police Department, Legal, Social Learning Center, Offices in Dietary Wing, Storeroom, Admissions, Office Surrounding Admissions. ABl Core Offices, AB2 Core Offices, CDl Offices, CO2 Offices, E3 Offices.

D. Non-Office Area

Clean the following non-Office areas: Conference Rooms, Staff Lounges, Courtroom, Auditorium, Gymnasium, Training, Locker Rooms, Back Dock Area, Trash Compactor and MOOD room

E. Office and Non-Office Areas Cleaning

1. All offices and non-areas will be clean as follows:

2. Waste receptacles shall be emptied, and all trash removed to main disposal areas. Severely soiled waste receptacles shall be cleaned.

3. Clean all sinks water fountains and plumbing fixtures.

4. All carpet shall be vacuumed, area rugs and walk-off mats shall be vacuumed and cleaned beneath

5. Floors shall be swept clean and dust mopped to remove dust, dirt and debris

6. Floors shall be damped and or wet mopped to remove dirt traffic marks, gum and stains

7. Dust furniture, shelves, wall hangings, fixtures, cabinets, files, vents, lighting and countertops

8. Remove all dust and dirt from interior/exterior doors and frames, door glass, walls partitions, window frames, sills and ledges

9. Wall shall be wiped and kept clean.

10. Floors shall be buffed as needed to maintain shine.

F. Restrooms/Locker rooms

1. Wash all sinks, urinal bowls and showers

2. Wash walls and partitions, doors, and areas around the plumbing and fixtures

3. Clean all mirrors, shelving dispenser chromium fixtures and piping will be damped wipe and polished dry.

4. Sweep and wet mop the entire floor with disinfected, solution. Remove all finger prints smudges and writing from the walls

5. Dust vents, window sills, ledges grilles and stall partitions

6. Sanitary napkins receptacle will be emptied, cleaned, disinfected, dried and provide a new paper liner. Waste receptacles shall be emptied, and all trash removed to main disposal areas. Severely soiled waste receptacles shall be cleaned.

7. Refill soap, hand sanitizer; paper towels and toilet paper. And re place batteries to dispenser as needed.

G. Elevators: Clean (5) elevators

1. Clean and polish elevators

2. Remove all fingerprints, smudges from elevator walls

3. Remove all dust and dirt from elevator tracks and elevator interior doors frames.

4. Sweep and dry mop elevator floor

H. Corridors/ Floor Maintenance

1. All floors and baseboards shall be free of dust, dirt, streaks, gum, and scuff marks.

2. Hard surfaces floors and all areas shall be cleaned daily and buffed as needed to maintain shine

3. All carpet, floor mats and area rugs shall be vacuumed daily. Spotted and heavy soiled areas shall be vacuumed as discovered.

II. SERVICE SCHEDULE

A. Lobbies, Entrances and Hallways

1. Daily Tasks

a. Polish/disinfect water fountains

b. Vacuum entry mats

c. Thoroughly clean entry glass

d. Dust mop tile floors

e. Wet mop tile floors

2. Weekly Tasks

a. Dust miscellaneous furniture

b. Spot clean high traffic walls

c. Remove tar from floors as needed

d. Spray buff tile floors

3. Monthly Tasks

Dust wall hangings

4. Annual Tasks

Strip and Wax Floors

B. Office Care

a. Empty waste receptacles/reline as needed

b. Thoroughly clean office door glass

c. Dust mop tile floors

d. Wet mop tile floors

a. Dust Desks

b. Dust Chairs

c. Dust all other office furniture (file cabinets, bookcases, etc.)

d. Dust window sills

e. Sanitize office phones

f. Spot clean high traffic walls

g. Remove tar from floors as needed

h. Spray buff tile floors

3. Monthly

a. Vacuum upholstered chairs

b. Dust wall hangings

c. Dust venetian blinds

4. Quarterly Tasks

a. Wash exterior windows

b. Wash interior windows

5. Annual Tasks

Strip and Wax Floors

C. Rest Rooms, Locker Rooms And Showers

a. Clean/disinfect toilets

b. Clean/disinfect urinals

c. Clean/polish sinks and fixtures

d. Clean/disinfect shower

e. Empty waste receptacles/reline as needed

f. Polish/refill soap dispensers

g. Polish/refill towel dispensers

h. Replenish toilet paper

i. Polish Mirrors

j. Sweep/dust mop tile floors

k. Wet mop/disinfect tile floors

a. Clean waste receptacles

c. Spot clean stall partitions

Machine scrub ceramic tile floors

4. Semi Annual Tasks

a. Thoroughly wash walls

b. Thoroughly wash stall partitions

D. Lunchroom/ Staff Lounge Care

Daily Tasks

1. Polish/disinfect sink/fixtures

2. Clean/disinfect counter surfaces

3. Dust/wipe tables

4. Dust/wipe chairs

5. Empty waste receptacles

6. Spot clean walls

7. Clean exterior of appliances

8. Sweep/dust mop tile floors

E. Elevators

a. Clean and polish elevators

b. Remove all finger prints, smudges from elevator walls

c. Remove dust and dirt from elevator tracks and elevator interior door frames

d. Sweep and dry mop elevator floor

e. Check for burnout light bulbs

a. Dust miscellaneous furniture

c. Remove tar from floors as needed

d. Spray buff tile floors

Dust wall hangings

4. Annual Tasks

Strip and wax floors

F. Soiled Utility Room / Clean Linen and Unit Storage Room

a. Sweep and dry mop floor

b. Trash removed to main disposal area

c. Remove bio hazardous to main bio hazardous disposal area

d. Dust vents

e. Checks paper towel dispenser

f. Refill soap and hand sanitizer

a. Wash trash hauling container

b. Dust vents

G. Trash Compactor, Bio Hazardous Room and Back Dock Area

a. Sweep and dry mop floors

b. Remove trash from hauling cart to compactor

c. Remove cardboard from hauling cart to outside dumpster

d. Refill soap dispensers

e. Refill towel dispensers

f. Replenish paper towels

a. Clean hauling carts

b. Clean walls in compactor room

c. Auto scrub compactor area and back dock

d. Sweep trash around dumpster and backdoor entrance

Rev. 4.19.22

H. Nourishing Rooms

1. Clean / disinfect counter surfaces

2. Wash / clean walls in nourishing rooms

3. Sweep / mop floors to include moving refrigerator, carts and racks

4. Refill soap, Purell and paper towel dispensers

5. Clean exterior of appliances

6. Remove trash from trash compactor to trash hauling cart located in soiled utility room.

III. GENERAL REQUIREMENTS

A. Events

Set up and tear down events, meetings celebrations, patient events in auditorium and gymnasium Clean and vacuum auditorium, clean and wipe down chairs and tables. Empty trash, clean restrooms prior to event.

Auto-scrub gymnasium prior to event.

B. Background checks:

Company must perform an FBI and BCI checks on contracted employees prior to working at NBH. NBH will conduct a final background to determine if they can continue to work at our facility

C. Supervision:

Provide supervision and direction to CRP Crew

D . Dress code:

Employees of the vendor shall wear at least one item with the vendor's name and /or other identifying wording to provide identification of themselves to anyone entering facility

E. Scope of contract is for two years (first year and renewal year) Must show annual lead hours and annual general cleaner hours for both years. This contract is paid on hours worked. Provide contract pricing for both years and a total contract summary. Lead and general cleaners base on 40 hours per week.

IV. *DAS SPECIFICATIONS

The State of Ohio Department of Administrative Services Standard Terms and Conditions Rev. 03.31.2025 including any subsequent changes, shall govern this work.

* Include the scope of work within the contract and add Section IV. DAS Specifications effective 07/01/2025.

COST SUMMARY

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM PRICE PER

CRP30762-1 76111501

Janitorial Services, Supervisor Rate, Northcoast Behavioral Healthcare, 1769 Sagamore Road, Northfield, OH 44067

$21.00 per hour*

CRP30762-2 76111501

Janitorial Services, Worker Rate, Northcoast Behavioral Healthcare, 1769 Sagamore Road, Northfield, OH 44067

$21.00 per hour

Submit Invoices to:

The Department of Mental Health and Addiction Services, Northcoast Behavioral Healthcare 1756 Sagamore Road Northfield, OH 44067

*Update pricing effective 07/01/2025.

Index No.: DMH706 Page10

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30762

OAKS ID: 0000073189

Weaver Industries, Inc.

520 South Main Street, Suite 2441 Akron, OH 44331

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Chris Hattery Telephone: (330) 379-3665 Email: chattery@weaverindustries.org mailto:chattery@weaverindustries.org

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four

(24) months, effective 07/01/2025 through 06/30/2027. It is also issued to update the price list and, to update and include the scope of work within the contract effective 07/01/2025.

Additionally, it is issued to update the DAS Standard Terms and Conditions, rev.

03.31.2025 effective 07/01/2025.

*Add a summary of amendments page effective 07/01/2025.

CONTRACT FOR: Janitorial Services, Northcoast Behavioral Healthcare